North Central State College
Board of Trustees’ Meeting
March 28, 2012
I.
CALL TO ORDER
The Chair, Mr. Steven Stone called the meeting to order at 7:05 p.m. in the Fallerius
Technical Education Center Board of Trustees conference room (Room 165). At that time
he asked all to rise and join him in reciting the pledge of allegiance followed by his
reading of the Mission Statement for North Central State College.
II.
ROLL CALL
The Recorder, Mr. Stephen Williams called the roll.
Present:
Ms. Edith Humphrey
Dr. Dwight McElfresh
Dr. Mehdi Ressallat
Mr. Matthew Smith
Mr. Steven Stone
Absent:
Mr. Michael Carroll
Ms. Linda Nelson
Ms. Lydia Reid
III.
INTRODUCTION OF GUESTS
President Donald Plotts introduced Mr. Koffi Akakpo, Ms. Chriss Harris, Ms. Peg Moir,
Dr. Karen Reed and Ms. Betty Preston, representing the President’s Staff; Ms. Beth Price
representing the Manager’s Advisory Council; and Ms. Anne Davies representing the
Faculty. Mr. Brad Peffley was present on behalf of the College Foundation; Ms. Deb
Schenk was present representing the Ohio State University at Mansfield Board of
Trustees and Mr. Mark Stock of the SPARC P-16 was present to as part of the Board’s
Ownership Linkage initiative. Ms. Sandy Hoffman, Senior Administrative Assistant to
the Vice President for Business and Administrative Services was also present.
IV.
FOCUS OF THE MEETING
Mr. Steve Stone previewed the essential elements of tonight’s agenda and explained that
the primary focus of tonight’s meeting was to continue with the Board’s Policy
Governance work. That work would include an Ownership Linkage piece presented by
Mr. Mark Stock of the SPARC P-16 Council, a consideration of replacing the College
Mission Statement and an Executive Session to discuss upcoming Collective Bargaining
Strategy.
1
V.
PRESIDENT’S REPORT – Mr. Donald Plotts
A. North Central State College Foundation Update – Mr. Brad Peffley
Mr. Brad Peffley announced that the NCO Entrepreneurial Hall of Fame will be held on
April 27th. Invitations will go out next week. This year’s inductees are: Ms. Marianne
Cooper, Michael S. Goschinski, and Herbert E. “Micky” Rupp III. Mr. Peffley
announced that the deadline for scholarships is quickly approaching and they have
received over 200 applications. He also reported that the Foundation is currently active in
6 different campaigns so things are quite busy at the Foundation.
B. OACC “One-Voice” Legislative Summit
President Donald Plotts reported that he met with five legislators during the summit to
request support for a Technology Fee and additional funding for the development of the
Conference Center at the Kehoe Center as well as IT and Programming support. President
Plotts explained at this point that he has garnered permission from the Chancellor and the
controlling board to continue moving forward with the Technology Fee Request while
Mr. Koffi Akakpo is also currently talking with Mr. Dave Cannon in this regard. During
his visit Mr. Plotts also reported that he received a call from Senator Obhof that the
budget amendments were out so his attendance for the summit in Columbus was very
timely. Trustee, Dr. Ressallat asked what assurances the board had that technologies
bought would not soon be obsolete. Mr. Plotts responded that the monies generated
through the Technology Fee would be used for upgrading: equipment, infrastructure, and
they are currently working toward the consolidation of an IT Director to serve both NC
State and OSU-M.
C. Discussion of Tuition Increase – Mr. Donald Plotts/Mr. Koffi Akakpo
President Donald Plotts explained that the tuition increase that will be proposed later in
the meeting will be incorporated as a $200 flat fee then went on to present the rationale
for tuition increase and called for any questions that he or Mr. Koffi Akakpo could
answer for the board.
D. Supplemental Information – Mr. Donald Plotts
President Donald Plotts asked the Board if they had any questions regarding any of the
supplemental information. The Board responded that they did not.
E. Other
President Donald Plotts announced that the College would host a Regional Workforce
Summit the first week in May. He recapped the participants that would be invited to
participate in the summit and the three initial issues to be broached: 1) the “talent drain”,
2
2) the skills gap shortage, and 3) soft skills development. Mr. Plotts then reviewed the
structure and process that will be employed for the summit.
VI.
OWNERSHIP LINKAGE – Mr. Mark Stock
President Donald Plotts gave a brief explanation of the P-16 concept and introduced Mr.
Mark Stock, Director of the SPARC (Succeed and Prosper in Ashland, Richland and
Crawford) P-16 Council. Mr. Mark Stock began by explaining the SPARC-UCAN merge
and answered the question, Who is SPARC? He explained that SPARC is a system with
two primary focuses: 1) increase numbers of those pursuing higher education and/or
training, 2) decrease the number of those needing remedial education. Folks need to
understand that SPARC is aspiring to develop a system for success not just a program or
some “band-aid”. SPARC uses ACT assessment along with “Explore and Plan” to help
individuals determine personal, professional goals and to develop pathways to achieving
those goals. Mr. Stock went on to explain the SPARC Council System of Support.
VII.
REQUIRED APPROVALS AGENDA
A.
CONSENT AGENDA
The Chair presented the Consent Agenda and called for any items that should be removed
from the consent agenda for further discussion. On a motion by Dr. Dwight McElfresh
and seconded by Ms. Edith Humphrey and passing unanimously, the following items
were approved:
1. Approval of minutes for January 18, 2012
2. Consideration of Approval of Employment of College Personnel – R-2012-06
CONSIDERATION OF APPROVAL OF
EMPLOYMENT OF COLLEGE PERSONNEL
R-2012-06
NEW HIRES
BE IT RESOLVED: by the Board of Trustees that the following staff member is hereby
employed at the salary and dates stipulated below:
BEGINNING MARCH 5, 2012
Sandra Hoffman, Senior Administrative Assistant: Business and Administrative Services Division
Associate of Applied Business, NCSC
SALARY: $15.50/hr.
3
EXPLANATIONS OF NEW HIRES FOR RESOLUTIONS R-2012-06
Sandra Hoffman replaces Judith Friend as Senior Administrative Assistant; Business and
Administrative Services Division
3. Consideration of Approval of College Personnel Professional Growth
Recognition – R-2012-07
CONSIDERATION OF APPROVAL OF
COLLEGE PERSONNEL PROFESSIONAL GROWTH RECOGNITION
R-2012-07
WHEREAS: Amy Eaton has supplied documentation that she has completed a Master’s
program from the University of Phoenix.
THEREFORE, BE IT RESOLVED: by the Board of Trustees that $5,515.51 is added to base
salary of $47,535.53 to $53,051.04 effective January 9, 2012 in recognition of completion of a
Master’s degree in accordance with the policy adopted under resolution 1991-30 for
“Professional Growth Recognition.”
Amy earned her Master’s Degree in Nursing
4. Consideration of Approval of Contracts for Probationary and NonProbationary Faculty – R-2012-08
CONSIDERATION OF APPROVAL OF THREE-YEAR CONTRACTS FOR
NON-PROBATIONARY FACULTY
R-2012-08
BE IT RESOLVED: by the Board of Trustees of North Central State College that approval is
hereby given to the Administration of the College for the “memos of intent” issued to the
following faculty, recommended without reservation, for renewal of contracts for the period
stated below:
THREE-YEAR NON-PROBATIONARY CONTRACT
(June 2012 through May 2015)
Amy Arnett
Ellen Johnson
Bob Lewis
Jeff Taylor
4
THREE-YEAR NON-PROBATIONARY CONTRACT
(August 2012 through May 2015)
Erica Boyd
Teri Brannum
Lynn Damberger
Jean Jones
Ross Justice
Rick Karsmizki
Molly McCue
Lew Milner
Carmen Morrison
Tom Nichols
Teresa VanDorn
B. Consideration of Approval of 2012-2013 Request for Early Head Start Funding
Renewal Grant – R-2012-09 – Ms. Beth Price
CONSIDERATION OF APPROVAL OF
2012-2013 REQUEST FOR EARLY HEAD START FUNDING RENEWAL GRANT
R-2012-09
WHEREAS: the Board of Trustees of North Central State College has reviewed the 2012-2013
Early Head Start Funding Renewal Grant Application, and
WHEREAS: the Board of Trustees of North Central State College has reviewed the income and
expense portion of the 2012-2013 Early Head Start Operating Budget Proposal, and
WHEREAS: the Board of Trustees approves the 2012-2013 Early Head Start Funding Renewal
Grant Application and the associated income and allocation of payroll and non-payroll
expenditures budget.
NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees that the 2012-2013
Request for Early Head Start Funding Renewal Grant is hereby adopted as presented.
ACTION TAKEN: Dr. Mehdi Ressallat moved for approval of the resolution R-2012-09
Consideration of Approval of 2012-2013 Request for Early Head Start Funding Renewal
Grant. Dr. Dwight McElfresh seconded the motion and the motion carried unanimously.
C. Consideration of Approval of Board Support for the Pioneer Career and
Technology Center Local Government Innovation Fund Grant Application
– R-2012-10 – Mr. Koffi Akakpo
5
CONSIDERATION OF APPROVAL OF
SUPPORT OF INNOVATION GRANT FOR THE NORTH CENTRAL STATE COLLEGE
AND PIONEER ADULT EDUCATION PARTNERS
R-2012-10
WHEREAS, the Board of Education of the Pioneer Career and Technology Center (PCTC)
and North Central State College (NCSC), have held discussions concerning the merger of the
Adult Education and Workforce Development to achieve efficiency in delivery of specific
services; and
WHEREAS, we believe that the merger will result in the improved delivery of Adult Education
and Workforce Development and will result in efficient and effective services at a savings over
cost standards; and
WHEREAS, we believe the merger will promote collaboration and shared services as well as
projects that facilitate improved business environments and community attractions; and
WHEREAS, feasibility studies have been completed concerning the implementation of the
program, including cost benchmarking planning, management investigation and targeting
services to be provided; and
WHEREAS, Pioneer Career and Technology Center Adult Education and North Central State
College have agreed to apply for grant monies through the Innovation Grant to offset costs
involved with this merger;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of North Central State
College extends its full support to the Local Government Innovation Fund grant application to
fund a management project for the joint workforce development efforts of NCSC and PCTC. The
two institutions have a long history of working well together and the Board expects this
relationship to continue and to flourish through the establishment of a merger in workforce
development efforts.
ACTION TAKEN: Ms. Edith Humphrey moved for approval of the resolution R-201210 Consideration of Approval of Board Support for the Pioneer Career and Technology
Center Local Government Innovation Fund Grant Application. Mr. Matthew Smith
seconded the motion and the motion carried unanimously (4 ayes and 1 abstain).
D. Treasurer’s Report for January 31, 2012 – Mr. Koffi Akakpo
Mr. Koffi Akakpo presented the Treasurer’s Report for the period ending January 31,
2012. He stated that revenues for the month totaled $584,231. Expenditures were
$1,943,018 leaving an deficit of $1,358,788. Year-to-date revenues totaled $12,376,946.
Year-to-date expenditures totaled $9,965,627 leaving an excess of $2,411,319. The Star
6
Ohio month-end balance for January 2012 is $2,516,010. Mr. Akakpo made special note
that the Shared Services amounts were posted late.
ACTION TAKEN: Mr. Matthew Smith moved for approval of the Treasurer’s Report
for the period ending January 31, 2012. Ms. Edith Humphrey seconded the motion and
the motion carried unanimously.
D. Treasurer’s Report for February 29, 2012 – Mr. Koffi Akakpo
Mr. Koffi Akakpo presented the Treasurer’s Report for the period ending February 29,
2012. He stated that revenues for the month totaled $2,761,281. Expenditures were
$1,798,754 leaving an excess of $962,528. Year-to-date revenues totaled $15,138,227.
Year-to-date expenditures totaled $11,764,381 leaving an excess of $3,373,846. The Star
Ohio month-end balance for February 2012 is $2,516,098. Mr. Akakpo made special note
of the tuition payments for spring term and the two payments to OSU-Mansfield this
month.
ACTION TAKEN: Dr. Dwight McElfresh moved for approval of the Treasurer’s Report
for the period ending February 29, 2012. Dr. Mehdi Ressallat seconded the motion and
the motion carried unanimously.
E. Consideration of Approval of Tuition Increase
- Mr. Koffi Akakpo – R-2012-11
CONSIDERATION OF APPROVAL OF TUITION INCREASE
R-2012-11
WHEREAS: the Board of Trustees of North Central State College is committed to providing
access to a high-quality and affordable education, and
WHEREAS: the State Share of Instruction (SSI) allocations for academic years 2011 and 2012
have been lowered due to reduced state revenue projections for the biennium, and
WHEREAS: the Ohio Board of Regents Chancellor has authorized Ohio public colleges and
universities the option to institute a base tuition increase to offset part of the reduction in State
Share of Instruction, and
NOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees hereby authorizes the
maximum allowable per credit hour increase in base tuition permitted as in the approved FY
2012-2013 State of Ohio Budget, not to exceed $95.30 for the 2011-2012 academic year
commencing Summer Quarter 2012.
7
BE IT FURTHER RESOLVED: that the Board of Trustees hereby acknowledges that the
conversion from $95.30 per quarter hour equates to $143.00 per semester hour commencing
Fall Semester 2012.
Mr. Koffi Akakpo noted that state subsidy continues to go down without a state plan for
recovery of this vital funding.
ACTION TAKEN: Dr. Dwight McElfresh moved for approval of the resolution R-201211 Consideration of Approval of Tuition Increase. Mr. Matthew Smith seconded the
motion and the motion carried with a vote of 4-ayes and 1-nay.
VIII. GOVERNANCE POLICIES – Mr. Steve Stone
A. Nominating Committee Report (IAW 02-91)
Dr. Mehdi Ressallat reported that they had interviewed a possible candidate for the local
appointment vacancy however, further discussion revealed their ineligibility to serve in
this capacity. He explained that the Nominating Committee will continue their search.
B. Discussion of Agenda Planning (IAW 02.72) – Mr. Steven Stone
Mr. Steven Stone explained that the board has begun to include a number of new items to
their regular agenda to help improve the owner linkage responsibility. These features will
be Community Connections, Owner Linkage, and Link and Learn. Community
Connections will be an opportunity for trustees to report on those community activities
they have taken part in or participated in to gain a better perspective on the “owner’s
voice” and can share those experiences with the rest of the Board. Owner Linkage is an
opportunity to invite any owner or owner representative individual or group to attend a
regular or special board meeting for the purpose of providing some discussion to enrich
the board’s understanding of the “Owner’s Voice” or other service considerations for the
College (Board) to consider when planning for the future direction of the institution. Link
and Learn is once again the opportunity for the board to visit an Owner organization or
community partner to help enrich the board’s understanding of its relationship to the
organization and how the service of the College can impact those sectors of the
Ownership.
1. Community Connections
a. Mr. Steven Stone discussed the recent activity with President Plotts, Dr. Dwight
McElfresh and several others from the College at the Ashland Chamber Annual Awards
Dinner. President Plotts pointed out that Mr. Koffi Akakpo will soon be joining the
Ashland Area Chamber of Commerce as Dr. Greg Timberlake will be shifting his civic
engagement to the Shelby area.
8
b. Dr. Dwight McElfresh recapped Dr. Greg Timberlake’s recent presentation to the
Ashland Lions Club.
c. Mr. Matthew Smith reported his activity with the Galion Kiwanis where he
promoted the Conference Center at Kehoe. Mr. Smith also discussed the Orange and Blue
Scholarship as well.
2. Owner Linkage
a. Board Chair, Mr. Steve Stone asked everyone to be thinking of others from the
community who the Board should consider inviting to a future Board meeting to discuss
pertinent matters with the Board.
3. Link and Learn
Mr. Steven Stone reminded everyone that the April 25, 2012 Regular Board Meeting
would take place at the Samaritan Regional Health System’s Samaritan Hospital in
Ashland, OH on April 25th.
C. Board Policy Governance Training (IAW 02.70) – Mr. Steven Stone
1. Policy Governance Principle Review - Mr. Steven Stone explained that the board is
also including board training as a regular part of their Policy Governance Agenda. The
training will include discussion on basic principles or special areas of interest in order to
further enrich the board’s continuing understanding of the principles of the Carver Policy
Governance Model and related discussions. Mr. Steven Stone called upon Trustee, Mr.
Matthew Smith to conduct the Policy Governance training on principle #3 Board Holism.
Mr. Smith referred to Carver Guides on “Staying On Track” and “CGO-CEO” as the key
resource material for these principles. He reviewed the essence of principle 3 and
introduced each of the PG360 quiz questions, answers, and explanations relating to the
concept of Board Holism.
2. Policy Governance Policy Review - Mr. Steven Stone explained that the training
will also include a continuing review, refresher, and reassessment of current Policy
Governance policies. Mr. Steven Stone called upon Ms. Edith Humphrey who guided the
discussion and review of policy governance policies 2.3, 2.4, and 2.5.
D. Consideration of Approval to adopt Global ENDS Policy (1.0) as the new
standard for the institutional Mission Statement – R-2012-12 – Mr. Steven Stone
CONSIDERATION OF APPROVAL TO
ADOPT GLOBAL ENDS POLICY 1.0 AS THE NEW STANDARD FOR THE
INSTITUTIONAL MISSION STATEMENT OF NORTH CENTRAL STATE COLLEGE
R-2012-12
9
WHEREAS: the current College Mission Statement was devised many years ago to provide the
institution with direction toward those desired outcomes that reflected the needs and
expectations of the service district at that time, and
WHEREAS: the Board of Trustees of North Central State College has recently solicited the
voice of the College ownership, discussed the essential expectations that voice conveys and
derived Global ENDS policy 1.0 as the guiding directive for the activities and efforts of North
Central State College toward achieving those desired results, and
WHEREAS: the current Institutional Mission Statement along with Global ENDS Policy 1.0
provide institutional direction that is conflicting and confusing, and
WHEREAS: the Board wishes to establish a mission directive for the institution that is clear,
consistent, and represents the current voice of the College ownership.
THEREFORE, BE IT RESOLVED: by the Board of Trustees of North Central State College
that the previous Institutional Mission Statement be abandoned and that the Global ENDS Policy
(1.0) statement be adopted as the new standard for the Institutional Mission Statement of North
Central State College.
ACTION TAKEN: Dr. Dwight McElfresh moved for approval of the resolution R-201212 Consideration of Approval to adopt Global ENDS Policy (1.0) as the new standard for
the institutional Mission Statement. Mr. Matthew Smith seconded the motion and the
motion carried unanimously.
IX.
BOARD CHAIRPERSON REPORT- Mr. Steven Stone
A. Financial Disclosure Statements Filing Deadline (April 16, 2012)
Mr. Steven Stone reminded the board of the April 16th deadline for filing Financial
Disclosure Statements with the Ohio Ethics Commission and to please see the Board
Recorder, Mr. Stephen Williams for assistance as needed.
B. July BOT Retreat – Mr. Steven Stone
Mr. Steven Stone reminded the Board of the importance of the work accomplished at
their summer retreat and because schedules typically get busy during that time of year
with vacations and such, he called for discussion toward the setting of the date for the
July BOT retreat. Following some discussion, the board set the Board Retreat for July
21st .
X.
MEETING EVALUATION – Mr. Steven Stone
10
Mr. Steve Stone called for discussion of today’s meeting. Trustees conveyed their kudos
to Mr. Matthew Smith and Ms. Edith Humphrey for their presentations of the policy
governance training pieces. Trustees noted the Board Chair carrying out his duties to
bring discussion back to focus and on topic upon a couple occasions where it began to
stray.
XI.
TIME AND PLACE OF NEXT MEETING
The next Regular meeting of the Board of Trustees is scheduled for Wednesday, April 25,
2012 at 7:00 p.m. at Samaritan Hospital in Ashland, OH as part of the board’s “Link-nLearn” initiative.
XII.
EXECUTIVE SESSION
The Chair called for an Executive Session at 9:24 p.m. Dr. Dwight McElfresh made a
motion and it was seconded by Ms. Edith Humphrey to adjourn to Executive Session to
prepare for, conduct or review collective bargaining strategy. A roll call vote on the
motion was approved unanimously by all members present.
Mr. Michael Carroll – not present
Mrs. Edith Humphrey – “yes”
Dr. Dwight McElfresh – “yes”
Ms. Linda Nelson – not present
Ms. Lydia Reid – not present
Dr. Mehdi Ressallat – “yes”
Mr. Matt Smith - “yes”
Mr. Steve Stone - “yes”
Upon a motion made by Dr. Dwight McElfresh seconded by Mr. Matthew Smith to end
the Executive Session at 9:45 p.m., and to reconvene the regular Board meeting, a roll
call vote on said motion was approved unanimously by all members present.
Mr. Michael Carroll – not present
Mrs. Edith Humphrey – “yes”
Dr. Dwight McElfresh – “yes”
Ms. Linda Nelson – not present
Ms. Lydia Reid – not present
Dr. Mehdi Ressallat – “yes”
Mr. Matt Smith - “yes”
Mr. Steve Stone - “yes”
XIII. ADJOURNMENT
The Chair called for any additional business requiring Board action.
11
ACTION TAKEN: As there was no further business requiring the Board’s
consideration, a motion was made by Dr. Dwight McElfresh to adjourn the meeting at
9:45 p.m. Mr. Matthew Smith seconded the motion and the motion carried unanimously.
Respectively submitted:
Mr. Stephen R. Williams, Board Recorder
Mr. Steven G. Stone, Chair
12