North Central State College
Board of Trustees’ Meeting
January 12, 2011
I.
CALL TO ORDER
The Chair, Mr. Nathan Ujvari called the meeting to order at 7:05 p.m. in the Fallerius
Technical Education Center Board of Trustees conference room. At that time he asked all
to rise and join him in reciting the pledge of allegiance followed by a moment of silence.
Upon conclusion, he read aloud the Mission Statement for North Central State College.
II.
ROLL CALL
The Recorder, Mr. Stephen Williams called the roll.
Present:
Mr. Nathan Ujvari
Mrs. Edith Humphrey
Dr. Dwight McElfresh
Ms. Kimberly Singleton
Mr. Matthew Smith
Mr. Steven Stone
Absent:
Mr. Michael Carroll
Ms. Lydia Reid
Dr. Mehdi Ressallat
III.
INTRODUCTION OF GUESTS
President Donald Plotts introduced Ms. Chriss Harris, Mr. Brad McCormack, Ms. Peg
Moir and Ms. Betty Wells, representing the President’s Staff; Ms. Nancy Kukay and Ms.
Beth Price representing the Manager’s Advisory Council; Ms. Margaret Puckett
representing the Planning Advisory Council; Mr. Doug Hanuscin, Dean Jim Hall and
Dean Greg Timberlake representing the Management Negotiation Team; Ms. Lori
McKee representing the Business Office and Mr. Brad Hays representing the Faculty
Caucus and Faculty Association. Mr. Tim Reed was present representing the Beta Theta
Eta chapter of Phi Theta Kappa; and Mr. Brad Peffley was present representing the North
Central State College Foundation. Mr. Reid Caryer was in attendance from the Attorney
General’s Office and the Auditors Mr. Mike Balestra, Mr. Tim Leffer, and Mr. Brenden
Balestra of Balestra, Harr and Scherer, C.P.A., Inc. were present to report on the annual
Audit.
IV.
OATH OF OFFICE – Mr. Stephen Williams
The Board Recorder, Mr. Stephen Williams, administered the oath of office to Mr.
Steven G. Stone and Mr. Matthew P. Smith. Mr. Smith was being reappointed to his
locally appointed term for another three years while, Mr. Stone was moving from a
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governor appointment to a local appointment.
V.
INSTALLATION OF OFFICERS – Mr. Stephen Williams
The Board Recorder, Mr. Stephen Williams, installed Mr. Steven G. Stone as the Chair of
the North Central State College Board of Trustees and Ms. Kimberly Singleton as the
Vice Chair. Dr. Mehdi Ressallat was not present but is to remain in the office of
Secretary of the North Central State College Board of Trustees.
Mr. Steve Stone thanked Mr. Nathan Ujvari for his service to the North Central State
College Board of Trustees and presented him with a plaque to commemorate his service
as Board Chair. Mr. Nathan Ujvari thanked the Board for his opportunity to serve in the
Chair position for this institution. He stated that it had been an honor and a privilege to
serve the institution and he regretted not being able to accept his reappointment to
another term but, he wished the Board, the Administration, and the institution well in
their future pursuits. President, Donald Plotts similarly conveyed the appreciation of the
institution to Mr. Nathan Ujvari for his exemplary service as a Trustee of the North
Central State College Board of Trustees and for his service as Chair for the past two
years.
VI.
FOCUS OF THE MEETING
Mr. Steve Stone explained that the primary focus of tonight’s meeting was to set the stage
for keeping with the Policy Governance agenda.
VII.
AUDITOR’S REPORT – Mr. Mike Balestra, Mr. Tim Leffer, an Mr. Brenden Balestra
Mr. Mike Balestra thanked the Accounting offices and specifically Ms. Lori McKee for
the preparation, cooperation , and professionalism they demonstrated throughout this
audit process. He explained the emphasis that was conducted in this audit in the two areas
of tracking stimulus funds and in childcare. Mr. Brenden Balestra acknowledged Mr.
Brad McCormack, Ms. Lori McKee, and their staff for the exemplary job they did in
preparing for this audit and throughout. The audit team reported NO internal control
deficiencies. An unqualified opinion was issued and is the best that can be received.
There were NO internal control or other compliance issues reported. The report was
conducted in accordance with OMB guidelines which covers the largest piece of federal
funding. All three of these areas received UNQUALIFIED recommendations and the
remainder of areas similarly were issued NO FINDINGS and NO
RECOMMENDATIONS. Mr. Steve Stone thanked the audit team for their efforts in
conducting this year’s audit and on behalf of the Board conveyed his congratulations to
Mr. Brad McCormack and Ms. Lori McKee and their staff. President Donald Plotts also
conveyed his congratulations to Mr. Brad McCormack and the Accounting Office.
VIII. PRESIDENT’S REPORT – Mr. Donald Plotts
A. Update on the Beta Theta Eta Chapter of Phi Theta Kappa – Mr. Tim Reid
Mr. Donald Plotts introduced Mr. Tim Reid, past Vice President of the Beta Theta Eta
chapter to present an update on the chapter’s activities. Mr. Reed reported that the chapter
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is going into a year of re-building. They are not only heavily involved in peer tutoring
within the Student Success Center but, they are undertaking a new structure with the
development of Student Action Committees. Mr. Reid stated that he looks forward to
reporting more on this progress as the committee structure unfolds.
B. North Central State College Foundation Update – Mr. Brad Peffley
Mr. Donald Plotts called upon Foundation President, Mr. Brad Peffley, for a Foundation
update. Mr. Peffley issued a comment of thanks to Immediate Past Chair, Mr. Nathan
Ujvari on behalf of the Foundation Board of Trustees for his service to the institution and
his assistance to the Foundation. Mr. Peffley reported that the Foundation is kicking off
its Technology Campaign and is pleased to report some unexpected gifts and pledges that
are starting to come in. He announced that the Entrepreneurial Hall of Fame Awards
Dinner will be held on April 29th and is an opportunity to honor and recognize the rich
heritage and industry of the region. Ms. Chriss Harris reported that enrollment at the
Urban Higher Education Center was at 126. Students were enrolled in Computer,
Workforce, and other courses at the Urban Center. President Plotts thanked Ms. Chriss
Harris for her initial administration of the Urban Higher Education Center as its
administration now passes to Mr. Jim Hull, the Dean of Health Science and Public
Service.
C. Update on the new Dean/Director of OSU-Mansfield (Dr. Stephen Gavazzi)
President Donald Plotts reported that he has been having some good conversations with
the new Dean of The Ohio State University at Mansfield in efforts to better coordinate
our campus. He also reported that Vice Provost Michael Boehm is touring the Kehoe
Center in an effort to help develop a better connection with the Ohio State University
Engineering program.
D. ENDS Policy Update
President Donald Plotts reported that he had taken some of the Board’s recommendations
back to the ENDS policy task force to make changes and presented the results of those
efforts in the supplemental information. Mr. Dwight McElfresh commented that the
measureable metrics were a big improvement and he appreciated the efforts. President
Plotts explained that they attempt to focus on the ENDS policies one at a time and
schedule monitoring to eliminate overload. The program will be rolled out soon in an
effort to gain employee buy-in. Mr. Steve Stone issued a statement of the value of this
work in an effort to perpetuate this important work for the future of the College. President
Plotts added that it is important to make this a routine part of everything we do so that it
becomes second nature. Mr. Matthew Smith added that the completion agenda will tie
into this work afterwards and will serve in closing the gap. President Plotts indicated that
he will work to get Mr. Stone to visit with the Planning Advisory Council in order to
convey his perspective of the importance of this work to the Board.
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E. Supplemental Information
Mr. Donald Plotts directed the Board’s attention to the supplemental information
provided and asked if the Board had any questions or desired any discussion on any of
the supplemental information pieces.
D. Other
Mr. Matthew Smith presented a newspaper article that he discovered that he thought was
worthy of the Board’s awareness. Others pointed out the coverage of Mr. Matthew
Smith’s involvement with the Kiwanis that was captured in the Galion Enquirer.
IX.
EXECUTIVE SESSION
The Chair called for an Executive Session at 7:38 p.m. Dr. Dwight McElfresh made a
motion and it was seconded by Ms. Edith Humphrey to adjourn to Executive Session to
discuss personnel matters that directly affect specific personnel and Collective
Bargaining matters in preparation for and review collective bargaining strategy. A roll
call vote on the motion was approved unanimously by all members present.
Mr. Michael Carroll – not present
Mrs. Edith Humphrey – “yes”
Dr. Dwight McElfresh – “yes”
Ms. Lydia Reid – not present
Dr. Mehdi Ressallat – not present
Ms. Kimberly Singleton – “yes”
Mr. Matt Smith- “yes”
Mr. Steve Stone- “yes”
Mr. Nathan Ujvari- “yes”
Upon a motion made by Dr. Dwight McElfresh seconded by Ms. Kimberly Singleton to
end the Executive Session at 8:27 p.m., and to reconvene the regular Board meeting, a
roll call vote on said motion was approved unanimously by all members present.
Mr. Michael Carroll – not present
Mrs. Edith Humphrey – “yes”
Dr. Dwight McElfresh – “yes”
Ms. Lydia Reid – not present
Dr. Mehdi Ressallat – not present
Ms. Kimberly Singleton – “yes”
Mr. Matt Smith- “yes”
Mr. Steve Stone- “yes”
Mr. Nathan Ujvari- “yes”
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X.
REQUIRED APPROVALS AGENDA
A.
CONSENT AGENDA
The Chair presented the Consent Agenda. On a motion by Dr. Dwight McElfresh and
seconded by Ms. Edith Humphrey and passing unanimously, the following item was
approved:
1. Approval of minutes for December 8, 2010
2. Consideration of Approval of Status Changes – R-2011-01
CONSIDERATION OF APPROVAL OF
STATUS CHANGES
R-2011-01
STATUS CHANGES
BE IT RESOLVED: by the Board of Trustees that the following staff member is hereby awarded
the following status change:
BEGINNING December 1, 2010
Linda Perry, Lead Custodian
SALARY: $10.22/hr. to $11.22/hr.
Explanation of Status Changes:
Move to Lead Custodian from Custodian as a result of Jared Welsh, Lead Custodian,
resignation. Linda’s position will not be replaced at this time.
3. Consideration of Approval of Employment of College Personnel
– R-2011-02
CONSIDERATION OF APPROVAL OF
EMPLOYMENT OF COLLEGE PERSONNEL
R-2011-02
NEW HIRES
BE IT RESOLVED: by the Board of Trustees that the following professional staff member is
hereby awarded an employment agreement at the salary and dates stipulated below:
BEGINNING DECEMBER 15, 2010 AND ENDING JUNE 30, 2011
Ashley Benson, Project Director, TRIO Student Support Services Program
Masters of Education/Educational Administration and Supervision
SALARY: $45,790.92 for a fiscal year
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BE IT FURTHER RESOLVED: by the Board of Trustees that the following 9-month faculty
members are hereby awarded an employment agreement at the salary and dates stipulated
below:
BEGINNING JANUARY 3, 2011
Lynn Jones, Business Faculty
Masters of Business Administration
SALARY: $42,884 based on 9-months
Kelley Robinette, Respiratory Care Faculty
Bachelors of Arts/Radio TV/Marketing
Associate Degree/Respiratory Therapy
SALARY: $37,403
EXPLANATIONS OF NEW HIRES FOR RESOLUTION R-2011-02
Ashley Benson fills the new, grant funded Project Director position for the TRIO Student Support
Services Program.
Lynn Jones replaces Dave Taylor.
Kelley Robinette replaces Jack Starkey.
4. Consideration of Approval of Professional Growth Recognition
– R-2011-03
CONSIDERATION OF APPROVAL OF
COLLEGE PERSONNEL PROFESSIONAL GROWTH RECOGNITION
R-2011-03
WHEREAS: Michelle Denny has supplied documentation that she has completed a Master of
Science Degree.
THEREFORE, BE IT RESOLVED: by the Board of Trustees that $1,173.00 is added to base
salary of $43,082.84 to $44,255.84 effective December 26, 2010 in recognition of completion of
a Master’s degree in accordance with the policy adopted under resolution 1991-30 for
“Professional Growth Recognition.”
5. Consideration of Approval of Three-Year Contracts for Non-Probationary
Faculty – R-0211-04
CONSIDERATION OF APPROVAL OF THREE-YEAR CONTRACTS FOR
NON-PROBATIONARY FACULTY
R-2011-04
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BE IT RESOLVED: by the Board of Trustees of North Central State College that approval is
hereby given to the Administration of the College for the “memos of intent” issued to the
following faculty who have been fully evaluated and are recommended without reservation for
renewal of contracts for the period stated below:
Summer 2011 through Winter 2014
Sharon Perry
B. Treasurer’s Report for December 31, 2010 – Mr. Brad McCormack
Brad McCormack presented the Treasurer’s Report for the period ending December 31,
2010. He stated that revenues for the month totaled $1,289,500. Expenditures were
$1,702,365 leaving a deficit of $412,865. Year-to-date revenues totaled $12,547,547.
Year-to-date expenditures totaled $9,045,596 leaving an excess of $3,501,951. The Star
Ohio month-end balance for December 2010 is $2,514,732. Mr. Brad McCormack noted
the comparisons to last year and pointed out those projections for tuition and fees were
under budget. Mr. McCormack also discussed the removal of the “Red Flag” policy.
ACTION TAKEN: Mr. Matthew Smith moved for approval of the Treasurer’s Report
for the period ending December 31, 2010. Dr. Dwight McElfresh seconded the motion
and the motion carried unanimously.
Mr. Brad McCormack provided an update on the annual Health Insurance Renewal
process. Mr. McCormack explained that the health insurance renewal represents a 2.4
million dollar expense that is traditionally renewed each March 1st. First round
discussions with our current carrier suggests a 28% increase in our premium. So far
negotiations have only brought that figure down to 25% therefore, the insurance
committee is soliciting quotes from some other providers in order to try to get this price
down into a more reasonable range.
C. Consideration of Approval of Budget Amendment – R-2011-05
– Mr. Brad McCormack
CONSIDERATION OF APPROVAL OF 2010-2011
OPERATING BUDGET AMENDMENT #1
R-2011-05
WHEREAS: North Central State College has reviewed its 2010-2011 Operating Budget revenue
and expenditure projections, and
WHEREAS: based upon this review, North Central State College needs to amend its 20102011Operating Budget, and
WHEREAS: the Board of Trustees of North Central State College has reviewed the income and
expense portion of the 2010-2011 Operating Budget Amendment #1, and
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WHEREAS: the Board of Trustees approves the income and allocation of payroll and nonpayroll expenditures of this budget amendment.
NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees that the 2010-2011
Operating Budget Amendment #1 of the College is hereby adopted as presented.
(see attached budget sheet)
Brad McCormack explained the need to present this budget amendment for the second
half of fiscal year 2011 and acknowledged the budget team consisting of Lori McKee,
Doug Hanuscin, Beth Price, Mark Collins, Brad Hays, Bill Miller, Teri Brannum, Jeff
Taylor, and Ken Ekegren. Mr. McCormack also discussed those items that will be issues
toward the development of the fiscal year 2011-2012 budget. He explained that the SSI
payment withheld and the SSI formula readjustment will end up being $645,000 less than
we initially budgeted for. This situation is complicated by a loss of planned tuition dollars
due to a decrease in expected enrollment. Mr. McCormack highlighted some additional
numbers in the Child Development Center and the Workforce Department. He explained
that as the budget committee moved forward in finding ways to offset these shortages,
they began by taking out the typically unspent expenses up front. After highlighting the
specific budget amendment recommendations, Mr. McCormack discussed the various
rationale that led the committee to make these recommendations for achieving the
necessary reductions.
ACTION TAKEN: Dr. Dwight McElfresh moved for approval of the resolution R-201105 Budget Amendment #1 as presented. Ms. Kimberly Singleton seconded the motion
and the motion carried unanimously.
XI.
BOARD CHAIRPERSON REPORT- Mr. Nathan Ujvari
A. OSU-M Board Meeting Recap (December 10th ) – Dr. Dwight McElfresh
Dr. Dwight McElfresh recapped the highlights of the December 10th OSU-M Board
meeting. Highlights included: (1) This meeting represented the last Board meeting for
Dean/Director Dr. Evelyn Freeman. She conveyed her appreciation and several
recognitions were made, (2) A report of the Energy Audit was made by Mr. Brian
White, (3) There was a discussion of external challenges for the institution, (4) There
was a report from the Student Trustee, (5) There was discussion of enrollment at all
branch campuses. (6) There was discussion of the faculty workload, (7) There was a
report of student scholarships, (8) There was discussion of financing the development of
off-campus housing.
B. Shared Service Agreement (December 10th) – Dr. Dwight McElfresh
Dr. Dwight McElfresh and Mr. Steve Stone recapped the highlights of the Annual Shared
Service Agreement Review. Highlights included the approval of minutes and a recap of
shared expenses. Expenses included: (1) Cost of Public Safety Supervisor with talk of
tying this position to the Kehoe Center as well, (2) A review of all shared service
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policies, (3) Other ways of improving our campus efficiencies.
C. ACCT National Legislative Summit (February 13-16, Washington, D.C.)
Mr. Steve Stone confirmed the attendees for the ACCT National Legislative Summit.
Confirming attendance were President Donald Plotts, Dr. Mehdi Ressallat, Ms. Kimberly
Singleton, and Mr. Matthew Smith.
D. Link-n-Learn at the Urban Higher Education Center
Mr. Steve Stone announced that the regular March meeting would be held at the Urban
Higher Education Center. The evening would begin with a tour of the facility. This would
be the Board’s opportunity to learn more about the facility, its current activity and
proposed activity for the future.
E. Other
Nothing further was presented.
XII.
GOVERNANCE POLICIES – Mr. Steve Stone
A. Discussion of Nomination Committee (IAW 02.91)
Mr. Steven Stone called for the nomination committee report. Co-chair, Ms. Edith
Humphrey reported that in an effort to maintain the balance of representation and with
Mr. Steve Stone’s conversion to a local appointment, the committee was working toward
finding a nominee from the Crawford County area to fill the Governor appointed
vacancy. With his ties to the Crawford County area, Dr. Mehdi Ressallat is working to
find interested and qualified candidates to encourage pursuing this appointment through
the Governor’s Office.
B. Emergency CEO Succession Statement (IAW 04.90)
In accordance with Policy Governance Policy 04.90, President Donald Plotts issued his
annual Emergency CEO Succession Statement naming Mr. J. Brad McCormack as his
first line of succession authority and Dr. Karen Reed as his second line of succession
authority.
XIII. MEETING EVALUATION – Mr. Steve Stone
Mr. Steve Stone stated that he felt that tonight’s meeting made progress in making good
on the Board’s Policy Governance commitment. Mr. Matthew Smith added that he found
significant value in reviewing the results of the annual audit report.
XIV.
TIME AND PLACE OF NEXT MEETING
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