WELCOME
CEI RFA Applicant Conference
December 14, 2007
STAFF of the DAY
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Bruce Agins, MD, MPH – Medical Director of
the AIDS Institute
Eunmee Chun, MD – Clinical Director – CEI
Howard Lavigne – Deputy Director – CEI
Dawn Marble-Biernacki, MBA – OMD Fiscal
Administrator (Albany Site Facilitator)
Elizabeth Fairweather – Assistant Director of
AI Administration & Contracts
AGENDA
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Welcome & Background
Applicant Eligibility Requirements and
Preferences
Administrative Requirements
Scope of Program: Description of Centers
Completing the Application
Review Process
Questions
Background
Minimum Eligibility Requirements
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Applications will be accepted from the following
not-for profit organizations:
 Designated
AIDS Centers
 Academic Medical Centers
 Special Needs Plans (SNPs)
 *Community-based & professional
organizations may apply for Center F only
(Resource, Referral and Evaluation)
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Applicants must be located in New York
State.
General Program Requirements
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Staff experience and skill providing HIV clinical
education
Ability to integrate clinical education priorities and AI
HIV Guidelines
Organizational structure
Ability to form collaborative relationships with other
organizations
Participation in CEI program meetings
Quality Management Program
Program and fiscal reporting to the AIDS Institute
Preferred Eligibility Requirements
Center A: Clin Ed for Upstate Providers
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Experience providing HIV clinical care and clinical
education
Organizational capacity and resources to plan, develop
and implement HIV clinical education throughout
upstate NY
**Applicants must be located in one of the upstate
counties listed in Attachment 10
Preferred Eligibility Requirements
Center B: PEP, Testing & Diagnosis
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Experience providing HIV clinical care and clinical
education
Organizational capacity and resources to plan, develop
and implement HIV clinical education throughout NYS
Experience providing education and consultation
about PEP for adults, adolescents and children
Expertise in HIV testing technology
Preferred Eligibility Requirements
Center C: Prevention & Substance Use
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Experience providing HIV clinical care and clinical
education
Organizational capacity and resources to plan, develop
and implement HIV clinical education throughout NYS
Experience providing HIV clinical education
about prevention and substance abuse
Preferred Eligibility Requirements
Center D: Mental Health
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Experience providing HIV clinical care and clinical
education
Organizational capacity and resources to plan, develop
and implement HIV clinical education throughout NYS
Established HIV mental health education and
training program
Preferred Eligibility Requirements
Center E: Technology
 Technical
expertise and capacity to develop a
multi-media, web-based educational program
Preferred Eligibility Requirements
Center F: Resource, Referral, Evaluation
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No Preferred Eligibility Requirements
See Minimum Eligibility Requirements:
Non-profit DAC, academic medical center, SNP,
community-based organization or
professional organization
Center A: Clin Ed for Upstate Providers
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Award Amount: $400,000
Target Audience:
Frontline HIV primary care providers - outpatient
 AI-funded health centers that have received
continuous CEI training and education
 Upstate counties listed in Attachment 10, with the
exception of Westchester and Rockland counties
 Members of the clinical team: physicians, PAs, NPs,
RNs, dentists, pharmacists
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Clin Ed for Upstate Providers (cont’d)
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Location of clinical education activity:
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On-site trainings as often as possible
Regional conferences and workshops (up to 50%)
Clinical Education Model:
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Brief educational assessments
CME credits
Didactic instruction and case-based lectures
AI HIV Clinical Guidelines
Coordination with other CEI Centers
Clin Ed for Upstate Providers (cont’d)
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Curriculum:
Clinical management of HIV disease
 Diagnosis and management of OIs and other
complications
 Diagnosis, management, prevention of STIs
 Gynecologic and obstetric care
 Adolescent and pediatric care
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CEI Line: Toll-free, state-wide, 24-hour
telephone consultation line
Clin Ed for Upstate Providers (cont’d)
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Program Staff:
Medical Director
 Clinical Education Manager
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Center B: PEP, Testing and Diagnosis
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Award Amount: $300,000
Target Audience:
Emergency Rooms
 Urgent Care Centers
 Occupational Health Departments
 Family planning clinics
 STD clinics
 Local Health Departments
 Other
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PEP, Testing and Diagnosis (cont’d)
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Target Audience, cont.
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Members of the clinical team: Physicians, PAs, NPs,
RNs, dentists, pharmacists
Location of clinical education activity:
On-site at trainees’ facility
 Conference, lectures, workshops
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PEP, Testing and Diagnosis (cont’d)
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Clinical Education Model:
Outreach and promotion to reach a wide range of
care providers in different settings
 Consistency with AI HIV Clinical Guidelines and
OSHA protocols
 CME credits
 Collaboration with other CEI centers and
professional organizations
 Program evaluation, Quality Management
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PEP, Testing and Diagnosis (cont’d)
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Curriculum:
Integration of HIV testing into routine health care
for adults and adolescents
 HIV testing technology
 Identification and management of acute HIV
infection
 Management of PEP and nPEP for adults,
adolescents and children
 Policy issues
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PEP, Testing and Diagnosis (cont’d)
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PEP-Line:
State-wide, toll-free, 24-hour consultative support
for management of PEP and nPEP
 Response required within 20 minutes
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Program Staff:
Medical Director
 Clinical Education Manager
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Center C: Prevention & Substance Use
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Award Amount: $300,000
Target Audience:
Frontline HIV primary care providers in outpatient
settings
 Members of the clinical team: Physicians, PAs, NPs,
RNs, dentists, pharmacists
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Location of clinical education activity:
On-site at trainees’ facility
 Conference, lectures, workshops
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Prevention & Substance Use (cont’d)
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Clinical Education Model:
Outreach and promotion
 Development of education plan
 CME credits
 Didactic instruction and case-based lectures
 Collaboration with other CEI centers and
professional organizations
 Program evaluation, Quality Management
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Prevention & Substance Use (cont’d)
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Curriculum: Prevention
Integration of prevention into primary care
 Conducting risk assessments
 Evidence-based prevention interventions
 Provider communication skills
 Prevention of secondary disease
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Prevention & Substance Use (cont’d)
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Curriculum: Substance Use
Diagnosis and screening for substance use and abuse
 Substance use treatment modalities
 Management of alcohol use and abuse
 Smoking Cessation
 Drug-drug interactions
 Behavioral interventions
 Adherence
 Substance use and mental illness
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Prevention & Substance Use (cont’d)
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Program Staff:
Medical Director
 Clinical Education Manager
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Center D: Mental Health
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Award Amount: $100,000
Target Audience:
Frontline HIV primary care providers in outpatient
settings
 Members of the clinical team: Physicians, PAs, NPs,
RNs, dentists, pharmacists
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Location of clinical education activity:
On-site at trainees’ facility
 Conference, lectures, workshops
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Mental Health (cont’d)
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Clinical Education Model:
Outreach and promotion
 Development of education plan
 CME credits
 Didactic instruction and case-based lectures
 Collaboration with other CEI centers and
professional organizations
 Program evaluation, Quality Management
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Mental Health (cont’d)
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Curriculum:
Screening for mental health disorders
 Mental illness and personality disorders
 PTSD
 Depression and suicide
 Managing difficult behaviors
 SPMI
 Adherence
 Medication interactions
 Health care system issues
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Mental Health (cont’d)
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Program Staff:
Medical Director
 Clinical Education Manager
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Center E: Technology
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Award Amount: $343,000
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Website Development:
www.hivguidelines.org, hosted by Johns Hopkins
 Expand current CEI section of website using existing
web interface
 Design organizational framework, edit, maintain and
update content
 Assist other centers in developing and posting
materials to website
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Technology (cont’d)
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Multi-Media Clinical Education materials:
Integrate emerging clinical education priorities and
AI HIV Clinical Guidelines
 Develop webcasts, slide sets and other modalities
 CME credits
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Target Audience:
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Clinicians providing HIV care who are able to access
the internet
Technology (cont’d)
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Content:
Clinical topics covered by AI HIV Clinical
Guidelines
 Clinical education and training information (in
collaboration with Resource, Referral and Evaluation
Center)
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Outreach:
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Develop an outreach plan to increase provider
awareness of the site with mechanisms to update
users on new site content
Technology (cont’d)
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Program Staff:
Administrative Director
 Project Manager
 Production Manager
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Center F: Resource, Referral, Evaluation
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Award Amount: $150,000
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HIV Education and Training Resources:
Centralized information source of HIV education
and training opportunities throughout the state:
CEI, AETC, grand rounds, conferences and
workshops by professional organizations, etc.
 Toll-free phone line and email account
 Outreach
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Center F: Resource, Referral, Evaluation
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Referrals:
Solicit and manage requests from community-based
providers
 Assist in developing an agency-based education plan
for staff
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Resource Guide:
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Develop and AIDS Clinical education and training
resource guide for providers
Resource, Referral, Evaluation (cont’d)
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CEI Program Evaluation:
Development of the evaluation methodology to
assess outcomes and impact of clinical education
provided by CEI
 Standardize data collection instruments, develop
protocols for data submission, quality assurance
procedures, report on aggregate data
 Update existing CEI reporting database
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Resource, Referral, Evaluation (cont’d)
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Program Staff:
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Program Manager
Completing the Application
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General Format:
Application should not exceed twenty-five (25)
double-spaced pages
 Page limit does not include budget, budget
justification, and all attachments
 12-pitch type font
 One-inch margins on all sides
 **Non-compliance with format requirements
may result in the deduction of up to 5 points
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Completing the Application
Application Components
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Program Summary
Agency Description & Mission
Statement of Need
Program Activities
Evaluation
Budget
Completing the Application
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Respond to each of the statements and
questions in the Application Instructions for
Centers ( Section VII-B.)
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Number/letter your narrative to correspond to
each statement and question in the order
presented.
Completing the Application
Additional Required Documents
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Application Cover Sheet (Attachment 2)
Letter of Commitment
Letters of Commitment from any subcontractors
Staff Form (Attachment 4)
Budget Forms (Attachment 5)
Budget Justification Narrative
Vendor Responsibility Questionnaire and Attestation
Completing the Application
Additional Required Documents (cont’d)
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Application Checklist (Note: Error)
Curriculum Vitae for all program staff
Timeline for program implementation and clinical
education activities
Letters of Agreement from collaborating organizations
Policy and Procedure for management of CEI-Line (A)
Policy and Procedure for management of PEP-Line (B)
Review Process
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5.
6.
Program Summary
Agency Description & Mission
Statement of Need
Program Activities
Evaluation
Budget
Not Scored
10 points
10 points
50 points
10 points
20 points
Review Process
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Applications will be reviewed and evaluated using an
objective rating system reflective of the required items
specified for each section.
A panel convened by the AIDS Institute will conduct a
review of applications from eligible applicants.
The review team will base its scoring on the maximum
points indicated for each section.
Application with the highest acceptable score for each
Center will receive the award.
Review Process
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Reviewers will consider the following factors:
Clarity of applications
 Responsiveness to the RFA
 Agency capacity
 Demonstration of sound training plan
 Applicants access to target audience
 Comprehensiveness of program design
 Appropriateness of evaluation strategy
 Justification for costs in budget
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Important Dates
Questions Due:
December 28, 2007
Q & A posted:
January 4, 2008
Letters of Intent:
January 11, 2008
Applications Due:
January 29, 2008
Questions
Questions and Answers and RFA Updates will be
posted on the DoH website:
January 4, 2008 by 5:00pm