VENTURA COUNTY PROFESSIONAL WOMEN’S NETWORK
Post Office Box 6329 Q Oxnard, CA 93031 Q (805) 656-6011 Q www.VCPWN.org
Minutes
VENTURA COUNTY PROFESSIONAL WOMEN’S NETWORK
LEADERSHIP TEAM RETREAT
JUNE 1, 2013
Budget:
IN ATTENDANCE: Mary Gabriels, Sue
Osborn, Shirley Jones Snyder, Sheila Lowe,
Michelle McConica, Alison Balter, Jann
Huling, Micki Rickard, Jim Nicoll, Anna
Kittleson, Lynn Ryder, and Darian Taylor.
Shirley is still working on the budget. We will
go over the budget and discuss modifications
at June LT meeting.
Table Decorations and 50/50:
President Darian Taylor called the meeting to
order at 9:10 am at The Pierpont Inn.
Although it is a lot of work for Mary, all
agreed that the table decorations were well
liked and more profitable than the 50/50
drawing.
Leadership Team Duties:
Each LT member read aloud the 2013-2014
duties for his/her position on the leadership
team. Some minor changes were made.
Jim suggested that the duties be added to the
Immediate Past President’s duty description
and also add to the budget to cover the costs.
Calendar and Meeting Dates
Alison suggested that we could “rework: the
unsold silent auction baskets for table
decorations.
A copy of the VCPWN Calendar with all the
Meeting dates for the year was distributed and
reviewed.
Mary asked if 3 tables would be better than 5.
It was agreed that 5 tables encourages
everyone to walk around and mingle more.
Leadership Team Roster:
The new LT roster was distributed and
corrections were made to email addresses,
telephone numbers, etc.
Motion: Create budget item for table
decorations. Motion tabled until June LT
meeting when budget will be discussed.
Liability Insurance:
Motion: (Jim) To continue table decorations.
We will discuss at the June LT meeting. Phil
Bullard will be there.
Alison seconded and motion passed.
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Speaker Suggestions:
person that may help with the design. To be
more fully discussed at June LT meeting.
The question was asked if our speakers should
have more of a business theme. The
consensus was that yes, at least every other
month there should be a business topic….
And male speakers should be included.
Bags:
VCPWN member, Debbie Hazelwood will
provide an estimate for bags. Alison will bring
samples to the June LT meeting.
Sue will take the speaker applications.
Speakers need to give Sheila the information
that they would like on the website to
promote their presentation.
There will be 31 tables at the Expo. LT
members receive first choice and may apply
now. The applications will be open to the
membership at the June VCPWN meeting.
Prizes for Hat Contest:
LT Meeting Location, Day, Time:
Mary has the three plants left from the Expo
that we can use as prizes for the best three
hats. 5 judges will walk around to decide on
the hats to receive a prize: Mary, Sheila, Jann,
Micki, and Lynn.
Third Thursday of each month at 5:45 pm. To
be held at Darian Taylor’s home at 5277
Shiloh Way in Ventura. Enter on Ralston.
LT Member Goals for Each Position:
Expo Postcard and Prize:
Immediate Past President – Mary Gabriels
Prize:
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Motion: (Sheila) To have a Mini I-Pad
donated or purchased for the Expo grand
prize.
To relax and enjoy the meals!
President Elect – Sue Osborne
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Anna seconded and motion passed.
Lynn will write letters to Best Buy, Fry’s, etc.
to see if anyone is willing to donate the Mini
I-Pad in exchange for advertising at the Expo.
Try to get sponsor for every meeting
Good variety of speakers – mixing fun
and business
Director of Finance – Shirley Jones Snyder
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Alison and Jim offered to help with the
follow-up calls to the vendors solicited.
Postcard:
Last year the Print Place charged $55 per 1000
post cards. For 4-color and 2-sides, the cost
would be $71.50. The 5” x 8” postcard is still
in the design stage. Discussion as to what to
include: Logo? Pictures? Watermarks?
Bleeding colors? Anna knows a graphic design
Add W9 to LT website
Change banks – maybe to VCCU
Back-up signers on the square reader
are Darian and Sheila as primary and
secondary.
Director of Membership/Webmaster – Sheila
Lowe
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Get members to come to more
meetings; call them
Remove non-members from directory
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New member welcome breakfast
tentatively set for July 16 at Marie
Callendars.
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Recording Secretary – Lynn Ryder
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Just learn her job and be available to
help out
Member – at –Large – Anna Kittleson (Jim
had to leave)
Director of PR/Communications – Michelle
McConica
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Catch up on scrapbook – maybe use
an online resource such as SnapFish.
Draft procedures for her job including
passwords, etc.
Recruit a back-up committee member.
VC Star: Post and add photos
for events that have taken place
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Sue requested that we all get a lesson in
reading the financial statements (July LT
meeting).
Keep “Blow your own horn” and
“member connections” short.
Drum up more candidates for the
Spirit of Networking Award. Perhaps
add an incentive of free dinner or 60
second commercial. Table hosts need
to define and promote.
Maybe make it more competitive?
Change the name? Add names of past
winners to ballot.
Articles of Incorporation – need to get a copy
so all can read – maybe on LT website.
Alison asked about the safe deposit box. Is
there anything in it? Who has keys? Darian
will check with Shirley Lorraine and Merle
Devita. No one’s really sure we have one.
Mary reminded us that VCPWN has a P.O.
Box at the “C” street post office in Oxnard.
She has keys.
Director of Hospitality – Jann Huling
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Storage room keys: Darian, Micki, and Jim
should each have a copy.
Make the table host role more exciting
Have trainings every 6 months or so
Recruit at new member breakfast
Give something to identify hostess –
lei, ribbon, pin, etc.
Meeting adjourned at 11:30 am.
Respectfully submitted,
Lynn Ryder – Recording Secretary
Director of Special Events – Micki Rickard
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Become more familiar with the
contents of the LT website…there’s a
lot of good stuff there.
Help with the responsibilities of the
different committees.
NEW BUSINESS:
Director of Networking – Alison Balter
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Expo to turn a profit rather than just
break even.
Have an exhibitor orientation before
the Expo.
Deadline for applying for table is
September 16.
The two silent auctions to make at
least $1000 this year.
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