North Central State College
Board of Trustees’ Meeting
September 14, 2011
I.
CALL TO ORDER
The Chair, Mr. Steven Stone called the meeting to order at 7:00 p.m. in the new Fallerius
Technical Education Center Board of Trustees conference room (Room 165). At that time
he asked all to rise and join him in reciting the pledge of allegiance followed by his
reading of the Mission Statement for North Central State College.
II.
ROLL CALL
The Recorder, Mr. Stephen Williams called the roll.
Present:
Mr. Michael Carroll
Dr. Dwight McElfresh
Ms. Lydia Reid
Dr. Mehdi Ressallat
Ms. Kimberly Singleton (7:15 p.m.)
Mr. Matthew Smith
Mr. Steven Stone
Absent:
Ms. Edith Humphrey
III.
INTRODUCTION OF GUESTS
President Donald Plotts introduced Mr. Koffi Akakpo, Ms. Chriss Harris, Ms. Lori
McKee, Ms. Peg Moir, Dr. Karen Reed and Ms. Betty Wells, representing the President’s
Staff; Ms. Beth Price representing the Manager’s Advisory Council; Mr. Eric Grove
representing the Staff Caucus, and Ms. Michelle Slattery representing the Faculty
Caucus. Mr. Brad Hays and Ms. Beth Franz were present to represent and to speak to the
Board of Trustees on behalf of the Faculty Association. They were joined by Ms.
Margaret Puckett, Mr. Lew Milner, Dr. Paul Sukys, Dr. Michael Allen, Mr. Sam Wade,
Ms. Anne Strouth, Ms. Teresa VanDorn, Ms. Denise Hendershott, Ms. Michele Denny,
Ms. Carolyn Kaple, Ms. Jennifer Lynn, Mr. Gary Wood, Mr. Lenny Eaken, Mr. Jeff
Taylor, Ms. Sharon Perry, Ms. Pat Herb, Ms. Lou Huff, Mr. Phil Martin, Mr Dan
McCool, Ms. Chris Barker, Mr. Sig Harrison, Mr. Rick Karsmizki, Mr. Matthew Cupach,
Ms. Ann Davies, Dr. Doug Urban, Mr. Ken Ekegren of the NCSFA. Also present
showing their support for the Faculty Association were Ms. Kristin Kaple-Jones, Alex
Huffman, Daniels Driger, Brdley Strong, Patty Levingston, Carl Neutzling, Norm
Shoemaker, Lynda Wenzel, Bob White, Ken Estep, Tim Tuttle, Rod Zellner, Richard
Clady, Sonra yahs, Cathy Applegate, Tod ___, Marty Kich, and Joe Cavanaugh of
various local union affiliations. Mr. Jim Hull, Mr. Doug Hanuscin, Dr. Greg Timberlake
and Attorney Rick Ross were present representing the Management Negotiations Team.
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Dr. John Shuler was present representing the Board of Trustees of The Ohio State
University at Mansfield. Mr. Archie McMillan of WMFD and Mr. Bryan Bullock of the
Mansfield News Journal were present on behalf of the Media.
IV.
FOCUS OF THE MEETING
Mr. Steve Stone explained that the primary focus of tonight’s meeting was to continue
with the Board’s Policy Governance work, to hear the results of the Planning Advisory
Council of their recommendations from the Campus Quality Survey and to continue
discussion of the ENDS policy metrics and outcomes.
V.
GOVERNANCE POLICIES – Mr. Steve Stone
A. Discussion of Nomination Committee (IAW 02.91)
Mr. Steven Stone called for the nomination committee report. Co-chair, Dr. Mehdi
Ressallat reported that his conversation with the governor’s office revealed that they had
not made an appointment yet so he had nothing to report.
B. Board Self-Assessment (IAW 02.16)
Mr. Steven Stone recapped the tools the board was pursuing in tracking their selfassessment process. Mr. Steve Williams recapped the difficulties he was facing in getting
the survey monkey instrument to track and provide analysis of a series of survey results
in order to help identify trends over a series of surveys. Mr. Williams stated that he would
continue the work but may have to ask the board to continue to capture their selfassessment survey results manually until such time as a more systematic tool can be
established and functioning reliably.
C. Recap of the Board of Trustees Planning Retreat
President Donald Plotts introduced the ENDS Policy Progress Report that was developed
from the work of various task force groups and committees in response to the Board’s
ENDS policies. President Plotts informed the Board that this document would be
distributed broadly to all employees at the fall convocation on September 15th so that all
may gain a better understanding of the metrics we will be following and the lines of
activity we will be pursuing in an attempt to accomplish the results the Board has
outlined for the institution to accomplish.
D. Campus Quality Survey Action Plan –Mr. Ken Ekegren
Mr. Steven Stone introduced Mr. Ken Ekegren to talk more about the action plan
response to the survey. Mr. Ken Ekegren recapped the background of the Campus
Quality Surveys and explained that the Planning Advisory Council had been charged by
the Board to analyze and formulate recommendations in response to the report’s findings.
Mr. Ekegren explained that the adhoc committee met every two weeks and had, in fact,
developed recommendations for five of the six areas that were identified although; some
of the areas had already been recognized and/or addressed. They were still working on
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the final remaining area but expect to have it completed as well following their next
meeting and would be ready to submit a full report at the October Board meeting.
VI.
REQUIRED APPROVALS AGENDA
A.
CONSENT AGENDA
The Chair presented the Consent Agenda. On a motion by Mr. Michael Carroll and
seconded by Dr. Mehdi Ressallat and passing unanimously, the following items were
approved:
1. Approval of minutes for June 22, 2011
2. Approval of minutes for July 30, 2011 Board Retreat
3. Consideration of Approval of Status Changes – R-2011-32
CONSIDERATION OF APPROVAL OF STATUS CHANGES
R-2011-32
STATUS CHANGES
BE IT RESOLVED: by the Board of Trustees that the following faculty member is hereby
awarded the following status change:
BEGINNING SEPTEMBER 12, 2011
Lynn Jones, Business Faculty and Chair Business/Workforce Development
Master’s Business Administration
Bachelor’s Industrial Engineering
SALARY: $52,364.67
EXPLANATION OF STATUS CHANGE
Lynn Jones was selected as Chair of Business/Workforce Development in addition to his position
as Business Faculty. He replaces Jay Jacquet as Chair.
4. Consideration of Approval of Employment of College Personnel
– R-2011-33
CONSIDERATION OF APPROVAL OF
EMPLOYMENT OF COLLEGE PERSONNEL
R-2011-33
NEW HIRES
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BE IT RESOLVED: by the Board of Trustees that the following professional staff member is
hereby awarded an employment agreement at the salary and date stipulated below:
BEGINNING JULY 11, 2011
Gregory Busch, Dean, Liberal Arts/Education/Professional and Public Services
Doctorate of Education/Higher Education Administration
Master’s Community Medicine
Bachelor’s Mortuary Science
SALARY: $75,000 for a fiscal year
BE IT FURTHER RESOLVED: by the Board of Trustees that the following executive staff
member is hereby awarded an employment agreement at the salary and date stipulated below:
BEGINNING AUGUST 29, 2011
Koffi Akakpo, Vice President for Business and Administrative Services/CFO
Master’s Executive Management & Strategic Planning
Master’s Managerial Finance
SALARY: $94,985.93 prorated from $114,866.82 for a fiscal year
EXPLANATIONS OF NEW HIRES FOR RESOLUTION R-2011-33
Gregory Busch replaces Gregg Timberlake.
Koffi Akakpo replaces Brad McCormack.
5. Consideration of Approval of Contracts for Probationary and Nonprobationary Faculty – R-2011-34
CONSIDERATION OF APPROVAL OF CONTRACTS
FOR PROBATIONARY
AND NON-PROBATIONARY FACULTY
R-2011-34
BE IT RESOLVED: by the Board of Trustees that approval is hereby given to the
administration of the college for the “memos of intent” to be issued to the following faculty,
recommended without reservation, for renewal of contracts for the period stated below:
THREE-YEAR NON-PROBATIONARY CONTRACT
(Beginning Winter Quarter 2012)
Michelle Denny
PROBATIONARY SECOND-YEAR 9-MONTH CONTRACT
(Beginning Winter Quarter 2012 through Summer Quarter 2012)
Kelley Robinette
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B. Treasurer’s Report for June 30, 2011 – Ms. Lori McKee
Ms. Lori McKee presented the Treasurer’s Report for the period ending June 30, 2011.
She stated that revenues for the month totaled $749,366. Expenditures were $2,591,286
leaving a deficit of $1,841,919. Year-to-date revenues totaled $20,140,758. Year-to-date
expenditures totaled $20,822,244 leaving a deficit of $681,485. The Star Ohio month-end
balance for June 2011 is $2,515,694. Ms. McKee noted that the auditors will be coming
in October and that all the pre-audit reports have been submitted.
ACTION TAKEN: Dr. Dwight McElfresh moved for approval of the Treasurer’s Report
for the period ending June 30, 2011. Ms. Kimberly Singleton seconded the motion and
the motion carried unanimously.
C. Treasurer’s Report for July 31, 2011 – Ms. Lori McKee
Ms. Lori McKee presented the Treasurer’s Report for the period ending July 31, 2011.
She stated that revenues for the month totaled $3,999,377. Expenditures were $523,279
leaving an excess of $3,476,099. Year-to-date revenues totaled $3,999,377. Year-to-date
expenditures totaled $523,279 leaving an excess of $3,476,099. The Star Ohio month-end
balance for July 2011 is $2,515,730. Ms. McKee noted that revenues for tuition and fees
included were deferred until July which is different than the month they actually took
place in. She also noted the number of payrolls in July but there were actually three that
took place in June. She further pointed out that the shared campus expense in not final so
we can’t pay it for this year until we wrap up last year’s totals. Mr. Matthew Smith
pointed out that this budget represents the last of the federal stimulus dollars.
ACTION TAKEN: Mr. Matthew Smith moved for approval of the Treasurer’s Report
for the period ending July 31, 2011. Dr. Dwight McElfresh seconded the motion and the
motion carried unanimously.
D. Consideration of Approval of Board Treasurer – R-2011-35 – Mr. Donald Plotts
CONSIDERATION OF APPROVAL OF TREASURER OF
NORTH CENTRAL STATE COLLEGE
R-2011-35
WHEREAS: Koffi C. Akakpo has been appointed as Vice President for Business and
Administrative Services of North Central State College, and
WHEREAS: the performance of his services requires certification of certain documents and the
execution of checks and drafts payable on the accounts of the College.
NOW, THEREFORE, BE IT RESOLVED: that Koffi C. Akakpo be named Treasurer, effective
September 1, 2011, and hereby have authority to certify certain documents on behalf of the
College to various agencies and governmental entities as may be required, including but not
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limited to, State Teachers Retirement System, School Employees Retirement System, State, Local,
and Federal Government; and various agencies and boards.
ACTION TAKEN: Dr. Mehdi Ressallat moved for approval of the resolution R-2011-36
Consideration of Approval of Check Signature Authority. Mr. Matthew Smith seconded
the motion and the motion carried unanimously.
E. Consideration of Approval of Check Signature Authority – R-2011-36 – Mr.
Donald Plotts
CONSIDERATION OF APPROVAL OF
CHECK SIGNATURE AUTHORITY
R-2011-36
WHEREAS: Koffi C. Akakpo, is in the performance of his services as Vice President of Business
and Administrative Services, North Central State College required to certify certain documents
and to execute certain checks and drafts payable on the accounts of the College, and
WHEREAS: Lori L. McKee, is in the performance of her services as Controller of North Central
State College, required to certify certain documents and to execute certain checks and drafts
payable on the accounts of the College, and
WHEREAS: Donald L. Plotts, is in the performance of his services as President of North Central
State College, required to certify certain documents and to execute certain checks and drafts
payable on the accounts of the College, and
WHEREAS: Steven G. Stone, Chairman of the College=s Board of Trustees, in the absence of one
of the above, may be required to execute certain checks and drafts payable on the accounts of the
College in excess of $5,000, and
WHEREAS: it is necessary that the persons so named be given specific authorization by this
Board of Trustees in order to perform said services.
THEREFORE, BE IT RESOLVED: that Koffi C. Akakpo hereby have authority to certify certain
documents on behalf of the College to various agencies and governmental entities as may be
required, including, but not limited to, State Teachers Retirement System; School Employees
Retirement System; State, Local, and Federal Government; and various agencies and boards.
BE IT FURTHER RESOLVED: that Koffi C. Akakpo, Lori L. McKee, Donald L. Plotts, and
Steven G. Stone, be authorized to sign certain checks and drafts payable on the accounts of the
College in face amounts in excess of $5,000, any authorization to be executed only by any two of
the four aforementioned individuals, and
BE IT FURTHER RESOLVED: that Koffi C. Akakpo, Lori L. McKee, Donald L. Plotts, and
Steven G. Stone be named as covered on the R.F.M.E. liability insurance now and hereafter in
effect for the benefit of the College.
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VII.
COMMUNICATION WITH THE BOARD OF TRUSTEES
The Board Chair, Mr. Steven Stone, announced that Mr. Brad Hays, representing the
North Central State Faculty Association has asked for time to address the Board on behalf
of the NCSFA membership, recapped the appropriate decorum for such a communication
and formally recognized Mr. Brad Hays to speak. (7:32 p.m.) Mr. Brad Hays thanked the
Board and explained that he would like to defer the opportunity to address the Board to
the President of the NCSFA, Ms. Beth Franz. Ms. Franz delivered her communication
from a pre-written statement that she then presented to the Board for further reference as
to the content of her address. Following Ms. Franz’s address (7:45 p.m.), Mr. Steven
Stone thanked her on behalf of the entire Board of Trustees for the input she has provided
to the Board on behalf of those she represents.
VIII. EXECUTIVE SESSION
The Chair called for an Executive Session at 7:50 p.m. Mr. Michael Carroll made a
motion and it was seconded by Dr. Mehdi Ressallat to adjourn to Executive Session to
discuss Collective Bargaining Strategy. A roll call vote on the motion was approved
unanimously by all members present.
Mr. Michael Carroll – “yes”
Mrs. Edith Humphrey – not present
Dr. Dwight McElfresh – “yes”
Ms. Lydia Reid – “yes”
Dr. Mehdi Ressallat – “yes”
Ms. Kimberly Singleton – “yes”
Mr. Matt Smith - “yes”
Mr. Steve Stone - “yes”
Upon a motion made by Dr. Mehdi Ressallat seconded by Mr. Michael Carroll to end the
Executive Session at 9:15 p.m., and to reconvene the regular Board meeting, a roll call
vote on said motion was approved unanimously by all members present.
Mr. Michael Carroll – “yes”
Mrs. Edith Humphrey – not present
Dr. Dwight McElfresh – “yes”
Ms. Lydia Reid – “yes”
Dr. Mehdi Ressallat – “yes”
Ms. Kimberly Singleton – “yes”
Mr. Matt Smith - “yes”
Mr. Steve Stone - “yes”
IX.
PRESIDENT’S REPORT – Mr. Donald Plotts
A. End of Summer Update – Mr. Donald Plotts
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President Donald Plotts presented a preview of the upcoming fall convocation and
introduced the development of the President’s Weekly Report.
B. Supplemental Information – Mr. Donald Plotts
President Donald Plotts asked the Board if they had any questions regarding any of the
supplemental information. The Board responded that they did not.
X.
BOARD CHAIRPERSON REPORT- Mr. Steven Stone
A. OSU-M Board Meeting Recap (July 15th) – Dr. Dwight McElfresh
Dr. Dwight McElfresh reported that he had attended the July 15th meeting of The Ohio
State University at Mansfield Board of Trustees and presented the following highlights:
Presentation of committee reports, 3.5% fee increase, Dean’s update on strategic
planning, and capital campaign strategy discussed. Mr. Steve Stone called for a
representative for the October 21st meeting. Ms. Lydia Reid indicated that she would
plan to attend the October OSU-M Board meeting.
B. Summer Board of Trustees Retreat – Mr. Steven Stone
Mr. Steven Stone recapped the highlights of the summer Board of Trustees retreat that
included industry reports and insights from Dave Williamson of the Crawford 20/20
project and discussion of the Richland Community Development Group (RCDG) by
Dave Eichinger and Bridget McDaniel. Information was also provided by Evan Scurti of
the Ashland Economical Development Office prior to the retreat for the Board’s
discussion since Evan would be unable to attend. The Board discussed the value of this
kind of input and agreed that they needed to do more of this kind of activity on an
ongoing and regular basis.
C. Chancellor’s In-person Trustee Conference.
Mr. Steven Stone called for a recap of the highlights from the Chancellor’s In-person
Trustee Conference.
D. ACCT Leadership Congress (October 12-15, Dallas, TX)
Mr. Steven Stone recapped the highlights of the upcoming Leadership Congress and
discussed the presentation from the NCState Board of Trustees on 21st Century
Boardsmanship and the Carver Policy Governance Model.
E. OACC Central Region Trustees Meeting (Nov. 1 at Marion Tech)
Mr. Steven Stone called for a confirmation of those planning to attend the regional trustee
meeting so that those attending could be registered as a group. Stone, Carrol, McElfresh,
Singleton, Smith, and Reid acknowledged their plan to attend.
F. OSU-M / NC State Joint Board Function
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Mr. Steven Stone reported that he and President Donald Plotts are meeting with OSU-M
to discuss the joint function and would report further as details become available.
XI.
MEETING EVALUATION – Mr. Steven Stone
Mr. Steve Stone called for discussion of today’s meeting. Dr. Dwight McElfresh
indicated that he thought the meeting was well ran by the Board Chair. Further discussion
ensued.
XII.
TIME AND PLACE OF NEXT MEETING
The next Regular meeting of the Board of Trustees is scheduled for Wednesday, October
26, 2011 at 7:00 p.m. in the Fallerius Building Board of Trustees Conference Room
(165).
XIII. ADJOURNMENT
The Chair called for any additional business requiring Board action.
ACTION TAKEN: As there was no further business requiring the Board’s
consideration, a motion was made by Mr. Matthew Smith to adjourn the meeting at 9:37
p.m. Dr. Dwight McElfresh seconded the motion and the motion carried unanimously.
Respectively submitted:
Mr. Stephen R. Williams, Board Recorder
Mr. Steven G. Stone, Chair
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