North Central State College
Board of Trustees’ Meeting
August 22, 2012
I.
CALL TO ORDER
The Chair, Mr. Steven Stone called the meeting to order at 7:07 p.m. in the Gorman
Room (165) of the Fallerius Technical Education Center. At that time he asked all to rise
and join him in reciting the pledge of allegiance followed by his reading of the Mission
Statement (Global ENDS Policy) for North Central State College.
II.
ROLL CALL
The Recorder, Mr. Stephen Williams called the roll.
Present:
Ms. Edith Humphrey
Dr. Dwight McElfresh
Ms. Pamela Mowry
Ms. Linda Nelson
Dr. Mehdi Ressallat
Mr. Steven Stone
Absent:
Ms. Elisabeth Morando
Mr. Matthew Smith
III.
INTRODUCTION OF GUESTS
President Donald Plotts introduced Mr. Koffi Akakpo, Ms. Chriss Harris, Ms. Peg Moir,
Ms. Betty Preston (7:25pm) and Dr. Karen Reed representing the President’s Staff; Ms.
Debra Adams representing the College Foundation and Mr. Doug Hanuscin was present
on behalf of the Presidential Search process.
IV.
FOCUS OF THE MEETING
Mr. Steve Stone previewed the essential elements of tonight’s agenda and explained that
the primary focus of tonight’s meeting was to continue with the Board’s Policy
Governance work.
V.
PRESIDENT’S REPORT – Mr. Donald Plotts
1
A. North Central State College Foundation Update – Ms. Deborah Adams
Ms. Deborah Adams reported that Rock-n-Ribs grossed $190,000 this year. It included
the efforts of some 300 volunteers . The partnership activities with the Richland Area
Chamber brought in a little over 400 patrons. The Donor Reception brought in another
250 patrons. Altogether the event saw approximately 6,000 patrons over the three-day
event. Ms. Adams reported the September would mark the kick-off of the Emerald Club
campaign. The Alumni Club was approaching 250 members while it is currently at 241
members strong. The Kehoe renovation leg of the 5.5 Million dollar Opening Doors
Campaign was reaching the last $1.2 Million and is currently at $1.1 Million. The are
actively prospecting for the remaining $500K.
B. Student Government and Phi Theta Kappa Update – Mr. Donald Plotts
President Donald Plotts read from a prepared report that this year’s activities for PTK
included three projects. The first was entitled Completion for Nutrition, the second was
the Completion Petition where students petition their allegiance toward seeing their goals
for higher education to the completion. Finally, there was a report on the progress of the
Student Government stating that the new student government is now formed and
beginning their charge.
C. Supplemental Information – Mr. Donald Plotts
President Donald Plotts pointed out the OSU-M Cluster Advisory meeting with Mike
Biehn that would include the President and one trustee taking place on October 10th. He
also provided some brief insight into the Campus Framework Plan Joint Board meeting
and shared some highlights of activity that has already taken place. President Plotts then
asked the Board if they had any questions regarding any of the remaining supplemental
information. The Board responded that they did not.
VI.
REQUIRED APPROVALS AGENDA
A.
CONSENT AGENDA
The Chair presented the Consent Agenda and called for any items that should be removed
from the consent agenda for further discussion. Dr. Mehdi Ressallat called for item #1
Approval of minutes for June 27, 2012 to be removed. On a motion by Ms. Pamela
Mowry and seconded by Dr. Mehdi Ressallat and passing unanimously, the following
items were approved:
1. Removed
2. Consideration of Approval of Status Changes – R-2012-25
2
CONSIDERATION OF APPROVAL OF
STATUS CHANGES
R-2012-25
STATUS CHANGE
BE IT RESOLVED: by the Board of Trustees that the following staff member is hereby awarded
the following status change:
BEGINNING July 8, 2012
Michael Cole, Custodian
NEW TITLE: Facilities Utility Worker
BEGINNING July 8, 2012
William Miller III, Grounds Assistant
NEW TITLE: Facilities Utility Worker
Explanation of Status Changes: Title change due to Facilities restructuring
BEGINNING July 1, 2012
Betty Preston, Vice President, Institutional Adv.
NEW TITLE: Chief Public Affairs Officer
BEGINNING July 17, 2012
Margaret Moir, Vice President, Learning, Support & Retention
NEW TITLE: Vice President, Student Services
BEGINNING July 17, 2012
Cheryl Carter, Director Urban Center
NEW TITLE: Director of Outreach & Recruiting Services
BEGINNING July 17, 2012
Beverly Walker, Director, Student Success Center
NEW TITLE: Director of Admissions, Advising & Enrollment Services
Explanation of Status Change: Title change due to Kee Hall restructuring
3. Consideration of Approval of Employment of College Personnel – R-2012-26
CONSIDERATION OF APPROVAL OF
EMPLOYMENT OF COLLEGE PERSONNEL
R-2012-26
3
NEW HIRES
BE IT RESOLVED: by the Board of Trustees that the following staff and faculty are hereby
employed at the salary and dates stipulated below:
BEGINNING AUGUST 6, 2012
Mary Beth Busch, Executive Director Workforce Partnerships
Doctor of Education (ABD), West Virginia University
SALARY: $70,000
BEGINNING AUGUST 16, 2012
Tricia Winters, Full-Time Faculty Respiratory Care
Bachelor of Business Adm., Mount Vernon Nazarene University
Associate of Applied Science, Respiratory Therapy, NCSC
SALARY: $37,403
BEGINNING AUGUST 16, 2012
Koz St. Christopher, Full-Time Faculty Biology
Master of Chemical and Life Sciences, University of Maryland
SALARY: $42,884
EXPLANATIONS OF NEW HIRES FOR RESOLUTIONS R-2012-26
Mary Beth Busch was hired to work in a collaborative effort shared with Pioneer Career and
Technology Center.
Tricia Winters replaces Kate Peresie who retired end of Spring quarter.
Koz St. Christopher replaces Lew Milner who is retiring end of Fall semester.
B. Approval of Minutes <<Removed from Consent Agenda to Immediate>>
Mr. Steven Stone called for corrections or additions to the Minutes for June 27, 2012. Dr.
Mehdi Ressallat restated his value to the Nominating Committee due to his connections
with the community. Mr. Steven Stone agreed that his connections to the community are
an asset to the nominating committee just as the other trustees’ connections to the
communities they serve and he was sure the committee members would appreciate any
assistance he or any of the other trustees can offer as they seek candidates to fill
vacancies however, the issue at hand with the Approval of Minutes calls the question of
accuracy in the minutes presented. With that, Mr. Steven Stone asked if there were
discrepancies in the minutes presented for consideration? Dr. Mehdi Ressallat indicated
that there were not.
4
ACTION TAKEN: Dr. Dwight McElfresh moved for approval of the minutes for June
27, 2012 as submitted. Ms. Edith Humphrey seconded the motion and the motion carried
unanimously.
C. Consideration of Approval of Achieving the Dream Catalyst Fund Grant Letter
of Commitment – R-2012-27 – Mr. Koffi Akakpo
CONSIDERATION OF APPROVAL OF SUPPORT FOR THE ACHIEVING THE DREAM
CATALYST FUND GRANT PROGRAM APPLICATION
R- 2012-27
WHEREAS, Achieving the Dream has seen substantial improvement over the years among
institutions participating in the Achieving the Dream Network; and
WHEREAS, North Central State College is not only a member of the Achieving the Dream
national initiative, but has also been selected as one of the “Leader Colleges”; and
WHEREAS, Achieving the Dream Catalyst Fund grant is designed to scale successful college
completion interventions to benefit community college students; and
WHEREAS, North Central State College has shown success in implementing college completion
interventions; and
WHEREAS, the North Central State College Board of Trustees is committed to addressing the
needs of the region it serves through the development of ENDS policies that place an
institutional emphasis on Student Success; and
WHEREAS, through these efforts North Central State College is uniquely positioned to have a
dramatic impact on its region through these student success initiatives,
NOW, THEREFORE, be it resolved that the North Central State College Board of Trustees
extends its full support and commitment to the College’s Achieving the Dream Catalyst Fund
grant program application.
ACTION TAKEN: Dr. Mehdi Ressallat moved for approval of resolution R-2012-27
Consideration of Approval of Achieving the Dream Catalyst Fund Grant Letter of
Commitment. Ms. Linda Nelson seconded the motion and the motion carried
unanimously.
D. Consideration of Approval of North Central State College – North Central State
College Foundation Memorandum of Understanding (MOU) – R-2012-28
– Mr. Koffi Akakpo
5
CONSIDERATION OF APPROVAL OF NORTH CENTRAL STATE COLLEGE –
NORTH CENTRAL STATE COLLEGE FOUNDATION
MEMORANDUM OF UNDERSTANDING (MOU)
2012-28
WHEREAS: The North Central State College Foundation is an independent, separately
incorporated 501(c)3, non-profit corporation created to raise, manage, distribute, and steward
resources to support certain initiatives of North Central State College, and,
WHEREAS: The College Foundation is dedicated to the building of an endowment fund to
address, through financial support, the long-term academic and other priorities of the College,
and,
WHEREAS: A Memorandum of Understanding between the College and the College
Foundation has not existed since the College Foundation was founded 23 years ago, but is
standard practice among other Colleges and their affiliates and is deemed essential and prudent
by North Central State College and College Foundation administrators to define the relationship
of and between the two entities, and,
WHEREAS: A Memorandum of Understanding has been developed by the College Foundation
for consideration by both entities, and has been reviewed, accepted, and approved by the
College Foundation’s Executive Committee.
NOW, THEREFORE, BE IT RESOLVED: By the North Central State College Board of
Trustees that the North Central State College-North Central State College Foundation
Memorandum of Understanding is approved, as presented.
ACTION TAKEN: Ms. Pamela Mowry moved for approval of resolution R-2012-28
Consideration of Approval of North Central State College – North Central State College
Foundation Memorandum Of Understanding (MOU). Ms. Edith Humphrey seconded the motion
and the motion was approved with a vote of 5-yeas, 1-nay.
D. Board Ratification of the Collective Bargaining Agreement Re-opener between
the North Central State College Board of Trustees and the North Central State
Faculty Association Chapter of the American Association of University Professors –
R-2012-29 – Mr. Koffi Akakpo
BOARD RATIFICATION OF THE COLLECTIVE BARGAINING AGREEMENT RE-OPENER
BETWEEN THE NORTH CENTRAL STATE COLLEGE BOARD OF TRUSTEES AND THE
NORTH CENTRAL STATE FACULTY ASSOCIATION CHAPTER OF THE AMERICAN
ASSOCIATION OF UNIVERSITY PROFESSORS
R-2012-29
6
WHEREAS: the North Central State Faculty Association Chapter of the American Association
of University Professors (“NCSFA-AAUP”) has organized and been recognized by the Ohio
State Employment Relations Board, and
WHEREAS: as part of the October 26, 2011 Collective Bargaining Opener Agreement
approval, certain agreed upon issues would be subject to a reopener in one year following the
approval, and
WHEREAS: the NCSFA-AAUP and the Board representatives have engaged in good faith
bargaining, and
WHEREAS: both parties have reached tentative agreement on all issues subject to the reopener,
and
WHEREAS: the membership of the NCSFA-AAUP has ratified these issues of the agreement
with a positive vote.
NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees of North Central State
College that the agreement reached between the NCSFA-AAUP and College negotiating team
for the period of October 26, 2011 through spring term, 2014, is hereby, ratified.
ACTION TAKEN: Ms. Linda Nelson moved for approval of resolution R-2012-29
Board Ratification Of The Collective Bargaining Agreement Re-Opener Between The
North Central State College Board Of Trustees And The North Central State Faculty
Association Chapter Of The American Association Of University Professors. Ms.
Pamela Mowry seconded the motion and the motion carried unanimously.
E. Consideration of Approval of Resignation of College President Effective March 1,
2013 – R-2012-30 – Mr. Steven Stone
CONSIDERATION OF APPROVAL OF
RESIGNATION OF COLLEGE PRESIDENT
MR. DONALD L. PLOTTS
R-2012-30
WHEREAS: Mr. Donald L. Plotts has provided five years of exceptional leadership to the
College, and
WHEREAS: through his leadership as President, the College has successfully undertaken
numerous challenges resulting in the off-campus downtown Urban Center, major renovation to
campus facilities, numerous partnerships such as SPARC, a regional workforce summit,
improved student success through nationally recognized programs such as Solutions and Math
Boot Camps, and
7
WHEREAS: his work in developing the pathways to a larger number of advanced degrees
through the College’s partnership with The Ohio State University will likely change the
complexion of the Mansfield campus and regional higher education for generations to come, and
WHEREAS: this involvement in education reform has brought statewide and national
recognition to the College and its innovative approaches to developmental education and
workforce development, and
WHEREAS: Mr. Donald L. Plotts has indicated his desire to relinquish his roles and
responsibilities as President of North Central State College and has submitted his resignation
effective March 1, 2013.
NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees of North Central State
College that the resignation of College President, Mr. Donald L. Plotts, is hereby accepted with
regrets.
BE IT FURTHER RESOLVED: that the Board of Trustees of North Central State College
wishes to convey its gratitude for your willingness to provide continued leadership to the College
until the date you relinquish the duties of president to another and extends its best wishes for
happiness and peace of mind as you enter retirement and reflect back upon the many personal
connections you have made and the positive ways you have touched so many lives throughout
your illustrious career.
ACTION TAKEN: Dr. Dwight McElfresh moved for approval of resolution R-2012-30
Consideration of Approval of Resignation of College President effective March 1, 2013.
Ms. Linda Nelson seconded the motion and the motion carried unanimously.
F. Consideration of Approval to Appoint a Consultant to Assist with the
Presidential Search – R-2012-31 – Mr. Steven Stone
CONSIDERATION OF APPROVAL TO APPOINT A
CONSULTANT TO ASSIST WITH THE PRESIDENTIAL SEARCH
R-2012-31
WHEREAS: the Board of Trustees of North Central State College has received and approved
with regret, the resignation of Mr. Donald L. Plotts as President of North Central State College
effective March 1, 2012, and
WHEREAS: the Board of Trustees wishes to obtain the services of a professional consultant to
assist them in a search for a suitable candidate to fill the role of president, and
WHEREAS: the Board’s past experience, the consultant’s professional reputation, and other
OACC institutions who have recently undergone the presidential search process have led to a
recommendation of the services of the Association of Community College Trustees.
8
NOW, THEREFORE BE IT RESOLVED: by the Board of Trustees that based on these
recommendations, the Board of Trustees appoints and enters into a contract with Ms. Narcisa A.
Polonio representing the Association of Community College Trustees to serve the Board as
Consultant for the presidential search.
ACTION TAKEN: Ms. Linda Nelson moved for approval of resolution R-2012-31
Consideration of Approval to Appoint a Consultant to assist with the Presidential Search.
Dr. Mehdi Ressallat seconded the motion and the motion carried unanimously.
G. Treasurer’s Report for June 30, 2012 – Mr. Koffi Akakpo
Mr. Koffi Akakpo presented the Treasurer’s Report for the period ending June 30, 2012.
He stated that revenues for the month totaled $677,652. Expenditures were $2,382,629
leaving a deficit of $1,704,977. Year-to-date revenues totaled $18,634,516. Year-to-date
expenditures totaled $19,604,072 leaving an excess deficit of $969,555. The Star Ohio
month-end balance for June 2012 is $1,666,540. Mr. Akakpo noted that payroll seems to
jump this month however it should be noted that this month had three pay periods. These
decreases will be made up by the single pay period in July. Otherwise, Mr. Akakpo had
no special notes for this report.
ACTION TAKEN: Ms. Pamela Mowry moved for approval of the Treasurer’s Report
for the period ending June 30, 2012. Dr. Mehdi Ressallat seconded the motion and the
motion carried unanimously.
H. Treasurer’s Report for July 31, 2012 – Mr. Koffi Akakpo
Mr. Koffi Akakpo presented the Treasurer’s Report for the period ending July 31, 2012.
He stated that revenues for the month totaled $5,676,619. Expenditures were $537,496
leaving an excess of $5,139,123. Year-to-date revenues totaled $5,676,619. Year-to-date
expenditures totaled $537,496 leaving an excess of $5,139,123. The Star Ohio month-end
balance for July 2012 is $916,614. Mr. Akakpo pointed out that because the month of
June had three pay periods, the month of July only had one so the numbers seem a bit
one-sided. Other than that he offered no special notes for this report.
ACTION TAKEN: Ms. Linda Nelson moved for approval of the Treasurer’s Report for
the period ending July 31, 2012. Ms. Edith Humphrey seconded the motion and the
motion carried unanimously.
VII.
POLICY GOVERNANCE – Mr. Steve Stone
A. Nominating Committee Report (IAW 02.91)
No Report at this time
9
B. Discussion of Agenda Planning (IAW 02.72) – Mr. Steven Stone
Mr. Steven Stone explained that the board has begun to include a number of new items to
their regular agenda to help improve the owner linkage responsibility. These features will
be Community Connections, Owner Linkage, and Link and Learn. Community
Connections will be an opportunity for trustees to report on those community activities
they have taken part in or participated in to gain a better perspective on the “owner’s
voice” and can share those experiences with the rest of the Board. Owner Linkage is an
opportunity to invite any owner or owner representative individual or group to attend a
regular or special board meeting for the purpose of providing some discussion to enrich
the board’s understanding of the “Owner’s Voice” or other service considerations for the
College (Board) to consider when planning for the future direction of the institution. Link
and Learn is once again the opportunity for the board to visit an Owner organization or
community partner to help enrich the board’s understanding of its relationship to the
organization and how the service of the College can impact those sectors of the
Ownership.
1. Community Connections
Mr. Steven Stone explained that with his youngest son enrolled as a student at the
College he has ample opportunity within his family and throughout the community to
boast about the College and his son and frequently does so about both. In addition, he has
recently had the opportunity to talk to the College community at their fall Convocation.
He also had the opportunity recently to talk to the Mansfield News Journal about the
president’s pending departure and the subsequent search for a new president.
2. Owner Linkage
Mr. Steven Stone recalled the recent dialogue with Economic Development leaders from
the three service counties attending the July 21st Board Retreat.
3. Link and Learn
Mr. Steven Stone asked everyone to be thinking of other organizations in the region
that could serve the Board to become more knowledgeable about through a Link and
Learn experience and reminded the Board that the October 2012 Board meeting would be
hosted by Covert Manufacturing as part of the Link and Learn series.
C. Board Policy Governance Training (IAW 02.70) – Mr. Steven Stone
1. Policy Governance Principle Review - Mr. Steven Stone explained that the board is
also including board training as a regular part of their Policy Governance Agenda. The
training will include discussion on basic principles or special areas of interest in order to
further enrich the board’s continuing understanding of the principles of the Carver Policy
Governance Model and related discussions. Mr. Steven Stone announced that the group
discussion of PolGov principle #7 Policy “Sizes” will be deferred to the next meeting.
10
2. Policy Governance Policy Review - Mr. Steven Stone explained that the training
will also include a continuing review, refresher, and reassessment of current Policy
Governance policies however, the guided the discussion and review of policy governance
policies 4.0, 4.1, and 4.2 will also be deferred to the next meeting.
D. Consideration of Approval of Monitoring Reports for Fiscal Year 2011-2012
– Mr. Steven Stone
Mr. Steven Stone recalled the presentation of the ENDS Policy metrics that have been
presented over the past several meetings and then again revisited in their entirety and
discussed to some degree of detail at the July Board Retreat with the assistance of Mr.
Tom Prendergast. Those completed metrics provide the data needed by the Board to
monitor performance over the past year and form the basis for Board’s evaluation of
institutional performance, the CEO’s performance, and the effectiveness of the ENDS
policies themselves. Mr. Steven Stone called for any further discussion on the monitoring
reports or the monitoring process.
ACTION TAKEN: Ms. Linda Nelson moved for approval of the ENDS Policy
Monitoring Reports for fiscal year 2011-2012. Ms. Pamela Mowry seconded the motion
and the motion carried unanimously.
VIII. BOARD CHAIRPERSON REPORT- Mr. Steven Stone
A. Recap of Summer Board Retreat
Mr. Steven Stone recapped the Board Retreat that included a presentation from regional
economic development leaders regarding the latest developments and projections to
future developments and how NC State might best serve and contribute to the needs of
the future economic development efforts of the service region. The retreat also included a
review and discussion of the complete ENDS Policy metrics that served as the
monitoring mechanism for institutional performance over the past year. The continued
relevance of the ENDS Policies as well as the institution’s progress in accomplishing
those ENDS was discussed. The retreat also included an ACCT review. Mr. Steve Stone
conveyed kudos on behalf of the Board to the efforts and accomplishment of Mr. Tom
Prendergast for gathering and presenting the data relevant to the Board’s monitoring
requirements. Mr. Stone also conveyed kudos to the information presented by the
Economic Development guests as it was vital to the Board’s efforts in gauging the
Owner’s Voice and those important services the College provides to the College service
district and beyond.
B. Mansfield Campus Framework Plan Joint Board Meeting (September 14th )
– Mr. Steven Stone
11
Mr. Steven Stone reminded the Board of the upcoming Mansfield Campus Framework
Plan Joint Board Meeting. This will be a luncheon meeting at the OSU-M Boardroom in
Eisenhower Hall. President Donald Plotts provided some insights into the purpose of the
Mansfield Campus Framework Plan and the objective of the joint board meeting with the
trustees of NC State as well as the trustees of The Ohio State University at Mansfield.
C. ACCT Leadership Congress
Mr. Steven Stone recapped some of the scheduled activities taking place at the congress
as well as some of the other activities the Board will be able to take advantage of while
attending the congress as they relate to collaboration with our presidential search
consultant as well as the other college presidents that will be in attendance.
D. Presidential Search Committee Chair
Mr. Steven Stone announced that he had approached Trustee, Mr. Matthew Smith to
serve as the Chair of the Presidential Search Committee and he accepted that
responsibility. Therefore, Mr. Steven Stone, Chair appoints Mr. Matthew Smith to serve
as the Chair of the Board’s Presidential Search Committee. He also announced that other
appointments will be forthcoming as the committee membership develops.
IX.
EXECUTIVE SESSION
The Chair called for an Executive Session at 8:45 p.m. Dr. Dwight McElfresh made a
motion and it was seconded by Ms. Linda Nelson to adjourn to Executive Session to
discuss personnel matters that directly affect specific personnel. A roll call vote on the
motion was approved unanimously by all members present.
Mrs. Edith Humphrey – “yes”
Dr. Dwight McElfresh – “yes”
Ms. Elisabeth Morando – not present
Ms. Pamela Mowry – “yes”
Ms. Linda Nelson – “yes”
Dr. Mehdi Ressallat – “yes”
Mr. Matt Smith – not present
Mr. Steve Stone - “yes”
Upon a motion made by Dr. Dwight McElfresh seconded by Ms. Pamela Mowry to end
the Executive Session at 8:50 p.m., and to reconvene the regular Board meeting, a roll
call vote on said motion was approved unanimously by all members present.
Mrs. Edith Humphrey – “yes”
Dr. Dwight McElfresh – “yes”
Ms. Elisabeth Morando – not present
Ms. Pamela Mowry – “yes”
12
Ms. Linda Nelson – “yes”
Dr. Mehdi Ressallat – “yes”
Mr. Matt Smith – not present
Mr. Steve Stone - “yes”
X.
MEETING EVALUATION – Mr. Steven Stone
Mr. Steve Stone called for discussion of today’s meeting and reminded all Trustees to
take the survey monkey Evaluation Survey when it hits their email box
XI.
TIME AND PLACE OF NEXT MEETING
The next Regular meeting of the Board of Trustees is scheduled for Wednesday, September 26,
2012 at 7:00 p.m. at the Fallerius Technical Education Building, Room 165.
XII.
ADJOURNMENT
The Chair called for any additional business requiring Board action.
ACTION TAKEN: As there was no further business requiring the Board’s consideration, a
motion was made by Dr. Dwight McElfresh to adjourn the meeting at 8:50 p.m. Ms. Pamela
Mowry seconded the motion and the motion carried unanimously.
Respectively submitted:
Mr. Stephen R. Williams, Board Recorder
Mr. Steven G. Stone, Chair
13