New York StateDOH
Health Home C-MART
Support Calls-Session #1
February 20,2013
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Purpose of support calls
Population to report
HH- CMART Data Flow
Submission Process
Reporting Periods and Submission dates
Questions
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HH-CMART data will be captured for all Medicaid clients
who are assigned or engaged in a Health home for the
reporting period.
◦ This includes all clients in the converting TCM programs. Clients in
the TCM are considered engaged in the Health Home as of the
effective data of the SPA for each Phase (January 2012 for Phase 1,
April 2012 for Phase 2, and July 2012 for Phase 3).
◦ This includes new clients who are assigned to the Health Home, as
either outreach or engagement, during the reporting period.
◦ This does NOT include information for clients who are not Health
Home members, but who are receiving care management services
from the care management organization.
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Care managers will
provide needed
information about
services provided to
the Health Home
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Health Home collects
data from all care
management staff
involved with its
members
Health Home enters or
imports data for all
members assigned to
the Health Home into
the tool and submits
HH-CMART to DOH
Data needed for the HH-CMART will be gathered by the care management
providers (either in the HH-CMART tool or in a template file) using the
specifications and response options for each element.
◦ For any care management provider managing members for more than one Health Home,
multiple HH-CMART files can be used. Make a copy of the HH CMART Tool to use for each of
the health homes separately prior to entering any data. You should not use the same HH
CMART Tool for entering more than one health home’s data.
◦ At the end of the reporting period, the care management provider securely transmits a file
to each Health Home containing the data for that Health Homes members.
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Health Homes gather the care management data from their care management
providers for their members and aggregate all of the data files into the Health
Home’s file used for HH-CMART. The Health Home’s file is imported into the HHCMART for the Health Home for that reporting period.
The HH-CMART file for the Health Home is sent to SDOH via the Health
Commerce System.
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1. Health Homes will collect data from care management providers for the reporting
period and import or enter data into a copy of the HH-CMART.
2. Health Homes will review the reports in the tool, correct errors as needed.
3. The completed tool should be saved as the quarter’s file (ie. 4Q2012.mdb) and the
data can be exported out to be used as the template for importing the next
quarter.
4. Completed files are sent through the Health Commerce System (HCS) using the
‘Secure File Transfer Application’ from the Applications tab. Name the file with the
Health Home name and upload the file (ie. CapitalHealth.mdb).
Send the file to ‘Laura Morris’.
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Reporting Period
Report Date
Element
HH-CMART File
Submission Date
Calendar Year 2012
(Jan-Dec 2012)
4/2012
Monday, May 13, 2013
First Two Quarters 2013
(Jan- June 2013)
2/2013
Monday, July 8, 2013
Third Quarter 2013
(July-Sep 2013)
3/2013
Monday, October 14, 2013
Fourth Quarter 2013
(Oct-Dec 2013)
4/2013
Monday, January 13, 2014
For each file submission, use a copy of the original version of the HH-CMART
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Please submit your questions in writing to the webinar
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If you would like to ask your questions, raise your hand
( making sure you have entered your audio code) and
we will unmute the call one at a time
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We encourage your feedback
◦ Case Scenario development
◦ Clarify fields so that the thinking behind how a question is answered in the HH- CMART is
the same across the board
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Email the Health Home Team at
[email protected]
with the Subject : HH CMART
Or Call the Health Home provider line – 518-473-5569
Health
Home website, Assessment and Quality
Metrics menu, Process Measures section:
http://www.health.ny.gov/health_care/medicaid/program/medicaid
_health_homes/assessment_quality_measures/process_measures.ht
m
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Weekly calls on Wednesdays from
10 to 11 a.m. starting on February 20, 2013
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Slides from the February 13, 2013 webinar and
other webinars can be accessed via the Health
Home website at:
http://www.health.ny.gov/health_care/medicaid/pr
ogram/medicaid_health_homes/meetings_webin
ars.htm
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