Employee Policy & Procedure Manual – Support Services
FINANCE AND PLANNING – SERVICES AND POLICIES ........................................................................................................... 3
PROCUREMENT SERVICES ............................................................................................................................................................... 3
VISA PURCHASING CARD............................................................................................................................................................... 3
MESSIAH COLLEGE EXPENDITURE POLICY .......................................................................................................................................... 3
Travel Expenditures ............................................................................................................................................................. 4
Use of Personal Vehicle – Mileage Reimbursement ............................................................................................................ 4
Reimbursement of Expenses ............................................................................................................................................... 5
Cash Advances..................................................................................................................................................................... 5
RECORDKEEPING .......................................................................................................................................................................... 5
AUTHORIZATION .......................................................................................................................................................................... 5
CASHING CHECKS ......................................................................................................................................................................... 5
EMPLOYEE SUPPORT SERVICES ............................................................................................................................................ 6
VEHICLE REGISTRATION, PARKING AND TOWING ................................................................................................................................ 6
Car Registration .................................................................................................................................................................. 6
Parking ................................................................................................................................................................................ 6
Towing................................................................................................................................................................................. 7
EMPLOYEE IDENTIFICATION CARDS................................................................................................................................................... 7
FACILITY USE ............................................................................................................................................................................... 8
CAREER GUIDANCE AND COACHING ................................................................................................................................................. 9
HEALTH SERVICES ......................................................................................................................................................................... 9
PERSONAL COUNSELING .............................................................................................................................................................. 10
NOTARY PUBLIC ......................................................................................................................................................................... 10
CHAPEL .................................................................................................................................................................................... 10
LOST AND FOUND ....................................................................................................................................................................... 10
CAMPUS STORE DISCOUNT........................................................................................................................................................... 11
EMPLOYEE DISCOUNT PROGRAM -- PERSONAL PURCHASES ................................................................................................................ 11
OFFICE SUPPORT SERVICES ................................................................................................................................................ 11
COLLEGE PRESS .......................................................................................................................................................................... 11
COPY FACILITIES ......................................................................................................................................................................... 11
MAIL SERVICE............................................................................................................................................................................ 12
BULK MAILINGS ......................................................................................................................................................................... 12
ROOM RESERVATIONS ................................................................................................................................................................. 12
Private Dining Room ......................................................................................................................................................... 13
The Martin Commons ........................................................................................................................................................ 13
Larsen Student Union ........................................................................................................................................................ 13
Climenhaga Homestead & McBeth Alumni Center ........................................................................................................... 14
COLLEGE VEHICLES ..................................................................................................................................................................... 14
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LEARNING TECHNOLOGY SERVICES ................................................................................................................................................. 15
KEY DISTRIBUTION AND CONTROL.................................................................................................................................................. 16
MAINTENANCE WORK ORDER ...................................................................................................................................................... 16
PROJECT WORK REQUESTS ........................................................................................................................................................... 16
LIBRARY .................................................................................................................................................................................... 16
CAMPUS MEDIA COVERAGE ......................................................................................................................................................... 17
PRINT AND WEB PROJECT INITIATION ............................................................................................................................................. 17
TELEPHONE/FAX SERVICES ........................................................................................................................................................... 18
TICKET OFFICE ........................................................................................................................................................................... 18
INFORMATION TECHNOLOGY SERVICES POLICIES .............................................................................................................. 19
EMERGENCY CLOSING PROCEDURE, GRANTHAM CAMPUS ............................................................................................... 19
ANNOUNCEMENTS...................................................................................................................................................................... 19
DELAYS AND CLOSINGS PRIOR TO THE BEGINNING OF THE WORK DAY .................................................................................................. 19
EMPLOYEES PROVIDING ESSENTIAL SERVICES ................................................................................................................................... 20
EARLY DISMISSAL (VOLUNTARY & MANDATORY).............................................................................................................................. 21
EMPLOYEES WHO MISS WORK DUE TO WEATHER CONDITIONS .......................................................................................................... 22
EMPLOYEES WHO ARRIVE LATE DUE TO WEATHER CONDITIONS ......................................................................................................... 22
EMPLOYEES ON EVENING SHIFTS ................................................................................................................................................... 22
PAYROLL TIME REPORTING ........................................................................................................................................................... 22
Employees Providing Essential Services ............................................................................................................................ 23
Non-Essential Employees .................................................................................................................................................. 24
Administrative Employees ................................................................................................................................................. 24
Employees on Scheduled Vacation/Sick Leave, Other Paid Time Off, or a Leave of Absence ........................................... 24
ADDITIONAL HELP TO REMOVE SNOW ............................................................................................................................................ 25
IMPACT ON INSTRUCTIONAL SCHEDULE ........................................................................................................................................... 25
Fall Term Two Hour Delay Schedule .................................................................................................................................. 25
Spring Term Two Hour Delay Schedule ............................................................................................................................. 26
Other Items ....................................................................................................................................................................... 26
MISCELLANEOUS ............................................................................................................................................................... 27
OFFICIAL COMMUNICATION ......................................................................................................................................................... 27
Intercom ............................................................................................................................................................................ 27
Mass E-mail ....................................................................................................................................................................... 28
USE OF INSTITUTIONAL NAME OR WORDMARK ................................................................................................................................ 28
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4.01
FINANCE AND PLANNING – SERVICES AND POLICIES
4.01.01
Procurement Services
(Owner: Procurement Services; Last Reviewed: 2/10/16; Last Updated: 2/10/16)
Procurement Services is the principal department authorized to make commitments for
materials, supplies, equipment, and service necessary for the operation of the College.
Catalogs and vendor information are available. A completed requisition form, approved
by the budget director is required to initiate a purchase. Because of their unique
purchasing requirements, limited delegation of purchasing authority has been given to
several areas of the college. These areas are: College Press, Dining Services, and Library.
For more information, including preferred providers, please visit
http://www.messiah.edu/info/20734/department_of_procurement
4.01.02
VISA Purchasing Card
(Owner: Finance & Planning; Last Reviewed: 2/10/16; Last Updated: 2/10/16)
A VISA Purchasing Card program is available to allow for the direct procurement of lowvalue purchases by the end-user and to provide a convenient mechanism for managing
expenses for those that travel. A VISA Purchasing Card is provided to employees based
on their need to purchase business-related goods and services and/or travel for the
institution. The appropriate budget director will determine the individuals that require a
card(s). Although the card is issued in an individual's name, it should be considered
College property. An "Employee Purchasing Card Usage Agreement" must be signed by
the cardholder verifying his/her understanding of the VISA Purchasing Card program and
agreement to comply with the guidelines. Additional information may be obtained via
http://www.messiah.edu/info/21032/p-card.
4.01.03
Messiah College Expenditure Policy
(Owner: Financial Services; Last Reviewed: 2/10/16; Last Updated: 2/10/16)
Messiah College Expenditure Policy specifies categories of allowable and unallowable
expenditures of College resources. Additionally, the expenditure policy provides
guidance for travel expenditures, expense reimbursements, and cash advances.
The College follows the IRS’ standards for an accountable plan which requires expenses
to have a business purpose and substantiated within a specified period of time. It is
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anticipated expenditures will be coded to representative general ledger accounts in the
organization where respective budget resides.
4.01.03.01
Travel Expenditures
(Owner: Financial Services; Last Reviewed: 2/10/16; Last Updated: 2/10/16)
Travel is an essential and integral part of Messiah College's activities. An individual
traveling for College-related purposes, assuming a reasonable level of comfort and
convenience, should neither gain nor lose personal funds. The traveler should try to keep
College expenses to a minimum and use departmental budgets as cost effectively as
possible. The College provides access to a travel agency to assist employees and generally
is a more cost-effective value. Where itineraries are altered to accommodate personal
affairs, the traveler is expected to pay any additional costs incurred.
The College generally will reimburse individuals for actual and reasonable expenses
incurred for approved transportation, domestic travel, international travel, meals, lodging
and other necessary travel expenses. Documentation (i.e., original receipts) must be
provided to substantiate expenses. Please refer to the Messiah College Expenditure
Policy for additional guidance.
4.01.03.02
Use of Personal Vehicle – Mileage Reimbursement
(Owner: Financial Services; Last Reviewed: 2/10/16; Last Updated: 2/10/16)
College activities should be accomplished in College-owned vehicles. In the event that
College-owned vehicles are unavailable, employees should arrange for a rental from one
of the College’s preferred rental providers prior to using a personal vehicle for trips
beyond the 30-mile radius. Use of a personal vehicle is generally permitted (for trips less
than a 30-mile radius) and is reimbursable.
Mileage reimbursement rates are updated periodically and may differ for employees,
volunteers and students. The College’s approved mileage reimbursement rates are
available within expense reimbursement web resources.
For use of College vehicles, see 4.03.07. Because of insurance restrictions, only Messiah
College employees or students who have received prior approval are permitted to drive
College vehicles.
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4.01.03.03
Reimbursement of Expenses
(Owner: Financial Services; Last Reviewed: 2/10/16; Last Updated: 2/10/16)
Please refer to the Messiah College Expenditure Policy.
4.01.03.04
Cash Advances
(Owner: Financial Services; Last Reviewed: 2/10/16; Last Updated: 2/10/16)
A cash advance is money paid to an employee in advance of a College business trip and is
to be applied toward actual travel expenses. All cash advances are recorded within the
College’s accounts receivable system and are to be reconciled within 15 days of return of
the business trip.
Due to the availability of purchasing cards and purchase orders, cash advances are
generally limited in use. For additional parameters around the use of cash advances,
please refer to the Messiah College Expenditure Policy.
4.01.04
Recordkeeping
(Owner: Financial Services; Last Reviewed: 2/10/16; Last Updated: 2/10/16)
The College follows the IRS’ standards for an accountable plan which requires expenses
to have a business purpose and to be substantiated within a specified period of time.
Documentation (i.e., original receipts) must be provided to substantiate expenses. Please
refer to the Messiah College Expenditure Policy for additional guidance.
It is anticipated expenditures will be coded to representative general ledger accounts in
the organization where respective budget resides.
4.01.05
Authorization
(Owner: Financial Services; Last Reviewed: 2/10/16; Last Updated: 2/10/16)
Budget directors responsible for departments where employees will charge expenses must
approve expenditures, travel reimbursements, cash advances, and Visa Purchasing Card
activity.
4.01.06
Cashing Checks
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(Owner: Falcon Exchange; Last Reviewed: 2/10/16; Last Updated: 2/10/16)
The Falcon Exchange will cash checks up to a maximum of $100 per day for full- and
part-time employees during regular office hours. Employees must present Messiah
College ID along with checks.
4.02
EMPLOYEE SUPPORT SERVICES
4.02.01
Vehicle Registration, Parking and Towing
(Owner: Department of Safety; Last Reviewed: 12/7/15; Last Updated: 11/13/14)
4.02.01.01
Car Registration
All vehicles that are regularly parked on the campus must be registered with the
Department of Safety; this is completed by submitting the Employee Parking Permit
Registration Form. Parking permits are issued by this office to employees, who will be
issued one mirror-hanging permit per person. If an employee has more than one vehicle,
they must register all owned vehicles however will only receive one permit. The
employee is required to move that parking permit onto the vehicle being driven and
parked on campus. Temporary permits for visitors and guests are available at the Dispatch
Office as well. The Parking Policy Rules and Regulations, the Traffic Code, and the
Employee Parking Permit Registration Form are available at:
http://www.messiah.edu/info/20568/safety_office/814/vehicle_parking_info
Persons leaving employment with Messiah College must surrender their parking permit to
the Department of Safety or to their supervisor who is then required to return it to this
department.
4.02.01.02
Parking
Vehicle parking rules and regulations have been developed for the safety and welfare of
students, faculty, staff and visitors, for the protection and maintenance of college
property, and to govern traffic on campus. Motor vehicle regulations are in effect at all
times throughout the year. In addition to the campus rules, all driving and parking
regulations of the PA Vehicle Code apply on campus roadways. It is the employee’s
responsibility to know and abide by all the rules and regulations; these can be found at:
http://www.messiah.edu/info/20568/safety_office/814/vehicle_parking_info
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Vehicles may be parked only in the paved parking lots as assigned to students, staff,
faculty, and visitors to the College. Parking is not permitted in areas assigned to speciallydesignated departmental service areas, handicapped parking spots (unless you are
handicap), regular roadways, or other service roadways or access ways. Citations may be
issued by the Department of Safety for any parking violation. Faculty and staff should
direct appeals of traffic or parking violations to [email protected].
4.02.01.03
Towing
The College reserves the right to remove or tow any vehicle at any time at the owner’s
expense. Any vehicle that is parked or left unattended in a location that blocks or impedes
traffic is subject to be towed. This includes any vehicle that blocks or impedes access to a
service drive, fire lane, roadway, handicapped parking area, or other traffic service access.
It also includes vehicles left in lots or areas that were required to be moved for
construction projects, dumpsters being dumped, snow removal, threat of rising water due
to flood, etc. Every attempt will be made to contact the owner of the vehicle first,
however if notification cannot be made, the vehicle may be towed. Costs for towing are
charged to the owner or operator of the towed vehicle. Parking rules and regulations can
be found at: http://www.messiah.edu/info/20568/safety_office/814/vehicle_parking_info.
All questions on towing should be directed to the Department of Safety Director at ext.
7272.
4.02.02
Employee Identification Cards
(Owner: Falcon Exchange; Last Reviewed: 12/7/15; Last Updated: 12/7/15)
Identification cards are issued to all permanent full-time, part-time and limited-hour
employees. Temporary employees are normally not issued an employee identification
card. Under extreme circumstances, a rare exception may be made to the Temporary
employee ID card policy. Departments requiring temporary workers to carry identification
may request a department card. The department card is for identification purposes only
and does not provide privileges to the campus's facilities.
When an employee terminates employment with the College, the identification card must
be surrendered to either the immediate supervisor or the Office of Human Resources &
Compliance.
a. Employees must have an identification card to attend classes.
b. An identification card may be required for admission to, or participation in,
various College programs or to use College facilities or services. Unauthorized use
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of an identification card is a serious offense that could lead to the dismissal of the
employee involved.
c. Employee dependents having reached the age of 14 and until the age of 21 may
secure an identification card to use the College recreation facilities for which
certain restrictions may apply. Employee dependents age 13 and under must be
accompanied by a parent or legal guardian when using the recreation facilities.
d. The cost to replace a lost or damaged identification card is $15.00.
4.02.03
Facility Use
(Owners: Falcon Exchange / Wellness / Office of Human Resources & Compliance ; Last Reviewed:
12/11/15; Last Updated: 12/11/15)
ONE OF THE FOLLOWING CARDS MUST BE PRESENTED TO USE THE
MESSIAH COLLEGE FACILITIES (Pool, Weight Room, Indoor Track, Gymnasium,
Racquetball Courts). ID Cards are non-transferable. Please note that friend, department
and conference cards are not accepted for facility use.
STUDENT CARD: All Messiah Students must show a valid student ID card upon
entering the facilities. If your card is lost, you may obtain a temporary card or purchase a
new card at the Falcon Exchange.
EMPLOYEE CARD: Must be an active full-time, part-time or limited-hour Messiah
College employee to obtain an ID card. All employees must present their employee card
upon entering the facilities. Employees may bring their spouse and dependent children. If
your card is lost, you may obtain a temporary card or purchase a new card at the Falcon
Exchange.
ALUMNI CARD: Messiah College Alums must present a current Alumni card upon
entering the facilities. Alumni may bring their spouse and dependent children. Spouses of
Alumni may obtain an Alumni spouse card at the Falcon Exchange. If your card is lost,
you may obtain a temporary card or purchase a new card at the Falcon Exchange.
ALUMNI SPOUSE CARD: Alumni spouse cards must be presented upon entering the
facilities when not accompanied by Alumnus. Alumni spouses may bring their dependent
children. If your card is lost, you may obtain a temporary card or purchase a new card at
the Falcon Exchange.
DEPARTMENT CARD: A department card is primarily for hospitality or copying,
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however a specific department card may be issued for a long-term contractor or vendor.
The department card is for identification purposes only and does not provide privileges to
the campus’s facilities.
FAMILY CARD: Family cards must be presented upon entering the facilities when the
Employee’s family members are not accompanied by the Employee. Spouses of
employees may bring their dependent children between the ages of 14-21. Dependent
children may obtain a family card if they are between the ages of 14-21. If your card is
lost, you may obtain a temporary card or purchase a new card at the Falcon Exchange.
RETIREE CARD: Retired Employees must surrender their employee card upon
separation of employment. Retired employees may then request a “Retiree Card.” Retirees
must present their employee card upon entering the facilities.
FRIEND CARD: Friend cards are no longer issued by the Falcon Exchange. These cards
are restricted to authorized personal care assistants and are issued through the Office of
Human Resources & Compliance.
Members of the surrounding community are permitted to use the Indoor Track,
Monday – Friday, 6:00 – 8:00 am.
4.02.04
Career Guidance and Coaching
(Owner: Career & Professional Development Center; Last Reviewed: 12/18/15; Last Updated: 12/18/15)
The Career and Professional Development Center primarily exists to provide career
coaching services to the students and alumni of Messiah College. However, some services
are also available to employees. For example, FOCUS, an online computerized career
exploration and assessment program, assists with identifying interests and skills.
Additionally, employees are welcome to utilize our exclusive job board known as
“Handshake”, and attend most events and career fairs. Employees are encouraged to take
advantage of the material on the CPDC’s website. Initial contact is handled by the
Administrative Assistant in the Career and Professional Development Center.
4.02.05
Health Services
(Owner: Engle Center; Last Reviewed: 4/5/16; Last Updated: 4/5/16)
Health Services, located in the Engle Center for Counseling and Health Services, provides
certain services to employees. A variety of services are available for a fee. Illness or
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injury that could potentially result in a Worker’s Compensation claim cannot be processed
through the Engle Center. Health Services is open from 8 a.m. – 5 p.m. and is closed June
through mid-August. For more information, contact the Engle Center Administrative
Assistant.
4.02.06
Personal Counseling
(Owners: Engle Center / Human Resources; Last Reviewed: 4/5/16; Last Updated: 4/5/16)
Counseling services are available through the Employee Assistance Program administered
by Guardian (Work-Life Matters) at 800.386.7055.
The Engle Center counselors, while primarily responsible to provide services for students,
are available on a limited basis for personal counseling to employees. This service is
provided to employees at no charge for four sessions, and strictest confidentiality is
maintained. Appointments are coordinated by the Engle Center Administrative Assistant.
4.02.07
Notary Public
(Owner: Human Resources: Last Reviewed: 3/9/16; Last Updated: 3/9/16)
The services of a Notary Public, excluding motor vehicle services, are available to
employees of the College without charge. Currently, the Benefits Manager, the Executive
Assistant to the Vice President for Operations, the Administrative Assistant to the Vice
President of Finance and the Heritage Society Coordinator are commissioned Notary
Publics.
4.02.08
Chapel
(Owner: Office of Human Resources & Compliance; Last Reviewed: 4/5/16; Last Updated: TBD)
As their work schedules permit and with supervisory approval, employees may attend
Chapel services. Time off for Chapel need not be made up. However, persons choosing
not to attend Chapel are expected to work during that period.
4.02.09
Lost and Found
(Owner: Department of Safety; Last Reviewed: 12/7/15; Last Updated: 11/13/14)
All lost and found items are to be turned in to the Dispatch Office in Eisenhower Campus
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Center. All valuable items will be logged in and will be held for a period of 30 days and
every attempt will be made to contact the rightful owner(s). After 30 days, all unclaimed
items will be donated to charity or discarded. All money turned in will be donated to
summer missions projects if unclaimed. This procedure is available at:
http://www.messiah.edu/info/20569/dispatch_office/818/lost_and_found
4.02.10
Campus Store Discount
(Owner: Vice President for Operations; Last Reviewed: 2/23/16; Last Updated: 2/23/16)
Messiah College employees receive a 10% discount on most items purchased at the
Campus Store. Textbooks are excluded. Please see the store for other exceptions that
may apply.
4.02.11
Employee Discount Program -- Personal Purchases
(Owner: Procurement Services; Last Reviewed: 2/10/16; Last Updated: 1/29/10)
A number of local businesses offer various discounts for personal use. An employee
discount purchasing program has been developed and the details may be viewed on the
Messiah College website at http://www.messiah.edu/cdp. To receive each discount you
must show your Messiah College employee photo identification card at the point-ofpurchase. Please note that each business has different discounts and restrictions.
4.03
OFFICE SUPPORT SERVICES
4.03.01
College Press
(Owner: College Press; Last Reviewed: 12/2/15; Updated: 1/19/10)
The Messiah College Press is Messiah's centralized source for printing, duplicating,
bindery, finishing, publishing, bulk mail services, and print warehousing. College Press
maintains a fleet of satellite copiers where convenient, low volume and urgent copying is
required. Office consumables such as copier paper, laser paper, general office forms, and
College stationery are available through College Press.
4.03.02
Copy Facilities
(Owner: College Press; Last Reviewed: 12/2/15; Last Updated: 11/11/14)
The College Press maintains a satellite copier fleet on campus as a convenience to
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students, faculty and staff. These copiers provide quick turnaround copies for copying
needs under 50 copies. All types of work, College and personal, may be done on a selfservice basis during office hours. Employee ID Cards are needed to operate copiers. Your
supervisor will have your ID card enabled to print for your department. Copies are
charged at a per page rate. For larger jobs, the College Press also has an online copy form
found in the MC Square Quicklinks and offers delivery back to Hoffman building
(Learning Technology Services) or your office. By submitting your copy order online, the
College Press will copy it at a lower copy rate than the satellite copiers, and return the job
back to your office area. This not only saves the department budget money, but also
reduces the service costs on the satellite copiers. More information can be found on line
at: http://www.messiah.edu/info/20180/online_copy_order.
4.03.04
Mail Service
(Owner: Postal Services; Last Reviewed:12/2/15; Last Updated: 11/3/14)
The Campus Post Office is responsible for mail distribution to the campus community.
Students have mailboxes in the Eisenhower Campus Center, and faculty and staff get their
mail delivered to either a mailbox in the Campus Center, or their department
administrative assistant (or designated department personnel) may pick it up for further
distribution within the department. Mail for Old Main is delivered daily by a campus
postal employee. Postal Services is responsible for distribution of US Mail, UPS, FedEx,
DHL, and Airborne Express packages, as well as campus mail.
4.03.05
Bulk Mailings
(Owner: College Press; Last Reviewed: 12/2/15; Last Updated: 11/12/14)
A bulk mailing must include at least 200 pieces of identical mail in zip code order. Two
weeks advance notice is required. Non-USA, Grantham and campus mail should be
separated. To use the institution bulk permit, mailing must be associated with the College
in some manner and it must be imprinted with the College's insignia. Delivery time for
bulk mailings is from one to two weeks (it is possible that bulk mailings to nearby areas
may be delivered in less time). For assistance in preparing a bulk mailing, contact the
College Press.
4.03.06
Room Reservations
(Owner: Conference & Event Services; Last Reviewed: 12/7/15; Last Updated: 12/7/15)
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All Room Reservations (except those noted in the following subsections) are to be made
through the Department of Conference and Event Services. Requests for room only
reservations must be made three business days in advance of the event by email using the
Virtual EMS scheduling system. All other requests may be made via email to
[email protected]. The following information must be included in the request:
facility requested (first second, and third choices) date, start and end times, number of
attendees, contact name, contact phone number, sponsoring group, and name of event.
Also answer the questions pertaining to special needs such as catering/food, technical
needs, special set up needs, film/DVD, dances, fundraisers, off-campus speakers or
vendors and tickets. These requests must be made by 21 days prior to the event so that all
the necessary approvals may be obtained.
4.03.06.01
Private Dining Room
(Owner: Dining Services; Last Reviewed: 4/4/16; Last Updated: 4/4/16)
The Private Dining Room (PDR) is located in the Eisenhower Campus Center. To reserve
this space, contact the Dining Services Catering Office. Maximum capacity is 24 guests.
4.03.06.02
The Martin Commons
(Owner: Dining Services; Last Reviewed: 4/4/16; Last Updated: 4/4/16)
The Martin Commons is located in the Eisenhower Campus Center and is primarily an
overflow for student dining. The Martin Commons may also be used for catering events,
Lottie pass-through events and meetings, based upon availability. To reserve this space,
contact the Dining Services Catering Office. A minimum of 100 guests is required and
the maximum capacity is 264 guests.
4.03.06.03
Larsen Student Union
(Owner: Student Involvement & Leadership Programs; Last Reviewed: 12/23/15; Last Updated: 11/11/14)
All Larsen room reservations are to be made through the Student Involvement &
Leadership Programs Office. Larsen Room reservations must be made seven days in
advance (ten days if set up is required) and should be done through the online registration
form (https://www.messiah.edu/forms/form/208/en/meeting_space_reservation) or
through email ([email protected]). The following information must be
included: room requested, date, times (including set-up and tear-down), number of
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attendees, contact name and name of sponsoring club/org/office, phone number, name of
event or meeting, set-up requirements. Your requests will be responded to in three
business days.
4.03.06.04
Climenhaga Homestead & McBeth Alumni Center
(Owner: Conference & Event Services; Last Reviewed: 12/3/15; Last Updated: 3/9/15)
Scheduling for these two locations is handled through the Virtual EMS scheduling
system. For more information, please visit:
http://www.messiah.edu/info/20480/facilities/630/climenhaga_homestead_and_mcbeth_al
umni_center
Scheduling Policies
•
•
4.03.06.04.
01
All events and guests are scheduled through the Office of the Conference and
Event Services.
The Climenhaga Homestead and McBeth Alumni Center may be closed during
Breaks and Holidays.
Climenhaga Homestead
The Homestead has four guest suites, each with its own private bath and sunroom. Each
guest suite offers telephone, internet connection and cable TV. A hospitality basket is
provided for each room.
•
•
•
•
Minnemingo Room - 2 twin beds and full bath
Yellow Breeches - queen bed and shower only (no tub)
Falcon Nest - queen bed and full bath
President's Suite - queen bed and full bath
In order to maintain the integrity of the furnishings in the Climenhaga Homestead,
overnight guests should be at least 12 years of age or older. Children ages 12-18 must be
accompanied by an adult.
There will be a one year advance booking limit on overnight accommodations.
4.03.07
College Vehicles
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(Owners: Fleet Services/College Receptionist; Last Reviewed: 12/4/15; Last Updated: 11/6/14)
Because of insurance restrictions, only Messiah College employees or students who have
been approved are permitted to drive College vehicles.
The College maintains a fleet of cars and vans for official College use. Cost for use of
these vehicles is back charged to appropriate departments. Vehicles will not be released
without an account number for charge of the expenses. These vehicles are not available
for personal use. Due to insurance requirements, use of the vehicles is restricted to
approved activities and College travel.
Only the approved driver is permitted to pick up the vehicle keys. It is the driver’s
responsibility for pickup and return of the vehicle in good condition and free from trash,
debris, and personal belongings. Maintenance problems are to be reported immediately to
the College Receptionist. Vehicles should be returned with a no less than a three-quarter
tank of gasoline.
A mileage report must be obtained from the Campus Information Center at the start of a
trip. Complete the "Driver Requirements" section, note the beginning mileage, and a
signature by the driver is necessary in the designated area. It is the responsibility of the
driver to pay directly for any driving and/or parking violations received from a law
enforcement agency. At the conclusion of the trip, the form shall be completed and
returned, along with the keys to the vehicle and any credit cards/slips, to the Receptionist
Office. If a vehicle is returned at a time when the Receptionist is not on duty, the keys,
credit card, and paperwork should be returned to Dispatch.
If reckless driving by the employee, as determined by the Department of Safety, results in
an accident, the employee will be required to pay the deductible toward the repair costs of
the vehicle. All vehicle accidents both on and off campus must be reported immediately to
the Department of Safety, along with a completed accident report form located in the
glove compartment of the respective vehicle.
To request a College vehicle, complete and submit the Vehicle Request Form via MC
Square | Employee Forms | Operations | Vehicle Request Form. Questions can be directed
to the College Receptionist (ext. 3770 or 717-766-2511).
4.03.08
Learning Technology Services
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(Owner: Learning Technology Services; Last Reviewed: 12/23/15; Last Updated: 11/5/14)
Learning Technology Services (LTS) provides Messiah College faculty, employees, and
students with consulting, innovative and support services related to many technologies
and media production. Technology sessions are offered on an ongoing basis and include
instruction on the learning management system (LMS), Google applications, and video
production. In addition, LTS provides faculty members with copyright clearance services,
testing scoring services, and is a pick-up/drop off location for print jobs sent to College
Press. Come share, innovate and consult in our Hoffman 1st floor Innovation Zone.
4.03.09
Key Distribution and Control
(Owner: Key Services; Last Reviewed: 12/23/15; Last Updated: 9/29/11)
Policies and procedures related to key distribution and control, including issuance,
responsibilities, lost key procedures/fees, and enforcement are available from Key
Services at: http://www.messiah.edu/info/20080/facility_maintenance/142/key_services.
4.03.10
Maintenance Work Order
(Owner: Facility Services; Last Reviewed: 12/9/15; Last Updated: 11/6/14)
In an effort to properly track work order repair requests, it is important that work requests
not be communicated directly to Facility Maintenance employees, either in passing or by
contacting personal phone extensions and personal e-mail addresses. ALL service
requests need to be submitted using the maintenance work order form on MC Square. If
the request is an emergency, call Facility Services at ext. 6011 between the hours of
7:30am to 4:00pm Monday through Friday so computer generated work orders can be
created. Contact the Messiah College Dispatch office at 6005 for emergencies after
hours.
4.03.11
Project Work Requests
(Owner: Facility Services; Last Reviewed: 12/9/15; Last Updated: 1/19/10)
Project work (renovation, remodeling, major changes) generally require separate budget
authorization.
4.03.12
Library
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(Owner: Murray Library; Last Reviewed: 12/23/15; Last Updated: 11/5/14)
The Murray Library houses the College library, Disability Services, Learning Center,
Writing Center, the Brethren in Christ Historical Library and Archives, and the Boyer
Center Archives. All College employees enjoy library borrowing privileges, including
interlibrary loan services. Orientation and instruction in the use of the library are provided
by the professional staff by appointment.
4.03.13
Campus Media Coverage
(Owner: Office of Marketing and Communications; Last Reviewed: 12/21/15; Last Updated: 11/19/14)
Any Messiah College employee who would like to invite members of the media to visit
campus to cover a story or event are required to first contact the Office of Marketing and
Communications, who will consult regarding the appropriateness/ likelihood of media
coverage and then coordinate contact with reporters as well as any coverage logistics. It is
the responsibility of the Executive Director of Marketing and Communications and the
Director of Communications to issue news releases and initiate contacts with the news
media. [Note: an exception to this is the Assistant Athletic Director of Public/Media
Relations who is authorized to directly initiate and coordinate media coverage for athletic
events.]
Designated spokespersons in the Office of Marketing and Communications are equipped
and prepared to speak with members of the media on behalf of the institution. Employees
may use personal discretion in speaking to members of the media as private individuals;
however, employees do not have the authority to speak on behalf of the institution or
to represent the College’s official perspective or position on any issue. Employees
have the additional responsibility to direct all media inquiries to designated institutional
spokespersons when specifically instructed to do so by the College.
Employees who are contacted directly by members of the media to request/schedule an
interview are requested to notify the Office of Marketing and Communications in advance
so that they may provide any necessary coordination with the College’s media protocol.
4.03.14
Print and Web Project Initiation
(Owner: Office of Marketing and Communications; Last Reviewed: 12/21/15; Last Updated: 12/21/15)
The Office of Marketing and Communications is responsible for overseeing the design,
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proofreading, and mail/delivery coordination of College print and digitally delivered
communications (such as html emails) mailed/emailed to off-campus audiences of more
than 200. The Creative Director and Director of Web Communications are also
responsible for overseeing the design and some content areas of the College website. The
College requires that all print communications for external audiences of more than 200 be
initiated through the Office of Marketing and Communications Services Coordinator.
Specific areas of the messiah.edu website also must be built by the College’s web team
and/or use College templates. To initiate a print communication project or website project
or for questions about whether your project is required to be produced by Marketing and
Communications, contact the Services Coordinator at extension 7342 in the Office of
Marketing and Communications. For more information, please visit
http://www.messiah.edu/info/20044/marketing_and_communications
4.03.15
Telephone/Fax Services
(Owner: Information Technology Services; Last Reviewed: 12/7/15; Last Updated: 7/11/12)
College telephones are provided for the conduct of College business. Therefore, local
personal calls should be limited in length and number. Long distance personal calls and
faxes are prohibited.
The College has the capability of printing logs of all telephone numbers, local and long
distance, called to or from campus. In the event of perceived abuse, these records may be
used to conduct appropriate investigations.
4.03.16
Ticket Office
(Owner: Conference & Event Services; Last Reviewed: 12/2/15; Last Updated: 12/7/15)
The Ticket Office is located next to the Receptionist Office in the lobby of the
Eisenhower Campus Center. Hours are 8:00 a.m. to 6:30 p.m., Monday through Friday,
September – mid-May and 8:00 a.m. to 5:00 p.m. the remainder of the year. Some of the
events sold by the ticket office are:
a.
b.
c.
d.
e.
f.
Touring groups or productions
Seasonal and single performances for the Cultural Series
Theatre productions
Annual Christmas Concert by the School of the Arts
Choral Arts Society concert
Student Activity Board concerts and events
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g. Susquehanna Chorale Events
h. Other student-planned events
4.04
INFORMATION TECHNOLOGY SERVICES POLICIES
(Owner: Information Technology Services; Last Reviewed: 12/7/15; Last Updated: 11/5/14)
Information Technology Services policies are maintained on the Messiah College web site
under the Office of Information Technology Services. Policies may be viewed at
http://www.messiah.edu/its/policies.
4.05
EMERGENCY CLOSING PROCEDURE, GRANTHAM CAMPUS
4.05.01
Announcements
(Owner: Office of Human Resources & Compliance; Last Reviewed: 11/3/11; Last Updated 11/3/11)
In the event that weather conditions or other emergencies should cause the College to
close or delay the workday, an announcement will be communicated on the College's:
•
•
•
Home page (www.messiah.edu)
Emergency Information Hotline (717-691-6084). (A recording will provide you
with a date and time of the most recent message.)
Text Alert System
Employees involved in snow removal, facilities, campus events and dining should follow
the instructions given by their respective supervisory staff.
4.05.02
Delays and Closings Prior to the Beginning of the Work Day
(Owner: Office of Human Resources & Compliance; Last Reviewed: 1/25/12; Last Updated: 1/25/12)
Should weather conditions or other emergencies create a condition under which there
might be a question as to whether the College will operate on a normal basis, an
announcement will be communicated on the College's:
•
•
Home page (www.messiah.edu)
Emergency Information Hotline (717-691-6084). (A recording will provide you
with a date and time of the most recent message.)
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•
Text Alert System
When the President of the College or his/her designee closes the College due to inclement
weather or other emergency, employees will be excused from their work. Those
employees who are responsible for the provision of essential services shall report to work
as scheduled and will be paid according to the pay provisions for employees providing
essential services.
4.05.03
Employees Providing Essential Services
(Owner: Office of Human Resources & Compliance; Last Reviewed: 7/1/15; Last Updated: 7/1/15)
Members of various departments are responsible for providing essential services during
weather-related and other emergencies. These departments may include, but are not
necessarily limited to: Dining Services, Facility Services, Safety, Campus Events
(designated work crew), the Campus Information Center (CIC), the Library, Information
Technology Services, and the Engle Center.
Employees eligible for this classification must be full-time, part-time or limited-hour
employees who work a minimum of 1,000 hours. Employees identified as providing
essential services are notified by the department and/or supervisor as to the nature and
conditions for which the employees will be considered essential employees. The Human
Resources Office also communicates annually with employees designated as providing
essential services.
Employees with questions regarding their status as an employee providing essential
services should contact their supervisors for additional information.
Departments/Supervisors may provide overnight accommodations for employees
providing essential services who wish to remain on campus rather than travel back and
forth. If a supervisor believes it would be necessary to require essential employees to
remain on campus overnight for an extraordinary emergency, the situation must be
reviewed and approved (by phone if necessary) in advance by the appropriate Vice
President and the Vice President for Human Resources and Compliance.
Departments/Supervisors scheduling employees to provide essential services will make
every attempt to schedule necessary coverage in advance or early in an employee’s
scheduled shift, but weather-related and other emergencies may not always allow the
scheduling/contact to occur prior to or by the beginning of an employee’s shift.
Employees have been invited--and are welcome--to provide alternate contact information
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(such as a cell phone number) so that employees are not tied to being near a land line
during an emergency.
Employees providing essential services who are called by their supervisor (or supervisor's
designee) to work either during or outside of the employee’s regularly-scheduled shift and
who do not report to work (or do not work the full shift) as called will be required to use
personal time equivalent to the unworked period. In the event that insufficient personal
time remains, employees will be required to use vacation time. In either case, employees
will be paid straight time for those hours and will not receive closed pay for the missed
period. Employees who are called in for a shift and unable to come to work due to
sickness should record the hours as sick time. Also note that failure to report to work will
impact the employee’s performance evaluation.
On some occasions, at the supervisor’s request and with Vice President/Provost and
supervisor approval, staff employees may be called in to work during a delay or closed
period. These employees should report hours and be paid as employees providing
essential services. Supervisors should communicate these arrangements with Dispatch.
Additional information is available from the FAQs and Situation Illustrations documents.
4.05.04
Early Dismissal (Voluntary & Mandatory)
(Owner: Office of Human Resources & Compliance: Last Reviewed: 7/1/15; Last Updated: 7/1/15)
In the event it begins to snow or there is an emergency during the workday and an
administrative decision is made to allow employees to leave work early, a statement will
be released through the normal distribution channels on campus. Vice Presidents/Provost
or their designees will be responsible for getting word to their reporting departments.
For mandatory early dismissals, leave-eligible employees released during the workday
due to inclement weather conditions or other emergencies will be paid for a full day's
work. Those employees who cannot go home early due to job responsibilities and
providing essential services will report time and be paid according to the pay provisions
for employees providing essential services.
For voluntary early dismissals, employees leaving work early will be required to use
available personal time or vacation time equivalent to the unworked period. In the event
that insufficient personal time remains, employees will be required to use vacation time.
In either case, employees will be paid straight time for those hours.
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4.05.05
Employees Who Miss Work Due to Weather Conditions
(Owner: Office of Human Resources & Compliance; Last Reviewed: 7/1/15; Last Updated: 7/1/15)
When there is inclement weather, such as a bad snow or an ice storm, and employees
(excluding employees providing essential services, which is defined separately) attempt to
come to work but cannot get to work due to road and weather conditions, they may use
available personal time equivalent to their scheduled work shift. In the event that
insufficient personal time remains, employees will be required to use vacation time. In
either case, employees will be paid straight time for those hours.
4.05.06
Employees Who Arrive Late Due to Weather Conditions
(Owner: Office of Human Resources & Compliance; Last Reviewed: 7/1/15; Last Updated: 7/1/15)
Employees who arrive late to work beyond a reasonable time frame, as defined by the
supervisor, may use part of their available personal time, use vacation time, or may be
required to make up the time lost from work. If time off is required to be used instead of
making up the lost time, then in the event that insufficient personal time remains,
employees will be required to use vacation time. In either case, employees will be paid
straight time for those hours.
4.05.07
Employees on Evening Shifts
(Owner: Office of Human Resources & Compliance; Last Reviewed: 1/25/12; Last Updated: 1/25/12)
For employees working second or third shift, an announcement will be communicated on
the College's:
•
•
•
Home page (www.messiah.edu)
Emergency Information Hotline (717-691-6084). (A recording will provide you
with a date and time of the most recent message.)
Text Alert System
During an emergency delay or closing, staff employees on shift, who are required to come
to work or cannot leave work due to job responsibilities for the provision of essential
services, will be paid according to the pay provisions for employees providing essential
services.
4.05.08
Payroll Time Reporting
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(Owner: Office of Human Resources & Compliance; Last Reviewed: 1/29/10; Last Updated: 1/29/10)
Illustrated examples are available on the Payroll website at:
http://www.messiah.edu/info/20338/faqs/605/recording_special_hours
4.05.08.01
Employees Providing Essential Services
(Owner: Office of Human Resources & Compliance; Last Reviewed: 1/30/15; Last Updated: 1/30/15)
Staff (hourly) employees who are required to work during an emergency period because
of the provision of essential services should report regular hours for hours worked and
closed hours for the rest of the employee’s regularly-scheduled shift. These employees
will be paid straight time for those hours. Actual hours worked for providing essential
services during an emergency period are to be recorded as “Emergency” and will be paid
at time-and-one-half. “Emergency” hours are determined by the official College
announcement of delay or closure.
At times, employees may need to provide essential services outside of an official closing
or delay (e.g., snow removal prior to regularly-scheduled workshift for a day with no
delay). In this situation, and with supervisor approval, hours worked outside of the
employee’s standard work shift should be considered “Emergency” hours to be paid at
time-and-one-half. Employees should indicate the reason for these emergency hours on
their timesheet. Hours worked outside of an employee's regular work shift should be
treated as additional hours and should not be used to reduce reported hours during the
regular shift.
Supervisors/Departments may, at their discretion, modify work schedules for the same
day for which the essential duties are performed. The modified hours may only reduce
straight time hours worked for up to the equivalent essential hours and may not eliminate
the extra half-time pay received for the essential hours. All other alternative time off
must be at the discretion of the employee. Staff (hourly) employees providing essential
services may request equivalent alternate time off on another regularly-scheduled day in
the same pay period in return for working the emergency essential hours. If approved by
the supervisor/department, employees receiving alternate time off during the pay period
should NOT report the alternate time-off hours. Instead, no time should be recorded on
the timesheet for this alternate time off.
Below are some sample calculations to illustrate reporting and pay provisions:
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Employee
4.05.08.02
Normal Hours
Emergency
(Closed)
Hours Worked
Employee A
8
8
Employee B
8
4
Employee C
12
12
Employee D
8
12
Employee E
0
8
Worked Pay
(Emergency)
8 hrs. @ 1.5x
8 hrs. @ 1x pay
pay
4 hrs. @ 1.5x
8 hrs. @ 1x pay
pay
12 hrs. @ 1.5x
12 hrs. @ 1x pay
pay
12 hrs. @ 1.5x
8 hrs. @ 1x pay
pay
8 hrs. @ 1.5x
0 hrs. @ 1x pay
pay
Closed Pay
Non-Essential Employees
(Owner: Office of Human Resources & Compliance; Last Reviewed: 1/29/10; Last Updated: 1/28/16)
All staff (hourly) employees who are non-essential (e.g., not classified as providing
essential services) and are regularly scheduled for at least 1,000 hours per year are entitled
to closed pay if the closed hours occur during their regularly-scheduled assignment.
Employees should report “Closed” time for the time the College was officially closed and
should report other scheduled work hours as usual.
Non-essential, hourly employees do not report to work during a closed period.
Non-essential employees who are deemed essential in order to address the College
emergency during an emergency closed period will be considered as providing essential
services, as outlined in the previous section, and should be paid accordingly.
4.05.08.03
Administrative Employees
(Owner: Office of Human Resources & Compliance; Last Reviewed: 1/29/10; Last Updated: 1/29/10)
Administrative employees, by the nature of their salaried assignment, will be paid for
delay or closed time.
4.05.08.04
Employees on Scheduled Vacation/Sick Leave, Other Paid Time Off, or a Leave of
Absence
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(Owner: Office of Human Resources & Compliance; Last Reviewed: 10/4/10; Last Updated: 10/4/10)
An employee’s request for time off supersedes any closure, delay or early dismissal.
These employees should continue to report time as if there were no closure, delay, or
early dismissal. Employees providing essential services who have received prior approval
for vacation, sick, or personal time will not be required to report to work to provide
essential services during the approved time.
4.05.09
Additional Help to Remove Snow
(Owner: Office of Human Resources & Compliance; Last Reviewed: 1/29/10; Last Updated: 1/29/10)
Additional help must receive prior approval from the Director of Facility Services or the
Grounds Supervisor within the Grounds Department. Non-essential staff employees, who
shovel, will be paid time-and-one-half for hours worked during the close down or delay
period. Student employees will receive their normal wage rate for hours worked.
Temporary/occasional employees who are hired for snow removal will be paid at their
hired rate.
4.05.10
Impact on Instructional Schedule
When a decision has been made to delay school due to inclement weather, the following
protocol shall be followed for the schedule of classes. These schedules will be
communicated to students and faculty via email, text message alert, the home page of the
web site, phone message, and Learning Management System Announcement.
If a delay is announced for morning classes, it shall be a two hour delay and the
following alternate schedules will be used.
4.05.10.01
Fall Term Two Hour Delay Schedule
M, W, F
T, R
Regular
Delayed
Regular
Delayed
8:00-8:50
10:00-10:35
8:00-9:15
10:00-11:05
9:00-9:50
10:45-11:20
Chapel: 9:30-10:15
No Chapel
10:00-10:50
11:30-12:05
10:30-11:45
11:15-12:20
11:00-11:50
12:15-12:50
11:55-1:10
12:30-1:35
12:00-12:50
1:00-1:35
1:20-2:35
1:45-2:50
1:00-1:50
1:45-2:20
2:45-4:00
3:00-4:05
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2:00-2:50
3:00-3:50
4:00-4:50
Evening
2:30-3:05
3:15-3:50
4:00-4:50
Evening
4:10-5:25
Evening
4:15-5:25
Evening
M, W, F: 35 minute classes/10 minutes between classes (except the final class which
begins and ends on time)
T, R: 65 minute classes/10 minutes between classes, chapel cancelled (except last class is
shortened by 5 minutes)
4.05.10.02
Spring Term Two Hour Delay Schedule
M, W, F
T, R
Regular
Delayed
Regular
Delayed
8:00-9:00
10:00-10:45
8:00-9:30
10:00-11:20
9:10-10:10
10:55-11:40
Chapel: 9:45-10:30
No Chapel
10:20-11:20
11:50-12:35
10:45-12:15
11:30-12:50
11:30-12:30
12:45-1:30
12:25-1:55
1:00-2:20
12:40-1:40
1:40-2:25
2:05-3:35
2:30-3:50
1:50-2:50
2:35-3:20
3:45-5:15
4:00-5:20
3:00-4:00
3:30-4:15
Evening
Evening
4:10-5:10
4:25-5:10
Evening
Evening
M,W,F: 45 minute classes/10 minutes between classes
T, R: 80 minute classes/10 minutes between classes and no chapel
4.05.10.03
Other Items
Lab times on a two hour delayed schedule, start and end according to the following
procedure. Find the normal starting time range on the regular schedule, and the lab will
begin at the associated start time on the delayed schedule. Find the normal ending time
range on the regular schedule, and the lab will end at the associated ending time on the
delayed schedule. For example, using the Fall-Term schedule:
1. If a lab is 1:00 – 3:50 p.m. on F, then the usual starting time range would be 1:001:50; the associated revised start time would be 1:45. Since the end time for the
lab is normally 3:50 p.m., the usual ending time range would be 3:00 – 3:50 and
the associated revised ending time is 3:50 p.m. because the associated ending
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range is 3:15 to 3:50.
2. If a lab is 1:20 – 5:20 p.m. on T, the usual starting time range is 1:20-2:35, and the
associated revised start time would be 1:45 p.m. The end time for the lab is
normally 5:20 p.m., the usual ending time range would be 4:10 – 5:25 and the
associated ending time is 5:25 p.m.
3. A lab is 1:00 – 5:00 p.m. on W, the usual starting time range is 1:00-1:50, the
associated start time would be 1:45. The end time for the lab is normally 5:00
p.m., the usual ending time range would be 4:00 – 4:50 (since nothing is listed
past that time) and the associated ending time is 5:00 p.m. because the end time is
past the last time range.
If the delay exceeds two hours during Fall or Spring semester, then classes shall
follow the normal schedule and classes that normally would have occurred during the
time of the delay are cancelled. When a class does not meet as a result, teaching faculty
shall be responsible for adjusting courses in order to maintain the integrity of the learning
objectives of the course.
If the delay occurs during J-Term, then morning classes shall begin at 10:00 and run
until 12:45. Afternoon classes will begin at 1:00 and end at 3:45. A 15 minute break is
planned as part of the time for both the morning and afternoon schedule. If the delay
occurs on a day when a special chapel is scheduled, the chapel will be cancelled. If the
delay exceeds two hours during J-Term, then morning classes are cancelled and afternoon
classes will begin at the normal time.
If a cancellation occurs during J-Term, then the Provost’s Office will announce
appropriate adjustments to the remainder of the J-Term schedule. Such adjustments could
include extending the length of each remaining class meeting by 10-15 minutes or by
meeting an extra hour for 2 days.
For an early dismissal or cancellation (whether for evening classes or an entire day)
which results in a class not meeting, the teaching faculty shall be responsible for adjusting
the course in order to maintain the integrity of the learning objectives of the course.
4.06
MISCELLANEOUS
4.06.01
Official Communication
4.06.01.01
Intercom
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(Owner: Office of Marketing & Communications; Last Reviewed: 12/21/15; Last Updated: 3/1/10)
A weekly Intercom is circulated to all College employees via e-mail throughout the
College year. The Intercom is currently the only regularly scheduled College-wide means
of communication and therefore it is essential that all employees read its contents each
week. The Intercom carries official College announcements, policy and/or procedural
updates or changes, job postings, reports of professional and service activities, and other
information of interest to all employees. The Intercom can be viewed at
http://www.messiah.edu/intercom.
4.06.01.02
Mass E-mail
(Owner: College Press; Last Reviewed: 12/2/15; Last Updated: 3/12/15)
The College Press maintains a mass email system that allows employees to send email
messages to predetermined groups of Messiah constituents based upon the submitter’s
choice and relevancy. The mass email submission form can be found on MC Square on
the employee home tab under Quicklinks. Guidelines for the mass email program can be
found at: http://mcweb.messiah.edu/offices/college_press/mass_email.html.
4.06.02
Use of Institutional Name or Wordmark
(Owner: Office of Marketing & Communications; Last Reviewed: 12/21/15; Last Updated: 3/13/15)
The institution does not permit the use of its name or related wordmarks and logos by
non-Messiah entities in any announcement, advertisement, merchandise, digital
communications, publication, or report if such use in any way implies institutional
endorsement of any product, service, or point of view. Any external organization or its
advertising agency requesting the use of institutional or athletic wordmarks, logos, or
photography for sale, advertising, endorsement, or public relations purposes should be
referred to, and must receive express written consent from, the Executive Director of
Marketing and Communications, who is responsible for determining whether the
institution's name or related wordmarks and logos may be used in conjunction with the
particular product, service, or point of view. In certain cases, he/she may refer requests for
such use to the President.
Additionally, all employees are expected to follow the parameters the College has defined
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for the use of its institutional word marks and logos in its Messiah College Visual Identity
Manual (http://www.messiah.edu/info/20130/visual_identity), maintained by the Office of
Marketing and Communications, and the Athletics Visual Identity Manual
(http://gomessiah.com/sports/2014/7/28/GEN_0728141552.aspx), maintained by the
Division of Athletics.
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