Student Experience Funds
Application Form
Name:
Year:
Email:
Your School of English Degree Course:
Academic
purpose of
the funds &
amount
requested
Please state if your request is linked to work on a particular module and if so which one:
Dates for use of funds:
Please provide a detailed budget list of how these are to be spent. Maximum award is £100
Description
Amount
£
Appr.
For office use:
Amount approved
£
£
£
£
Total
£
Please send your form to Dr Catherine Packham, Director of Student Experience, Arts B
Instructions: You will need to print this form and the attached Expenses Claim Form. Please fill out the top form and
return this to Dr Packham. Keep the Claim Form until you have heard on your application, if successful you may then
claim after the event, you will need supporting receipts or evidence for all claims from the funds. Please return the
expense claim form along with your receipts to Ms Emma Carlyle Arts B264
Expenses claim form
(for Fee Payments use Fees and Casual
Payments form)
Please refer to the guidance notes on page 2 for help with completing this form – print and complete in BLOCK
CAPITALS
Prof
Dr
Mr
Mrs
Ms
Surname
Other
First names(s)
Home Address
e-mail
Student Registration Number
Bank Details (Please note the University can only hold one set of bank account details so the details you quote
will be used for all payments). Students must register their bank details through Sussex Direct
Bank account number – 8 digits
Name of Bank
IBAN number (required for foreign payments)
Sort Code
SWIFT code (foreign payments)
Interview Expenses
Date interview attended
Time
Post Ref
NB if you require overnight accommodation please contact HR on 01273 873743 to arrange if it is agreed
that accommodation is necessary
External Examiner Expenses Tick type of programme being examined
Research
Taught
and Taught programme examined:
Name of student examined
Date of Viva
Details of expenses being claimed (Please attach numbered receipts where appropriate)
Date
Description and state official University business
Account Code
less any Advance received
Total Claimed
Date
Sub-project code
Claimant’s signature
Date
Authorised Signatory
(1) For travel claims over £250, please tick box to confirm Key Travel quote was higher
(2) Car Mileage claims: please provide names of any passengers (3)Entertaining: please provide all host/visitor names
Amount £
Guidance notes on expenses
These notes are issued to summarise the regulations governing the reimbursement of travelling and
subsistence expenses.
Please check with the Finance Regulations April 2012 – ctrl & click on following link:
http://www.sussex.ac.uk/finance/policies
1. Travelling expenses
i)
Public transport
a)
Trains: for Professorial status, first class rail fares will be reimbursed together with any car parking and/or
taxi fares. All others will be reimbursed at the standard rail fare together with any car parking and/or taxi
fares.
b)
Air: the cost of air travel should normally be at economy class.
NB for interview/selection events the cost must be authorised in advance
c)
For other means of public transport, actual expenditure will be reimbursed.
NB for interview/selection events the Eurostar cost must be authorised in advance
ii)
Other transport
a) For travel by private car, the actual mileage will be reimbursed for travel within a 20 mile radius of the
University at the following approved rates: www.hmrc.gov.uk/rates/travel.htm
b) For travel by motorcycle, the actual mileage will be reimbursed for travel within a 20 mile radius of the
University at the following approved rates: www.hmrc.gov.uk/rates/travel.htm
For journeys outside a 20 mile radius, the amount claimed must not exceed the cost of the relevant rail fare.
iii)
Travel from oversea
Any travel expenses from overseas candidates for interview/selection events must be authorised in
advance. Please email Human Resources who will check with the recruiting manager and let you know if
agreed.
2. Subsistence expenses
Reimbursement of subsistence expenses is in respect of actual cost, subject to the maxima given below:
i)
For absence from home overnight
The allowance covers absence of up to 24 hours and is to include both hotel bill and other subsistence to a
total of £100.00 per night. It is recognised that the charges for more expensive hotels will exceed this figure
and any excess must have prior authorisation by the department head. A list of University of Sussex
approved hotels can be obtained from:
http://www.sussex.ac.uk/about/hotels
iv)
For absence from home (not overnight) – actual receipts required
Until 7 pm
£10.00
Until midnight
£30.00
v)
Interview/selection events subsistence – submit claim direct to Human Resources, Sussex House
Lunch: £7:50
Dinner: £15.00