Briefing for B&O
Fall 05
George O. Strawn
NSF CIO
National Science Foundation
Office of Chief Information Officer
Topics
• IT Security matters
• CIOAG matters
– Enterprise Architecture Governance Working Group
– NSF IT Budget Overview
– NSF IT Investment Portfolio
– NSF IT Developments
• Grants.gov, GM lob matters
• Other matters
National Science Foundation
Office of the Chief Information Officer
B&O Meeting, Nov. 17-18, 2005
Slide 2
IT Security matters
• Renamed the NSF Security and Privacy Working
Group (SPWG)
• Completed FY05 FISMA review
– No significant issues
• OIG completed their FY05 Independent Review
– No significant issues
• Office of Polar Programs is being further integrated
with NSF’s Security Program
National Science Foundation
Office of the Chief Information Officer
B&O Meeting, Nov. 17-18, 2005
Slide 3
Large Facilities IT Security
• Cybersecurity Summit 2005 for NSF Large Facilities,
December 12-13, 2005
• Summit participants will work with leading experts in
cybersecurity
– Identify major threats, strategies, and solutions for a
class of very difficult problems of technology, policy,
and practice
• Continued visiting large facilities: Arecibo Radio
Telescope
National Science Foundation
Office of the Chief Information Officer
B&O Meeting, Nov. 17-18, 2005
Slide 4
GAO IT Management Assessment
GAO Report - “Information Technology Management: Government-wide Strategic
Planning, Performance Measurement, and Investment Management Can Be
Improved,” (GAO 04-49): NSF response included describing our
– IT strategic management processes
– Implementation of the information security program plan required by FISMA
– Process for assigning roles and responsibilities for achieving its IT goals
– Performance measures related to our controls to prevent software piracy
– Mechanisms for benchmarking the agency’s IT management processes
– IT investment guide that includes:
• a description of the relationship between the IT investment management process,
and the agency’s other organizational plans and processes
• our enterprise architecture (EA)
• the external and environmental factors that influence our IT capital planning and
investment control (CPIC) policy
– Structured IT selection process
– IT investment management board for controlling and evaluating IT
investments
– Post implementation reviews
National Science Foundation
Office of the Chief Information Officer
B&O Meeting, Nov. 17-18, 2005
Slide 5
CIOAG Charter
CIOAG Charter
Purpose
• To advise on NSF’s IT vision and strategy in light of organizational goals and oversee
NSF’s Information Technology (IT) investments and groups toward those ends
Goals and
Objectives
• To establish and communicate the IT vision and strategy for NSF and its stakeholders
including the general public and scientific community
• To provide yearly and long-term IT investment plans
• To propose, review and analyze proposed and existing IT projects on a quarterly
basis especially as they pertain to President’s Management Agenda
• To ensure that IT projects meet all management, Enterprise Architecture and
implementation requirements through the oversight of the CIOAG sub-teams
• To recommend IT projects in accordance with governance tenets and overall IT vision
• To monitor the progress and effectiveness of IT projects
• Ensure that Scientific community needs are considered and appropriate feedback
loops are established for IT projects
Desired
Outcomes
•
•
•
•
Alignment of technology investments with organizational goals
Increase likelihood of executing against approved IT project Plans
An effective technology investment process
Establish additional technology investment controls consistent with directives from
OMB and GAO
National Science Foundation
Office of the Chief Information Officer
B&O Meeting, Nov. 17-18, 2005
Slide 6
CIOAG Calendar
November
January
July
Budget Year + 1
- Establish IT
- Approve IT
Investment Priorities
Investment Priories
-
Receive OMB
Budget
Response/Passback
and formulate
response
Current Year
Budget Year
April
National Science Foundation
Receive
Congressional
Budget
Response/Passback
and formulate
response
- Decision to continue current investments as planned
-
- Approval of IT input
into Final Operating
Plan
Office of the Chief Information Officer
B&O Meeting, Nov. 17-18, 2005
Slide 7
EA & CPIC
• Enterprise Architecture
– A means to document and articulate both business
processes and IT systems
– A means to layout a “target architecture” and a plan
to achieve it
• Capital Planning and Investment Control
– A formalizing of policy and process for IT investments
National Science Foundation
Office of the Chief Information Officer
B&O Meeting, Nov. 17-18, 2005
Slide 8
NSF IT Budget
1
Overview
Q1
President’s
Budget2
Operating
Budget1
FY
2004
$49.7
$38.8
FY
2005
$84.4
FY
2006
$54.4
FY
2007
-
S&E Allocation
One-time Allocations
Total, S&E Funds
P&E Funds
Grand Total
21.9
FY 2004
Q2
Q3
(Dollars in Millions)
19.9
31.9
Q4
21.9
19.9
31.9
35.7
0.6
36.3
21.9
19.9
2.1
34.0
2.5
38.8
$36.9
Q1
$15.0
S&E Allocation
One-time Allocation
Total, S&E Funds
P&E Funds
Grand Total
30.2
30.2
30.2
FY 2005
Q2
Q3
(Dollars in Millions)
22.3
22.3
2.4
22.3
24.7
22.3
5.3
30.0
Q4
25.4
6.2
31.6
5.3
36.9
This will be based on final Congressional
budget and PE budget request decisions
1) Comprises DIS Budget, DAS Internet/Web Applications, and NSF Academy Learning Management System
2) NSF Budget Submitted to Congress
Expenditures represent approx. 80% people and 20% Tools (e.g., hardware, software)
National Science Foundation
Office of the Chief Information Officer
B&O Meeting, Nov. 17-18, 2005
Slide 9
NSF IT Investment Portfolio
IT Service Area
NSF Business
Applications
Application/System
FastLane
Current Yr. Risk
Funding
(LMH)
$3M
L
Alignment with Plan
Cost
G
R Schedule
Y Technical
E-Jacket
PARS
Awards
FAS
Next Generation Grant Management
NSF Portal
PIMS (DAS)
Guest Travel (DAS)
VISIT (DAS)
NSF website and Inside.nsf (DAS)
E-Human Capital
The EA Governance
Working Group will collect
information on each of
these systems for
presentation at upcoming
CIOAG meetings
Procurement System (BFA)
EIS/BIIS (BFA)
Training Systems & LMS
Directorate/Office
Investments
OPP
SBE (WebCASPAR and SESTAT)
EHR (Education and Human Resources Internet Applications
System)
Other
IT Services
Data Center Services
Network Services
Communications Services (email, phone, voice)
IT Help Central Services
IT Security Services
IT Management Services (EA, QA, PMO)
Desktop Services
National Science Foundation
Office of the Chief Information Officer
B&O Meeting, Nov. 17-18, 2005
Slide 10
NSF IT Developments
FY2005 – FY2006 Activities
Planned FY 2007 Activities
Next Generation Grants Management support e-Gov initiatives
 Grants.gov
 eAuthentication
 eTravel
 Other e-gov initiatives
Advanced
 Grants.gov
 Grants Management Line of Business
 Human Resources Line of Business
 Financial Management Line of Business
New Grants Management Functionality
 eJacket
- eCorrespondence; Re-engineered “My Work”;
Budget Module; Committee of Visitors; Conflicts
of Interest; Collaborative Proposals
 Grants & Financial Mgmt. Functions
- Dynamic Award Documents; Facilities Project
Reporting; Project Reporting Redesign;
Procurement Capability
 Knowledge Management/Collaboration Tools
 eJacket
- Complete transition of declination and
awards processes from PARS and
Awards to EJ
 New integrated data warehouse and
decision support tools
 Reviewer\Merit Review Capabilities
 Project Reporting Capabilities
*Could start in FY06 - pending approval of PE and
overall budget allocation
National Science Foundation
Office of the Chief Information Officer
B&O Meeting, Nov. 17-18, 2005
Slide 11
NSF IT Developments (2)
FY2005 – FY2006 Activities
Planned FY 2007 Activities
E-Human Capital
 High level requirements
 Learning Management System initial deployment
Advanced
 Human Resources Line of Business
Initiatives
 Learning Management System Phase II
 Workforce Planning Capability
IT Infrastructure Support
 Directory Enabled Web Technical Architecture
and Portal
 Email and Voice/Phone Architecture
 IT Security
 IT Enterprise Mgmt. Systems
Delayed
 Database Architecture
 IT Security
 Alternative IT Business Management
Approaches
 Network Architecture
National Science Foundation
Office of the Chief Information Officer
B&O Meeting, Nov. 17-18, 2005
Slide 12
Government-wide Grants Initiatives
•
Grants.gov
–
–
–
–
•
Allows applicants for Federal grants to find and apply for grants opportunities online through
a common web site
100% of funding opportunities posted to Grants.gov Find by end of FY06
75% of funding opportunities (97 program announcements and programs) posted to
Grants.gov Apply by end of FY06
For 8 of the 97 funding opportunities, applicants must apply using Grants.gov (exceptions
are made for collaborative proposals) by end of FY06
Grants Management Line of Business (GMLOB)
–
–
–
–
–
Intended to improve customer access and efficiency of submission process, improve
efficiency of reporting procedures, integrate with financial management processes, and
optimize post-award and closeout actions
Eight "Declarations of Intent" were submitted by potential GMLOB consortia leads: DoED,
HHS (ACF), HHS (NIH), DHS, HUD, DOJ, NEH, NSF
The GMLOB Consortia Recommendation Committee recommended that the following
agencies be named consortia leads at this time with additional consortia leads named at a
future time: DoED, HHS (ACF), DoJ, NEH
Decisions and directions are anticipated via the FY07 OMB Pass-back
NSF intends to develop the business case to be a grants management service provider, as
well as pursue opportunities to pilot cross-servicing functionality
National Science Foundation
Office of the Chief Information Officer
B&O Meeting, Nov. 17-18, 2005
Slide 13
Application Flow in Fastlane, eJ, etc
Internal
National Science Foundation
Office of the Chief Information Officer
B&O Meeting, Nov. 17-18, 2005
Slide 14
Other Matters
• Faster: Science Agency CIO CoP
– 6 monthly meetings under our belt
• (R)evolution in Scholarly Communication?
– NSB white paper on “Long lived data sets”
– NIH active archive for NIH-funded research
– Open Access conference in Beijing
• No IT impediments to Telework
– New version of MS Exchange installed!
• Reviewer System IT application
• Proposals & Reviewers for Panels IT application
National Science Foundation
Office of the Chief Information Officer
B&O Meeting, Nov. 17-18, 2005
Slide 15