New York State DOH
Health Home Care Management
Reporting Tool (HH-CMART)
Bi Weekly Support Calls – Session #13
June 12, 2013
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First Submission Date
Next Submission Date
HH-CMART Data Entry Reminders
Questions Since Last Webinar
Questions and Answer Session
Feedback, Help, and Ongoing Support
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Please submit your questions in writing to the
webinar
 If you would like to ask your questions, raise
your hand (making sure you have entered
your audio pin code) and we will unmute the
call one at a time
 We are working on a Question and Answer
document that will be posted on the Health
Home website under the HH-CMART section
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The Department is currently reviewing the data.
◦ If there are issues with your data submission the Department
will be contacting you to resolve them.
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Any programs that have questions about the 2012
FACT GP / HH Functional Assessment Data should
email us at [email protected]
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What to Submit
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Data for ALL elements in the HH-CMART tool
This will include all data for the first two quarters of 2013
(January – June 2013)
The report date field for this report is 2/2013
All dates in HH CMART elements (#11, 15, 35) are the actual dates
of service
When to Submit
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Monday, August 5, 2013
How to Submit
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Lead Health Homes will send data on all members in the HH
CMART tool using the HCS Secure File Transfer application to
‘Laura Morris’
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Member-level elements can be entered manually or
imported into the tool
◦ HH must compile all downstream provider information into
one spreadsheet prior to importing into the HH CMART tool
◦ Manual entries and previous imported data will be replaced
by any new imported information
◦ Manual additions should be saved for last
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Elements 5, 6, 8, 18, 19, 25, 26, and 28 are to be left
blank and DOH will complete them using the HH
Patient Tracking System information
All members of the Health Home should have
elements (#1-17) completed
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Only members who are engaged in the Health Home
should have elements (#18-48) completed/ updated
Leave elements #11[Contact Date] and #15 [Assess
date] blank if it does not apply to the member
*Elements that change each reporting period include
(#3, 12, 20-23, and 29-34) for engaged member of the
Health Home [*Green fields]
*Update elements (#1, 10, 24, 27, 35-49) with new
information for each reporting period [*Orange fields]
*See HH CMART webinar presentation Feb. 13, 2013 found at this
location:
http://www.health.ny.gov/health_care/medicaid/program/medicaid_heal
th_homes/meetings_webinars.htm
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Q: If a CMART audit occurs and it pertains to a member in a
Health Home, who is accountable? Is it the Health Home or
the Plan?
A: The Health Homes is ultimately responsible for the care
management of the member
Q: What if a client has a Managed Care Organization that is
not in the PlanId drop down list (Field #1)?
A: The Health Home CMART allows manual entry in fields. If
a PlanId is not in the drop down list, enter it manually.
Contact the Health Home Program via email to let us know
what is missing.
* Reminder: uploading data into the HH CMART tool will
wipe out any manual entries, so save those for last.
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Q: What do I do when a subscore for the FACT-GP is a
fraction?
A: The Department will only be accepting whole
numbers for FACT-GP scores. However, there are
instances when answers create a fractioned subscore.
If this happens the score should be rounded to the
nearest whole number.
◦ EXAMPLE: Subscore = 4.50  round this up to 5.0
Subscore = 4.49  round this down to 4.0
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We will be editing the Scoring Guidelines on the Health
Home website to reflect this information soon.
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Reminder – As long as the CM agency & the HH have a
signed contracted agreement in place, a member does
not need to sign the Health Home consent for the CM
agency to share the HH CMART data w/the HH
◦ The FACT GP/ HH CMART data can be shared with the Health
Home as long as there is a DEA/ subcontract agreement in
place between the Health Home and the CM organization.
Consent of the patient is not necessary.
◦ Most of the data exchanged includes information about care
management of the individual such as counts of contacts,
dates, assessment scores and other non- PHI data
◦ The department will be using this data to support the
operations of the Health Home program.
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We encourage your feedback
◦ To aid in Case Scenario development in order to
clarify fields so that there is similar thinking behind
how to fill in HH-CMART data similarly across all
Health Homes
◦ Email the Health Home Team at
[email protected]
with the Subject : HH-CMART
Or Call the Health Home provider line – 518.473.5569
Health
Home website, Assessment and Quality Metrics menu, Process
Measures section:
http://www.health.ny.gov/health_care/medicaid/program/medicaid_he
alth_homes/assessment_quality_measures/process_measures.htm
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Weekly support calls are now Bi-Weekly, Wednesdays
from 10 a.m. to 11 a.m.
◦ The next call will be June 26,2013
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Slides from all webinars can be accessed by visiting
the Health Home website at:
http://www.health.ny.gov/health_care/medicaid/program/me
dicaid_health_homes/meetings_webinars.htm
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