Minutes
VENTURA COUNTY PROFESSIONAL
WOMEN’S NETWORK
LEADERSHIP TEAM MEETING,
JUNE 16, 2011
IN ATTENDANCE: Alison Balter, Gale
Dyson, Rita Frayer, Mary Gabriels, Shirley
Jones, Shirley Lorraine, Sheila Lowe, Linda
McCarthy, Gloria Miele, Jim Nicoll, and Sue
Osborn
ABSENT: Wendy Gayner and Darian Taylor
President Shirley Lorraine called the meeting to
order at 6:25 p.m. at her home.
Shirley L asked if everyone had reviewed the
minutes of the LT Retreat of May 27, 2011. The
minutes were approved.
President Report – Shirley Lorraine
Shirley deferred her report.
Immediate Past President/Webmaster Report
– Sheila Lowe
Sheila reported that the updates to the website
affecting the PayPal buttons will be implemented
by the end of the month by Rick. Member Reg
$28, Guest Reg $38, and Member Late Reg $38.
After 5:00 pm on Monday prior to the meeting
the Member Reg button is dropped and replaced
by the Member Late Reg button. On Thursday,
after the meeting, the Member Reg button reappears.
The cost of this reprogramming is $200.
Motion to pay the charge: Gloria Miele
2nd: Alison Balter
All were in favor = passed. [motion carried]
Shirley L asked if we should send out a blast to
the membership. Shirley J will send such a blast,
highlighting that even in these difficult economic
times, the group will not increase the members’
price for dinner - only late registration and
guests. And the price is still reasonable in
comparison to other groups.
Linda pointed out that Cindy Mulhollen is our
latest navigator and we need to acknowledge that
milestone.
There was discussion about whether we should
begin the practice of using ribbons with the
badges again. Shirley L asked Linda if she could
check with our badge provider for options.
Sheila brought up the Latino Expo - we need to
decide if we want to have a table at the next
event on September 29th. Shirley L. said that 56 people said they came to us from that Expo.
There was discussion about the logistics of the
room layout and how Adam Casillas is
considering changes such as a “food court” to
allow for better traffic flow. In order to get a
good location - and be included in Expo
advertising - we need to register early.
Motion to get table: Linda McCarthy
2nd: Sheila Lowe
All were in favor = passed. [motion carried]
Sheila will email Adam this evening. Sheila and
Jim will coordinate.
Sheila also brought up Adam’s suggestion that
we use the Sheraton for our own table top expo
and there was discussion around this. The per
person charge at the Sheraton would be less than
Wedgewood, but we would be assessed a room
charge, plus the Sheraton may soon implement a
$5 parking fee.
Our biggest issue at Wedgewood appears to be
parking, but there may be ways to improve this,
which can be tackled when planning the next
Promoting the professional and personal growth of Ventura County women
through education, mutual support, and sharing of resources.
event. Rita could not provide a definitive
cost/break-even because of the fact that she and
Sheila were overwhelmed collecting for
everything at the door. It was decided that next
time we should have better coverage at the door
(as in more members helping).
In the end it was decided that we will hold our
expo at our October meeting (13th), at
Wedgewood, and we can negotiate price.
President-Elect – Mary Gabriels
Mary and Shirley have not met yet, so she has
nothing to report at this time.
She reported that Robb Murphy from Sears
would sponsor the July meeting, but hadn’t paid.
Rita and Shirley J confirmed that he did send his
check, however, Gloria raised the fact that he has
resigned. Shirley L will email him tonight.
Finance – Rita Frayer
The June 2010-May 2011 Profit & Loss
Statement and May 2011 unaudited Cash Flow
Statement were distributed. Rita reported that she
moved $1,000 into savings.
Going forward, all PayPal notifications should
go to Shirley Jones - a new email address needs
to be set up so that all those emails don’t
bombard Shirley’s regular email account.
Linda mentioned that since we have over $9,000
in savings, it would be a good idea to give back
to the membership in some way, to be
determined a later meeting.
Membership – Linda McCarthy
Linda has about a dozen logos remaining which
should last her until a new one is decided on.
She took the list of names for the new board
members to get badges.
New menbers: Karen Kinrose. We’re still
waiting on Tera Marquez to attend a meeting to
receive her membership packet.
Linda would like to have a membership
committee meeting. The committee so far
consists of Jim Nicoll, Carol Powell, and Carol
Leish.
Linda said the plastic application holder is
missing, but hopefully it is in the drawer.
Some discussion ensued concerning our five
Dream Maker winners - what is the best way to
keep them in the loop while ensuring that they
have some commitment to take advantage of
what VCPWN can offer them. To start with, it
was decided that we’ll invite them to our next
dinner meeting at 1/2 price.
Motion to invite them at $14 each: Alison Balter
2nd: Linda McCarthy
All were in favor = passed. [motion carried]
Linda will call to invite them.
Rita mentioned that someone needs to take over
responsibility for maintaining the membership
list. Linda agreed to take it on.
Networking – Alison Balter
Buddy Program - Alison needs to be notified
when a new member will be attending, so she
can arrange for a buddy. Linda will inform her.
Alison thought it would be a good thing to
reinstate the Blow Your Own Horn opportunity
at the meetings for $2 (distinct from
testimonials). It was agreed.
Rita will do the Educational Moment in July,
Linda in August, and Alison in September.
Mentoring – Gloria Miele
Gloria is trying to get participation for the
mentoring call that takes place the first Tuesday
of each month at 4:00 pm, without much success.
There was discussion about options to determine
the best way to proceed. Poll the members? Have
forms to members to complete - one for mentors,
one for mentees and then just match them up.
The forms could have an additional questions,
“Would you want to mentor a Dream Maker
winner?” Alison will check to see if she still has
the forms we used to use.
Promoting the professional and personal growth of Ventura County women
through education, mutual support, and sharing of resources.
October Expo was covered elsewhere.
Communications – Wendy Gayner
Absent – No report.
Hospitality– Gale Dyson
Gale said she’d provided invoices to Lynn
Ryder.
She clarified that if the leadership team wants
anything on the table at the meeting, she must
have that material 24 hours before the meeting.
The Hot Sheet will be sent to Sue for printing
and distribution at the meeting.
For walk in guests - Gale had been making a list
to send to Carol Powell. Instead, Shirley J will
copy these guests’ cards and send the copies to
Carol.
Special Events – Darian Taylor
Mary Gabriels reported in Darian’s absence.
She gave a big thanks to Gale and the panel
participants from the Dream Maker meeting. All
agreed it was a huge success. She distributed a
timeline for the project which highlighted what
an incredible amount of work it was for two
people. Next time we’ll need a committee to
ease the load. She posed the question as to
whether we would want to do something for the
four runners up, but no decision was made.
Wrap Up
Shirley L mentioned that VCPWN note cards are
needed. Sheila will get a quote for 100 cards.
Shirley L reminded everyone to read the
MOP.doc on the site - this contains the
leadership team duties, and we’ll review these at
the next LT meeting.
The meeting adjourned at 8:15 p.m. The next
meeting will be held on Thursday, July 21st at
5:45 p.m. at Shirley Lorraine’s home.
CORRECTIVE NOTE: As emailed by Sheila:
The file that Shirley asked everyone to download
from the board area of the website
http://vcpwn.org/1/board/ and review is titled LT
duties rev 6-10.doc and is the top item
Sheila sent it as an attachment to her email.
Respectfully submitted,
Sue Osborn, Recording Secretary
It was decided that we should ask the
photographer for a disc of the photos.
Members at Large – Jim Nicoll, Rita Frayer
Jim reported that we will have an inventory of
our Storage after next week, and reiterated that
he is available to assist anyone as needed.
Unfinished Business
Karen was absent - no update on the radio
project.
No update on the logo contest.
Latino Expo covered elsewhere.
New Business
Promoting the professional and personal growth of Ventura County women
through education, mutual support, and sharing of resources.