Drew Center for Civic Engagement
Student Travel Policies for Community-Based-Learning Activities
Drew University’s Center for Civic Engagement (CCE) provides limited subsidies for student travel to and
from community partner sites, when this travel is necessary to fulfill the requirements for Community
Based Learning (CBL) classes or the Civic Scholar Sophomore internship. Below is a description of the
travel policies that must be followed in order to qualify for this subsidy.
All forms are available on the CCE website under “Forms and Policies.”
Please contact the CCE with any questions: 973.805.8827
ELIGIBILITY TO RECEIVE TRAVEL REIMBURSEMENT
 You must be a Civic Scholar or enrolled in a CBL class that is pre-approved by the CCE and for
which travel is required.

Your completed Student Participation Agreement must be on file at the CCE office.

Each student is responsible for his or her own travel to community sites.

All paperwork for reimbursements must be completed and submitted to the Center for Civic
Engagement by the last day of final exams each semester.
REIMBURSEMENT LIMITS
 The CCE will reimburse qualified students up to $100 maximum per semester, per student. The
only exception made to this limit is for the driver of a carpool, as described in the Travel Options
section below.
 All reimbursements are based upon travel from Drew’s campus to the community work site. The
CCE only subsidizes travel to community sites no more than 50 miles from the Drew campus.
Qualified commuter students may be reimbursed for travel between their residences and
service sites, but ONLY if that distance is less than the distance from Drew's campus to their
community sites.
REIMBURSEMENT OPTIONS
 For all reimbursements under the amount of $50 you have the option to receive Petty Cash. Any
amount over $50 will be reimbursed by check. Please allow about two weeks for
reimbursements.
TRAVEL OPTIONS AND REIMBURSEMENT REQUIREMENTS
Public Transportation:
 The CCE strives to develop partnerships with community organizations that are easily accessible
from bus or train stops. Schedules can be found online at njtransit.com
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
The CCE only subsidizes travel to community sites no more than 50 miles from the Drew
campus.

To be reimbursed for public transportation costs you must submit the receipts for the tickets
along with a completed CCE Hours Log form. A signed CCE Student Participation Agreement
must also be on file in the Center for Civic Engagement (see below support documentation
required chart).
Drive Your Personal Vehicle (with no additional student passengers):
 Students will be reimbursed according to the standard mileage rate set by the Federal
Government.

The appropriate roundtrip mileage calculation will be based on the estimate provided by
mapquest.com

The CCE will reimburse you for the round trip mileage from Drew University’s Madison campus
to the community site. The CCE only subsidizes travel to community sites no more than 50 miles
from the Drew campus. Qualified commuter students may be reimbursed for travel between
their residences and service sites, but ONLY if that distance is less than the distance from Drew's
campus to their community sites.
To be reimbursed for the use of your personal vehicle you must submit the CCE Mileage Expense
form along with a completed CCE Hours Log form. A signed CCE Student Participation
Agreement must also be on file in the CCE (see below support documentation required chart).

Drive a carpool (with other students as passengers):
 Prior to receiving any reimbursement as a carpool driver, you must submit a Carpool Waiver
Form to the CCE, signed by yourself and your passengers. By signing the waiver, your
passengers designate that their travel subsidy is to be given to you as the carpool driver.

The carpool driver is then responsible for submitting all reimbursement paperwork.

Students will be reimbursed up to a maximum of $300 as a designated carpool driver.

Should the carpool passengers change, a new Carpool Waiver form must be filled out.

If you choose to drive a carpool, it is strongly recommended that you complete a Driver Safety
Course (see below for details).

To be reimbursed for carpooling you must submit the Carpool Waiver Form signed by all
passengers, along with a CCE Mileage Expense Form, and a completed CCE Hours Log
worksheet. A signed CCE Student Participation Agreement must also be on file in the Center for
Civic Engagement (see below support documentation required chart).
Rent a Zipcar: Zip Cars are expensive. Civic Scholars must receive prior approval from the CCE prior to
reserving a ZipCar for community service activities outside approved CBL classes.
 In order to rent a Drew Zipcar, you must register and pay a small membership fee. The CCE will
not reimburse the membership fee.
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
Go to www.zipcar.com/drew to set up your account. If you have any questions regarding your
account set up please contact Christina (Tina) Notas, Sustainability Coordinator for Drew at
x3660 or via email at [email protected]

The CCE will only reimburse Zipcar usage based on the rental charge from Drew University’s
Madison campus to the community site. The CCE only subsidizes travel to community sites no
more than 50 miles from the Drew campus.

If you choose to drive Zipcar as a carpool with other student passengers, it is strongly
recommended that you complete a Driver Safety Course (see below for details).

To be reimbursed for Zipcar usage you must submit the on-line receipts along with a completed
CCE Hours Log form. A signed CCE Student Participation Agreement must also be on file in the
Center for Civic Engagement (see below support documentation required chart).
Driver Safety Course:
If you choose to drive a Zip Car or car pool for transportation to or from your community
service, CBL class, or internship site, it is strongly recommended that you complete the driving
safety course.
1. Complete a Defensive Driver Course via Drew’s Public Safety Department, generally
offered once per semester. Call Public Safety at 973.408.3379 for details.
2. Complete a 6 hour online safety course titled “I Drive Safely.” You must register for
this course via Dean Frank Merckx at 973-408-3391 or [email protected]
3. Complete a Defensive Driver Course, certified by the National Safety Council, and
provide the CCE with a copy of your certificate of completion.
Support Documentation Required for Travel Reimbursement:
All Forms are located on the CCE website under “Forms and Policies.”
Method of
Transportation
Student
Participation
Agreement
CCE Hours Log
Form
CCE Mileage
Expense Form
Personal
Vehicle
X
X
X
Public
Transportation
X
X
Carpool Driver
X
X
ZipCar
X
X
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Receipts
Carpool Waiver
Form
X
X(signed by all
passengers)
X
X(for rental)