Instructions for the Appointment of Thesis Readers and Final Oral Examination Committee Composition
The student and his/her Thesis Advisor are responsible for initiating arrangements for the appointment of Thesis
Readers and Final Oral Examination Committee. The departmental academic coordinator will assist with the
appropriate forms and other important information. THIS FORM MUST BE TYPED and submitted to the Office of
Records and Registration after all members of the Committee have agreed on a meeting date and time.
The Committee of Thesis Readers and Final Oral Examination Committee must…
1. consist of four voting members. Two members MUST have a primary faculty appointment in the student’s
sponsoring department; the other two members must have appointments in two different departments other than the
sponsoring department.
* The student's advisor of record must serve as a Thesis Reader and a member of the Final Oral Examination
Committee. Alternates are not permitted to serve in place of the advisor. If the advisor is unable to attend the
Final Oral Examination, the examination must be rescheduled. Co-advisors may serve in this role.
* All faculty members must serve on the Committee representing the department of their primary faculty
appointment. The only instance when the faculty member can serve in his/her joint appointment capacity is if
he/she is the student’s advisor.
* The senior faculty member without a primary appointment in the student's Department will serve as Chair of
the Committee and MUST hold the rank of Associate or Full Professor. Co-advisors may not serve as Chair.
* Most often, the committee is comprised of duly appointed faculty members of a University department and
must hold, at the time of selection, an appointment of Assistant Professor or higher. Occasionally, one adjunct
or one scientist faculty member, but not both, may serve on the Committee. Neither may serve as the Chair.
* The Committee of Thesis Readers may be increased to five members, provided that all other committee
composition requirements are satisfied. The fifth member may serve on the Final Oral Examination
Committee but that individual does not have voting privileges.
* All members of the Committee must be present at the scheduled exam location; teleconference participation
is NOT permitted.
* Access to the most current faculty ranks can be found on the school's website at the following address:
http://faculty.jhsph.edu/appointments.cfm
2. be comprised of three Departments of the University, TWO being from the Bloomberg School of Public Health. It
is permissible to have three different BSPH departments represented on the committee.
3. must have appropriate alternate members to serve on the committee. The selection of alternates is very important
for ensuring the exam can take place at the originally scheduled date/time. Choose alternates that will fulfill the
committee composition requirements, regardless of who is able to attend.
* One alternate should be from the sponsoring department; the other from a non-sponsoring department.
Room Scheduling and audio/visual equipment requests are the responsibility of the student. Room requests must be
submitted to [email protected]. Multimedia Service requests must be submitted through the Self Service HELP
Desk on my.jhsph.edu
I have read the procedures and School policies outlined above regarding the appointment of Thesis Readers and the
Final Oral Examination Committee.
Student’s Signature _______________________
Reviewed By:
Academic Coordinator’s Signature _______________________________ Date ________________
June, 2012
THE JOHNS HOPKINS UNIVERSITY
BLOOMBERG SCHOOL OF PUBLIC HEALTH
Appointment of THESIS READERS & FINAL ORAL EXAMINATION COMMITTEE
Please complete and submit TYPED form to the Office of Records and Registration, Room E1002, at least ONE MONTH IN
ADVANCE OF PROPOSED EXAM DATE.
DEPARTMENT:___________________________________STUDENT:_________________________________________
DEGREE PROGRAM: PhD______ ScD______
For doctoral candidates only:
DATE OF SEMINAR:______________________________HOUR:_______________ROOM:__________________
DATE OF EXAMINATION:________________________HOUR:_______________ROOM:__________________
PROPOSED Thesis readers & Final Oral Examination Committee:
NAME
EMAIL & Phone number
FACULTY RANK
ADVISOR
DEPARTMENT
Sponsoring Department
1.
Sponsoring Department
2.
Non-sponsoring Department
3.
Non-sponsoring Department
4.
Optional Non-Voting 5th Member
ALTERNATES - MUST be provided for doctoral committees– Ensures exam will take place as scheduled!
Sponsoring Department
1.
Non-sponsoring Department
2.
THESIS TITLE:
OFFICIAL NOTICE OF THE EXAMINATION WILL BE ISSUED BY THE OFFICE OF RECORDS & REGISTRATION.
Members of the Academic Community are invited to attend the seminar portion of this Examination.
**************************************************************************************
This will certify that the thesis is in a final form, ready for evaluation by the readers. It includes all chapters, tables, figures,
properly cited references, and a table of contents. In addition, all other School, departmental and academic requirements for the
degree have been fulfilled. Each thesis copy must be accompanied by a copy of the Thesis/Dissertation Approval Form, signed by
the student’s advisor.
Signatures:
Student
Date
Thesis Advisor
Date
Department Chair
Date
Associate Dean
Date
**The Office of Records and Registration obtains the signature of the Associate Dean **
Please return to the Office of Records and Registration, 615 N. Wolfe Street, Suite E1002
June, 2012
Instructions for Scheduling the Preliminary Oral Examination
The student and his/her Advisor are responsible for initiating arrangements for the preliminary doctoral examination. The
departmental academic coordinator will assist with the appropriate forms and other important information. THIS FORM MUST
BE TYPED and submitted to the Office of Records and Registration after all members of the Committee have agreed on a meeting
date and time.
PhD & ScD DOCTORAL DEGREES
The Examining Committee must:
1. consist of five voting members. Two members MUST be from the sponsoring department; one of these is the advisor. A third
member from the sponsoring department is optional. (LIMIT of 3 members from sponsoring department.)
* The student's advisor of record must serve as a member of the Committee. The senior faculty member without a primary
appointment in the student's Department will serve as Chair of the Committee and MUST hold the rank of Associate or Full
Professor. If you have a co-advisor serving on your committee, please indicate on form. Co-advisors can not serve as Chair.
* All faculty members must serve on the Committee representing the department of their primary faculty appointment. The
only instance when the faculty member can serve in his/her joint appointment capacity is if he/she is the student’s advisor.
* Most often, the committee is comprised of duly appointed faculty members of a University department and must hold, at
the time of selection, an appointment of Assistant Professor or higher. Occasionally, one adjunct or one scientist faculty
member, but not both, may serve on the Committee. Neither may serve as the Chair.
* Access to the most current faculty ranks can be found on the school's website at the following address:
http://faculty.jhsph.edu/appointments.cfm
* All members of the Committee must be present at the scheduled exam location; teleconference participation is NOT
permitted.
2. be comprised of three Departments of the University, TWO being from the Bloomberg School of Public Health.
3. must have appropriate alternate members to serve on the committee. The selection of alternates is very important for ensuring the
exam can take place at the originally scheduled date/time. If you have two members on your committee from your sponsoring
department, you should have one alternate from your sponsoring department and one from a non-sponsoring department. If you
have three members on your committee from your sponsoring department, then your two alternates should be from a non-sponsoring
department.
The examination should be taken at the earliest feasible time, not later than the end of the student's third year in residence, and
before significant engagement in dissertation research. If the student fails the Preliminary Oral Examination and is permitted a reexamination, he/she must be re-examined within one year.
Room Scheduling and audio/visual equipment requests are the responsibility of the student. Room requests must be submitted to
[email protected]. Multimedia Service requests must be submitted through the Self Service HELP Desk on my.jhsph.edu.
I have read the procedures and School policies outlined above regarding the Preliminary Oral Examination.
Student’s Signature ___________________________________________________________________
I confirm this student has completed the departmental requirements for proceeding with the Preliminary Oral Examination.
Reviewed by:
Academic Coordinator’s Signature _________________________________ Date_________________
June, 2012
THE JOHNS HOPKINS UNIVERSITY
BLOOMBERG SCHOOL OF PUBLIC HEALTH
Request for
PRELIMINARY ORAL EXAMINATION
Please complete and submit TYPED form to the Records and Registration Office, Room E1002, at least ONE MONTH IN
ADVANCE OF PROPOSED DATE. Please review procedures on reverse side before completing this form.
DEPARTMENT: _______________________________________STUDENT:____________________________________
DEGREE PROGRAM: PhD______ ScD______
DATE OF EXAMINATION:______________________________HOUR:_______________ROOM:__________________
PROPOSED EXAMINING COMMITTEE (3 Departments MUST be represented)
NAME
1.
ADVISOR
EMAIL & Phone Number
FACULTY RANK
DEPARTMENT
Sponsoring Department
Sponsoring Department
2.
2nd BSPH Department
3.
3rd BSPH/JHU Department
4.
5.
Any JHU Department
ALTERNATES - MUST be provided – Ensures exam will take place as scheduled!
Sponsoring Department
1.
Non-sponsoring Department
2.
Signatures: By signing this form, the student, Advisor, and Department Chair guarantee that if human and/or animal subjects are
to be used in the student’s research, the appropriate clearance from the Committee on Human Research and/or the Animal Care and
Use Committee will be obtained before the research begins.
Student
Date
Advisor
Date
Department Chair
Date
Associate Dean
Date
Associate Dean's Signature obtained by Records & Registration
REPORT OF RESULTS
Unconditional Pass: _______________
Conditional Pass: ______________
Fail: __________________
When issuing a “Conditional Pass”, submit a typed list of conditions to Graduate Records Coordinator, E1002 Wolfe Street.
Present at Examination (signatures of each examiner MUST APPEAR HERE)
1. _______________________________________________
2.________________________________________________
3. _______________________________________________
4.________________________________________________
Signature of Chair
June, 2012