BFA Update
National Science Foundation
Advisory Committee for Business and Operations
March 31, 2004
Tom Cooley
NSF Chief Financial Officer
Director, Office of Budget, Finance, and Award
Management
Major Events Since October ‘03
• FY 2005 Budget
– Overall Increase: +3%
– Organizational Excellence: +26%
• FY 2003 Performance and
Accountability Report
– Submitted on November 15
– Clean Opinion
– “A+” for Highlights Brochure
Major Events (continued)
• NAS Report on Large Facilities
• NSTC RBM Workshops
• BFA Internal Changes
– DFM Leadership
• BFA Realignment
– Nearing Final Approval
*Risk Factors
• FINANCIAL
– Award Amount, Cost Sharing
• ADMINISTRATIVE
– “New” Federal Awardee
• PROGRAMMATIC
– Collaborative/Complex, Multi-Center,
Innovative Effort
• INSTITUTIONAL
– Profit, Local School Systems, State & Local
Government, Institutionalized Non-Profit
*(risk is weighted; algorithm derived results)
Risk Profile of Awards
Medium Risk
619
42 High Risk
33350 Low Risk
Number of Active Awards by Organization Type as of September
2003
All Other Organization Types
Active
Awards
3,229
Other
30,782
Academic
Type of Awardee
(Organiz ation Type)
Academic
3,229
Non-Profit
Other
For Profit
School District
Community College
Foreign
Tribal Government
Total
30,782
Academic
Non Profit
For Profit
School District
Community College
Foreign
Tribal Government
# of Active
Awards
30,782
1,122
589
69
135
17
53
34,011
Value of Awards
$12,509,951,506
$1,640,652,112
$240,063,776
$128,395,092
$72,461,473
$71,215,829
$61,006,828
$15,653,045,390
Lessons Learned from BFA Award
Monitoring, FY 2003
• Most institutions had adequate systems
• Some had areas requiring improvements:
– Lack of adequate written/consolidated policies
and procedures: interpretations often times hard
– Cost Sharing issues -- allowability and tracking
– Assistance need to establish indirect cost rates
Award Monitoring--Our Vision
• Increase the Effectiveness of Monitoring
• Decrease the Burden on Awardees
– Partner with other agencies to reduce burden on
community
– Involve Research Business Models (3 working
groups)
– Aim to reduce burden on experienced, well
managed organizations
– Institute a certificate program recognized and
utilized by other agencies
– Host mentoring program--institution to institution
– Expand and enhance partnership with Programs,
i.e., Portfolio Management
Coming Attractions
• Advisory Committee for GPRA
Performance Assessment
– June 22-23, 2004
• Assessment of Organizational
Excellence
– New Challenge
– New Role for B&O?
– Focus of Discussion Today
On the Horizon
• Impact of e-Initiatives on BFA & NSF
– E-Grants
– E-Payroll
– E-Travel
– E-.....
B&O: Three Years (but who’s counting)
• 2001: 1st Meeting
– Needed integrated approach to administration and
management
• 2002: NSF A&M Strategic Plan
– Business Analysis Begun
• 2003: Organizational Excellence added to NSF
Strategic Plan
• 2004: Assessing OE
• Special Thanks: Charter Members