January, 2013 LT Meeting Minutes

VENTURA COUNTY PROFESSIONAL WOMENʼS NETWORK
Post Office Box 6329  Oxnard, CA 93031  (866) 275-4134  www.VCPWN.org
Minutes
VENTURA COUNTY PROFESSIONAL WOMEN’S NETWORK
LEADERSHIP TEAM MEETING,
JANUARY 17, 2013
IN ATTENDANCE: Rita Frayer, Mary
Gabriels, Shirley Jones, Shirley Lorraine, Sheila
Lowe, Michelle McConica, Jim Nicoll, Sue
Osborn, and Darian Taylor.
We planned a ribbon party on Monday the 21st at
Shirley J’s home at 3:00 to put the gifts together.
Sue will buy bags. Shirley has plenty of ribbon
and her mom will tie ribbon on the bookmarks.
ABSENT: Alison Balter, Bernadette Cardenas,
Jann Huling
Networking – Alison Balter
No report as Alison was absent.
President Mary Gabriels called the meeting to
order at 6:20 p.m. at her home.
President-Elect – Darian Taylor
In February the speaker will be Roylin Downs
from Kama Sutra Closet. Merle DiVita will
sponsor.
Rita Frayer moved that the minutes from the
November 2012 meeting be approved, and Sheila
Lowe seconded. The motion passed
unanimously.
Webmaster/Membership – Sheila Lowe
New buttons are up on the website to make
selections for the February dinner - for person 1
and person 2.
Membership committee met last on Tuesday and
Charlotte Werner Gesling joined in, which was a
nice surprise.
New member breakfast invitations have all gone
out. We are booked at Mimi’s Cafe. It was
suggested that we have a limited menu so we
don’t spend too much time making selections.
Sue will contact Mimi’s.
Gifts for the attendees: Ideally we will use the
same items we gave at the 30th anniversary:
notepad, bookmark, label, and pen. Darian will
check storage for the desired items.
Options for the chicken selections were discussed
and one was selected. Also, Darian will ask
about having mashed potatoes instead of rice. At
our last sit down dinner, we had nice little tags to
identify each attendees meal choice - Sheila
provided these. We asked if she could do it
again.
Darian asked the Wedgewood if it would be okay
to bring in chocolate covered strawberries and
they were okay with it. It was a friend of Jann
H’s who was going to provide them.
To take advantage of the 2/$45 price on the
dinner, it is okay for members to double up when
they register.
Price for February:
2 for $45
1 for $28, whether member or guest
$38 for everyone after 5:00 the Monday before
the meeting
Promoting the professional and personal growth of Ventura County women
through education, mutual support, and sharing of resources
Shirley Lorraine made a motion that at the BNI
mixer on January 29th we have a door prize for
the cost of one dinner at the February meeting.
Sheila Lowe seconded and the motion passed
unanimously.
Jim N. will be in charge of taking the door prize
certificate to the mixer.
In March our speaker will be our own Jann
Huling who will talk about disaster preparedness.
Jim Nicoll and DSI Insurance will sponsor.
April’s speaker will be Dr. Kalee Pasek, a
veterinarian who will talk about healthy pets. We
need a sponsor.
In May, we’ll have Holly Gene Leffler to talk
about the history of hats. All attendees will be
invited to wear hats to the meeting. We need a
sponsor for this date.
June is installation of the new board. We still
need a speaker and a sponsor.
We discussed the salad choices provided by the
Wedgewood. All agreed there was no need to
have both potato and pasta salad, so Darian will
ask that these be rotated.
Finance – Shirley Jones-Snyder
Shirley put together a new list of the
membership, with anniversary and expiration
dates that are current as of this meeting date. It
showed we have 105 members on the books.
We discussed meeting front table operations, and
how to handle members and guests who claim to
have paid, but Shirley has not received
notification from PayPal by the time she leaves to
come to the meeting. If they’ve registered right
before coming to the meeting, there is no way for
Shirley to know.
It was suggested she inform them at the door that
she has not received notification yet, so could
they write a check, and she will not cash it when
she sees their notification.
The Finance Director role is very time
consuming and Shirley J needs help. But she has
not had success getting interest in a committee.
It’s hoped that at the new member breakfast we
will be able to spark some interest in all the
committees.
Hospitality – Jann Huling
No report, as Jann was absent.
It was noted however, that she did a great job
generating interest for table hostessing from
members who were interested but had never been
asked.
Special Events – Bernadette Cardenas
Mary expressed concern for Bernadette - with
recent health issues, the role may be
overwhelming for her. Mary will talk to
Bernadette and update the leadership team.
Member at Large – Rita Frayer and Jim Nicoll
Jim did an inventory of the storage unit and ran
through the numbers of several items.
We only have a few of the business card holders.
Rita will get a quote from Sue Gary for new card
holders, and ask about getting them in magenta
to complement the new logo.
Communications – Michelle McConica
Michelle sent notes to several members who’ve
been missing.
We discussed where in the VC Star we wanted
our notice - in clubs or business? Ideally, both.
She is also posting in facebook and on LinkedIn.
We discussed whether we’re bombarding the
members and others on the vertical response list
with emails, including Jann H’s. It was decided
Promoting the professional and personal growth of Ventura County women
through education, mutual support, and sharing of resources
to ask Jann just to solicit table hostesses. Mary
G. will chat with Jann.
At a previous meeting the board had decided we
would have board members at each table invite
someone to be table hostess, but in light of the
amazing job Jann did with her open solicitation,
all agreed she had the right idea.
President – Mary Gabriels
Mary had a letter informing us that our General
Liability and E&O insurance is coming up for
renewal. This letter went to Shirley J.
There is a Women’s Festival coming up on
February 8th, in case anyone wants to attend. In
the past VCPWN has had a table there, but we
won’t be doing it this year.
Mary expressed that she would like to finish
anything that started in her year. This includes
the fun group survey. She needs the lists of who
expressed interest in the various topics. Sue O.
will send to Mary.
For the January meeting, she spent $16 on the
table centerpieces. Shirley J said we made $138.
For the February meeting, she is working on
getting nice restaurants around the county to
provide gift certificates.
The meeting adjourned at 8:03 p.m. The next
meeting will be on February 21st.
Respectfully submitted,
Sue Osborn, Recording Secretary
Promoting the professional and personal growth of Ventura County women
through education, mutual support, and sharing of resources