One Maricopa Training Documentation
District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time
YOUR MARICOPA EMAIL (POWERED
BY
GOOGLE)
Table of Contents
Introduction to the New MCCCD Student Email, Powered by Google ......................................................... 2
Logging In/Finding Your MEID and Password ............................................................................................... 2
Logging In For the First Time ..................................................................................................................... 3
Using Mail Help ............................................................................................................................................. 4
Using Your Email ........................................................................................................................................... 4
Reading Messages..................................................................................................................................... 4
Composing Messages................................................................................................................................ 5
Mail Size Limits.......................................................................................................................................... 5
Sign Out of MCCCD E-Mail Powered By Google............................................................................................ 6
Using Settings................................................................................................................................................ 7
Getting To Settings.................................................................................................................................... 7
The Tabs .................................................................................................................................................... 7
Labels .................................................................................................................................................... 7
Accounts................................................................................................................................................ 7
General...................................................................................................................................................... 8
Filters......................................................................................................................................................... 9
Forwarding and Pop/IMAP.................................................................................................................... 9
Chat ....................................................................................................................................................... 9
Web Clips .............................................................................................................................................. 9
Labs ....................................................................................................................................................... 9
Offline ................................................................................................................................................... 9
Themes .................................................................................................................................................. 9
Search.......................................................................................................................................................... 12
Other Google Applications .......................................................................................................................... 12
Calendar .................................................................................................................................................. 13
Calendar Functions ............................................................................................................................. 13
Calendar Settings ................................................................................................................................ 13
Adding an Event .................................................................................................................................. 14
My Calendars ...................................................................................................................................... 16
Other Calendars .................................................................................................................................. 16
MCCCD Google Mail: Introduction to the New MCCCD Student Email, Powered by Google
The Left Hand Navigation ......................................................................................................................... 6
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One Maricopa Training Documentation
District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time
Introduction to the New MCCCD Student Email, Powered by Google
The first thing you need to know about this great new email system is that this is NOT GMAIL,
however, it is powered by Google, which gives much of the same functionality and style, but with a
Maricopa centered approach. This email system replaces the MEMO system which was used by
Maricopa, but not Rio students or faculty or staff. The change is that ALL students in Maricopa will be
using this new MCCD Student Email, Powered by Google. Faculty and Staff will have accounts, but
will also still be expected to use their current Rio email accounts for correspondence. What this
means for our staff and faculty is that we must either log into our new accounts regularly or forward
the emails to our current Rio accounts, so that we will not lose any emails sent to us by our students.
Logging In/Finding Your MEID and Password

Log in using your MEID and the password you use to access HRMS and PeopleSoft and
My.Maricopa.edu.
o Since most faculty and staff have not used their MEMO accounts, often it is best to
create a new password, especially if you wish to choose the exact same password
you use for RioLearn. Do this by using the link below and following the steps.
 https://memo2.maricopa.edu/cgi-bin/UserLookupMEID.pl
MCCCD Google Mail: Introduction to the New MCCCD Student Email, Powered by Google
Your email address using this new system:
 Employees who are also students: your [email protected]
 Employees who are not students: [email protected]
To access these emails, please follow the steps below:
 Go to http://google.maricopa.edu
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District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time

The first time you log in, by entering your MEID and your MEMO Password, you will see the
following screen:

Please read the terms of service, enter in the coded word as shown and then agree to the
terms by clicking on I accept, Continue to my account.
You will now be in your account. You may notice a LOT of emails that were sent even before
you were officially set up with this account. Do not worry, this is a change over and will take
some adjustment periods. The emails that were sent before the official switch are just
automatic emails from MEMO and should not be of any vital importance or pertaining to
students.

MCCCD Google Mail: Logging In/Finding Your MEID and Password
Logging In For the First Time
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One Maricopa Training Documentation
District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time
Using Mail Help

If you have a question or want to know more about using your Google Mail Account, once
you are logged into your Google Mail account, click on the Settings icon at the top right and
then choose Mail Help.

From there, click on the categories that suit your needs.
Using Your Email
Reading Messages


Click on a message to have it opened in the screen.
Once opened, the following can be done in the email:
1. Go back to the Inbox.
2. Place this message in the Archive, Spam, or Deleted Mail folders.
3. Mark as Important or Unimportant.
4. Move this email to another folder.
5. Label this message.
6. The More button allows you to do many other things with this message.
7. The arrows allow you to go to the next or previous messages.
8. Gives contact options for the sender of the message.
9. Allows you to Reply to the sender (if there are multiple recipients, you will see the
option to Reply to all) and to Forward to others.
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MCCCD Google Mail: Using Mail Help
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One Maricopa Training Documentation
District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time
Composing Messages
Whether composing a new email, replying, replying to all or forwarding, the tools will all be the same
when sending any type of email. For this example, you will be composing a new email.
1. Click Compose mail to create a new message (or use Reply, Reply to all, or Forward if you wish).
2. Send, Save the email for later, or Discard the email you were going to write.
3. View this composition in a new window.
4. Either type in or paste an address or click To and find the addresses through the system.
5. Add a Carbon Copy (Cc) or Blind Carbon Copy (Bcc) by clicking on one of the choices and then
placing addresses just as you do in the To area.
6. Type in your Subject.
7. Attach a file or insert an Invitation to an event that will be saved on the calendar.
8. Use the formatting tools and Check Spelling to ensure the quality of your message.
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Mail Size Limits
 An email cannot be sent if it is larger than 25 MB.
 Your total amount of stored space on your account is 25 GB.
MCCCD Google Mail: Using Your Email
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District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time
1. Mail
This will take you back to the mailbox, where you usually start out.
2. Contacts
This is an area where you can keep track of those you contact.
3. Tasks
You can add or delete tasks here.
4. Compose mail
This allows you to write an email.
5. Inbox
This will take you back to your inbox.
6. Starred
This shows any “starred” messages.
7. Important
This shows any messages you marked as “important.”
8. Chats
This keeps a record of any chats.
9. Sent Mail
This is the folder where you sent messages are kept.
10. Drafts
This is where all saved but not sent messages are kept.
11. All Mail
This view combines all emails into one location.
12. Spam
This is where any emails filtered as spam end up.
13. Trash
When you delete an email, this is where it goes. The Trash is automatically
deleted every 30 days. Clicking into it gives more options.
14. More
Extra folders or options will be available here.
15. Chat
You can add a person to an instant chat from here.
16. Recent contacts
This is a small list of your most recent contacts. You are able to click into them
and find information or contact them in a variety of ways.
Sign Out of MCCCD E-Mail Powered By Google

In the top right, click on the arrow to the right of your email address and click on Sign out.
MCCCD Google Mail: Sign Out of MCCCD E-Mail Powered By Google
The Left Hand Navigation
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District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time
Using Settings
Getting To Settings
Once you are logged into your Google Mail account, click on the Settings icon at the top right and
then choose mail settings.
The Tabs
Each tab has multiple options that may or may not pertain to your needs. If you do make changes
inside of one of the tabs, always click on the Save Changes button at the bottom to make sure that
your changes are kept.
Labels
This shows which sections you wish to show or hide, such as:
 Spam
 Starred
 Chats
 Trash
MCCCD Google Mail: Using Settings
Accounts
This is where you can change your account settings and even get mail from other accounts sent to
and from this one.
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District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time
General
This should be the most used settings area where you will find many choices, such as the samples
shown here:
1. Maximum page size (Increase or Decrease the amount of messages seen on one page)
2. My picture (Choose to show a picture that everyone will see when you email them)
3. Signature (Create a signature to be added at the end of all emails you send)
4. Vacation responder (Set up an automatic message if you are on vacation)
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MCCCD Google Mail: Using Settings
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One Maricopa Training Documentation
District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time
Filters
New filters can be created and edited that will sort by the following categories:
 From
 To
 Subject
 Has the words
 Doesn’t have
 Has attachment
Forwarding and Pop/IMAP
This area allows you to forward your mail to an email of your choosing.
Chat
Gmail allows the option of a live chat and the settings for those sessions can be found here.
Web Clips
This controls what small news notifications and ads appear at the top of your email.
Labs
This is a place where things are tested and it is not recommended that changes are made to this area
without notification to do so.
Offline
This gives the option to allow the downloading of email so that when offline, the emails are still
showing.
MCCCD Google Mail: Using Settings
Themes
This is where you can choose a theme for your email that matches your personality, mood, and eye
comfort.
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District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time
Forwarding from Google

You will see a Settings bar.

Click on the Forwarding and POP/IMAP tab

You will now see the Forwarding and POP/IMAP screen.
MCCCD Google Mail: Forwarding from Google
It is possible to forward your Google mail to another email address…or…even to social networks, so
you can receive alerts and the messages from there. Each social network (Facebook, etc…) has their
own policies that are not managed by Maricopa...but here is the Google side of the process:
 Once you are logged into your Google Mail account, click on the Settings icon at the top right
and then choose mail settings.
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Click on the Add a forwarding address bar

In the new box that just popped up, enter in the email address ([email protected]) or
([email protected]) and click NEXT and then OK.
o
NOTE: A verification email will be sent to the email address you specified. Read the
instructions in the email and click on the link as outlined in the email. When you do so, you
will get a notification that you are now allowed to forward to that address. If you do not get
any notification, then there was an issue, most likely, an incorrect email address was entered.
 You will now get a notification from Google that the email was successfully
confirmed!

Make sure you are back at your MCCD Email Settings Screen (this would have stayed open
during all of this) and refresh the page.
You will now see a slightly different looking screen that gives the possibility to forward
emails.

MCCCD Google Mail: Forwarding from Google
One Maricopa Training Documentation
District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time
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District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time

Click on the circle to the left of Forward a copy of incoming mail to again.

Once done, you will see that the email being forwarded to will have an “In Use” placed next
to it. This signifies that your Rio email is now receiving copies of all email sent to your new
MCCD Email Powered by Google account.

You have now forwarded your emails.
Search
Other Google Applications
The top left corner has all of the Google applications that Maricopa has adapted for use. Not all are
currently used and more may be added in time. Be sure to go back and see what is offered by clicking
on the more link.
MCCCD Google Mail: Search
Always at the top of the page are your Search options. You can search your mail, the web, or use
options and filters. These options are always available and make navigating even simpler.
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District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time
Calendar
By clicking on the Calendar link on the top left of the page, you are taken to the Google Calendar for
your MCCCD Mail Powered by Google Account.
Calendar Functions
1. Click the Create Button OR click on any time block to create an event. You can also click on the
arrow to the right of Create to Quick Add an event.
2. Use the Search Bar to search for specific events or information and the Show search options to
narrow that search by certain criteria.
3. Use the Day, Week, Month and 4 Day buttons to change the view of the calendar.
3.1. See a list of the events by clicking on Agenda
3.2. Print the calendar by clicking on the Printer Icon
3.3. Refresh the page by clicking on the Circled Arrow.
4. Click on My calendars to see all of the calendars you have added and any tasks for those
calendars.
5. Clicking on Other calendars will give you the option to add other users’ calendars so that you can
see their schedules.
6. Use the Monthly Calendar on the left or the arrows near the top to navigate through the days,
weeks, months, and even years.
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Calendar Settings
 Just as in the Mail page, you can click on the circular button at the top right and then choose
Calendar Settings.
This is where you can change everything from when the weeks and work days start to if you
want to see the times in Military Time. Please read EVERY option and see what works best
for your needs.
 Click Save when you are done.
MCCCD Google Mail: Other Google Applications
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District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time
Adding an Event
There are 3 different ways to add an event.
 Adding an event by clicking on Create.
 Clicking on a time block.
 Clicking the arrow next to Create to Quick Add an event.


The Show Me As and Privacy settings can be useful if your calendar is shared with others.
Add Guests allows you to enter in the MCCCD Email address of others to invite them to view
or attend this event.
o After adding guests, you can click on the Find a time tab to view the schedule of all
invited so that you can choose a time that is good for everyone.

When your event is done, click SAVE.
MCCCD Google Mail: Other Google Applications
Clicking on the Create Button
 A new window will open and you will be asked to fill out the information. Be sure to fill out
as much as possible.
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District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time
Clicking on a Time Block
 Clicking ONCE on a time block will open a small window that allows you instantly create an
event.
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
Simply add what the event is and click Create Event.
Clicking on Edit event will give you the same choices you see when you click on
Create or double click on the time block.
 Clicking on Appointment slots and following the steps given allows you to
create holes in your schedule that are meant for others to reserve as
appointments.
Double Clicking on a time block will bypass the quick entry and take you directly to the same
place you go if you click on the Create button or the Edit event link.
MCCCD Google Mail: Other Google Applications
Quick Add
 Clicking on the arrow to the right of the Create button allows you to quickly enter an event or
note.
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District Systems | MCCCD E-mail (Powered By Google) | Logging In For the First Time
My Calendars
 Clicking on the My Calendars area opens up your chance to view your other calendars.
 The chance to see and edit your task is also shown.
o Click on Tasks.
o
A new column will appear on the far right.

Use the buttons at the bottom to add, organize, delete and do much more
with your tasks.
MCCCD Google Mail: Other Google Applications
Other Calendars
 Clicking on this option will allow you to add and view others at MCCCD’s calendars.
o To add a calendar, simply enter the email of that person in the spot provided.
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