North Central State College
Board of Trustees’ Meeting
December 7, 2011
I.
CALL TO ORDER
The Chair, Mr. Steven Stone called the meeting to order at 7:04 p.m. in the Fallerius
Technical Education Center Board of Trustees conference room (Room 165). At that time
he asked all to rise and join him in reciting the pledge of allegiance followed by his
reading of the Mission Statement for North Central State College.
II.
ROLL CALL
The Recorder, Mr. Stephen Williams called the roll.
Present:
Mr. Michael Carroll
Ms. Edith Humphrey
Dr. Dwight McElfresh
Ms. Lydia Reid
Dr. Mehdi Ressallat
Ms. Kimberly Singleton
Mr. Matthew Smith
Mr. Steven Stone
Absent:
III.
INTRODUCTION OF GUESTS
President Donald Plotts introduced Mr. Koffi Akakpo, Ms. Chriss Harris, Ms. Peg Moir,
Dr. Karen Reed and Ms. Betty Wells, representing the President’s Staff; Ms. Beth Price
representing the Manager’s Advisory Council; Ms. Margaret Puckett representing the
Faculty Caucus. Mr. Doug Hanuscin, Ms. Lori McKee, and Attorney Reid Caryer were
present representing the Management Negotiations Team; Mr. Bill Miller was present
representing the Faculty Union; and Ms. Sarah Mendell was present representing Phi
Theta Kappa and the Student Government.
IV.
FOCUS OF THE MEETING
Mr. Steve Stone explained that the primary focus of tonight’s meeting was to continue
with the Board’s Policy Governance work, to include policy governance training
exercises as a regular part of the Board’s agenda.
V.
GOVERNANCE POLICIES – Mr. Steve Stone
A. Discussion of Nomination Committee (IAW 02.91)
1
Mr. Steven Stone called for the nomination committee report. Co-chair, Dr. Mehdi
Ressallat reported that there has been no further status on the governor appointed position
currently vacant. He further reported that he had approached Ms. Kimberly Singleton to
seek her desire for reappointment and she has respectfully declined reappointment due to
an increase in her responsibilities with her current employer. On behalf of the entire
Board, Mr. Steven Stone thanked her for her service to the Board, to the College, and to
the citizens of the North Central State College district. The Nominating Committee will
begin the task of seeking out a suitable replacement to fill her position as soon as
possible. Co-chair, Ms. Edith Humphrey reported that she had approached Dr. Mehdi
Ressallat and Ms. Lydia Reid to seek their desire for reappointment to another term of
office on the Board and they each indicated that they would accept a reappointment.
ACTION TAKEN: Ms. Edith Humphrey moved for approval of the recommendation for
reappointment of Dr. Mehdi Ressallat as a local appointment and for a recommendation
for reappointment of Ms. Lydia Reid as a governor appointment. Mr. Michael Carroll
seconded the motion and the motion carried unanimously.
Ms. Edith Humphrey reported that she had approached Mr. Steven Stone and Dr. Mehdi
Ressallat to seek their desire to accept a nomination to fill the offices of Chair and
Secretary respectively. Each of them indicated that they would be willing to accept a
nomination to serve in their respective offices for another year. Ms. Humphrey further
reported that the nomination committee would take to the task of bringing back the
nomination of a candidate to serve in the office of Vice Chair.
ACTION TAKEN: Ms. Edith Humphrey moved for approval to accept the
recommendation of the nomination committee to elect Mr. Steven Stone to serve another
year in the office of Chair and for Dr. Mehdi Ressallat to serve another year in the office
of Secretary of the North Central State College Board of Trustees. Dr. Dwight McElfresh
seconded the motion and the motion carried unanimously.
B. Board Self-Assessment (IAW 02.16)
Mr. Steven Stone called upon the Board Recorder to provide an update on the Board SelfAssessment tool to be used. Mr. Stephen Williams reported that it looked like the Survey
Monkey tool the board was currently using does have the ability to track responses over a
period of time so that results may be compared in order to note trends. He explained that
he is still experimenting with the tool in order to make it produce the desired results and
should have the tool out to board members for their responses in the next few weeks.
C. Discussion of Agenda Planning (IAW 02.72) – Mr. Steven Stone
Mr. Steven Stone explained that the board should include a number of new items to their
regular agenda to help improve the owner linkage responsibility. These features will be
Community Connections, Owner Linkage, and Link and Learn. Community Connections
will be an opportunity for trustees to report on those community activities they have
taken part in or participated in to gain a better perspective on the “owner’s voice” and can
share those experiences with the rest of the Board. Owner Linkage is an opportunity to
invite any owner or owner representative individual or group to attend a regular or special
board meeting for the purpose of providing some discussion to enrich the board’s
2
understanding of the “Owner’s Voice” or other service considerations for the College
(Board) to consider when planning for the future direction of the institution. Link and
Learn is once again the opportunity for the board to visit an Owner organization or
community partner to help enrich the board’s understanding of its relationship to the
organization and how the service of the College can impact those sectors of the
Ownership. Following these explanations, Mr. Steve Stone called for further discussion
on the concepts. Following the discussion the consensus of the board was that this is a
primary and important function of a Policy Governance Board and thought that the idea
should be moved forward with. Mr. Steve Stone called for ideas to pursue in filling each
of these objectives. The Board discussed several considerations for upcoming meetings.
D. Discussion of Agenda Planning (IAW 02.70) – Mr. Steven Stone
Mr. Steven Stone explained that the board should also include board training as a regular
part of their Policy Governance Agenda. The training should include discussion on basic
principles or special areas of interest in order to further enrich the board’s continuing
understanding of the principles of the Carver Policy Governance Model and related
discussions. Mr. Steven Stone called upon the Board Recorder to conduct the initial
training. Mr. Stephen Williams introduced the Policy Governance Source Document and
reviewed the definition of Policy Governance principle #1 relating to the concept of
Institutional Ownership and introduced each of the PG360 quiz questions, answers, and
explanations relating to the concept of Policy Governance Ownership. Mr. Steven Stone
explained that the training should also include a continuing review, refresher, and
reassessment of current Policy Governance policies and introduced an breakdown of each
of the remaining Policy Governance principles and groupings of current policies so that
trustees may sign up for those principles and policy groups they would like to lead the
future discussion of.
VI.
REQUIRED APPROVALS AGENDA
A.
CONSENT AGENDA
The Chair presented the Consent Agenda and called for any items that should be removed
from the consent agenda for further discussion. Dr. Mehdi Ressallat called for removal of
item #2 for further discussion. On a motion by Mr. Michael Carroll and seconded by Dr.
Dwight McElfresh and passing unanimously, the following items were approved:
1. Approval of minutes for October 27, 2011
2. <Removed>
3. Consideration of Approval of Faculty Contracts – R-2011-42
CONSIDERATION OF APPROVAL OF
COLLEGE PERSONNEL EMPLOYMENT CONTRACTS
3
R-2011-42
BE IT RESOLVED: by the Board of Trustees that the following College personnel are hereby
awarded employment agreements at the salary and dates stipulated in accordance with the
previously approved 2011-2012 budget under Resolution R-2011-29
B. Consideration of Approval of Personnel Professional Growth Recognition
– R-2011-41 – (as removed from the consent agenda)
CONSIDERATION OF APPROVAL OF
COLLEGE PERSONNEL PROFESSIONAL GROWTH RECOGNITION
R-2011-41
WHEREAS: D. Michael Moore has supplied documentation that he has completed 60% of a
Bachelor’s Degree in Business Administration from Mount Vernon Nazarene University.
THEREFORE, BE IT RESOLVED: by the Board of Trustees that $2,084.11 is added to base
salary of $24,470.16 to $26,554.27 effective November 7, 2011 in recognition of completion of
60% of a Bachelor’s degree in accordance with the policy adopted under resolution 1991-30 for
“Professional Growth Recognition.”
WHEREAS: Ann Davies has supplied documentation that she has completed a Master’s Degree
in Education, Specialization in Post-Secondary and Adult Education, from Capella University.
THEREFORE, BE IT RESOLVED: by the Board of Trustees that $2,758.42 is added to base
salary of $59,031.31 to $61,789.73 effective November 27, 2011 in recognition of completion of
60% of a Master’s degree in accordance with the policy adopted under resolution 1991-30 for
“Professional Growth Recognition.”
ACTION TAKEN: Following some discussion of the resolution, Dr. Mehdi Ressallat
moved for approval of the resolution R-2011-41 Consideration of Approval of Personnel
Professional Growth Recognition. Ms. Edith Humphrey seconded the motion and the
motion carried unanimously.
C. Consideration of Approval of the President’s Contract
– R-2011-43- Mr. Steven Stone
CONSIDERATION OF APPROVAL OF CONTRACT RENEWAL WITH
MR. DONALD L. PLOTTS AS PRESIDENT OF
NORTH CENTRAL STATE COLLEGE
R-2011-43
WHEREAS: the Board of Trustees ratifies the contract renewal of Mr. Donald L. Plotts for the
Presidency of North Central State College effective January 1, 2012
4
NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees of North Central State
College that the College continue the employment Mr. Donald L. Plotts as President for a term
commencing January 1, 2012 and ending on December 31, 2014, contingent upon the College
receiving the necessary state funding for the biennium commencing July 1, 2013.
ACTION TAKEN: Ms. Lydia Reid moved for approval of the resolution R-2011-43
Consideration of Approval of the President’s Contract. Dr. Dwight McElfresh seconded
the motion and the motion carried unanimously.
D. Consideration Of Approval Of A Resolution Pertaining To The Adoption Of The
Amended And Restated 457(B) Public Employer Deferred Compensation Plan Of
North Central State College To Conform With The Pension Protection Act Of 2006;
The Heroes Earnings Assistance And Relief Tax Act Of 2008; And The Worker,
Retiree, And Employer Recovery Act Of 2008 – R-2011-44- Mr. Douglas Hanuscin
A RESOLUTION PERTAINING TO ADOPTION OF THE AMENDED AND RESTATED 457(b)
PUBLIC EMPLOYER DEFERRED COMPENSATION PLAN OF
NORTH CENTRAL STATE COLLEGE TO CONFORM WITH THE PENSION PROTECTION
ACT OF 2006; THE HEROES EARNINGS ASSISTANCE AND RELIEF TAX ACT OF 2008;
AND THE WORKER, RETIREE, AND EMPLOYER RECOVERY ACT OF 2008
R-2011–44
Synopsis: Authorization to adopt the amended 457(b) Public Employer Deferred Compensation Plan of
North Central State College (the “Plan”) to conform with the Pension Protection Act of 2006 (“PPA”), the
Heroes Earnings Assistance and Relief Tax Act of 2008 (“HEART”); the Worker, Retiree, and Employer
Recovery Act of 2008 (“WRERA”) and other miscellaneous changes and authorization for adopting
future amendments to the Plan is proposed.
WHEREAS, North Central State College sponsors the Plan; and
WHEREAS, the Board of Trustees has the ability to amend, from time to time, the Plan; and
WHEREAS, the University desires to amend the Plan to bring the Plan into compliance with current
Internal Revenue Service (“IRS”) rules for IRS Code Section 475(b) plans, including compliance with tax
law changes for PPA, HEART and WRERA.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the North Central State College Board of
Trustees:
Section 1.
stated therein.
Amended Plan. The amended and restated Plan is hereby adopted effective as
Section 2.
Execution. The Administration is hereby authorized to execute the amended and
restated Plan and any other instruments, documents, or conveyances necessary to effectuate the amended
and restated Plan.
Section 3.
Authority for Further Technical Amendment . If, in the future,
further amendments to the Plan document (or to any other ancillary documents for the Plan), of a
technical nature become necessary in order to either: (1) secure or maintain compliance with federal
tax laws; or (2) conform to amendments of the governing provisions of the Ohio Revised Code, then the
5
Human Resources Director, is hereby authorized to take such actions and execute such documents as
are necessary to effectuate such amendments and ancillary documents, without further review or
resolution by the Board.
Section 4.
Conforming Changes. The Administration in carrying out this Resolution, is
hereby authorized and empowered to make any necessary changes to the amended and restated Plan as
may be required to ensure compliance with the applicable and effective provisions of PPA, HEART and
WRERA, and any other IRS rules and regulations, currently in effect or as hereinafter amended, and to
take such further action as may be necessary or available to implement this Resolution without further
ratification or action by the Trustees.
Section 5.
Open Meetings. The Trustees find and determine that all formal actions of the
Trustees relating to the enactment of this Resolution were taken in an open meeting of the Trustees, and
that all deliberations of the Trustees and of any of its committees that resulted in those formal actions
were in meetings open to the public in compliance with all legal requirements, including Section 121.22
of the Ohio Revised Code.
ACTION TAKEN: Mr Dwight McElfresh moved for approval of resolution R-2011-44.
Ms. Edith Humphrey seconded the motion and the motion carried unanimously.
E. Treasurer’s Report for October 31, 2011 – Mr. Koffi Akakpo
Mr. Koffi Akakpo presented the Treasurer’s Report for the period ending October 31,
2011. He stated that revenues for the month totaled $654,296. Expenditures were
$1,555,290 leaving a deficit of $900994. Year-to-date revenues totaled $7,230,814. Yearto-date expenditures totaled $5,123,578 leaving an excess of $2,107,236. The Star Ohio
month-end balance for October 2011 is $2,515,881.
ACTION TAKEN: Mr. Matthew Smith moved for approval of the Treasurer’s Report
for the period ending October 31, 2011. Mr. Michael Carroll seconded the motion and
the motion carried unanimously.
VII.
PRESIDENT’S REPORT – Mr. Donald Plotts
A. North Central State College Foundation Update – Mr. Brad Peffley
Mr. Brad Peffley announced that the Foundation is working on a mailing to all College
Alumni to solicit for contributions for the current campaign. Mr. Peffley also announced
the College Open House that would be hosted by the Foundation on December 8th and
extended an invitation to all trustees to attend.
B. Phi Theta Kappa and Student Government Update – Ms. Sarah Mendell
Ms. Sarah Mendell reported the progress on the development of a North Central State
College Student Council they are working on in collaboration with The Ohio State
University at Mansfield. The body is just starting out so there is not much to report at this
time however, Ms. Mendell explained that she will keep the Board updated as the group
develops.
6
C. OACC & Budget Update
President Donald Plotts provided the Board with an update on the development of the
January Budget Amendment as well as some of the latest development in the state
budget. Ms. Margaret Puckett talked about getting the FYE activity into the State
curriculum. President Plotts recapped the budget objectives and assumptions and Mr.
Koffi Akakpo reviewed other pertinent information regarding the current budget picture.
President Plotts talked about some of the activities that are being conducted to boost
enrollment.
D. Supplemental Information – Mr. Donald Plotts
President Donald Plotts asked the Board if they had any questions regarding any of the
supplemental information. The Board responded that they did not. President Plotts talked
briefly about the Quarters to Semesters (Q2S) progress and the Campus Quality Survey
recommendations.
VIII. BOARD CHAIRPERSON REPORT- Mr. Steven Stone
A. OSU-M Board Meeting Recap (December 2nd) – Dr. Dwight McElfresh
Dr. Dwight McElfresh recapped the highlights of the December 2nd OSU-M Board
meeting he attended. Highlights included: The Dean’s report that talked about an
increase in enrollment and a decrease in FTE; The strategic planning process;
reappointment of trustees; the use of Gettler and Associates in their development
campaign; and the OSU-M Board will conduct a retreat on January 20th
B. OACC Central Region Trustees Meeting (November 1st) – Mr. Steven Stone
Mr. Steven Stone called for a recap of the OACC Central Region Trustees meeting.
Various members of the board recapped highlights and discussed that the meeting
included group activities and opportunities for exploration of shared concepts.
C. OACC Governance Board Meeting – Mr. Stephen Williams (Board Recorder)
Mr. Stephen Williams relayed an issue submitted for the board’s consideration regarding
those trustees filling positions on the OACC Governing Board. The issue pertains to each
board appointing voting delegates to serve their institution’s interests in a voting capacity
and how the issue becomes cumbersome when a trustee serving on the OACC Governing
Board does not have the voting authority of their home institution. It is the
recommendation of the OACC that each board who has one of their own trustees serving
on the OACC Governing, consider making that trustee also serve as their voting delegate
at least for the time they are serving on the OACC Governing Board. Discussion among
the Board ensued.
ACTION TAKEN: Following the discussion, Mr. Michael Carroll moved that Mr.
Matthew Smith be named as the North Central State College Board of Trustees’ voting
7
delegate to the OACC and that Ms. Edith Humphrey be named as the Alternate. Ms.
Lydia Reid seconded the motion and the motion was unanimously approved.
D. ACCT Legislative Summit (February 13-16, Washington, D.C.)
Mr. Steven Stone announced the upcoming ACCT Legislative Summit. Following some
discussion among the board, Mr. Matthew Smith will be serving as the representative
from the NC State Board to the legislative summit in Washington, D.C.
E. Other
Dr. Dwight McElfresh announced the submission of an ACCT Governance Leadership
Grant and explained the basic concepts of the submission.
IX.
EXECUTIVE SESSION
The Chair called for an Executive Session at 9:00 p.m. Mr. Michael Carroll made a
motion and it was seconded by Ms. Edith Humphrey to adjourn to Executive Session to
discuss Personnel Issues – Issues pertaining to specific personnel. A roll call vote on the
motion was approved unanimously by all members present.
Mr. Michael Carroll – “yes”
Mrs. Edith Humphrey – “yes”
Dr. Dwight McElfresh – “yes”
Ms. Lydia Reid – “yes”
Dr. Mehdi Ressallat – “yes”
Ms. Kimberly Singleton – “yes”
Mr. Matt Smith - “yes”
Mr. Steve Stone - “yes”
Upon a motion made by Mr. Michael Carroll seconded by Dr. Dwight McElfresh to end
the Executive Session at 9:25 p.m., and to reconvene the regular Board meeting, a roll
call vote on said motion was approved unanimously by all members present.
Mr. Michael Carroll – “yes”
Mrs. Edith Humphrey – “yes”
Dr. Dwight McElfresh – “yes”
Ms. Lydia Reid – “yes”
Dr. Mehdi Ressallat – “yes”
Ms. Kimberly Singleton – “yes”
Mr. Matt Smith - “yes”
Mr. Steve Stone - “yes”
X.
MEETING EVALUATION – Mr. Steven Stone
Mr. Steve Stone called for discussion of today’s meeting. Several trustees felt that the
policy governance training piece should take place later in the meeting so that reporting
8
guests could leave the meeting earlier if they needed to.
XI.
TIME AND PLACE OF NEXT MEETING
The next Regular meeting of the Board of Trustees is scheduled for Wednesday, January
18, 2012 at 7:00 p.m. in the Fallerius Building Board of Trustees Conference Room
(165).
XII.
ADJOURNMENT
The Chair called for any additional business requiring Board action.
ACTION TAKEN: As there was no further business requiring the Board’s
consideration, a motion was made by Mr. Michael Carroll to adjourn the meeting at 9:33
p.m. Dr. Dwight McElfesh seconded the motion and the motion carried unanimously.
Respectively submitted:
Mr. Stephen R. Williams, Board Recorder
Mr. Steven G. Stone, Chair
9