April 27, 2016
NORTH CENTRAL STATE COLLEGE
BOARD OF TRUSTEE’S MEETING
Wednesday, April 27, 2016
5:30 pm – Fallerius Technical Education Center – Board Room (165-F)
I.
CALL TO ORDER – Ms. Linda Nelson
 Pledge of Allegiance, College Mission Statement
II.
ROLL CALL – Mr. Stephen Williams
III.
INTRODUCTION OF GUESTS – Dr. Dorey Diab
IV.
FOCUS OF THE MEETING – Ms. Linda Nelson
V.
PRESIDENT’S REPORT
A. Student Government/Phi Theta Kappa Update
B. North Central State College Foundation/Development Update
C. Campus Emergency Response Training (NCSC/OSU)
D. Capital Funding, Community Projects, and Composite Score
E. Other (All-Ohio Academic Team, AtD Coaches Visit, AACC Pathways Precon & TAACCCT3
Presentation)
VI.
REQUIRED APPROVALS AGENDA – Ms. Linda Nelson
Consent Agenda
Minutes:
A. Approval of Minutes for March 23, 2016
Pages 8-21
Personnel Actions:
B. Consideration of Approval of Employment of College Personnel
– R-2016-17
Page 22
Regular Agenda
A. Consideration of Approval of Nomination for the 2016 Association
of Community College Trustees (ACCT) Equity Awards Program
– R-2016-18 – Ms. Linda Nelson
Page 23
B. Treasurer’s Report for March 31, 2016 – Mr. Koffi Akakpo
Pages 24-30
1
VII.
OSU-MANSFIELD BOARD OF TRUSTEES MEETING - Ms. Linda Nelson
- Next OSU-M Board Meeting - June 16th
VIII. POLICY GOVERNANCE
A. Nominating Committee Report (IAW 02.91)
B. Discussion of Agenda Planning (IAW 02.72) – Ms. Linda Nelson
– Owner Connections
C. Board Training (IAW 02.70)
Page 31
1. Governance Policy Review (2.6, 2.7, 2.8, & 2.9)
– Mr. Matthew Smith
Pages 32-35
2. Book Review (Chapter 4 - Helping Underprepared Students)
– Dr. Dwight McElfresh/Ms. Janet Pry
Page 36
3. Book Review (Chapter 5 – Engaging Faculty and Staff)
– Dr. Dwight McElfresh/Ms. Janet Pry
IX.
BOARD CHAIRPERSON’S REPORT – Mrs. Linda Nelson
A. 2016 Financial Disclosure Statement Filing Deadline May 16, 2016
B. 2016 Ethics Training Opportunities/Schedule
Pages 37-38
C. BOT June Regular Meeting & Strategic Planning Retreat (June 22nd)
(Regular Meeting 4:00pm-5:00pm, Planning Retreat 5:00pm-8:00pm)
D. OACC 2016 Annual Conference and Excellence Awards
(June 9-10, Sinclair Community College, Dayton, OH)
E. Leader Richland (May 12, 13, 16)
F. 2016 ACCT Leadership Congress (October 5-8, 2016 New Orleans, LA)
G. Alumni Association Graduate Picnic (May 5th) and Commencement Exercises (May 6th)
H. North Central Ohio Hall of Excellence (April 22nd, Ralph Phillips Conference Center)
X.
MEETING EVALUATION – Mrs. Linda Nelson
XI. TIME AND PLACE OF NEXT MEETING
- Wednesday, May 25, 2016 – Fallerius Technical Education Center,
BOT Conference Room 165-F
XII. ADJOURNMENTSUPL
2
BOARD OF TRUSTEE MEETING DATES
2016
All meetings will be held at NC State Main Campus
Fallerius Technical Building Board Room
5:30 pm (unless otherwise announced)
NCState Rep.
OSU-M Meeting Date
NCState Meeting Date
OSU-M Rep.
January 13, 2016
M. Brunn
February 17, 2016
P. Heydinger
moved from the 26th
G. McCue
March 17, 2016
March 23, 2016
M. Howard
April 27, 2016
J. Cruse
May 25, 2016
P. Heydinger
June 22, 2016
T. Purtiman
August 24, 2016
D. DeVille
Sept. 15, 2016
Sept. 21, 2016
C. Irvin
November 17, 2016
October 26, 2016
J. Goudy
December 7, 2016
D. Daniels
June 16, 2016
OSU-M 2016 Meeting Information:
Meetings are 4:30 p.m. – 6:00 p.m. in Eisenhower Room 113 (Board Room)
North Central State College
ENDS Policy Statements
1.0 Global Ends Policy - North Central State College exists for the citizens of
its service region to attain the knowledge and skills to succeed in their chosen
path for learning, work, or enrichment, sufficient for the college to justify
available resources.
1.1 Equal Opportunity/Diversity - The proportion of students from
economically or educationally disadvantaged backgrounds is at least equivalent
to the proportion in the local communities.
1.2 Job Readiness - Students prepared for employment success will have the
knowledge of occupational choices, skills, work habits, and job leads necessary
for economic self-sufficiency.
1.3 High Demand/Emerging Technologies - Students are capable of
successfully performing in a variety of roles in business and industry including
high demand and emerging technology industries.
1.4 Career Development - Students acquire, maintain, and enhance job skills
that remain relevant in changing jobs markets.
1.41 Foundation for learning (The ability to learn)
1.42 Flexible and creative problem solving
1.43 Necessary licenses and certificates
1.44 Administrative skills
1.5 Transferability - Students prepared for advanced academic success will
have the ability and the prerequisite academic experience sufficient for entry
into a four-year college or university.
1.6 Enrichment - Enrichment opportunities exist to reflect community needs
and values.
North Central State College Board of Trustees
(2016 - COLLEGE ACTIVITIES CALENDAR)
April 2016
22 – NCO Hall of Excellence Event (Ralph Phillips Conf. Center)
27 – Honors College Spring Poster Exhibition (Fallerius)
27 - Regular Board of Trustees Meeting (Fallerius)
28 – TRiO Annual Awards Banquet (Urban Center)
May 2016
5 – Alumni Association Graduate Picnic (Kee Hall)
6 – COMMENCEMENT (Campus Recreation Center)
19 – Quarterly Foundation Board Meeting (Phillips Conf. Center)
25 - Regular Board of Trustees Meeting (Fallerius)
June 2016
9-10 – OACC Spring Meeting & Excellence Awards (Sinclair CC)
16 - OSU-M Board of Trustees Meeting (Eisenhower)
22 - Regular Board of Trustees Meeting (Fallerius)
22 – Annual BOT Planning Retreat (Fallerius)
July 2016
No Regular Board meeting scheduled for July 2016
August 2016
24 - Regular Board of Trustees Meeting (Fallerius)
September 2016
15 - OSU-M Board of Trustees Meeting (Eisenhower)
21 - Regular Board of Trustees Meeting (Fallerius)
October 2016
5-8 ACCT Leadership Congress (New Orleans, LA)
26 - Regular Board of Trustees Meeting (Fallerius)
November 2016
No Regular Board meeting scheduled for November 2016
17 - OSU-M Board of Trustees Meeting (Eisenhower)
December 2016
7 - Regular Board of Trustees Meeting (Fallerius)
Required Approvals Agenda
Consent Agenda
Minutes:
A. Approval of Minutes for March 23, 2016
Personnel Actions:
B. Consideration of Approval of Employment of College Personnel
– R-2016-17
Regular Agenda
A. Consideration of Approval of Nomination for the 2016 Association of
Community College Trustees (ACCT) Equity Awards Program
– R-2016-18 – Ms. Linda Nelson
B. Treasurer’s Report for March 31, 2016 – Mr. Koffi Akakpo
North Central State College
Board of Trustees’ Meeting
March 23, 2016
I.
CALL TO ORDER
The Chair, Ms. Linda Nelson called the meeting to order at 5:31 p.m. in the Gorman
Room (165) of the Fallerius Technical Education Center. At that time, she asked all to
rise and join her in reciting the pledge of allegiance followed by her reading of the Global
ENDS Policy (Mission Statement) for North Central State College.
II.
ROLL CALL
The Recorder, Mr. Stephen Williams called the roll.
Present:
Mr. Gary McCue
Dr. Dwight McElfresh
Mr. Roger Miller
Ms. Pamela Mowry
Ms. Linda Nelson
Ms. Janet Pry
Mr. Matthew Smith
Mr. Steven Stone
Absent:
Ms. Elisabeth Morando
III.
INTRODUCTION OF GUESTS
President Dorey Diab introduced Dr. Karen Reed and Mr. Koffi Akakpo representing the
President’s Staff; Mr. Doug Hanuscin was present to discuss the alternate retirement plan
resolutions; Ms. Margaret Puckett was present representing the Faculty; Mr. Scott
Heimann was present representing the College Foundation; Ms. Katie Vanetta, and Ms.
Kate Croteau were present representing PTK/SAP, and Ms. Pam Siegenthaler was
present representing The Ohio State University Board of Trustees
IV.
FOCUS OF THE MEETING – Mrs. Linda Nelson
Ms. Linda Nelson explained that the primary foci of tonight’s meeting will include: a
report from our student organizations and the College Foundation. The board will
approve the consent agenda, conferral of an honorary degree, two retirement plan
resolutions and will hear the Treasurer’s Reports for February 2016. The Board will
1
continue its training on Policy Governance and have a discussion regarding upcoming
Board training and community activities.
V.
PRESIDENT’S REPORT – Dr. Dorey Diab
A. Phi Theta Kappa (PTK) and Sigma Alpha Pi (SAP) Updates
Sigma Alpha Pi (National Society of Leadership and Success)
Recent Events:
 SAP has held two Executive Board Meetings to discuss various service projects
and to plan for upcoming events.
 Members of SAP and PTK collected donations all through the month of February
for Big Brothers Big Sisters Bowl for Kids’ Sake. The chapters were able to raise
$580 collectively to form teams and bowl. All the proceeds from this event go to
the local Big Brothers Big Sisters organization to fund the awesome events they
hold for children that need a big brother or big sister.
 Hoodies and t-shirt orders came in last month and have been disbursed. Members
are collecting new orders to have a shipment for induction.
 SAP has held two speaker broadcasts within the month and had an attendance of
roughly 30 members at each.
Upcoming Events:
 The Executive Board will be contacting members that still need to complete
certain criteria before they can be inducted next month.
 Induction has been set for April 17th.
 Currently we have many members conducting service projects on their own. We
have instructed these members to send the Executive Board at least a three-slide
PowerPoint illustrating the project(s) they have accomplished and the turnout they
had. All the slides will be put into one big PowerPoint and displayed during our
induction ceremony.
Phi Theta Kappa
Recent Events:
 March 18th members prepared a breakfast for the professional development day.
 Letters were recently sent out to 450 students notifying them that they are eligible
to become Phi Theta Kappa members.
 Meetings are held every other Wednesday from 5-6pm in F-117-119.
Upcoming Events:
 A wishing well raffle was started that will end April 24th. Anyone can purchase
tickets which are one ticket for $1 or six tickets for $5.
 Chapter officers are currently working on recruitment for a new officer team.
 Induction will be held on Sunday, April 24th at the Kehoe Center at 2pm.
2
B. North Central State College Foundation Development and Update – Mr. Scott
Heimann, Executive Director of the College Foundation
Dr. Dorey Diab introduced Mr. Scott Heimann to provide the Foundation Report. Mr.
Heimann’s report was as follows:
Special Events
North Central Ohio Hall of Excellence benefitting the North Central State College
Foundation – April 22, 2016
The annual event raises funds for scholarships for students attending North Central State
College. Formerly the North Central Ohio Entrepreneurial Hall of Fame, the Hall of Excellence
induction ceremony will include keynote speaker, Bill Rancic, entrepreneur and winner of “The
Apprentice, Season 1”
2016 inductees: Tom Brennan, retired publisher and editor of the Mansfield News Journal and
Janet Pry, retired executive director of the Community Foundation for Crawford County.
The foundation encourages the NCSC Board of Trustees to attend and support Janet receiving
the honor.
2016 Graduate Picnic hosted by the NCSC Alumni Association – May 5, 2016 11:30am
The North Central State College Alumni Association will host its annual Graduate Picnic again
the day before commencement. For the first time, the Foundation has solicited and secured a
sponsor for the event, Graham Chevrolet, which will underwrite nearly 100% of the event’s
expenses.
All College and Foundation Board members are invited and encouraged to attend, free of charge,
as we celebrate the success and accomplishments of the 2016 graduates.
Emerald Club
Our Emerald Club 2016 annual campaign was launched back in September with requests being
made to our top level investors from 2015. We’re connected with past Emerald Club donors,
potential donors, College & Foundation Board members and sub-committee members, a larger
donor list, and employees. Information on contributing to Emerald Club was also included in the
alumni newsletter that was mailed out to over 10,000 alumni in November and February.
Our campaign goal is $197,000, and as of March we are over $283,240!
The 2016 Top Level Investors are: Cleveland Financial Group – Chuck Hahn, Russell and Mary
Gimbel Foundation, The Gorman Rupp Company, Jay Industries, Inc., Mechanics Bank (a new
top level investor this year), Milliron Industries, Inc., PR Machine Works, Phillips
Manufacturing & Tower Company, Richland Bank, and Taylor Metal Products.
The employee phase of the campaign has started with the goal of improving upon last year’s
giving percentages (18% of full-time staff and 11% of full-time faculty). We are compiling a
3
team of faculty/staff “champions” in order to assist with the campaign and create “why I give”
statements.
General Announcements
The 2015 financial audit for the Foundation has been completed and accepted by the state.
The Foundation is working on the first draft of the FY 2017 budget and fundraising goals for
FY2017 as well.
Next date for calendars:
April, 2015
• Hall of Excellence – 4-22-16
May, 2015
• Graduate Picnic – 5-5-16
• Resource Development – 5-5-16
• Quarterly Board – 5-19-16
C. State Updates
Dr. Dorey Diab reported on the Higher Education Mid Biennial Review. Priorities of the
review included:
1. 3+1 Pathway – Students could take advantage of the 3+1 pathway by attending a
community college at a lower rate than most universities then transfer to a university to
complete their bachelor’s degree but still take advantage of the community college rate
during their third year.
2. Community College Baccalaureate Degrees – community colleges would be able to
offer certain, non-competitive bachelor’s degrees that students could take advantage of
thereby getting their bachelor’s degree at the community college rate.
3. Competency-Based Education (CBE) – Western Governor’s University (WGU) would
serve a pseudo state university on the basis of establishing standardized assessments and
testing for the issuance of college credit to students based on demonstrated competencies.
WGU makes it easier for community college students to transfer.
4. College Credit Plus (CCP) – Legislation may allow students to take CCP classes
during the summer. State government is looking into fixing the floor for CCP tuition.
Higher Education Performance Audit
1. The audit is based on scale and budget of institutions of higher education.
2. Will likely pertain more to universities and four-year colleges than to community
colleges because of the scale of funding and size of institution.
4
D. Student Success Leadership Institute (SSLI)
The Student Success Leadership Institute was attended by a (10) member team from the
College consisting of (1) Administrator, (3) Staff members, and (6) Faculty members. Dr.
Karen Reed added that much of the discussion centered around the application of
principles from the book “Redesigning America’s Community Colleges” and sought to
help us better understand why we are involved in thinking different about student success
and how to use that understanding to improve student success at our various institutions.
Dr. Dorey Diab pointed out that the March in-service day included exercises to help gain
a better understanding and appreciation for making student success the core focus of our
activities at the College.
E. Other/Capital Funding Commission
Dr. Dorey Diab explained that of the $425M set aside for capital funding, $101.5M is to
be allocated for all of Ohio’s 23 community colleges. Of that amount $1.995M is
proposed to come to North Central State College for three projects. Projects slated for
funding include: repair of the Kehoe Center roof, Information Technology infrastructure
development as well as security cameras. The board has approved these projects so they
are currently awaiting Controlling Board approval.
VI.
REQUIRED APPROVALS AGENDA
CONSENT AGENDA
The Chair presented the Consent Agenda and called for any items that should be removed
from the consent agenda for further discussion. On a motion by Dr. Dwight McElfresh
and seconded by Mr. Matthew Smith and passing unanimously, the following items were
approved:
A. Approval of Minutes for February 17, 2016 “Regular Meeting”
B. Consideration of Approval of Employment of College Personnel – R-2016-12
CONSIDERATION OF APPROVAL OF
EMPLOYMENT OF COLLEGE PERSONNEL
R-2016-12
NEW HIRES
BE IT RESOLVED: by the Board of Trustees that the following staff member is hereby
employed at the salary and dates stipulated below:
BEGINNING FEBRUARY 29, 2016
Doug Heestand, Specialized Services Coordinator
MSW, Ohio State University
5
SALARY: $37,199.76
EXPLANATION OF NEW HIRES FOR RESOLUTIONS R-2016-12
Doug Heestand was hired as Specialized Supportive Services Coordinator to replace Michelle
McGregor.
C. Consideration of Approval of Contracts for Probationary Faculty – R-2016-13
CONSIDERATION OF APPROVAL OF CONTRACTS FOR
PROBATIONARY FACULTY
R-2016-13
BE IT RESOLVED: by the Board of Trustees of North Central State College that approval is
hereby given to the Administration of the College for the “memos of intent” issued to the following
faculty, recommended without reservation, for renewal of contracts for the period stated below:
PROBATIONARY SECOND-YEAR 9-MONTH CONTRACT
(Fall Semester 2016 through Spring Semester 2017)
Michael Beebe
Lynn Jones
Ryan Miller
Christine Lynch
REGULAR AGENDA
A. Consideration of Approval for the Conferral of the Honorary Degree of
Associate of Applied Business – R-2016-14 – Dr. Dorey Diab
CONSIDERATION OF APPROVAL FOR THE CONFERRAL OF THE HONORARY
DEGREE OF ASSOCIATE OF APPLIED BUSINESS TO
KEITH L. FABER
R-2016-14
WHEREAS: upon the recommendation of the president with the approval of the board of
trustees the honorary degree of associate of applied science or applied business will be awarded
to those outstanding individuals who have distinguished themselves within the community, as
well as with North Central State College, and
WHEREAS: honorary degrees are typically awarded to a living individual who has achieved
6
extraordinary distinction in a career that has affected the lives of others, particularly through
scholarly achievement, through public service, or through philanthropy, and
WHEREAS: by awarding honorary degrees, North Central State College recognizes
outstanding individuals whose accomplishments are of such excellence that they provide
inspiration to our graduates, and in honoring such individuals, the College is honored as well,
and
WHEREAS: Keith L. Faber has displayed the level of exemplary achievement deemed worthy of
the singular recognition conveyed by the conferral of an honorary degree from North Central
State College.
NOW, THEREFORE BE IT RESOLVED: that the North Central State College Board of
Trustees, takes pleasure in conferring upon Keith L. Faber the Honorary Degree of Associate of
Applied Business, honoris causa, as part of the May 6th, 2016 North Central State College
Commencement Ceremony in accordance with the policy adopted under resolution 1978-08 for
“Honorary Degrees.”
ACTION TAKEN: Ms. Pamela Mowry moved for approval of resolution R-2016-14
Conferral of the Honorary Degree of Associate of Applied Business. Dr. Dwight
McElfresh seconded the motion and the motion carried unanimously.
B. Consideration of Approval of a Resolution Pertaining to the Amendment and
Restatement of the North Central State College Chapter 3305 Alternative
Retirement Plan – R-2016-15 – Dr. Dorey Diab/Mr. Koffi Akakpo
CONSIDERATION OF APPROVAL OF A RESOLUTION PERTAINING TO THE
AMENDMENT AND RESTATEMENT OF THE NORTH CENTRAL STATE COLLEGE
CHAPTER 3305 ALTERNATIVE RETIREMENT PLAN
R-2016-15
Pertaining to authorizing the adoption of the amendment and restatement of the North Central
State College Chapter 3305 Alternative Retirement Plan (“Plan”).
WHEREAS, North Central State College (“College”) adopted the North Central State College
Chapter 3305 Alternative Retirement Plan (“Plan”), effective March 24, 1999; and
WHEREAS, the College reserved the right in Section 8.3 of the Plan to amend the Plan by action
of the Board of Trustees; and
7
WHEREAS, the Board of Trustees may delegate authority to amend the Plan for all future
amendments to the Plan to the College’s duly appointed officers; and
WHEREAS, the Plan is required to be amended to comply with the 2010 Cumulative List of Notice
2010-90, including but not limited to, the Pension Protection Act of 2006, the Heroes Earnings
Assistance and Relief Tax Act of 2008, and the Worker, Retiree, and Employer Recovery Act of 2008;
and
WHEREAS, the Board of Trustees desires to approve a formal amendment to the Plan in order to
comply with Internal Revenue Code requirements.
NOW, THEREFORE, be it resolved, by the Board of Trustees of the College that:
Section 1. Amendment and Restatement of the Plan. The amendment and restatement of the
Plan, a copy of which is on file with the Office of the Board of Trustees, is hereby adopted
effective July 1, 2015.
Section 2. Authority for Execution of the Plan Amendment. The Administration, in carrying
out this Resolution, is hereby authorized to execute the amendment and restatement of the Plan
and any other instruments, documents or conveyances necessary to effectuate and implement
the same.
Section 3. Authority for Future Amendments. If, in the future, any further amendments to the
Plan (or to any other ancillary documents for the Plan) become necessary in order to either
(1) secure or maintain compliance with federal tax laws; or (2) conform to amendments of the
governing provisions of the Ohio Revised Code, then the duly appointed officers of the College
are hereby authorized to take such actions and execute such documents as are necessary to
effectuate such amendments and ancillary documents, without further review or resolutions by
the Board of Trustees.
Section 4. Open Meetings. The Board of Trustees finds and determines that all formal
actions of the Board relating to the enactment of this Resolution were taken in an open
meeting of the Board, and that all deliberations of the board and of any of its committees that
resulted in those formal actions were in meetings open to the public in compliance with all
legal requirements, including ORC Section 121.22.
ACTION TAKEN: Mr. Gary McCue moved for approval of resolution R-2016-15
Approval of a Resolution Pertaining to the Amendment and Restatement of the North
Central State College Alternative Retirement Plan. Dr. Dwight McElfresh seconded the
motion and the motion carried unanimously.
8
C. Consideration of Approval of a Resolution Pertaining to Adoption and the
Amendment to the North Central State College 403(b) Plan – R-2016-16 – Dr.
Dorey Diab/Mr. Koffi Akakpo
CONSIDERATON OF APPROVAL OF A RESOLUTION PERTAINING TO ADOPTION
OF THE AMENDMENT TO THE NORTH CENTRAL STATE COLLEGE 403(b) PLAN
R-2016-16
Pertaining to authorizing the adoption of an amendment to North Central State College 403(b)
Plan.
WHEREAS, North Central State College (“College”) sponsors the North Central State College
403(b) Plan (“Plan”) which was adopted effective as of January 1, 2009; and
WHEREAS, the College desires to amend Section 7 of the Adoption Agreement to the Plan and
Section 1.7 of the Basic Plan Document to the Plan to include as Compensation for purposes of
elective deferrals post severance compensation paid to an Employee within 2-½ months after
severance from employment (or, if later, the end of the limitation year that includes the date of
severance).
NOW, THEREFORE, be it resolved, by the Board of Trustees of the College that:
Section 1. Amendment to the Plan. The provisions of the Amendment to the Plan that amend
the definition of Compensation for elective deferrals to include payments paid to an Employee
for accrued bona sick leave, vacation and other leave are hereby adopted, effective April 1,
2016.
Section 2. Authority for Execution of the Plan Amendment. The Administration, in carrying
out this Resolution, is hereby authorized to execute the Amendment to the Plan and any other
instruments, documents or conveyances necessary to effectuate and implement the same.
Section 3. Open Meetings. The Board of Trustees finds and determines that all formal actions
of the Board relating to the enactment of this Resolution were taken in an open meeting of the
Board, and that all deliberations of the Board and of any of its committees that resulted in those
formal actions were in meetings open to the public in compliance with all legal requirements,
including ORC Section 121.22.
ACTION TAKEN: Mr. Matthew Smith moved for approval of resolution R-2016-16
Approval of a Resolution Pertaining to the Amendment to the North Central State
College 403(B) Plan. Dr. Dwight McElfresh seconded the motion and the motion carried
unanimously.
9
D. Treasurer’s Report for February 29, 2016 – Mr. Koffi Akakpo
Mr. Koffi Akakpo presented the Treasurer’s Report for the period ending February 29,
2016. He stated that revenues for the month totaled $653,717. Expenditures were
$1,168,579 leaving a deficit of $514,862. Year-to-date revenues totaled $15,431,183.
Year-to-date expenditures totaled $10,161,977 leaving an excess of $5,269,207. The Star
Ohio month-end balance for February 2016 is $418,495. Mr. Akakpo described the trends
that the new Tracking of Monthly Cash Flow feature as well as the dashboard indicator
demonstrates. Mr. Akakpo had no further special notes for this report. Mr. Matthew
Smith inquired about the scholarship variance, Mr. Akakpo responded. Dr. Dwight
McElfresh inquired about the status of payments to The Ohio State University at
Mansfield, Mr. Akakpo responded.
ACTION TAKEN: Mr. Matthew Smith moved for approval of the Treasurer’s Report
for the period ending February 29, 2016. Dr. Dwight McElfresh seconded the motion
and the motion carried unanimously.
VII.
OSU-MANSFIELD BOARD OF TRUSTEES GUEST REPORT
Board Chair, Mrs. Linda Nelson introduced Ms. Pamela Siegenthaler of the OSU-M
Board of Trustees and gave her the floor for some remarks. Ms. Siegenthaler offered
some of the latest highlights from The Ohio State University at Mansfield. Highlights
included:
1. Cindy Wood was recently hired and will begin her new position on April 18th.
2. April 18 at 12:45pm will see the dedication of the new Wetlands and Outdoor
Classroom areas. Grant and Mary Milliron will be recognized for their contributions to
this accomplishment.
3. Leadership Richland this spring will see hundreds of junior high school students
participating across three days. The OSU-M Board of Trustees have come together to
offer a series of sessions regarding Volunteerism.
4. The OSU-M Board of Trustees are developing a fundraising Golf/Dinner Event that
will be held on June 10th at the Oak Tree Golf Course in Ontario. Funds will go toward
the funding of the Board of Trustees’ Scholarship Fund.
5. Work will begin soon to expand Buckeye Village Apartments. The new expansion will
add 100 more beds and will be completed in time for the fall semester.
Mr. Gary McCue represented the NCSC Board of Trustees at the OSU-M Board meeting
and commented about their review of the Alumni Profile Data. The data encompassed
alumni for the whole college and was very interesting and informative.
10
VIII. POLICY GOVERNANCE
A. Nominating Committee Report – Ms. Linda Nelson
Ms. Linda Nelson called upon Mr. Matthew Smith to offer a nominating committee
report. Mr. Smith reported that they are awaiting a listing of College alumni members to
begin their prospecting. Once the listing is received, Mr. Smith will meet with other
members of the committee, Ms. Elisabeth Morando, Mr. Steven Stone and Ms. Janet Pry
and will have a more detailed report for the April meeting.
B. Discussion of Agenda Planning (IAW 02.72) – Ms. Linda Nelson
Ms. Linda Nelson recapped the objectives of Owner Connections activities and called
upon trustees for recent activities to share.
Dr. Dwight McElfresh reported on his participation along with Dr. Dorey Diab in the
OSU Co-located campus Deans & Presidents meeting. Mr. Dave Daniels participated
along with Dr. Steve Gavazzi for OSU-Mansfield. The focus of discussion was on
opportunities for collaboration in six key areas:
1. Student Activities
2. Library
3. Marketing
4. Physical Facilities
5. Public Safety Services
6. Athletics and Recreation
This gathering was to establish efficiencies with OSU and their two-year co-located
counterparts.
Mr. Steve Stone reported that he served as a judge on the Rotary Club of Ashland
County’s Scholarship Drive in which they reviewed nine students for consideration. Five
of the nine were planning to attend NC State (4 already applied, 1 was pending
application).
Mr. Matthew Smith reported that he attended the public meeting for the campus plan
presentation by MKCS Architects. On Saturday he visited the Columbus Blue Jackets
with members of OSU-M and met Ms. Cindy Wood.
Dr. Dwight McElfresh reported that he participated in the strategic planning for Ashland
University’s Outreach for Education to ensure that AU reaches out to North Central State
College in potentially new ways.
Dr. Dorey Diab reported that he participated along with Ms. Janet Pry in the Crawford
County Strategic Planning process.
11
C. Board Policy Governance Training (IAW 02.70) – Ms. Linda Nelson
1. Board Chair, Ms. Linda Nelson continued the discussion from the February meeting
regarding the possibility of suspending the Scenario Rehearsals and perhaps the
policy reviews so that the Board could focus on completing the Book Reviews as
these discussions will be instrumental to the Board’s understanding of current
activities taking place at the College through the Student Success Leadership Institute
as well as potential discussion/presentations at the upcoming ACCT Leadership
Congress. Ms. Nelson called for discussion on this matter. Following discussion, the
Board decided to defer the Scenario Rehearsals until after the Annual Planning
Retreat on June 22nd and will resume the scenario rehearsals with the August Board
meeting. The Board decided however, to continue the review of policy governance
policies in order to remain on schedule for their requirement to review policy
governance policies on an annual basis. The Board also asked if the annual ethics
training could somehow be a part of their meeting activity in order to assist Trustees
in meeting this annual requirement. Perhaps this could be part of the Board’s
activities at the September 21 st meeting. President responded that he and the board
secretary will look into the possibilities.
2. Policy Governance Policy Review – training continued with a review, refresher, and
reassessment of current Policy Governance policies. The guided discussion and review
of policy governance policies 2.3, 2.4, and 2.5 was led by Ms. Pamela Mowry.
3. Book Review (Redesigning America’s Community Colleges) – Ms. Janet Pry and Mr.
Matthew Smith - Chapter 3
Mr. Matthew Smith and Ms. Pamela Mowry provided a summary and discussion of
Chapter Two entitled “Guiding Students.” Following the review, Ms. Linda Nelson called
for trustees to conduct the review of Chapter 3 at the March 2016 meeting. Ms. Janet Pry
indicated that she would provide the review of Chapter 3. Mr. Matthew Smith indicated
that he would assist Ms. Pry in the review of Chapter 3 “Rethinking Student Instruction”
Following the discussion of Chapter 3, Ms. Linda Nelson called for discussion on the
manner in which the Board should approach the review of the remaining chapters. The
Board decided that with the deferral of the Scenario Rehearsal and since there was broad
participation by all trustees in the discussions of the chapter content, it would be
reasonable to undertake the discussion of two chapters in each of the following meetings
in order to complete the Board’s review of the book. In order to accomplish this task, Ms.
Nelson called for volunteers to lead the discussions for the remaining chapters.
Dr. Dwight McElfresh and Ms. Janet Pry agreed to lead the April 27th discussions of
chapters 4 & 5. Mr. Roger Miller and Ms. Linda Nelson agreed to lead the May 25th
discussions of chapter 6 and the Conclusion.
12
IX.
BOARD CHAIRPERSON REPORT- Mrs. Linda Nelson
A. 2016 Financial Disclosure Statement Filing Deadline – May 16, 2016
Ms. Linda Nelson reminded all trustees that the deadline for filing their 2016 Financial
Disclosure Statements is May 16, 2016. Trustees were asked to seek assistance if they
had questions or ran into any kind of difficulties in the filing process but to please do not
delay and accidentally miss the deadline date.
B. Ethics Training Opportunities/Schedule
Ms. Linda Nelson referred to the earlier discussion regarding the potential of having the
annual ethics training conducted at the September 21, 2016 Board meeting.
C. BOT Attendance Reporting Guidelines
Ms. Linda Nelson called upon Board Secretary, Mr. Steve Williams to explain the new
BOT reporting guidelines. Mr. Williams explained that the new guidelines are very
similar to what we’ve been reporting all along and much of the change will have no direct
impact on the trustees as the reporting platform will still be based on a 24 month running
calendar. The biggest difference is in the reporting when one of a trustee’s terms expires
and the next takes effect. A trustee will still have to demonstrate a constant attendance of
greater than 3/5ths (60% or higher).
D. Leader Richland Participation
Ms. Linda Nelson called upon Mr. Steve Williams to provide an update on the
LeaderRichland event. Mr. Williams explained that the event would take place on each of
May 12, 13, and 16th. Mr. Roger Miller, Ms. Janet Pry, and Ms. Elisabeth Morando have
agreed to each head the discussions on the 12th and 16th. Mr. Steve Stone is no longer
able to lead the discussion on the 13th but we are working on alternatives to fill in the day
for Mr. Stone. The next meeting of the LeaderRichland committee is April 14th so more
details for the participants will be forthcoming following that meeting.
E. 2016 ACCT Leadership Congress
Call for Presentations – Drs. Dwight McElfresh and Dorey Diab recapped the content of
the presentation proposal and called for other trustees who plan to attend the congress and
might be interested in participating in the presentation. Following some discussion, the
presenters who emerged were: Dr. Dwight McElfresh (who will serve as the presentation
moderator), Ms. Linda Nelson, Mr. Matthew Smith, and Dr. Dorey Diab. Final details of
the presentation were ironed out and the Board Secretary was instructed to finalize the
proposal and complete its submission for consideration by the due date.
13
Equity Awards Nominations – Ms. Linda Nelson reviewed the various categories of
equity awards and called for Board recommendations for consideration. Following
deliberations, the Board called for a resolution of support for nominating Mr. Stephen
Williams, Board Secretary for the ACCT Professional Board Network Award and Dr.
Dorey Diab, College President for the ACCT Chief Executive Officer Award. A
resolution for support shall be brought before the Board at the April Regular meeting for
consideration of approval in the regard.
F. North Central Ohio Fall of Excellence
Ms. Linda Nelson reminded the Board of the impending event and called for a show of
those expecting to attend in an effort to coordinate the assembly of a Board of Trustees
table.
X.
MEETING EVALUATION – Ms. Linda Nelson
Mrs. Linda Nelson called for discussion of today’s meeting. Trustees noted that they
were impressed with the good discussion relative to the book review and were especially
impressed and pleased with the level of group participation. Mr. Steve Stone cautioned
that while there was much reporting on the good things happening across the College, the
Board must not lose its future focus on ENDS and not MEANS and should always keep
this Board emphasis and purpose in mind.
XI.
TIME AND PLACE OF NEXT MEETING
The next Regular meeting of the Board of Trustees is scheduled for Wednesday, April
27, 2016 at 5:30 p.m. the Gorman Room (165) of the Fallerius Technical Education
Building.
XII.
ADJOURNMENT
The Chair called for any additional business requiring Board action.
ACTION TAKEN: As there was no further business requiring the Board’s
consideration, the Board Chair, Ms. Linda Nelson declared the meeting adjourned 7:23
p.m.
Respectfully submitted:
Mr. Stephen R. Williams, Board Secretary
Ms. Linda Nelson, Board Chair
14
CONSIDERATION OF APPROVAL OF
EMPLOYMENT OF COLLEGE PERSONNEL
R-2016-17
NEW HIRES
BE IT RESOLVED: by the Board of Trustees that the following staff member is
hereby employed at the salary and dates stipulated below:
BEGINNING APRIL 5, 2016
Karie Whitaker, Part-Time Teacher Assistant
SALARY: $9.15/hr.
EXPLANATIONS OF NEW HIRES FOR RESOLUTIONS R-2016-17
Karie Whitaker was hired as a part-time teacher assistant to replace Haley Petrie.
CONSIDERATION OF APPROVAL OF NOMINATIONS
FOR THE 2016 ASSOCIATION OF COMMUNITY COLLEGE TRUSTEES
(ACCT) EQUITY AWARDS
R-2016-18
WHEREAS: the Board of Trustees of North Central State College believe it is
fitting and proper to recognize the outstanding efforts and contributions of
individual trustees, College Faculty and Staff when appropriate, and
WHEREAS: such recognition for special service to the college and the community
can be bestowed through nomination for state, regional and national awards, as
such opportunities arise.
NOW, THEREFORE BE IT RESOLVED: that the North Central State College
Board of Trustees, takes pleasure in submitting the following nominations for the
2016 ACCT Equity Awards: Mr. Stephen R. Williams for the Professional Board
Staff Member Award and, Dr. Dorey Diab for the Chief Executive Officer Award.
BE IT FURTHER RESOLVED: that the Board authorizes Board Chair, Linda
Nelson to cause the associated letters of support to be written on behalf of the
North Central State College Board of Trustees.
The Treasurer’s Report
with Dashboard Analysis
for the Period Ending
March 31, 2016
North Central State College
Analysis of Current Revenue and Expenditures
Period Ending March 31, 2016
Jul-15
Aug-15
Revenues:
State Share of Instruction
Student Tuition and Fees
Other Revenues
University Center
Capital Debt Service
Child Development Center
Workforce & Community Development
Facilities
Fund Balance
Total Revenues
$632,190
$632,190
4,843,508
$696,574
34,147
$31,144
7,443
$0
0
$8,764
40,699
36,225
(2,422)
2,369
14,825
$4,640
0
0
$5,570,390 $1,411,905
Expenditures:
Payroll
Fringes
Printing
Advertising
Postage
Shared Campus Expense
Professional Development
Grants and Scholarships
Equipment Lease and Rental
New Equipment
Professional Fees
All Other Expenses
Child Development Center
Corporate
Facilities
Total Expenditures
$424,907
176,623
0
549
0
600
10,707
18,140
323
0
18,356
369,797
19,182
5,805
82,566
$1,127,554
$482,356
$259,626
$6,505
$4,227
$0
$12,600
$9,215
$248
$2,339
$11,676
$32,864
134,287
35,813
10,836
108,385
$1,110,977
$4,442,836
$300,928
Excess (Deficit)
Sep-15
$632,190
($35,967)
$28,532
$0
$0
36,174
12,504
$8,857
0
$682,290
$632,399
$227,525
$1,264
$10,555
$10,000
$600
$8,590
$48,333
$6,006
$21,642
$13,565
378,696
27,666
10,277
93,871
$1,490,990
($808,700)
Oct-15
Nov-15
$632,190
$632,190
($24,594) $3,359,588
$39,321
$22,556
$0
$0
$65,480
$0
32,528
26,143
8,883
12,529
$6,757
$4,911
0
0
$760,566 $4,057,917
$613,885
$609,973
$4,496
$9,730
$14,740
$935
$12,763
$396
$6,816
$2,329
$13,474
87,378
25,175
10,907
97,379
$1,510,376
$668,930
$15,429
$3,082
$11,978
$700
$600
$15,611
$529
$12,063
$14,922
$18,451
60,717
33,101
13,718
108,933
$978,763
($749,810) $3,079,154
Dec-15
Jan-16
$632,190
$733,445
$24,383
$4,691
$0
31,292
10,888
$2,847
0
$1,439,737
$632,705
$161,353
$32,046
$0
$0
26,032
1,377
$1,149
0
$854,662
$1,015,671
$223,633
$13,925
$13,327
$0
$600
$4,856
$2,244
$6,930
$3,360
$10,363
222,408
30,013
11,910
105,982
$1,665,223
$551,472
$221,163
$684
$9,637
$10,000
$935
$3,490
$4,098
$4,925
$48,381
$21,140
96,397
24,056
7,267
105,869
$1,109,514
($225,486)
($254,853)
Budget
Release
Feb-16
Mar-16
$632,705
($53,544)
$33,934
$0
$3,243
30,192
5,251
1,936
0
$653,717
$632,705
($826)
$27,005
$30,497
$0
31,282
4,383
$4,931
0
$729,977
$5,691,255
9,679,535
273,068
42,631
77,487
290,567
55,762
50,855
0
$16,161,160
5,475,000
10,561,340
294,519
11,250
88,550
404,210
114,000
39,065
0
$16,987,934
$652,469
$224,483
$1,016
$15,642
($1,174)
$353,650
$17,548
$3,555
$1,930
$38,909
$8,885
227,100
25,466
10,095
90,356
$1,669,930
$5,690,361
$2,181,896
$40,566
$87,308
$34,491
$371,120
$93,689
$113,046
$52,581
$149,770
$149,463
$1,670,414
$245,280
$88,928
$862,994
$11,831,906
6,412,099
2,541,930
48,662
99,713
63,750
383,333
176,949
532,500
72,788
334,580
196,451
1,837,925
305,780
91,819
979,299
$14,077,576
($939,953)
$4,329,254
$2,910,357
$648,272
$223,440
$9,594
$11,664
$225
$600
$10,909
$35,503
$11,249
$8,551
$12,365
93,633
24,808
8,113
69,653
$1,168,579
($514,862)
StarOhio Month-End Balance - $2,019,261 / Yield - 0.45% This Month
I
II
III
IV
V
VI
Current
YTD
Payroll reflect one pay period in July and three payments in August and December
Grants and Scholarships reflects Summer 2015 in July and Fall 2015 in September
Benefits in October reflect the payment into the COG to be eligible for the premium holiday.
Benefits in November reflect the savings of the October payment into the COG.
Other Expense in December reflects the textbook purchase for CCP students for Fall Semester.
Adjustments to payroll in October, November, December and January were made to reflect proper Faculty Accrual paid out to faculty that exited the College.
Variance
Favorable /
(Unfavorable)
$216,255
(881,805)
(21,451)
31,381
(11,063)
(113,643)
(58,238)
11,790
Beginning
Budget
Prior
YTD
Current
vs. Prior
7,300,000
10,561,340
392,692
15,000
115,000
487,000
152,000
66,968
0
$19,090,000
$5,553,387
10,303,769
357,141
18,181
76,395
270,207
75,764
47,930
0
$16,702,774
$137,868
(624,234)
(84,073)
24,450
1,092
20,360
(20,002)
2,925
0
($541,614)
$721,738
$360,033
$8,095
$12,405
$29,259
$12,213
$83,260
$419,454
$20,207
$184,811
$46,988
$167,511
$60,500
$2,891
$116,305
$2,245,670
$8,181,114
3,478,430
64,882
132,950
85,000
1,150,000
235,932
710,000
97,050
446,107
261,935
2,327,859
417,587
124,719
1,326,435
$19,040,000
$6,094,580
2,232,608
22,200
91,423
57,138
591,924
83,802
448,274
49,329
168,450
108,722
1,460,042
278,339
115,577
918,163
$12,720,571
$404,219
50,712
(18,366)
4,115
22,647
220,804
(9,886)
335,228
(3,251)
18,680
(40,741)
(210,373)
33,059
26,649
55,169
$888,665
$1,418,897
$50,000
$3,982,203
$347,051
($826,773)
North Central State College
All Other Expenses
Period Ending March 31, 2016
Jul-15
Office Supplies
Instructional Supplies - Lecture
Paper Supplies
Data Processing Supplies
Other Supplies
Instructional Supplies - Lab
Travel
Non-Inventory Software (501)
Non-Inventory Books
Equipment Maintenance
Software Upgrade/Maintenance
Building Maintenance
Vehicle Maintenance
Telephone
Cell Phones
Pagers
Internet Connection
License Fees
Bank Fees - General
Bank Fees - Credit
Insurance
Shipping/Freight
Sponsored/Donated
Commencement
Catering
Subscriptions
Dues
Program Development
Recruitment
Other Expense
Bad Debt Expense
Collection Costs
Aug-15
Sep-15
69.99
1,385.89
29.21
50.00
1,006.74
1,653.67
0.00
4,097.14
1,260.00
0.00
0.00
0.00
6,975.00
548.83
1,166.18
24,385.40 34,687.19 27,690.68
260.00
144.57
900.67
0.00
0.00
0.00
0.00
0.00
0.00
904.00
1,820.68
3,021.86
295,577.44 41,791.19 43,033.00
0.00
0.00
0.00
90.88
1,417.03
953.21
458.43
1,911.97
3,734.12
716.80
637.62
663.43
0.00
0.00
0.00
18,902.07
5,558.42
9,373.42
325.00
65.00
479.00
0.00
0.00
17.25
0.00
0.00
3,393.28
0.00
0.00 73,810.00
188.60
92.47
0.00
45.00
0.00
0.00
0.00
168.44
117.00
0.00
701.11
166.14
1,775.00
91.00
334.41
18,732.00 36,705.00
373.00
0.00
0.00
0.00
0.00
0.00
257.60
386.28
1,462.60 27,656.98
73.33
(1.27) 178,898.91
(118.14)
(4.42)
(286.89)
369,797.08 134,287.20 378,696.13
Oct-15
981.02
2,899.37
1,384.31
0.00
259.00
29,262.31
2,287.29
0.00
0.00
0.00
19,082.68
0.00
72.11
393.14
651.37
0.00
1,714.95
40.00
17.25
8,830.44
0.00
178.74
0.00
154.00
155.97
4,526.00
5,313.32
0.00
0.00
8,815.68
359.51
0.00
87,378.46
Nov-15
Dec-15
Jan-16
244.72
1,250.82
437.18
8.16
1,184.08
2,899.39
0.00
0.00
24.99
16.58
6,927.40 11,351.35
2,607.51
1,651.03
0.00
1,850.00
0.00
0.00
0.00
0.00
33,172.94 42,260.13
0.00
0.00
51.68
60.63
2,292.53
1,963.21
651.03
652.86
0.00
0.00
5,319.75
5,319.75
0.00
0.00
0.00
0.00
613.41
0.00
0.00
0.00
284.14
111.06
0.00
250.00
0.00
0.00
613.73
2,342.83
637.00
0.00
2,485.00
1,157.78
0.00
0.00
0.00
0.00
3,251.60 149,283.04
(0.60)
220.80
(80.60)
(241.34)
60,717.49 222,408.08
605.92
284.57
1,260.00
0.00
1,354.66
10,617.93
1,003.03
0.00
0.00
0.00
32,768.00
0.00
209.68
1,930.14
656.43
0.00
5,319.75
863.69
0.00
0.00
34,714.00
96.30
500.00
0.00
317.04
0.00
185.00
0.00
0.00
4,035.99
11.33
(336.40)
96,397.06
Feb-16
Mar-16
Current
YTD
253.23
590.33
5,411.13
8,672.52
2,349.03
17,361.24
1,259.60
3,712.40
17,056.92
0.00
0.00
0.00
790.00 15,264.34
26,399.58
46,193.49 42,334.33
233,450.08
1,390.98
2,071.63
12,316.71
0.00
0.00
1,850.00
0.00
1,460.06
1,460.06
1,332.85
0.00
7,079.39
4,534.40
(5,548.88)
506,670.90
0.00
0.00
0.00
69.17
46.47
2,970.86
1,968.18
1,983.30
16,635.02
925.38
902.64
6,457.56
0.00
0.00
0.00
5,319.75
5,319.75
62,147.61
112.50
277.00
2,162.19
17.25
0.00
51.75
10,231.00
0.00
23,068.13
98.00
0.00
108,622.00
104.65
254.73
1,310.69
225.00
1,300.00
2,320.00
0.00
2,781.13
3,220.57
70.62
1,122.61
5,490.05
0.00
2,847.00
10,210.41
1,255.00
2,585.00
68,791.10
0.00
0.00
0.00
2,939.04
0.00
3,196.64
5,069.84 57,123.14
257,085.15
1,362.18 91,562.03
272,486.22
(561.44) (3,238.48)
(4,867.71)
93,633.19 227,099.56 1,670,414.25
Budget
Release
24,968.25
39,702.75
33,750.00
0.00
28,977.00
296,894.25
31,618.50
3,450.00
9,888.75
16,714.50
570,642.75
4,500.00
6,375.00
82,720.00
11,250.00
187.50
71,250.00
2,587.50
75.00
24,000.00
83,978.25
3,000.00
1,575.00
18,000.00
8,231.25
62,484.00
103,266.52
56,250.00
3,750.00
124,513.50
112,575.00
750.00
1,837,925.27
Variance
Favorable /
(Unfavorable)
Beginning
Budget
19,557.12
33,291.00
22,341.51
52,937.00
16,693.08
45,000.00
0.00
0.00
2,577.42
38,636.00
63,444.17
395,859.00
19,301.79
42,158.00
1,600.00
4,600.00
8,428.69
13,185.00
9,635.11
22,286.00
63,971.85
760,857.00
4,500.00
6,000.00
3,404.14
8,500.00
66,084.98
94,000.00
4,792.44
15,000.00
187.50
250.00
9,102.39
95,000.00
425.31
3,450.00
23.25
100.00
931.87
32,000.00
(24,643.75)
111,971.00
1,689.31
4,000.00
(745.00)
2,100.00
14,779.43
24,000.00
2,741.20
10,975.00
52,273.59
83,312.00
34,475.42
105,374.00
56,250.00
75,000.00
553.36
5,000.00
(132,571.65)
166,018.00
(159,911.22)
150,100.00
5,617.71
1,000.00
167,511.02 2,401,959.00
North Central State College
Period Ending March 31, 2016
Jul-15
Child Development Center
Revenues
$
Payroll
Fringes
Non-Payroll
Total Expenses
Excess (Deficit)
Corporate
Workforce & Community Development
Revenues
40,699
Aug-15
$
11,130
6,375
1,677
19,182
36,225
Sep-15
$
17,422
17,174
1,217
35,813
36,174
Oct-15
$
16,898
9,068
1,700
27,666
32,528
Nov-15
$
15,427
8,662
1,086
25,175
26,143
Dec-15
$
14,762
15,369
2,970
33,101
31,292
Jan-16
$
22,059
6,439
1,515
30,013
$
21,517
$
412
$
8,508
$
7,353
$
(6,958) $
$
(2,422) $
2,369
$
12,504
$
8,883
$
12,529
$
26,032
Feb-16
$
14,266
8,559
1,231
24,056
30,192
Current
YTD
Mar-16
$
14,350
8,038
2,420
24,808
31,282
290,567
14,801
8,340
2,325
25,466
141,115
88,024
16,141
245,280
1,279
$
1,976
$
5,384
$
5,816
10,888
$
1,377
$
5,251
$
$
Beginning
Budget
$
Budget
Release
487,000
$
404,210
226,293
159,044
32,250
417,587
$
$
$
165,368
116,224
24,188
305,780
Variance
Favorable /
(Unfavorable)
$
(113,643)
Prior
YTD
$
24,253
28,200
8,047
60,500
270,207
Current
vs. Prior
$
151,628
110,719
15,992
278,339
20,360
10,513
22,695
(149)
33,059
45,287
$
69,413
$
98,430
$
(53,143)
$
(8,132) $
4,383
55,762
$
152,000
$
114,000
$
(58,238)
$
75,764
$
$
$
44,400
20,981
26,438
91,819
(13,973)
(3,615)
20,479
2,891
77,073
13,724
24,779
115,576
18,700
(10,872)
18,820
26,648
22,181
(55,347)
(39,812)
6,646
Payroll
Fringes
Non-Payroll
4,116
1,622
67
5,805
5,782
4,104
950
10,836
7,323
2,571
383
10,277
6,559
2,531
1,817
10,907
8,549
4,471
698
13,718
9,408
2,202
300
11,910
4,632
2,230
405
7,267
5,560
2,364
189
8,113
6,444
2,501
1,150
10,095
58,373
24,596
5,959
88,928
60,758
28,711
35,250
124,719
Excess (Deficit)
(8,227)
(8,467)
2,227
(2,024)
(1,189)
(1,022)
(5,890)
(2,862)
(5,712)
(33,166)
27,281
$
53,419
(20,002)
North Central State College
Fiscal Year 2016
Financial Update
Revenues - Expenditures Summary
Approved
Budget
March
YTD
% of Total
REVENUES
$19,090,000
$729,977
$16,161,160
84.7%
EXPENDITURES
$19,090,000
$1,669,930
$11,831,906
62.0%
($939,953)
$4,329,254
TOTAL MARGIN
Total Margin
$4,329,254
$4,500,000
$3,982,203
FY 2016 YTD EXPENDITURES
FY 2016 YTD REVENUES
$790,370
5%
$3,959,649
34%
$5,691,255
35%
$9,679,535
60%
$3,750,000
$5,690,361
48%
FY 2015
FY 2016
$2,181,896
18%
State Share of Instruction
FY 2016 Percent of Revenues & Expenditures
Student Tuition and Fees
Other Revenues
Payroll
Fringes
Other Expenses
Year-To-Date Revenues & Expenditures Update
$16,702,774
40%
29%
30%
21%
$16,161,160
$12,720,571
$20,000,000
$11,831,906
20%
$16,000,000
$12,000,000
10%
$8,000,000
6%
7%
8%
9%
8%
6%
$4,000,000
$0
6%
YTD Revenues
FY 2015
YTD Expenses
FY 2016
0%
Jul-15
Aug-15
6%
8%
4%
Sep-15
4%
Oct-15
Revenues
5%
Nov-15
4%
Dec-15
Jan-16
Expenditures
9%
4%
3%
Feb-16
Mar-16
North Central State College
Fiscal Year 2016
YTD Thru March 2016 Financial Update
Revenues
July
FY 2015 $
FY 2016 $
% Variation
August
6,095,420
5,570,390
-9%
$
$
September
1,319,356
1,411,905
7%
$
$
October
689,274
682,290
-1%
$
$
November
779,406
760,566
-2%
$
$
December
4,071,182
4,057,917
0%
$
$
January
1,586,877
1,439,737
-9%
$
$
February
855,546
854,662
0%
$
$
631,346
653,717
4%
March
$
$
674,367
729,977
8%
April
$
$
#DIV/0!
May
$
$
#DIV/0!
June
$
$
#DIV/0!
Expenditures
July
FY 2015 $
FY 2016 $
% Variation
August
867,175
1,127,554
30%
$
$
September
1,390,124
1,110,977
-20%
$
$
October
1,492,193
1,490,990
0%
$
$
November
1,167,254
1,510,376
29%
$
$
December
1,227,141
978,763
-20%
$
$
January
1,368,772
1,665,223
22%
$
$
February
1,862,915
1,109,514
-40%
$
$
1,260,357
1,168,579
-7%
March
$
$
2,084,645
1,669,930
-20%
April
$
$
#DIV/0!
May
$
$
#DIV/0!
July
August
October
November
January
FY 2015
February
$729,977
$674,367
$653,717
$631,346
$855,546
December
$854,662
$1,439,737
$1,586,877
$4,057,917
$779,406
$4,071,182
September
$760,566
$689,274
$682,290
$1,319,356
$1,411,905
$5,570,390
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$-
$6,095,420
Revenues
March
April
May
June
FY 2016
Expenditures
$2,500,000
July
August
September
October
November
December
FY 2015
January
February
FY 2016
$1,669,930
$2,084,645
$1,260,357
$1,168,579
$1,109,514
$1,862,915
$1,665,223
$1,368,772
$1,227,141
$978,763
$1,167,254
$1,492,193
$1,490,990
$1,110,977
$-
$1,390,124
$500,000
$1,127,554
$1,000,000
$867,175
$1,500,000
$1,510,376
$2,000,000
March
April
May
June
June
$
$
#DIV/0!
Monthly Cash-On-Hand Update
$5,000,000
Total Annual Expense (less depreciation) = $26,140,217
Average Cash Per Month =
$26,140,217/12 = $2,178,351
$4,500,000
$4,390,710
$4,455,065
$3,924,219
$4,000,000
$3,960,172
$3,891,089
$3,500,000
$3,583,156
$3,140,969
$3,345,725
$3,000,000
$2,774,454
$2,988,040
$2,401,984
$2,500,000
$2,823,971
$2,179,309
$2,000,000
$1,500,000
$2,074,816
$1,472,543
$1,805,139
$1,482,254
$1,344,302
$1,000,000
$500,000
$JULY
AUGUST
SEPTEMBER
FY 2015
OCTOBER
NOVEMBER
DECEMBER
JANUARY
FY 2016
FEBRUARY
MARCH
BOARD OF TRUSTEES 2016 Policy Governance Training Schedule
Principle Discussion
Discussion Leader
PolGov Policy Review
Discussion Leader
January 13, 2016
Rehearsal Scenario 4.3
S. Stone
4.9
Executive Limitations
E. Morando
February 17, 2016
Rehearsal Scenario 5.3
G. McCue
2.0, 2.1, 2.2
Governance Process
L. Nelson
March 23, 2016
Deferred to
August 24th
2.3, 2.4, 2.5
Governance Process
P. Mowry
April 27, 2016
Deferred to
September 21st
2.6, 2.7, 2.8, 2.9
Governance Process
M. Smith
May 25, 2016
Deferred to
October 26th
3.0, 3.1, 3.2
Board-CEO Relationship
S. Stone
June 22, 2016
None Scheduled
Planning Retreat
None Scheduled
Planning Retreat
August 24, 2016
Rehearsal Scenario 6.3
J. Pry
3.3, 3.4
Board-CEO Relationship
R. Miller
Sept. 21, 2016
Rehearsal Scenario 3.11
E. Morando
4.0, 4.1, 4.2
Board-CEO Relationship
D. McElfresh
Oct. 26, 2016
Rehearsal Scenario 4.4
R. Miller
4.3, 4.4, 4.5
Executive Limitations
J. Pry
Dec. 7, 2016
Rehearsal Scenario 5.4
P. Mowry
4.6, 4.7, 4.8
Executive Limitations
TBD
NCState Meeting Date
NOTE: ENDS Policies 1.0, 1.1, 1.2, 1.3, 1.4, 1.5, & 1.6 will be reviewed throughout the year and discussed at the July BOT Planning Retreat.
NORTH CENTRAL STATE COLLEGE
POLICY AND PROCEDURES MANUAL
BOARD SECRETARY’S ROLE POLICY (GOVERNANCE PROCESS)
Effective: August 25, 2010
Policy No. 3357:13-02-60
Page 1 of 1
The Board Secretary is an officer of the board whose purpose is to ensure the integrity of the
board’s documents.
2.61 The assigned result of the Secretary’s job is to see to it that all board documents and
filings are accurate and timely.
a. Policies will be current in their reflection of board decisions. Decisions
upon which no subsequent decisions are to be based, such as consent agenda
decisions, motions to adjourn, and staff or board member recognitions need not be
placed in policy.
b. Policies will rigorously follow Policy Governance principles.
c. By laws elements necessary for legal compliance and for consistency with
the principles of Policy Governance will be known to the board.
d. Requirements for format, brevity, and accuracy of board minutes will be
known to the CEO.
2.62 The authority of the Secretary is access to and control over board documents, and the
use of staff time that in the CEO’s opinion is neither excessive nor disruptive.
NORTH CENTRAL STATE COLLEGE
POLICY AND PROCEDURES MANUAL
AGENDA PLANNING POLICY (GOVERNANCE PROCESS)
Policy No. 3357:13-02-70
Page 1 of 1
Effective: October 27, 2010
To accomplish its job products with a governance style consistent with board policies, the board
will follow an annual agenda which (a) completes a re-exploration of Ends policies annually and (b)
continually improves board performance through board education and enriched input and
deliberation.
2.71 The cycle will conclude each year on July 31st so that administrative planning and
budgeting can be based on accomplishing a one year segment of the board’s most recent
statement of long term Ends.
2.72 The cycle will start with the board’s development of its agenda for the next year.
a. Consultations with selected groups in the ownership, or other methods of gaining
ownership input will be determined and arranged in the first quarter, to be held during
the balance of the fiscal year.
b. Governance education, and education related to Ends determination, (e.g.
presentations by futurists, demographers, advocacy groups, staff, etc.) will be arranged
in the first quarter, to be held during the balance of the fiscal year.
2.73 Throughout the year, the board will attend to consent agenda items as expeditiously
as possible.
2.74 The board will ascertain by vote whether a majority of members judge the individual
monitoring reports to have demonstrated fulfillment of a reasonable interpretation of the
applicable policy.
2.75 CEO evaluation/remuneration will be decided during the month of April after a review
of monitoring reports received in the last year is completed.
NORTH CENTRAL STATE COLLEGE
POLICY AND PROCEDURES MANUAL
BOARD COMMITTEE PRINCIPLES POLICY (GOVERNANCE PROCESS)
Effective: August 25, 2010
Policy No. 3357:13-02-80
Page 1 of 1
Board committees, when used, will be assigned so as to reinforce the wholeness of the board’s job
and so as never to interfere with delegation from board to CEO.
Accordingly:
2.81 Board committees are to help the board do its job, not to help or advise the staff.
Committees ordinarily will assist the board by preparing policy alternatives and implications
for board deliberation. In keeping with the board’s broader focus, board committees will
normally not have direct dealings with current staff operations.
2.82 Board committees may not speak or act for the board except when formally given such
authority for specific and time-limited purposes. Expectations and authority will be
carefully stated in order not to conflict with authority delegated to the CEO.
2.83 Board committees cannot exercise authority over staff. Because the CEO works for the
full board, he or she will not be required to obtain approval of a board committee before an
executive action.
2.84 Board committees are to avoid over-identification with organizational parts rather than
the whole. Therefore, a board committee that has helped the board create policy on some
topic will not be used to monitor organizational performance on that same subject.
2.85 Committees will be used sparingly and ordinarily in an ad hoc capacity.
2.86 This policy applies to any group which is formed by board action, whether or not it is
called a committee and regardless whether the group includes board members. It does not
apply to committees formed under the authority of the CEO.
NORTH CENTRAL STATE COLLEGE
POLICY AND PROCEDURES MANUAL
BOARD COMMITTEE STRUCTURE POLICY (GOVERNANCE PROCESS)
Effective: August 25, 2010
Policy No. 3357:13-02-90
Page 1 of 1
A committee is a board committee only if its existence and charge come from the board,
regardless whether board members sit on the committee. The only board committees are those
which are set forth in this policy. Unless otherwise stated, a committee ceases to exist as soon as
its task is complete.
2.91 Nominating Committee
a. Product: Properly screened potential board members and slate of officers—by no later
than October 15th each year.
b. Authority: To incur costs of no more than $1,000 direct charges and no more than 20
hours of staff time per annum.
1. Introduction & Chapter 1 – Redesigning College Programs (51)
- Dr. Dwight McElfresh & Elisabeth Morando (Jan. 13th)
Pages 1 – 51
2. Chapter 2 – Guiding Students (29)
- Pam Mowry & Matt Smith (Feb. 17th)
Pages 52 – 80
3. Chapter 3 – Rethinking Student Instruction (38)
- Janet Pry & Matt Smith (March 23rd)
Pages 81 – 118
4. Chapter 4 – Helping Underprepared Students (25)
- Dr. Dwight McElfresh & Janet Pry (April 27th)
Pages 119 – 143
5. Chapter 5 – Engaging Faculty and Staff (28)
- Dr. Dwight McElfresh & Janet Pry (April 27th)
Pages 144 – 171
6. Chapter 6 – The Economics of College Redesign (27)
- Roger Miller & Linda Nelson (May 25th)
Pages 172 – 198
7. Conclusion (22)
- Roger Miller & Linda Nelson (May 25th)
Pages 199 – 220
The Ohio Ethics Commission is pleased to provide your agency several options for the Ohio Ethics Law
Educational Sessions in 2016.
Per Governor Kasich’s Executive Order 2011-0K, all state officials and employees must participate in
annual Ohio Ethics Law training (regardless of whether or not they are Financial Disclosure filers).
The Ohio Ethics Commission provides numerous opportunities for state officials and employees to meet
the Ohio Ethics Law education requirement in the Executive Order.
1. In-house Ohio Ethics Law education sessions
a. If you would like to discuss the possibility of hosting an in-house session conducted by
the Ohio Ethics Commission, please contact me
b. Please note: due to limited resources, we cannot conduct in-house training sessions for
small groups
2. Statewide “Live Sessions”
a. The sessions listed in this link are designed especially for board and commission
members who may not be able to attend in-house sessions
b. Please note that “live” sessions are preferred for FDS filers; however, the Governor’s
Office has indicated that that an Ethics Commission webinar or e-course may be
substituted
c. Note to attorneys: these live sessions have been approved for 1.5 hours of general CLE
3. Webinars
a. The Ohio Ethics Commission offers one-hour webinars each month
b. Click here to see the 2016 webinar schedule and to register for a session
c. Proof of attendance is provided via e-mail within 24 hours of the webinar
4. E-Courses
a. The Ethics Commission provides a new e-course each year that provides an overview of
the law.
b. The 2016 e-course can be accessed here and can be taken at your convenience
c. Proof of attendance is provided via a Certificate of Completion at the end of the course.
d. Note to attorneys: our newest e-course “Ohio Ethics Law: Cultivating Good
Governance” is approved for 1.0 (one) hour of self-study CLE
5. “Phased” Ethics Training: (A six-part e-course series)
a. To be used at staff meetings or board and commission meetings
b. Six brief (15-20 minute) e-courses available on website
i. The Ohio Ethics Law and Conflicts of Interest
ii. The Ohio Ethics Law and Gifts
iii. The Ohio Ethics Law and Post-Employment
iv. The Ohio Ethics Law and Sales to Public Agencies
v. The Ohio Ethics Law and Public Contracts
vi. The Ohio Ethics Law and Nepotism
c. View one every other month at staff or board meeting; by the end of the year, primary
provisions of Ethics Law covered!
d. Proof of attendance not provided for short e-courses. Therefore, this option is not
appropriate for individual study. Instead, to be used in group
settings. Agency/board/commission should monitor:
i. Which course shown
ii. Date of viewing
iii. Staff or board/commission members present
iv. Suggested chart attached to email
e. Click here to view six-part series
If you have questions regarding these education sessions, please email me or call me at (614) 466 –
7090. Thank you!
Susan Willeke
Education & Communications Administrator
Ohio Ethics Commission
William Green Building
30 W. Spring St.
Columbus, Ohio 43215
(614) 466 – 7090
www.ethics.ohio.gov
[email protected]
2016
January
S
M T
W
T
F
S
2
9
February
S
M T
March
S
M
W
T
F
S
1
2
3
4
5
6
7
14
8
15
9
16
10
17
11
18
12
19
13
20
6
13
22
29
23
24
25
26
27
20
27
T
W
T
F
S
1
2
3
4
5
7
14
8
15
9
16
10
17
11
18
12
19
21
28
22
29
23
30
24
31
25
26
June
S
M
T
W
T
F
S
3
4
5
6
7
1
8
10
17
11
18
12
19
13
20
14
21
15
22
16
23
24
25
26
27
28
29
30
21
28
T
W
T
F
S
2
9
May
S
M
T
W
T
F
S
1
2
3
4
5
6
7
1
2
3
4
8
15
9
16
10
17
11
18
12
19
13
20
14
21
5
12
6
13
7
14
8
15
9
16
10
17
11
18
23
30
24
31
25
26
27
28
19
26
20
27
21
28
22
29
23
30
24
25
September
S
M T
W
T
F
S
31
April
S
M
3
4
5
6
7
1
8
10
17
11
18
12
19
13
20
14
21
15
22
16
23
24
25
26
27
28
29
30
22
29
T
W
T
F
S
2
9
August
S
M
July
S
M
3
4
5
6
7
1
8
10
17
11
18
12
19
13
20
14
21
15
22
16
23
24
25
26
27
28
29
October
S
M T
W
T
2
3
4
5
9
16
10
17
11
18
23
24
25
30
31
T
W
T
F
S
1
2
3
4
5
6
1
2
3
7
14
8
15
9
16
10
17
11
18
12
19
13
20
4
11
5
12
6
13
7
14
8
15
9
16
10
17
30
21
28
22
29
23
30
24
31
25
26
27
18
25
19
26
20
27
21
28
22
29
23
30
24
F
S
December
S
M T
W
T
F
S
6
7
1
8
November
S
M T
4
5
6
7
1
8
2
9
3
10
12
19
13
20
14
21
15
22
11
18
12
19
13
20
14
21
15
22
16
23
17
24
26
27
28
29
25
26
27
28
29
30
31
31
W
T
F
S
1
2
3
4
5
6
13
7
14
8
15
9
16
10
17
11
18
12
19
20
27
21
28
22
29
23
30
24
25
26