WIC Check Stock Invitation for Bids
1209260854
Questions and Answers
Question 1: What are the void requirements and is there a preferred pattern for the void?
Answer:
As indicated in Section C.4.a.2 of the IFB, the documents shall contain a hidden
Void Pantograph that shall provide substantial protection against attempted
reproduction by color and black and white copiers. The word "Void" shall appear
repetitiously across the face of the checks when reproduction is attempted. The
vendor may also propose an additional or alternative security feature equally
effective in preventing usable check copies. There is no preferred pattern for the
void; however, it should appear repetitiously across the face of the checks when
reproduction is attempted.
Question 2:
Will the state conduct any audits to determine if the functionality of the
pantograph technology is functioning to specification?
Answer:
Yes.
Question 3:
Is the State open to alternate bids that incorporate additional or new security
features?
How do you submit alternate bids?
Answer:
Bidders are requested to bid one price for check stock that meets the minimum
requirements as outline in Section C.4. Bidders may offer additional features
beyond the minimum requirements at no additional cost. The Cost Proposal form
(Attachment 9) cannot be altered. The State will award the contract to the
responsible and responsive bidder who offers the lowest total bid that meets the
minimum requirements.
Question 4:
What methods of erasure alteration must be met?
Answer:
The background should clearly appear altered if erasure is attempted.
1
Question 5:
Paper stock - what are tight security measures for safety?
Answer:
Paper stock should have the following safety features:



toner retention treatment to enhance fusion of data to the paper surface
use of a “custom” artificial watermark of the WIC logo printed in multiple
areas of each check back
patterns of unevenly spaced lines or other functional design to alter cut and
paste attempts
Refer to the Invitation for Bid documents, Section C 16 for a description of plant
security.
Question 6:
Are Alternative paper stocks allowable?
Answer:
No, as outlined in Section C 3, the paper stock required is White 24# BOND
paper.
Question 7:
Can plates be trashed after the printing process or their useful life?
Answer:
Yes, as outlined in Section C 16, the contractor shall establish a procedure for the
immediate destruction and disposal of all product not delivered or inventoried
under this contract. This requirement includes the plates used in the production of
WIC check stock when the useful life of the plates is expended.
Question 8:
Can you put more than 2000 checks per box?
Answer:
No. Respondents to this procurement opportunity must not alter the specifications
in the cost proposal.
Question 9:
Can check stock be delivered by other means than UPS, FedEx, etc.
Answer:
All shipments will be required to be made by a traceable delivery service.
Question 10: Is the price for shipping included in the Bid?
Answer:
Yes, the bid price is all inclusive.
Question 11: Can expedited shipping be included as an extra charge on invoice or does it
need to be on separate invoice?
2
Answer:
The regular monthly order placed by WIC will be shipped with expected delivery
in three (3) to five (5) business days from the date of shipment. Shipment costs
for orders outside this monthly order that need delivery in less than three (3)
business days must be distinguished either as a separate cost on the invoice or on
a separate invoice and include the shipper’s weigh bill.
Question 12: What is the lobbying form:
Answer:
The Lobbying Form (Attachment #8) is a required submission form in which the
contractor certifies that they will not engage in lobbying activities of any kind
regardless of how funded, and are subject to limitations on the use of such funds
to influence certain Federal contracting and financial transactions.
Question 13: How can my company obtain a sample of the current check stock?
Would you be able to send us some samples to my attention?
Can you send samples of the WIC checks?
Answer:
Interested parties may request a sample of current check stock by submitting a
request to [email protected]. Please include shipping
information in this request.
Question 14: Does the sample that we submit with our bid have to contain all features as
specified in the Check Stock Specifications section of the IFB?
Answer:
As outlined in Section D 1 g, bids must be accompanied by a sample (or samples)
printed on safety stock. Samples must show evidence of the bidder’s ability to
produce secure documents by illustrating each of the following features:
 Hidden Void Pantograph
 Pattern of Unevenly Spaced Lines (or functionally equivalent design) to
deter photocopying
 Multi-color prismatic printing
If the bidder cannot provide a single sample illustrating all features, the bidder
may submit multiple samples (i.e., different types of documents) to illustrate the
various features.
Question15: The Reference Submission Form states that the reference must be located
within the Continental US and/or Canada. Would Alaska meet this
requirement?
3
Answer:
Yes, a reference submitted from an entity in Alaska will meet the requirement.
Question 16: What are the results of previous procurements for the product including the
previous vendor quantity and price?
Please provide the following information for the previous WIC Check Stock
award: name of contractor, price paid per box, price per thousand sheets, and
quantity ordered. Also, please provide the bid results from the latest Check
Stock procurement.
Answer:
The 2011 Check Stock contract was awarded to Holland USA (D/B/A Amsterdam
Printing). The contract runs through July 31, 2013. The price per box is $33.96
and the price per thousand sheets is $16.98. Approximately 10,000 total boxes
(2,000 sheets per box) have been ordered to date, covering the period August
2011 through January 2013. Please refer to the chart below for the 2011 Check
Stock bid results.
2011 Bid Price
$679,200.00
Price per 2,000
sheets
$33.96
NPC, Inc.
$759,800.00
$37.99
R.R. Donnelly & Sons Company
$761,200.00
$38.06
RMF Printing Technologies, Inc.
$846,800.00
$42.34
Banknote Corporation of America
$876,000.00
$43.80
2011 Bidders
Holland USA (dba Amsterdam Printing)
Question 17: Please provide the quantity of check stock shipped to each location.
Is there any documentation showing the quantity shipped by location?
Are you able to show the quantity shipped to each location?
Is there a range on monthly shipments for number of boxes per location?
Answer:
Yes, local agencies vary in size. Shipments may range from 1 to 12 boxes
monthly. Most of the shipments would be 1-4 boxes. Some of the larger agencies
may receive 12. The table below provides the city, zip code and a typical
monthly order for each site.
WICSIS
Code
200-01
City
Albany
Zip
Code
Plus
Four
# of Boxes Ordered
12202
-1948
2
4
WICSIS
Code
201-02
202-01
203-01
204-03
205-01
205-02
206-01
206-04
207-01
208-01
209-01
210-01
211-01
211-07
212-01
213-01
214-01
215-01
216-01
216-02
217-01
218-01
219-01
219-02
220-01
220-02
221-02
222-01
222-08
222-15
222-29
223-01
224-01
225-01
226-01
227-01
229-01
231-01
City
Lake George
Albany
Troy
Schenectady
Oneida
Herkimer
Fonda
Gloversville
Hamden
Cobleskill
Norwich
Oneonta
Hudson
Catskill
Hudson Falls
Auburn
Oswego
Rochester
Canandaigua
Newark
Cortland
Owego
Utica
Rome
Syracuse
Liverpool
Binghamton
Watertown
Lowville
Canton
Malone
Elizabethtown
Plattsburgh
Ithaca
Hogansburg
Indian Lake
Olean
Niagara Falls
Zip
Code
Plus
Four
# of Boxes Ordered
12845
12207
12180
12307
13421
13350
12068
12078
13782
12043
13815
13820
12534
12414
12839
13021
13126
14605
14424
14513
13045
13827
13501
13440
13202
13090
13905
13601
13367
13617
12953
12932
12901
14850
13655
12842
14760
14303
-3434
-1300
-2220
-1508
-2653
-1046
-4810
-2912
-1112
-1263
-1613
-2223
-2422
-1140
-2661
-3478
-3276
-2103
-1906
-1365
-2122
-1311
-3761
-5759
-1888
-2961
-2474
-2504
-1229
-3602
-1904
-2502
-2926
-1247
-3109
-1424
-1100
-1208
1
3
3
3
1
2
1
1
1
1
1
1
1
1
2
2
3
5
4
2
1
1
5
2
7
3
5
4
1
3
1
1
2
2
0
0
2
3
5
WICSIS
Code
City
Zip
Code
Plus
Four
# of Boxes Ordered
231-02
231-04
231-11
231-12
231-16
231-18
231-19
231-20
231-21
233-01
234-01
234-02
234-03
235-01
236-01
236-02
236-08
238-01
239-01
240-02
241-01
242-01
243-01
243-02
244-01
244-04
245-01
245-02
245-03
246-01
246-02
247-01
248-01
248-02
248-03
249-01
249-02
249-03
Kenmore
Lockport
Buffalo
South Buffalo
Buffalo
Buffalo
Buffalo
Buffalo
Buffalo
Mt. Morris
Batavia
Albion
Brockport
Elmira
Rochester
Rochester
Rochester
Bath
Saratoga Springs
Kingston
Liberty
Brewster
Harriman
Middletown
Monsey
Pomona
Poughkeepsie
Peekskill
Beacon
Ossining
Tarrytown
Mt Vernon
New Rochelle
Bronx
Bronx
Yonkers
White Plains
Port Chester
14217
14094
14214
14210
14207
14225
14211
14204
14209
14510
14020
14411
14420
14901
14611
14609
14605
14810
12866
12401
12754
10509
10926
10940
10952
10970
12601
10566
12508
10562
10591
10550
10802
10466
10467
10701
10601
10573
-1425
-2942
-2693
-2451
-1816
-1552
-3025
-1776
-2201
-1122
-3650
-1522
-1235
-3220
-3201
-2545
-1706
-1636
-6046
-2957
-2851
-2339
-3201
-6265
-3372
-3546
-2541
-2913
-3058
-4702
-2503
-4002
-5502
-3304
-5704
-3713
-5113
-4674
2
1
3
4
3
2
2
2
0
2
1
1
1
3
3
3
3
2
2
2
2
1
4
2
10
6
3
1
1
2
1
3
3
4
4
7
2
3
6
WICSIS
Code
251-01
252-01
252-03
253-01
253-02
255-01
255-03
256-01
256-02
257-01
257-02
261-01
261-02
262-01
262-04
262-05
262-06
264-01
264-03
264-04
265-01
265-02
265-03
267-01
269-01
269-02
269-03
269-04
270-01
270-02
270-03
273-01
273-02
274-01
275-01
276-01
276-03
278-01
City
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
New York
Bronx
Bronx
New York
New York
New York
New York
Bronx
Bronx
Bronx
Bronx
Bronx
Bronx
Bronx
Bronx
Bronx
Bronx
Bronx
Bronx
Bronx
Bronx
Bronx
Queens
Brooklyn
Jamaica
Jamaica
Jamaica
Brooklyn
Zip
Code
Plus
Four
# of Boxes Ordered
10035
10025
10009
10002
10013
10038
10002
10025
10019
10037
10031
10467
10461
10040
10033
10032
10031
10452
10459
10452
10453
10457
10458
10452
10453
10453
10454
10462
10461
10458
10451
10459
11368
11219
11418
11434
11432
11216
-2206
-5752
-7813
-7537
-4135
-1834
-4903
-1716
-1147
-1802
-4611
-2410
-1119
-1406
-5849
-3720
-8644
-9001
-4003
-8001
-4304
-1526
-5302
-5802
-4015
-1242
-3142
-4507
-3514
-5809
-4111
-3268
-2025
-4416
-2619
-1234
-1121
-2629
1
2
2
4
2
1
1
1
1
4
2
4
4
4
4
3
2
1
3
6
2
3
3
3
4
3
1
4
5
3
3
7
1
11
10
4
4
3
7
WICSIS
Code
279-01
280-01
281-01
281-02
281-03
281-05
281-10
281-12
281-13
281-14
281-15
281-19
283-01
283-02
283-04
285-03
285-06
286-01
286-02
286-03
286-04
286-05
287-02
288-01
291-01
291-02
291-03
293-01
293-02
293-03
294-01
295-01
296-01
296-03
297-01
298-01
298-03
298-04
City
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Bronx
Corona
Jamaica
Astoria
Ridgewood
New York
Flushing
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Arverne
Far Rockaway
Jamaica
Brooklyn
Staten Island
Staten Island
Staten Island
Elmhurst
Amityville
Coram
Wyandanch
Zip
Code
Plus
Four
# of Boxes Ordered
11212
11207
11221
11229
10457
11368
11432
11106
11385
10013
11354
11211
11220
11220
11215
11237
11211
11218
11201
11213
11225
11220
11235
11207
11203
11210
11203
11692
11691
11434
11211
10310
10305
10301
11373
11701
11727
11798
-5634
-6414
-4501
-4552
-4515
-2371
-6124
-4814
-4958
-2903
-4419
-2444
-4004
-2010
-4802
-4704
-7108
-3408
-5425
-1124
-3217
-4211
-7745
-3509
-2054
-3037
-3102
-1409
-3909
-1022
-7839
-1664
-3408
-2510
-1385
-2526
-4411
-3213
4
5
2
7
2
11
4
4
2
0
10
1
10
3
1
5
2
5
7
3
5
4
4
4
7
3
2
3
3
1
12
4
4
3
10
2
1
2
8
WICSIS
Code
298-05
298-07
298-08
298-09
298-10
298-12
298-13
299-02
299-03
299-04
299-05
299-10
301-01
303-01
305-01
306-01
306-02
307-01
307-02
307-03
308-01
308-02
310-01
310-02
311-01
311-03
312-01
312-02
312-04
312-05
313-01
314-01
314-02
314-03
314-05
315-01
315-02
316-01
City
Greenlawn
Brentwood
Shirley
Patchogue
Riverhead
Southhampton
Hauppauge
Roosevelt
Elmont
Hempstead
Westbury
Uniondale
Wellsville
Newburgh
New Hyde Park
Brooklyn
Brooklyn
East Setauket
Bayshore
Hauppauge
Dunkirk
Jamestown
Queens
Woodside
Freeport
Amityville
New York
New York
New York
Woodside
Port Jervis
Brooklyn
Brooklyn
Brooklyn
Brooklyn
Bronx
Bronx
New York
Zip
Code
Plus
Four
# of Boxes Ordered
11740
11717
11967
11772
11901
11968
11788
11575
11003
11550
11590
11553
14895
12550
11042
11218
11236
11733
11706
11788
14048
14701
11432
11377
11520
11701
10016
10029
10013
11377
12771
11206
11205
11222
11211
10451
10454
10035
-1602
-4625
-2114
-3145
-3393
-5009
-5402
-1343
-1432
-1322
-3552
-3632
-9525
-5263
-1121
-3612
-3125
-3495
-4147
-3611
-2125
-6969
-6149
-5054
-4645
-1319
-9196
-7404
-4149
-4444
-2607
-5317
-2005
-2227
-4901
-5504
-2110
-2709
2
5
3
2
1
1
0
3
1
6
3
1
1
3
2
10
0
1
2
1
2
2
2
2
2
0
5
6
2
2
1
5
2
1
1
8
2
1
9
WICSIS
Code
316-02
316-03
999-01
City
New York
New York
Albany
Zip
Code
Plus
Four
# of Boxes Ordered
10029
10029
12204
-3942
-5514
-2719
2
1
6
10