North Central State College
Board of Trustees’ Meeting
June 27, 2012
I.
CALL TO ORDER
The Chair, Mr. Steven Stone called the meeting to order at 7:06 p.m. in the Gorman
Room (165) of the Fallerius Technical Education Center. At that time he asked all to rise
and join him in reciting the pledge of allegiance followed by his reading of the Mission
Statement for North Central State College.
II.
ROLL CALL
The Recorder, Mr. Stephen Williams called the roll.
Present:
Ms. Edith Humphrey
Dr. Dwight McElfresh
Ms. Elisabeth Morando
Ms. Pamela Mowry
Ms. Linda Nelson
Dr. Mehdi Ressallat
Mr. Matthew Smith
Mr. Steven Stone
Absent:
Mr. Michael Carroll
III.
INTRODUCTION OF GUESTS
President Donald Plotts introduced Mr. Koffi Akakpo, Ms. Chriss Harris, Ms. Peg Moir,
Ms. Betty Preston and Dr. Karen Reed representing the President’s Staff; Ms. Ann
Davies representing the Faculty. Ms. Barb Keener and Mr. Jason Massie were present
representing Phi Theta Kappa and Student Government. Mr. Dave Daniels was present
representing The Ohio State University at Mansfield Board of Trustees and Mr. Archie
McMillan (WMFD) was present from the media.
IV.
FOCUS OF THE MEETING
Mr. Steve Stone previewed the essential elements of tonight’s agenda and explained that
the primary focus of tonight’s meeting was to continue with the Board’s Policy
Governance work. That work would include a continuation of the monitoring reports and
a submission of the budget for consideration of approval.
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V.
OATH OF OFFICE
Mr. Steven Stone introduced Ms. Pamela Mowry who had recently been appointed by
Governor Kasich to serve on the North Central State College Board of Trustees and all
welcomed her to the College. Mr. Stone also introduced Ms. Elisabeth Morando who had
been appointed by the Board of Education to serve on NCSC Board of Trustees as a
representative of Richland County. Mr. Stephen Williams, Board Recorder administered
the Oath of Office to Ms. Morando.
VI.
PRESIDENT’S REPORT – Mr. Donald Plotts
A. North Central State College Foundation Update – Ms. Chriss Harris
Ms. Chriss Harris reported that the Foundation has awarded scholarships to 120 students
totaling $110,000 in awards. She explained that the campaign for the Phillips conference
center is seeking the remaining $200,000. Ms. Harris reported that everyone is working
hard in preparation for Rock-n-Ribs. The event requires about 300 volunteers and the
response has been very good.
B. Student Government and Phi Theta Kappa Update – Ms. Barb Keener/Mr. Jason
Massie, Vice President of Hallmark
Ms. Barb Keener, Beta Theta Eta chapter advisor introduced Mr. Jason Massie. Ms.
Keener explained that Mr. Massie is the Vice President of Hallmark for the Beta Theta
Eta chapter of Phi Theta Kappa and provided some additional background information on
the activities Mr. Massie is involved in at the College. Mr. Massie reported on PTK’s
involvement in the Rose Sale for Graduation, Rock-n-Ribs, and service at a recruiting
booth at the Richland County Fair. He explained that their service project would highlight
the Hazards of Dieting. He also reported on the Student Government. Mr. Massie
explained that the body would have a representative from each student organization with
four lead representatives from both institutions. The body is currently working on the
development of a Constitution and is on pace to have the pieces in place to kick off with
the start of the fall term.
C. DEI Grant Meeting Follow-up
President Donald Plotts provided a follow-up from the mandatory President’s DEI
meeting he recently attended in Seattle, Washington. The meeting emphasized the three
key initiatives. Plotts explained that the grant was a three-year funding model and that
there were only fifteen institutions in the nation selected to participate in the DEI Grant.
President Plotts announced that Vice President Peg Moir and Ms. Barb Keener were
certainly deserving of special recognition for their efforts that have brought great state
and national recognition to the College in the area of Developmental Education. On
behalf of the Board of Trustees, Mr. Steve Stone also conveyed the appreciation and
congratulations of the Board to Ms. Moir and Ms. Keener for all their hard work in
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service to our students.
D. Fiscal Year 2012-2013 Budget Discussion – Mr. Donald Plotts
President Donald Plotts explained the actions that have been taken to get to the point of
being able to present the board with a balanced budget and to perpetuate the budget into
the future.
E. Supplemental Information – Mr. Donald Plotts
President Donald Plotts asked the Board if they had any questions regarding any of the
supplemental information. The Board responded that they did not.
VII.
REQUIRED APPROVALS AGENDA
A.
CONSENT AGENDA
The Chair presented the Consent Agenda and called for any items that should be removed
from the consent agenda for further discussion. On a motion by Mr. Matthew Smith and
seconded by Dr. Dwight McElfresh and passing unanimously, the following items were
approved:
1. Approval of minutes for May 23, 2012
2. Consideration of Approval of Employment of College Personnel – R-2012-20
CONSIDERATION OF APPROVAL OF
EMPLOYMENT OF COLLEGE PERSONNEL
R-2012-20
NEW HIRES
BE IT RESOLVED: by the Board of Trustees that the following staff member is hereby
employed at the salary and dates stipulated below:
BEGINNING June 18, 2012
Teresa Webb, Registered Nursing Faculty- 12 month
Bachelors in Science of Nursing- MedCentral College of Nursing
ADN Program/Health Sciences
SALARY: $48,640.76
EXPLANATIONS OF NEW HIRES FOR RESOLUTIONS R-2012-20
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Teresa Webb replaces Sharon Perry as Registered Nursing Faculty. Position is currently a 9
month position, but due to semester change of faculty schedules will move to 12 month for
program continuity.
B. Consideration of Approval of 2012-2013 Budget – R-2012-21
– Mr. Koffi Akakpo
CONSIDERATION OF APPROVAL OF
2012-2013 OPERATING BUDGET
R-2012-21
WHERAS: the Board of Trustees of North Central State College has reviewed the income and
expense portion of the proposed 2012-2013 Operating Budget, and
WHEREAS: the Board of Trustees approves the income and allocation of payroll and nonpayroll expenditures of this budget.
NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees that the 2012-2013
Operating Budget of the College is hereby adopted as presented.
ACTION TAKEN: Dr. Dwight McElfresh moved for approval of resolution R-2012-21
Consideration of Approval of 2012-2013 Operating Budget. Ms. Edith Humphrey
seconded the motion and the motion carried unanimously. Mr. Matthew Smith
commended the staff for achieving a balanced budget going into 2013.
C. Consideration of Approval of College Personnel Employment Contracts
– R-2012-22 – Mr. Koffi Akakpo
CONSIDERATION OF APPROVAL OF
COLLEGE PERSONNEL EMPLOYMENT CONTRACTS
R-2012-22
BE IT RESOLVED: by the Board of Trustees that the following College personnel are hereby
awarded employment agreements at the salary and dates stipulated in accordance with the
previously approved 2012-2013 budget under Resolution 2012-21
ACTION TAKEN: Mr. Matthew Smith moved for approval of resolution R-2012-22
Consideration of Approval of College Personnel Employment Contracts. Ms. Linda
Nelson seconded the motion and the motion carried unanimously.
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D. Consideration of Approval of Early Head Start Director
– R-2012-23 – Ms. Peg Moir
Consideration of Approval of
Early Head Start Director
R-2012-23
WHEREAS: effective July 1, 2012, Ms. Beth Price, the current Early Head Start Director will
be subject to reduction in force as a result of the restructuring of Student Services and,
WHEREAS: Ms. Kimberly German is the senior administrator at the North Central State
College/The Ohio State University at Mansfield Child Development Center and,
WHEREAS: the Early Head Start program requires an individual to be identified and serve in
the role of Early Head Start Director.
NOW, THEREFORE, BE IT RESOLVED: by the North Central State College Board of
Trustees serving as the NCSC/OSU-M Child Development Center Early Head Start Governing
Council that effective JULY 1, 2012 Ms. Kimberly German will be named Early Head Start
Director.
BE IT FURTHER RESOLVED: that the North Central State College Board of Trustees
extends a heart-felt Thank You to Ms. Beth Price for all she has done in the service of students
and parents of young children from both institutions.
ACTION TAKEN: Dr. Dwight McElfresh moved for approval of resolution R-2012-23
Consideration of Approval of Early Head Start Director. Mr. Matthew Smith seconded
the motion and the motion carried unanimously. Mr. Steve Stone commended Ms. Beth
Price on all her work and dedication in keeping the Campus Child Development Center
open and available to the students and employees of North Central State College and The
Ohio State University at Mansfield. Her selfless dedication to the Center and its role in
making students dream of a higher education come true are highly commendable and
demonstrate her passion to the call of early childhood education. President Donald Plotts
also commended Ms. Beth Price for all she has done for the Child Development Center
and the students of both institutions.
E. Treasurer’s Report for April 30, 2012 – Mr. Koffi Akakpo
Mr. Koffi Akakpo presented the Treasurer’s Report for the period ending May 31, 2012.
He stated that revenues for the month totaled $647,437. Expenditures were $1,617,702
leaving a deficit of $970,266. Year-to-date revenues totaled $17,956,864. Year-to-date
expenditures totaled $17,221,442 leaving an excess of $735,422. The Star Ohio monthend balance for May 2012 is $2,266,432. Mr. Akakpo made no special notes for this
report.
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ACTION TAKEN: Dr. Mehdi Ressallat moved for approval of the Treasurer’s Report
for the period ending May 31, 2012. Mr. Matthew Smith seconded the motion and the
motion carried unanimously.
VIII. POLICY GOVERNANCE – Mr. Steve Stone
A. Nominating Committee Report (IAW 02.91)
1. Board Chair, Mr. Steve Stone reported that the College has received a letter of
resignation from Trustee, Mr. Michael Carroll and therefore calls for the Board
consideration of the following resolution of service to the College.
CONSIDERATION OF APPROVAL OF SERVICE TO COLLEGE
MICHAEL A. CARROLL
R-2012-24
WHEREAS: Michael A. Carroll has been a member of the Board of Trustees of North Central
State College for a period of two years, during which time he has served selflessly as an active
and vital participant in the governance of the College, and
WHEREAS: through his contributions as a member of the Board of Trustees, the College has
successfully undertaken numerous challenges, and
WHEREAS: Mr. Carroll has indicated his need to relinquish his responsibilities as a Trustee and
has submitted his resignation.
NOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees of North Central State
College accepts the resignation of Michael A. Carroll with regret.
BE IT FURTHER RESOLVED: that Michael A. Carroll is recognized for his dedicated service,
not only to the Board of Trustees, but also to the students, faculty, and staff of North Central
State College, as well as to the citizens of North Central Ohio.
ACTION TAKEN: Dr. Mehdi Ressallat moved for approval of Resolution R-2012-24
Consideration of Approval of Service to the College for Mr. Michael Carroll. Ms. Edith
Humphrey seconded the motion and the motion carried unanimously.
2. Mr. Steven Stone announced that it is prudent for any organization to rotate committee
membership from time-to-time in order to allow all members to have an active role in the
workings of the organization. To that end, Mr. Stone thanked Dr. Mehdi Ressallat and
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Ms. Edith Humphrey for their many years of service on the Board’s Nominating
Committee. Over the many years they have served they have done an excellent job of
recruiting quality trustees to serve in the governing role of this institution. Mr. Stone
reported that he has solicited trustees for service in this important committee and they
have agreed to serve in this important role. Therefore, Mr. Steven Stone appoints Dr.
Dwight McElfresh, Mr. Matthew Smith and Ms. Linda Nelson to serve collectively as the
2013 Nominating Committee. He explained that while the current vacancy of Mr.
Michael Carroll was a Governor appointment, action on the terms that will expire January
16, 2013 should get underway in the next few months.
B. Discussion of Agenda Planning (IAW 02.72) – Mr. Steven Stone
Mr. Steven Stone explained that the board has begun to include a number of new items to
their regular agenda to help improve the owner linkage responsibility. These features will
be Community Connections, Owner Linkage, and Link and Learn. Community
Connections will be an opportunity for trustees to report on those community activities
they have taken part in or participated in to gain a better perspective on the “owner’s
voice” and can share those experiences with the rest of the Board. Owner Linkage is an
opportunity to invite any owner or owner representative individual or group to attend a
regular or special board meeting for the purpose of providing some discussion to enrich
the board’s understanding of the “Owner’s Voice” or other service considerations for the
College (Board) to consider when planning for the future direction of the institution. Link
and Learn is once again the opportunity for the board to visit an Owner organization or
community partner to help enrich the board’s understanding of its relationship to the
organization and how the service of the College can impact those sectors of the
Ownership.
1. Community Connections
a. Dr. Mehdi Ressallat reported his attendance at the Paralegal Graduate Reception,
the Graduate Picnic, and the College Graduation Ceremony.
b. Mr. Steven Stone reported that Mr. Koffi Akakpo was officially installed as a
member of the Ashland Rotary under the sponsorship of Mr. Stone. As such, they got an
opportunity to talk about North Central State College. He also was happy to report that
Mr. Koffi Akakpo will be joining the Ashland Leadership Unlimited Class of 2013.
2. Owner Linkage
a. President Donald Plotts talked about the Economic Development leaders from the
three service counties attending the July 21st Board Retreat. He also reported that he will
be having Ms. Cheryl Carter attending an upcoming Board meeting to talk about
“Bridges out of Poverty”.
3. Link and Learn
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Mr. Steven Stone asked everyone to be thinking of other organizations in the region
that could serve the Board to become more knowledgeable about through a Link and
Learn experience. President Plotts reminded the Board that the October 2012 Board
meeting would be hosted by Covert Manufacturing as part of the Link and Learn series.
C. Board Policy Governance Training (IAW 02.70) – Mr. Steven Stone
1. Policy Governance Principle Review - Mr. Steven Stone explained that the board is
also including board training as a regular part of their Policy Governance Agenda. The
training will include discussion on basic principles or special areas of interest in order to
further enrich the board’s continuing understanding of the principles of the Carver Policy
Governance Model and related discussions. Mr. Steven Stone called upon Trustee, Ms.
Dr. Dwight McElfresh to discuss PolGov principle #6 Executive Limitations Policies.
2. Policy Governance Policy Review - Mr. Steven Stone explained that the training
will also include a continuing review, refresher, and reassessment of current Policy
Governance policies. Mr. Matthew Smith guided the discussion and review of policy
governance policies 3.3 & 3.4.
D. Presentation of ENDS Policy metrics for ENDS Policy 1.0 – Global (a
continuation), ENDS Policy 1.1 – Equal Opportunity/Diversity and ENDS Policy
1.3 High Demand/Emerging Technologies Policy – Mr. Donald Plotts/Mr. Tom
Prendergast
President Donald Plotts discussed the ENDS Policy metrics and how it serves as a
mechanism for monitoring progress towards meeting the Board’s ENDS policy
objectives. President Plotts introduced Mr. Tom Prendergast to present the metrics data
and the functions of the green light, yellow light, red light system. Mr. Prendergast
distributed the ENDS Policy Metrics Spring 2012 Update and reported on each of the
ENDS policies captured in this mechanism for presentation today.
IX.
BOARD CHAIRPERSON REPORT- Mr. Steven Stone
A. Board Report from The Ohio State University at Mansfield – Mr. Dave Daniels
North Central State College was highlighted because of its involvement with 1)
Achieving the Dream, 2) Completion by Design, 3) DEI, 4) Repeat activity in the
G.I.S.S.
OACC Annual Spring Conference (May 24-25, Columbus) – Mr. Steven Stone
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Dr. Dwight McElfresh recapped a presentation from the OACC spring conference on the
culture of poverty where North Central State College was mentioned as a front-runner in
the state in this area.
There were also presentations on “Collaborate or Parish”, engaging under-resourced
students, mandatory student advising, Completion by Design.
B. Summer Board Retreat
Mr. Steven Stone reminded the board of the summer board retreat taking place on July
21st in Conference Room 164 of the Kehoe Center in Shelby, OH. President Donald
Plotts distributed and recapped the tentative agenda for the retreat.
X.
EXECUTIVE SESSION
The Chair called for an Executive Session at 9:05 p.m. Ms. Linda Nelson made a motion
and it was seconded by Ms. Edith Humphrey to adjourn to Executive Session to discuss
personnel matters that directly affect specific personnel and Collective Bargaining
Strategy. A roll call vote on the motion was approved unanimously by all members
present.
Mr. Michael Carroll – not present
Mrs. Edith Humphrey – “yes”
Dr. Dwight McElfresh – “yes”
Ms. Elisabeth Morando – “yes”
Ms. Pamela Mowry – “yes”
Ms. Linda Nelson – “yes”
Dr. Mehdi Ressallat – “yes”
Mr. Matt Smith - “yes”
Mr. Steve Stone - “yes”
Upon a motion made by Mr. Matthew Smith seconded by Dr. Dwight McElfresh to end
the Executive Session at 9:39 p.m., and to reconvene the regular Board meeting, a roll
call vote on said motion was approved unanimously by all members present.
Mr. Michael Carroll – not present
Mrs. Edith Humphrey – “yes”
Dr. Dwight McElfresh – “yes”
Ms. Elisabeth Morando – “yes”
Ms. Pamela Mowry – “yes”
Ms. Linda Nelson – “yes”
Dr. Mehdi Ressallat – “yes”
Mr. Matt Smith - “yes”
Mr. Steve Stone - “yes”
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XI.
MEETING EVALUATION – Mr. Steven Stone
Mr. Steve Stone called for discussion of today’s meeting and reminded all Trustees to
take the survey monkey Evaluation Survey when it hits their email box
XII.
TIME AND PLACE OF NEXT MEETING
The next Regular meeting of the Board of Trustees is scheduled for Wednesday, August 22, 2012
at 7:00 p.m. at the Fallerius Technical Education Building, Room 165.
XIII.
ADJOURNMENT
The Chair called for any additional business requiring Board action.
ACTION TAKEN: As there was no further business requiring the Board’s consideration, a
motion was made by Dr. Dwight McElfresh to adjourn the meeting at 9:40 p.m. Ms. Linda
Nelson seconded the motion and the motion carried unanimously.
Respectively submitted:
Mr. Stephen R. Williams, Board Recorder
Mr. Steven G. Stone, Chair
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