North Central State College
Board of Trustees’ Meeting
May 23, 2012
I.
CALL TO ORDER
The Chair, Mr. Steven Stone called the meeting to order at 7:05 p.m. in the Gorman
Room (165) of the Fallerius Technical Education Center. At that time he asked all to rise
and join him in reciting the pledge of allegiance followed by his reading of the Mission
Statement for North Central State College.
II.
ROLL CALL
The Recorder, Mr. Stephen Williams called the roll.
Present:
Ms. Edith Humphrey
Dr. Dwight McElfresh
Ms. Linda Nelson
Dr. Mehdi Ressallat
Mr. Matthew Smith
Mr. Steven Stone
Absent:
Mr. Michael Carroll
III.
INTRODUCTION OF GUESTS
President Donald Plotts introduced Mr. Koffi Akakpo, Ms. Chriss Harris, Ms. Peg Moir,
Ms. Betty Preston and Dr. Karen Reed representing the President’s Staff; Ms. Beth Price
representing the Manager’s Advisory Council; and Ms. Jennifer Lynn, Mr. Gary Wood,
Ms. Teri Brannam, Dr. Linda Jagielo, and Ms. Margaret Puckett representing the Faculty.
Mr. Brad Peffley was present on behalf of the College Foundation; Mr. Keith Stoner,
Director of Marketing & Creative Design and Mr. Tom Prendergast, Director for
Institutional Research were also present. Ms. Barb Keener and Makayla Tyree were
present representing Phi Theta Kappa and Student Government. Dr. Christ Ticoras was
present representing The Ohio State University at Mansfield Board of Trustees.
IV.
FOCUS OF THE MEETING
Mr. Steve Stone previewed the essential elements of tonight’s agenda and explained that
the primary focus of tonight’s meeting was to continue with the Board’s Policy
Governance work. That work would include a continuation of the monitoring reports and
a presentation of the budget that will be submitted next month for approval.
V.
PRESIDENT’S REPORT – Mr. Donald Plotts
1
A. North Central State College Foundation Update – Mr. Brad Peffley
Mr. Brad Peffley reminded the Board of the Graduate Picnic that will be held on June 7th
and funded by the Foundation. He announced that Rock-n-Ribs just around the corner
and all assistance will be appreciated especially during the donor reception that will be
held on July 13th. The theme of the donor reception will be Red, White, and Blue. Mr.
Peffley highlighted the donations received for Medical Technology, the Kehoe
Conference Center, and Scholarships. He also provided an update on the annual fund
drive known as the Emerald Club. President Donald Plotts acknowledged Mr. Peffley’s
tenure as Foundation Board Chair and announced that Ms. Deborah Adams of Mechanics
Bank will become the new Foundation Board Chair this summer.
B. Student Government and Phi Theta Kappa Update – Ms. Barb Keener/Ms.
Makayla Tyree
Ms. Barb Keener, Beta Theta Eta chapter advisor introduced Ms. Makayla Tyree. Ms.
Keener explained that Ms. Tyree is the President of the Beta Theta Eta chapter of Phi
Theta Kappa, is in the lead position for the newly developing student government
organization for NC State, is a second-year student in Mathematics is a concurrent
enrollment student (which means she is also a high school student) and she works in the
tutoring lab as a peer tutor. Ms. Barb Keener introduced the other Beta Theta Eta chapter
officers and turned over the floor to Ms. Tyree to give a report of current activities. Ms.
Tyree reported that this years’ service project was entitled “Competition – Comp in
Nutrition.” Many PTK members are also serving as tour guides for several tours of the
campus made available to middle school students visiting the campus. Dr. Mehdi
Ressallat suggested that the board should look into having student representation on the
Board of Trustees as a non-voting position. Board Chair, Steven Stone indicated that this
topic would placed on a future agenda for further discussion.
C. Fiscal Year 2012-2013 Budget Presentation – Mr. Donald Plotts/Mr. Koffi Akakpo
President Donald Plotts provided some background information on the budget
development process and other factors that effected the development of this budget
presentation. Then he introduced Mr. Koffi Akakpo to present this year’s proposal.
Following the presentation Mr. Akakpo discussed some cost-cutting measures/revenue
generation initiatives being made to help the College reach the goal of a balanced budget
for 2013. Board Chair, Steven Stone acknowledged on behalf of the Board that this has
been a challenging endeavor however, the Board feels that the process has been carried
out in the right way, through collaboration and cooperation. For that, the Board is very
appreciative and looks forward to the official budget proposal at the June meeting.
D. Announcement of Peg Moir’s Retirement – Mr. Donald Plotts
President Donald Plotts announced that Peg Moir, Vice President of Learning Support
and Retention, will be retiring in February of 2013. He talked about her many accolades
2
while here at North Central State College including her role in the Developmental
Education Initiative (DEI) grant program and the Achieving the Dream initiative. He
explained the role she will fill in the reorganization of Kee Hall starting this summer and
talked about Ms. Betty Preston’s joint marketing role with both North Central State
College and The Ohio State University at Mansfield also beginning this summer. Board
Chair, Mr. Steven Stone, on behalf of the Board, conveyed a word of Thanks to Ms. Peg
Moir for all her many positive contributions to the College and in the service of our
students.
E. Supplemental Information – Mr. Donald Plotts
President Donald Plotts asked the Board if they had any questions regarding any of the
supplemental information. The Board responded that they did not.
VI.
REQUIRED APPROVALS AGENDA
A.
CONSENT AGENDA
The Chair presented the Consent Agenda and called for any items that should be removed
from the consent agenda for further discussion. On a motion by Mr. Matthew Smith and
seconded by Dr. Dwight McElfresh and passing unanimously, the following items were
approved:
1. Approval of minutes for April 25, 2012
2. Consideration of Approval of College Personnel Professional Growth
Recognition – R-2012-17
CONSIDERATION OF APPROVAL OF
COLLEGE PERSONNEL PROFESSIONAL GROWTH RECOGNITION
R-2012-17
WHEREAS: Susan Elliott has supplied documentation that she has completed a Masters
program from Keller Graduate School/DeVry University.
THEREFORE, BE IT RESOLVED: by the Board of Trustees that $1,560.09 is added to base
salary of $41,972.74 to $43,532.83 effective April 30, 2012 in recognition of completion of a
Master’s degree in accordance with the policy adopted under resolution 1991-30 for
“Professional Growth Recognition.”
Susan earned her M.B.A.
3
3. Consideration of Approval of Contracts for Probationary and Nonprobationary Faculty – R-2012-18
CONSIDERATION OF APPROVAL OF CONTRACTS
FOR PROBATIONARY FACULTY
R-2012-18
BE IT RESOLVED: by the Board of Trustees that approval is hereby given to the
administration of the college for the “memos of intent” to be issued to the following faculty,
recommended without reservation, for renewal of contracts for the period stated below:
PROBATIONARY THIRD-YEAR 12-MONTH CONTRACT
(Summer Quarter 2012 through Spring Semester 2013)
Ann Davies
PROBATIONARY SECOND-YEAR 9-MONTH CONTRACT
(Fall Semester 2012 through Spring Semester 2013)
Linda Jagielo
Michelle Shirley
Tonya Stanger
Bradley Wood
PROBATIONARY THIRD-YEAR 9-MONTH CONTRACT
(Fall Semester 2012 through Spring Semester 2013)
Daniel Coovert
Dan McCool
Kelley Robinette
Sara Rollo
Christine Shearer
B. Consideration of Approval for Designation of Emeritus Status for Ms. Katherine
E. Peresie – R-2012-19 – Mr. Donald Plotts
CONSIDERATION OF APPROVAL OF DESIGNATION OF EMERITUS STATUS FOR
KATHERINE E. PERESIE
R-2012-19
WHEREAS: in accordance with Board Resolution R-1998-20, and the NCState – NCFA-AAUP
Collective Bargaining Agreement dated October 26, 2011, qualified retiring faculty members
may be recommended for the designation of Emeritus status, and
4
WHEREAS: Ms. Katherine Peresie, who after 32 years retired as an Associate Professor of
Respiratory Therapy, has met all qualifications, and
WHEREAS: Ms. Katherine Peresie has requested consideration for Emeritus status, has been
approved by the regular bargaining unit faculty of her division and recommended by her Dean
and this recommendation is endorsed by the Vice President for Learning and the President’s
Staff.
NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees, that Ms. Katherine E.
Peresie is granted Emeritus Status.
ACTION TAKEN: Ms. Edith Humphrey moved for approval of resolution R-2012-19
Consideration of Approval for Designation of Emeritus Status for Ms. Katherine E.
Peresie. Ms. Linda Nelson seconded the motion and the motion carried unanimously.
C. Treasurer’s Report for April 30, 2012 – Mr. Koffi Akakpo
Mr. Koffi Akakpo presented the Treasurer’s Report for the period ending April 30, 2012.
He stated that revenues for the month totaled $642,405. Expenditures were $1,585,390
leaving a deficit of $942,985. Year-to-date revenues totaled $17,309,428. Year-to-date
expenditures totaled $15,603,740 leaving an excess of $1,705,688. The Star Ohio monthend balance for April 2012 is $2,516,283. Mr. Akakpo made no special notes for this
report.
ACTION TAKEN: Mr. Matthew Smith moved for approval of the Treasurer’s Report
for the period ending April 30, 2012. Dr. Dwight McElfresh seconded the motion and the
motion carried unanimously.
VII.
POLICY GOVERNANCE – Mr. Steve Stone
A. Nominating Committee Report (IAW 02.91)
Following a recommendation for further consideration submitted by Dr. Mehdi Ressallat
at the April board meeting, Ms. Edith Humphrey and Mr. Steven Stone met with trustee
candidate Ms. Elisabeth Morando to conduct a formal interview for the local appointment
vacancy on the Board. Mr. Steven Stone reported that the governor’s office had indicated
they would be opening the search and would be making a new appointment to fill the
expired term of Ms. Lydia Reid.
ACTION TAKEN: Ms. Edith Humphrey carried forth the recommendation of the
nomination committee and moved for consideration of approval to send the name of Ms.
Elisabeth Morando to the Mansfield Board of Education for consideration of
appointment. Dr. Mehdi Ressallat seconded the motion and the motion carried
unanimously.
5
B. Discussion of Agenda Planning (IAW 02.72) – Mr. Steven Stone
Mr. Steven Stone explained that the board has begun to include a number of new items to
their regular agenda to help improve the owner linkage responsibility. These features will
be Community Connections, Owner Linkage, and Link and Learn. Community
Connections will be an opportunity for trustees to report on those community activities
they have taken part in or participated in to gain a better perspective on the “owner’s
voice” and can share those experiences with the rest of the Board. Owner Linkage is an
opportunity to invite any owner or owner representative individual or group to attend a
regular or special board meeting for the purpose of providing some discussion to enrich
the board’s understanding of the “Owner’s Voice” or other service considerations for the
College (Board) to consider when planning for the future direction of the institution. Link
and Learn is once again the opportunity for the board to visit an Owner organization or
community partner to help enrich the board’s understanding of its relationship to the
organization and how the service of the College can impact those sectors of the
Ownership.
1. Community Connections
a. Dr. Dwight McElfresh acknowledged the participation of several of his fellow
trustees who participated in the recent Regional Workforce Summit. Many participated as
both a representative of their professional association as well as a member of the North
Central State College Board of Trustees.
b. Mr. Steven Stone related an opportunity he had in the Ashland Rotary’s “Brag for
Bucks” program to tout his son’s enrollment into the Nursing program at North Central
State College.
2. Owner Linkage
a. Board Chair, Mr. Steve Stone asked everyone to be thinking of others from the
community who the Board should consider inviting to a future Board meeting to discuss
pertinent matters with the Board. President Plotts reminded the Board that their Board
retreat on July 21st would include economic development leaders from Ashland,
Richland, and Crawford counties.
3. Link and Learn
Mr. Steven Stone asked everyone to be thinking of other organizations in the region
that could serve the Board to become more knowledgeable about through a Link and
Learn experience. President Plotts indicated that he was following up on an earlier
recommendation to consider Covert Manufacturing as a possible Link and Learn
destination.
6
C. Board Policy Governance Training (IAW 02.70) – Mr. Steven Stone
1. Policy Governance Principle Review - Mr. Steven Stone explained that the board is
also including board training as a regular part of their Policy Governance Agenda. The
training will include discussion on basic principles or special areas of interest in order to
further enrich the board’s continuing understanding of the principles of the Carver Policy
Governance Model and related discussions. Mr. Steven Stone called upon Trustee, Ms.
Linda Nelson to discuss PolGov principle #5 Board Means Policies.
2. Policy Governance Policy Review - Mr. Steven Stone explained that the training
will also include a continuing review, refresher, and reassessment of current Policy
Governance policies. Mr. Steven Stone guided the discussion and review of policy
governance policies 3.0, 3.1, and 3.2.
D. Presentation of ENDS Policy metrics for ENDS Policy 1.5 – Transferability,
ENDS Policy 1.6 – Enrichment and ENDS Policy 1.0 Global ENDS Policy – Mr.
Donald Plotts/Mr. Tom Prendergast
President Donald Plotts discussed the ENDS Policy metrics and how it serves as a
mechanism for monitoring progress towards meeting the Board’s ENDS policy
objectives. President Plotts introduced Mr. Tom Prendergast to present the metrics data
and the functions of the green light, yellow light, red light system. Mr. Prendergast
distributed the ENDS Policy Metrics Spring 2012 Update and reported on each of the
ENDS policies captured in this mechanism for presentation today. Data for ENDS policy
1.52 Graduate Transfer Percentage fell into the red light criteria of 18.4% with a 16.8%;
Policy 1.61 Community Outreach Events data put it into the green light area of 96 with a
113; 1.62 Organizational Training Activity fell in the red light area of <308 with a 265.
Within the Global ENDS Policy Policies, 1.0E landed tentatively in the Red light area of
<4,959 with a 4555, 1.0F Annual Full-Time Equivalent landed tentatively in the Red
light area of <2,442 with a 2,171. ENDS Policy 1.0G Graduate Survey Index landed in
the yellow light area of 71.1% - 74.7% with at 73.6%, 1.0H hit the Green light area of
>75% with at 91%, and 1.0I also landed in the Green light area of >2 with a 2.
VIII. BOARD CHAIRPERSON REPORT- Mr. Steven Stone
A. OACC Annual Spring Conference (May 24-25, Columbus) – Mr. Steven Stone
Mr. Steven Stone affirmed those trustees who are registered for the OACC Annual
Spring Conference and encouraged others to consider attending future OACC activities
as their availability permits.
B. Summer Board Retreat
7
Mr. Steven Stone reminded the board of the summer board retreat taking place on July
21st in Conference Room 164 of the Kehoe Center in Shelby, OH. President Donald
Plotts recapped the tentative agenda for the retreat and indicated that more information
will be provided as the retreat draws nearer.
C. Other
Dr. Christ Ticoras, Trustee of OSU-M commended the relationship between OSU-M and
NC State. He explained that as student transfer to OSU-M to finish out a Baccalaureate
degree, regional students retain regional tuition rates even when they go to the main
campus in Columbus. It really is a win-win for regional students.
Ms. Linda Nelson recapped the highlights of the OSU-M Board of Trustees meeting held
on May 17, 2012
IX.
MEETING EVALUATION – Mr. Steven Stone
Mr. Steve Stone called for discussion of today’s meeting. Trustees a “great job” and
acknowledged all the hard work put in on developing today’s budget presentation. The
also expressed their appreciation on all the work put in on developing and presenting the
ENDS Policy Metrics.
X.
EXECUTIVE SESSION
The Chair called for an Executive Session at 9:20 p.m. Dr. Dwight McElfresh made a
motion and it was seconded by Ms. Edith Humphrey to adjourn to Executive Session to
discuss personnel matters that directly affect specific personnel A roll call vote on the
motion was approved unanimously by all members present.
Mr. Michael Carroll – not present
Mrs. Edith Humphrey – “yes”
Dr. Dwight McElfresh – “yes”
Ms. Linda Nelson – “yes”
Dr. Mehdi Ressallat – “yes”
Mr. Matt Smith - “yes”
Mr. Steve Stone - “yes”
Upon a motion made by Dr. Dwight McElfresh seconded by Mr. Matthew Smith to end
the Executive Session at 9:56 p.m., and to reconvene the regular Board meeting, a roll
call vote on said motion was approved unanimously by all members present.
Mr. Michael Carroll – not present
Mrs. Edith Humphrey – “yes”
Dr. Dwight McElfresh – “yes”
Ms. Linda Nelson – “yes”
Dr. Mehdi Ressallat – “yes”
8
Mr. Matt Smith - “yes”
Mr. Steve Stone - “yes”
XI.
TIME AND PLACE OF NEXT MEETING
The next Regular meeting of the Board of Trustees is scheduled for Wednesday, June 27, 2012 at
7:00 p.m. at the Fallerius Technical Education Building, Room 165.
XII.
ADJOURNMENT
The Chair called for any additional business requiring Board action.
ACTION TAKEN: As there was no further business requiring the Board’s consideration, a
motion was made by Ms. Linda Nelson to adjourn the meeting at 9:56 p.m. Ms. Edith Humphrey
seconded the motion and the motion carried unanimously.
Respectively submitted:
Mr. Stephen R. Williams, Board Recorder
Mr. Steven G. Stone, Chair
9