North Central State College
Board of Trustees’ Meeting
January 18, 2012
I.
CALL TO ORDER
The Chair, Mr. Steven Stone called the meeting to order at 7:09 p.m. in the Fallerius
Technical Education Center Board of Trustees conference room (Room 165). At that time
he asked all to rise and join him in reciting the pledge of allegiance followed by his
reading of the Mission Statement for North Central State College.
II.
ROLL CALL
The Recorder, Mr. Stephen Williams called the roll.
Present:
Ms. Edith Humphrey
Dr. Dwight McElfresh
Ms. Linda Nelson
Ms. Lydia Reid
Mr. Matthew Smith
Mr. Steven Stone
Absent:
Mr. Michael Carroll
Dr. Mehdi Ressallat
Ms. Kimberly Singleton
III.
INTRODUCTION OF GUESTS
President Donald Plotts introduced Mr. Koffi Akakpo, Ms. Chriss Harris, Ms. Peg Moir,
Dr. Karen Reed and Ms. Betty Preston, representing the President’s Staff; Ms. Beth Price
representing the Manager’s Advisory Council; Mr. Eric Groves representing the
Staff Caucus; Ms. Anne Davies and Mr. Lewis Milner representing the Faculty. Ms. Lori
McKee was present to help answer any questions regarding the Budget Amendment; Ms.
Sarah Mendell was present representing Phi Theta Kappa and the Student Government.
Mr. Brad Peffley was present on behalf of the College Foundation; Mr. Dave Daniels was
present representing the Ohio State University at Mansfield Board of Trustees and Mr.
Bryan Bullock was present on behalf of the Media.
IV.
FOCUS OF THE MEETING
Mr. Steve Stone previewed the essential elements of tonight’s agenda and explained that
the primary focus of tonight’s meeting was to continue with the Board’s Policy
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Governance work, to include policy governance training exercises as a regular part of the
Board’s agenda.
V.
NOMINATING COMMITTEE’S REPORT
Ms. Edith Humphrey presented the recommendation of the Nominating Committee and
recommended Dr. Dwight McElfresh be appointed to fill the office of Board Vice Chair
upon the departure of Ms. Kimberly Singleton who would have been slated to fill that
role.
ACTION: Ms. Edith Humphrey moved to appoint Dr. Dwight McElfresh to the office of
Vice Chair of the North Central State College Board of Trustees. Mr. Matthew Smith
seconded the motion and the motion was unanimously approved.
VI.
OATH OF OFFICE
Mr. Steven Stone introduced Ms. Linda Nelson who had recently been appointed by
Governor Kasich to serve on the North Central State College Board of Trustees and all
welcomed her to the College. Mr. Stephen Williams, Board Recorder administered the
Oath of Office to Ms. Nelson.
VII.
INSTALLATION OF OFFICERS
The Board Recorder, Mr. Stephen Williams, installed Mr. Steven G. Stone as the Chair of
the North Central State College Board of Trustees and Dr. Dwight McElfresh as the Vice
Chair. Dr. Mehdi Ressallat was not present but is to remain in the office of Secretary of
the North Central State College Board of Trustees.
VIII. AUDITOR’S REPORT –Mr. Brenden Balestra and Mr. Tim Loper
Mr. Brenden Balestra thanked the Accounting offices and specifically Ms. Lori McKee
for the preparation, cooperation , and professionalism they demonstrated throughout this
audit process. Mr. Brenden Balestra acknowledged Ms. Lori McKee and her staff for the
exemplary job they did in preparing for this audit and throughout. Mr. Balestra explained
that while the College had received a “clean” audit there was a management letter issued
this year. The audit team reported NO internal control deficiencies. An unqualified
opinion was issued and is the best that can be received. There were NO internal control or
other compliance issues reported. The report was conducted in accordance with OMB
guidelines which covers the largest piece of federal funding. All areas received
UNQUALIFIED recommendations and the remainder of areas similarly was issued NO
FINDINGS and NO RECOMMENDATIONS. Mr. Steve Stone thanked the audit team
for their efforts in conducting this year’s audit and on behalf of the Board conveyed his
congratulations to Ms. Lori McKee and her staff. President Donald Plotts also conveyed
his congratulations to the staff of the Accounting Office.
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IX.
PRESIDENT’S REPORT – Mr. Donald Plotts
A. North Central State College Foundation Update – Mr. Brad Peffley
Mr. Brad Peffley reported that the Foundation is currently engaged in several fundraising
campaigns that included the Annual Fundraising Campaign, the Kehoe Conference
Center Campaign, and the Alumni Campaign
B. Phi Theta Kappa and Student Government Update – Ms. Sarah Mendell
Ms. Sarah Mendell reported the progress on the development of a North Central State
College Student Council they are working on in collaboration with The Ohio State
University at Mansfield. She reported that the group has begun conducting monthly
meetings and are currently engaged in the recruitment of students to join the body. Phi
Theta Kappa is currently engaged in developing their Hallmark activities and presented a
short summary of their activities. Most significant was the PTK project of their
involvement with student tutoring.
C. 2011-2012 Budget Amendment Presentation
President Donald Plotts provided a brief introduction to the circumstances leading to the
need for this Budget Amendment, explained that the budget amendment discussion is
taking place early in the agenda so that Trustees have an opportunity to formulate any
questions they may have about the amendment in preparation for discussion and
consideration later in the agenda. President Plotts then introduced Mr. Koffi Akakpo to
provide the detail of the amendment. Mr. Akakpo explained the situation with each of the
relevant line items in the amendment and offered the rationale involved as we continue to
move through this year’s budget cycle. Dr. Dwight McElfresh inquired about the
expected impact from the conversion from quarters to semesters. Mr. Matthew Smith
expressed his appreciation for garnering employee buy-in by seeking employee
recommendations. Mr. Smith offered some additional input on budgetary issues from
across the state. Ms. Lydia Reid offered good comments about the cooperation
throughout the College in making positive strides.
D. Supplemental Information – Mr. Donald Plotts
President Donald Plotts asked the Board if they had any questions regarding any of the
supplemental information. The Board responded that they did not.
X.
REQUIRED APPROVALS AGENDA
A.
CONSENT AGENDA
The Chair presented the Consent Agenda and called for any items that should be removed
from the consent agenda for further discussion. On a motion by Dr. Dwight McElfresh
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and seconded by Ms. Edith Humphrey and passing unanimously, the following items
were approved:
1. Approval of minutes for December 7, 2011
2. Consideration of Approval of College Personnel – R-2012-01
CONSIDERATION OF APPROVAL OF
EMPLOYMENT OF COLLEGE PERSONNEL
R-2012-01
NEW HIRES
BE IT RESOLVED: by the Board of Trustees that the following staff member is hereby
employed at the salary and dates stipulated below:
BEGINNING DECEMBER 26, 2011
Linda Nicol, Senior Administrative Assistant; Business, Information and Technology Division
B.M. in Music Education
SALARY: $30,815.82 for a fiscal year
BEGINNING JANUARY 2, 2012
Cynthia Cornell, Occupational Therapy Assistant Faculty
B.S. in Occupational Therapy
SALARY: $39,897 for a fiscal year (9-month)
EXPLANATIONS OF NEW HIRES FOR RESOLUTION R-2012-01
Linda Nicol, formerly Office Assistant in Health Sciences, replaces Terry Miller.
Cynthia Cornell replaces Amy Burns.
3. Consideration of Approval of College Personnel Professional Growth
Recognition – R-2012-02
CONSIDERATION OF APPROVAL OF
COLLEGE PERSONNEL PROFESSIONAL GROWTH RECOGNITION
R-2012-02
WHEREAS: Ann Davies has supplied documentation that she has completed a Master of
Science Degree in Education, Specialization in Post Secondary and Adult Education.
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THEREFORE, BE IT RESOLVED: by the Board of Trustees that $2,758.42 is added to base
salary of $59,031.31 to $61,789.73 effective November 27, 2011 in recognition of completion of
a Master’s degree in accordance with the policy adopted under resolution 1991-30 for
“Professional Growth Recognition.”
WHEREAS: Nicole Martin has supplied documentation that she has completed a Master of
Health Science Degree in Physical Therapy.
THEREFORE, BE IT RESOLVED: by the Board of Trustees that $2,074.00 is added to base
salary of $45,137.27 to $47,211.27 effective January 9, 2012 in recognition of completion of a
Master’s degree in accordance with the policy adopted under resolution 1991-30 for
“Professional Growth Recognition.”
4. Consideration of Approval of Contracts for Probationary and NonProbationary Faculty – R-2012-03
CONSIDERATION OF APPROVAL OF THREE-YEAR CONTRACTS FOR
NON-PROBATIONARY FACULTY
R-2012-03
BE IT RESOLVED: by the Board of Trustees of North Central State College that approval is
hereby given to the Administration of the College for the “memos of intent” issued to the
following faculty, recommended without reservation, for renewal of contracts for the period
stated below:
THREE-YEAR NON-PROBATIONARY CONTRACT
(August 2012 thru May 2015)
Lou Ellen Huff
B. Consideration of Approval of Health Science Chiller Replacement Construction
Contracts and Contingency Amount” – R-2012-04 –
CONSIDERATION OF APPROVAL
OF HEALTH SCIENCES CHILLER REPLACEMENT
CONSTRUCTION CONTRACT & CONTINGENCY AMOUNT
R-2012-04
WHEREAS: the malfunctioning chillers are in need of replacement at the Health Sciences
Center and;
WHEREAS: the chiller project was listed on the College’s energy plan to reduce energy
consumption as directed in House Bill 251 and;
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WHEREAS: funds were established in the Basic Renovation funding for the chiller project and;
WHEREAS: sealed bids were received by the college at 12:00 p.m., on Tuesday, November 22,
2011, for the Health Sciences chiller replacement project and;
WHEREAS: The low bid is within 10% of the projected estimate and;
WHEREAS: The college is in conformance with the bidding process under section 153 in the
Revised Code of the State of Ohio.
NOW, THEREFORE BE IT RESOLVED: that the Board of Trustees of North Central State
College authorizes the total amount of $380,801 to be awarded to the following contractors and
a contingency be established for the replacement of the Health Sciences chillers.
HVAC Contract:
Schimd Mechanical
207 N. Hillcrest Drive
Wooster, Ohio 44691
Electrical Contract:
Spring Electric
1500 E. Lindaire Lane
Mansfield, Ohio 44906
Contingency
$ 326,176.00
$ 20,625.00
$ 34,000.00
ACTION TAKEN: Dr. Dwight McElfresh moved for approval of the resolution R-201204 Consideration of Approval of Health Science Chiller Replacement Construction
Contracts and Contingency Amount. Mr. Matthew Smith seconded the motion and the
motion carried unanimously.
C. Treasurer’s Report for November 30, 2011 – Mr. Koffi Akakpo
Mr. Koffi Akakpo presented the Treasurer’s Report for the period ending November 30,
2011. He stated that revenues for the month totaled $3,461,643. Expenditures were
$1,452,615 leaving an excess of $2,009,028. Year-to-date revenues totaled $10,692,457.
Year-to-date expenditures totaled $6,576,192 leaving an excess of $4,116,264. The Star
Ohio month-end balance for November 2011 is $2,065,922.
ACTION TAKEN: Mr. Matthew Smith moved for approval of the Treasurer’s Report
for the period ending November 30, 2011. Ms. Lydia Reid seconded the motion and the
motion carried unanimously.
D. Treasurer’s Report for December 31, 2011 – Mr. Koffi Akakpo
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Mr. Koffi Akakpo presented the Treasurer’s Report for the period ending December 31,
2011. He stated that revenues for the month totaled $1,100,258. Expenditures were
$1,446,416 leaving a deficit of $346,158. Year-to-date revenues totaled $11,792,715.
Year-to-date expenditures totaled $8,022,609 leaving an excess of $3,770,106. The Star
Ohio month-end balance for December 2011 is $2,015,976.
ACTION TAKEN: Dr. Dwight McElfresh moved for approval of the Treasurer’s Report
for the period ending December 31, 2011. Ms. Lydia Reid seconded the motion and the
motion carried unanimously.
E. Consideration of Approval of 2011-2012 Budget Amendment #1
- Mr. Koffi Akakpo – R-2012-05
CONSIDERATION OF APPROVAL OF 2011-2012
OPERATING BUDGET AMENDMENT #1
R-2012-05
WHEREAS: North Central State College has reviewed its 2011-2012 Operating Budget revenue
and expenditure projections, and
WHEREAS: based upon this review, North Central State College needs to amend its 20112012Operating Budget, and
WHEREAS: the Board of Trustees of North Central State College has reviewed the income and
expense portion of the 2011-2012 Operating Budget Amendment #1, and
WHEREAS: the Board of Trustees approves the income and allocation of payroll and nonpayroll expenditures of this budget amendment.
NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees that the 2011-2012
Operating Budget Amendment #1 of the College is hereby adopted as presented.
ACTION TAKEN: Mr. Matthew Smith moved for approval of the resolution R-2012-02
Consideration of Approval of 2011-2012 Budget Amendment #1. Ms. Edith Humphrey
seconded the motion and the motion carried unanimously.
XI.
GOVERNANCE POLICIES – Mr. Steve Stone
A. Annual Emergency CEO Succession Statement (IAW 04.90)
In accordance with Policy Governance Policy 04.90, President Donald Plotts issued his
annual Emergency CEO Succession Statement naming Mr. Koffi Akakpo, Vice President
for Business and Administrative Services as his first line of succession authority and Dr.
Karen Reed, Vice President for Academics as his second line of succession authority.
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B. Discussion of Agenda Planning (IAW 02.72) – Mr. Steven Stone
Mr. Steven Stone explained that the board has begun to include a number of new items to
their regular agenda to help improve the owner linkage responsibility. These features will
be Community Connections, Owner Linkage, and Link and Learn. Community
Connections will be an opportunity for trustees to report on those community activities
they have taken part in or participated in to gain a better perspective on the “owner’s
voice” and can share those experiences with the rest of the Board. Owner Linkage is an
opportunity to invite any owner or owner representative individual or group to attend a
regular or special board meeting for the purpose of providing some discussion to enrich
the board’s understanding of the “Owner’s Voice” or other service considerations for the
College (Board) to consider when planning for the future direction of the institution. Link
and Learn is once again the opportunity for the board to visit an Owner organization or
community partner to help enrich the board’s understanding of its relationship to the
organization and how the service of the College can impact those sectors of the
Ownership.
1. Community Connections
a. Mr. Steven Stone discussed the World Café event put on by OSU-Mansfield that
was held in the Kehoe Center. The event was regarding social services in the community.
b. Dr. Dwight McElfresh announced that Dr. Greg Timberlake will be speaking at the
Ashland Noon Lion’s Club and invited anyone who was available to join them to hear
this presentation.
c. Mr. Matthew Smith reported his activity with the Shelby Community Improvement
Center where he talked about the linkage between the City of Shelby and the College.
2. Owner Linkage
a. President Donald Plotts reminded everyone that the guest speaker for the March 28th
meeting was Mr. Mark Stock, Executive Director of the SPARC P-16 Council
3. Link and Learn
Mr. Steven Stone reminded everyone that the April 2012 Regular Board Meeting
would take place at the Samaritan Regional Health System’s Samaritan Hospital in
Ashland, OH on April 25th.
C. Board Policy Governance Training (IAW 02.70) – Mr. Steven Stone
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1. Policy Governance Principle Review - Mr. Steven Stone explained that the board is
also including board training as a regular part of their Policy Governance Agenda. The
training will include discussion on basic principles or special areas of interest in order to
further enrich the board’s continuing understanding of the principles of the Carver Policy
Governance Model and related discussions. Mr. Steven Stone called upon Trustee, Dr.
Dwight McElfresh to conduct the Policy Governance training on principle #2
Governance Position. Dr. McElfresh introduced reviewed principle and reviewed the
definition of Policy Governance principle #2 relating to the board’s position in the
governance chain and introduced each of the PG360 quiz questions, answers, and
explanations relating to the concept of Policy Governance Ownership.
2. Policy Governance Policy Review - Mr. Steven Stone explained that the training will
also include a continuing review, refresher, and reassessment of current Policy
Governance policies. Mr. Steven Stone called upon Mr. Matthew Smith who guided the
discussion and review of policy governance policies 2.0, 2.1, and 2.2.
D. Discussion of Mission Statement vs Global ENDS Policy
Mr. Steven Stone called upon President Donald Plotts to begin the discussion. President
Plotts explained that since the Board undertook the painstaking efforts to solicit input
from a variety of sources and other activities to help them establish the Owner’s voice in
preparation for their development of the Board’s ENDS policies, the message that the
Global ENDS policy sends is not consistent with the College’s current Mission Statement
and that is causing some confusion in strategic planning. Because they are so similar in
some regards and quite different in some others, there has been a recommendation from
the college community that the Board consider selecting one as the guiding directive for
the College. It is further recommended that because the Global ENDS Policy was
established using policy governance principles to acquire the current voice of the college
ownership, that the Board considers adopting the Global ENDS Policy statement as the
Institutional Mission Statement. Following discussion, Board Chair, Steven Stone asked
that this issue be brought back to the board in the form of a resolution for consideration at
the next regular board meeting .
XII.
BOARD CHAIRPERSON REPORT- Mr. Steven Stone
A. 2012 OACC Excellence Awards
Mr. Steven Stone called for the board to review the award criterion and submit for
consideration any candidates that the Board may have for nomination of any of the
OACC Excellence Awards. There were no nominations presented.
B. Ethics Training – Mr. Steven Stone
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Mr. Steven Stone reminded the Board of the upcoming ethics training opportunities
through the Ohio Ethics Commission. Board Recorder, Mr. Stephen Williams
recommended that any Trustee who has never attended an ethics training session with the
Ohio Ethics Commission make plans to do so as the formal session cover some additional
information that is not covered in so much detail in the local group discussion sessions.
C. Other – Mr. Matthew Smith
Mr. Matthew Smith conveyed the message he got from a meeting he attended recently
that cautioned organizations to “Partner” or “Perish.”
XIII. MEETING EVALUATION – Mr. Steven Stone
Mr. Steve Stone called for discussion of today’s meeting. Trustees felt that the meeting
had good flow of the sequence of the agenda and good discussion of issues leading to
good financial stability. The other trustees conveyed their kudos to Dr. Dwight McElfresh
and Mr. Matthew Smith for their presentations of the policy governance training pieces.
XIV.
TIME AND PLACE OF NEXT MEETING
The next Regular meeting of the Board of Trustees is scheduled for Wednesday, March
28, 2012 at 7:00 p.m. in the Fallerius Building Board of Trustees Conference Room
(165).
XV.
ADJOURNMENT
The Chair called for any additional business requiring Board action.
ACTION TAKEN: As there was no further business requiring the Board’s
consideration, a motion was made by Dr. Dwight McElfresh to adjourn the meeting at
9:08 p.m. Ms. Edith Humphrey seconded the motion and the motion carried unanimously.
Respectively submitted:
Mr. Stephen R. Williams, Board Recorder
Mr. Steven G. Stone, Chair
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