RECEWEL)
BEFORETHE
POSTAL RATE COMMISSION
WASHINGTON, D.C. 20268-0001
POSTALRATE AND FEE CHANGES, 2000
/
Docket No. R2000-1
\
RESPONSE OF UNITED STATES POSTAL SERVICE
WITNESS KINGSLEY TO INTERROGATORY OF
UNITED PARCEL SERVICE
(UPS/USPS-TlO-33)
The United States Postal Service hereby provides the response of witness
Kingsley to the following interrogatory of United Parcel Service: UPS/USPS-TIO-33,
filed on March 22, 2000.
The interrogatory is stated verbatim and is followed by the response.
Respectfully submitted,
UNITED STATES POSTAL SERVICE
By its attorneys:
Daniel J. Foucheaux, Jr.
Chief Counsel, Ratemaking
/kGLxB*
Susan M. Duchek
475 L’Enfant Plaza West, SW.
Washington, DC. 20260-I 137
(202) 268-2990 Fax -5402
April 4, 2000
RESPONSE OF UNITED STATES POSTAL SERVICE WITNESS KINGSLEY
TO INTERROGATORIES OF THE UNITED PARCEL SERVICE
Provide a copy of all versions of PS Form 8125 that
were in use or used during any portion of FYI 998.
UPS/USPS-TIO-33
Response:
See attached. The new forms as of July 1998 as well as the old PS Form 8125
would have been presented with mail during a portion of FY 1998. Customer
facsimiles of these forms are also accepted.
United States Postal Service
Plant-Verified
Drop Shipment
Verification
and Clearance
(PVDS)
I
lstructions
on Reverse
Mail&s Name
7a. Mail&s
4. Product or Publication Titles
fS.ci*c/ass/
Non-Palletized
~
~
bundles
~
trays
-with
~
9. Total Gross Weight of Shipment
10. Type of Mail Processing Category /cnecXa//ma/app/v/
0 LEltWS
0 Automation Compatible 0 Irregular Parcels
Number of Containers by Type
Pallets and Pallet Boxes:
with pkgs. or bundles
-with
7b. Mailer’s Contact Telephone
8. Check One
0 Identical-Weight Pieces. Weight of a Single Piece
0 Nonidentical-Weight
Pieces
Origin Plant Location (Ci& State, Z/PM)
I International
Contact Name
trays
sacks
with parcels
0 Nonmachinable Parcels
q Flats
0 Machinable Parcels
11. Entry Discounts Claimed fCheckaf/thatapp&)
q DBMC
0 OSMC
0 DSCF
0 DDU
q zone Rates 0 LOcal zone Rates
0 Mailing includes pieces for delivery outside service area or entry oflice
q Other (International)
q (International) Sewice Center (ISC)
1221. Contact at Company Making Drop Ship Appointment //f o~berlbanmai/e
Containers:
-sacks
__
parcels
__
other (describe):
andif hnown when cwnp/ebg
~
ib/is fom)
Comments
12b. Telephone
3. origin
post Office
22sI. Name of USPS Employea
/c/Q$ s.w.9, a171f.7w+4,
Verifying
I. Varlfied
Telephone
at
3 DMU fA!&w’s~/snrl
q SMEU or Post Office
:,:_
I. Vehicle
22b. Employee’s
Mail
22l
- 22<
PVDS Seal Number
20. Vehicle
ID Number
22i
I
I. Comments
30. Load Ct,ndNk,n ImgutarNies
0 Pallets Too Tall (T)
0 Broken Pallets (8)
fCh.%kalfth.&a@&)
q Load Unsafe(U)
0 Overweight
Pallets (0)
q Packages on SMC Pallets Not Machinable(M)
0
0
Separations
Do Not Match 8125s (P) 0 Courtesy
Container Counts Do Not Match 8125s (P)
Pallets (I)
q Other faesuirwr 117“Comments”sectfm7~)
31. Appointment
0 Arrived
Early(E)
0 Arrived.Late
(L) 0 No Appointment(N)
32. Comments
3. oat0 Of Departure
J
PS Form 8125,
July 1998 /Page 1ofZJ
29. Time of Dep?nhwe
This form on Internet at vww.usps.com
De*tination
office-1
Mailer-2
Origin Pat
Office-3
Definitione and Features
Form 8125 proves to the entry facility that the mail being presented by the mailer or mailer’s agent was verified and paid for et origin.
, Plant-verified drop shipment (PVDS) enables origin verification and postage payment for Shipments that e mailer transports
post olfices. where the prepad and pre-vertfied shipments are accepted by the Postal Service as mail.
Postal Service employees verify PVDS mailings for classification,
serving the ma~ler’s plant.
rate eligibility
preparation,
from the mailers plant to destination
and preeort either at the mailer’s plant or at the origin post oflice
Standards for PVDS shipments we in Domes/icMailManua/(DMM)
P750. Information about destination entry discounts for each class of mail are in DMM
Module E, Eh@Mity DMM E651 contains volume limits for PVDS Standard Mail that is for delivery outside the entry office Service erea. There are no limits for
Periodicals.
Appointments to deposit PVDS mailings at en!ry offices are required for Standard Mail. Appointments
vehicles that atso contain PVDS Stan ard Mall.
are required for Periodicals
only if they will be presented on
Instructions
for Mailer
With each PVDS mailing presented for verifjcation and postage payment to the origin post office (or detached mail unit), the mailer must submit a PS Form 8125
(or approved facsimile) completed as described below. The original Form 8125. after being signed and round dated by the ori$n verifyinftpost
office, mu.et be
submitted to the entry post office with the PVDS mailing it represents. But for PVDS mailings cent via Express Mail or Priority
ali drop s ~pment, Form St25 ie
not required.
Completing Form 8125
“Requested In-Home Delivery Date”: If completed, the mailing should be deposited
window. Delivery within this window is not guaranteed.
by the mailer or mailer’s agent et the entry office in time to meet the delivery
“Drop Shipment Appointment Number’: The appointment number may be added by the mailer or mailer’s agent after the 8125 is signed and dated by the origin
post office but before the PVDS mailing is presented to the destination post office.
The “Mailer Inf?rmation’ section (1 through 12) identifies the mail preparer and provides a description of the mail to be depodted at the destination entry post
office listed in stem 24. The mailer must complete all items in the “Mailer Information’ section except for optional items 6 and 12.
.
In item 5, report the mail es configured for verification and as it will be presented to the entry office (for example, if trays are presorted on pellets, chow the
number of pallets with trays). If a mailing consists of a combination of palletized and non-palletized mail, report each segment correctly in this item.
.
In item 6, you may show other mailer information (for example, sequence number for a postage statement. manifest, or 9125).
.
In item 7 (and 12 if possible), report the name and telephone number of a mailer contact familiar with the subject mailing who can reeotve problems that
may arise at the entry office,
.
In item 11, show all entry discounts claimed for pieces in the mailing. A single mailing may contain pieces subject to different entry discounts (no more than
one entry discount may be claimed for any individual piece).
In IF? ‘De,stination’ section, fill out only the first item (24), ‘Entry Oflice: Show the city, state, and ZIP+4 of the post office or postal facility where the PVDS
malkng will be deposlted. For mail entered at an SCF or a SMC, show the city and state namee as they appear in the applicable labelin list from DMM Module L
to facilitate verifi+xI
pl any entry discounts claimed. The physical address of the facility may also be shown. All entry discounts must %e based on entry et thie
facility II the malkng will be deposlted al a bulk mail center @MC). show the desi nation ‘SK
with the city and state as they appear in the applicable labeling
list from DMM Module L (the physical address may also be shown with the ZIP+4 B
Submitting
Mailing
and Form 8125 to Entry Poet Dflfce
The mailer or mailer’s agent must submit copy 1 of this Form 8125 (with the original signature and round date of the ort in post office) with the PVDS mailing
presented for acceptance to the entry postal facility shown in the first item of the ‘Destmation’section.
Submit a secon B copy 11you went one signed by the entry
office and returned for your records.
The mailing presented to the entry Office must be configured es reported under ‘Type and Number of Containers’ and must match the other information on Form
8125 as validated by the origin post office (verifying office).
.
Mail must not be reconfigured in containers after verification at origin. This eneures that the entry office is able to reconcile the information on the 9125 with
the mall bang presented for acceptance. For example. mail verified and repoded es non-palletized sacks or trays (rather than es sacks or trays prepared on
pallets) muet be presented to the entry post office in the same configuration.
Consolidators must not take mail received from mailers es non-pattetized sacked or trayed mailings (reported on Forms 8125 es non-palletired mailings)
and place !he mail on pallets or in other containers after verification (Ior reasons like facilitating transpotiation) because the entry office will be unable to reconcile
the mall wth 812% representing the mail. For example, if an agent places on pallets IO sacks tram one mailing and 15 sacks from another mailing repolted on
Forms El?5 as non-palletized sacks, there would be no 9125 representing one pallet of 25 sacks and the destination entry office may refuse or delay acceptance
of the ma,,.
Instructions
for Post Office of Origin (Office Where PVDS Mailing Is Verified)
Be sure mailer has completed all required items in the ‘Mailer Information’ section and item 24.
Complete the ‘Origin Post Office’ section after verifying that all information
‘Comments.’
is correct. Optional iteme are ‘Vehicle
PVDS Seal number.’ ‘Vehicle ID Number,’ and
Sign and round date this form. Return copies 1 and 2 to the mailer. Retain copy 3 in your files for one year.
Instructions
for Destination
Entry Post Office or Delivery Unit
Either remove the 8125s for your office from the vehicle or receive them from the mailer or mailer’s agent and check that your office is shown as the enby facility
under ‘Entry Office’ (item 24).
Check that the form is completed, signed, and round dated by the origin poet office.
Check the integrity of the mail load to be sure that it is safe to unload. Note any load condition irregularities
under ‘Load Condition Irregularities’
(item 30).
Compare the shipment with the form(s) for class, vOlume (such as number 01 containers), processing category, enby rates claimed, and so on.
If the St25 is properly completed end the information on it matches the mail, accept the shi ment. Complete the ‘Destination’ section (items 25 through 32)
legibly. Retain the completed 9125 in your tiles tor one year. If the mailer or mailer’s agent t as presented two copies, Complete the ‘Destination” section on the
second copy and return it to the mailer or mailer’s agent who presented it to you.
If the mail is visibly damaged, the shipment does not match the information on the 8125, or the entry facility on the 8125 is not your facility, do not accept the mail
until the discrepancy is resolved.
.
You may need to notify your supervisor of the problem(s).
.
Either you or your supervisor may need to contact the origin post olfice (entered as ‘USPS Employee Verifying Mail”) to resolve the discrepancy.
PS Form
8125, July
1998 /PageZofZ’/
United States Postal Selvice
Plant-Verified
Consolidated
Drop Shipment (PVDS)
Verification
and Clearance
MAILER: This form is for the use of an individual
destination
on the same vehicle.
1. Mail&s
mailer only, for multiple
PVDS mailings
Name
cleared
at origin
cn the ama
3a. Mailer’s Contact Name
2. Origin Plant Location fCi&
Stat.. ZfPi4)
day fcr entry at a Single
3b. Mailer’s Contact Telephone
4. Contact and Telephone at Company Making Drop Ship Appcintment
flf ol/ler than ma&rend
#known when completing tiis form)
6. Individual Mailings
5. Destination
0
DDU
Entry Discounts Claimed fCheckafffhatapp&J
q DBMC
0 DSCF
q OBMC
q zone Rates q LaxI zone Rates
0 Mailing includes pieces for delivery outside sewice area or entry office
N
I0
b6
g
$9
e
$1
dti’
5,
6
.z1
z.r
I. Origin
Pest Office
(C/w, Stab, andiYP+()
1%. Name of USPS Employee
Verifying Mail /PnhM)
IS. Date /Round&tamp
I
‘. verified
at
IlSb. Employee’s
0 DMU /MafWsp/antj
0. Total Pieces
2. Vehicle
0 BMEU or Post Office
11. Total Weight
of Mailing
Telephone
15c. signature
Employee
Of verifying
1Se. Contact’s
Telephone
PVDS Seal Number
I
I
4. Commenta
23. Load Condition irregularities
q Pallets Too Tall (T)
q Broken Pallets (B)
0
I
(C,,evks//t~fs~&,
0 Load Unsafe(U)
q Overweight Pallets (0)
Packages on BMC Pallets Not Machinable
(M)
0 Separations Do Not Match 8125s (P)
0
q Container Counts Do Not Match 8125s (P)
fdl
Ii
g1
15
Sa. USPS Rec&ing Emplo@‘r Signature 1Sb. USPS Receiving Employee’s Name
Courtesy Pallets (I)
q Other /Da%
24. Appointme
9. Date of Arrival
20. Time of Arrival
0 Arrived Early (E)
0 Arrived Late (L)
0 NC Appointment
(N)
25. Comments
!l. Date of Depsfture
PS Form
VP
8125-C,
22. Time of Departure
I
July 1998 (Pago i of 7)
I
This form on Internet at www.usps.ccm
Destination
Office-l
Mailer-2
Origin Post Office-3
United
States
Plant-Verified
Consolidated
CONSOLIDATOR:
mailings cleared
1. Consclidatc<s
Postal
Requested
Service
Drop Shipment (PVDS)
Verification
and Clearance
-
DSMS
This form is for the use of an authorized drop shipment
at origin on the same day for entry at a single destination
~?/fc.JfH
In-home Delivery
5. Destination
N Memd
s Precdl?cele*Stamped
PSPallelstih sxks PT Paws vim vayl
T Tray;
0 omcr
_ 3J
/5PG-t
q@<
(DSMS) consolidator
Contact Name
only, for multiple
3b. Ccnsclidatcr%
PVDS
Contact Telephone
4. Contact and Telephone et Company Making Drop Ship Appointment
(II other than consolid.hv
and il known when completing fhis for)
2. Origin Plant Location (CirV. Stale, ZIP+4)
6. Individual Mailings
KEY(“sdtekw 10descnL%
lodnd”a, mwgs,
P P*nnil
Fk,m”! Tkw
Numbs,d hle,r b Type: PI( Pallee v&h packager
PPPalleMWI par&
NumberolNmwbtied
s SaCb
cmI.M)(P & Type: B @ed!.xdedb”ndSl
-p*
DrcpShipApwi”tme”tN”mber
I
management system
on the same vehicle.
3a. ConsolidaWs
Name
L/i S/i/Y5Date (Three-day w
P Pa,&
0 DDU
0 zone Rates
0
Entry Discounts Claimed (Check all tiaf apply)
0 DSCF
0 LoxI Zone Rates
0
DBMC
0 OBMC
Mailing includes pieces for delivery outside service area or enby office
I
t-e&d
Job ID
-
t
Totals
Created
DateThi: E Fc
7. Comments
e or [ovnd stamp date is required.
PS Form 8125-CD.
July 1998 (Page f of 1)
This form on Internet at vnw.ups.com
0estfnatfcn
Office-1
Mailer-2
Origin
Post OMcb3
United States Postal Service
Plant-Verified Drop Shipment (PVDS)
Verification/Clearance
A. Complete
Part 1, items l-8 and Part 111,item 1. Part I, items 9-l 1 are optional
f/fan appointment
8. Submit this completed Ion with the related shi./ ment(s) and postage statements(s)
(SMEU) when 8~ shipment is submitted for wn rcabon and clearance for dispatch.
is required
to the Detached
item 9 may be required at t&w ot entry.)
Mail Unit (DMU) or Business
Mail Entry Unit
C. After the verifyin
employee has completed. signed. and dated this form. attach copies 2 and 3 to the left inside rear wall of the vehicle, just inside
the rear doom. I9 the vehicle is to stop at multiple destination facilities to deposit mail. place the clearance documents for each stop m separate
envelopes bearing the name Of each entry &ice.
rays
,,“,,,be,
0
Periodicals
0
Standard
r,f
Containers
A)
0
Trw
-
(bedloaded)
0 Sacks (b&loaded)
0 Other (Describe).
A. Se s”re the mailer has camp et
time of entry.)
8. Complete Part 11,items l-10. Show seal number that will be used to seal mailefs vehicle (at maile<s request) and vehicle ID number in item 8.
C. Retain copy 2 for yo”r records.
D. Give copies 1 and 3 of this completed fan
to the mailer for placement in the vehicle in which shipments are dispatched.
1. Origin Post Offfcs (City. State. and ZIP + 4)
A. Reconcile information on *is fan against total volume in the shipment(s) deposited (e.g.. count containers. weigh shipment, etc.)
0. Verify that tfw seal number in Part ff, item 3 matched that on the seal removed from the vehicfe, if the vehicle was Sealed.
C. If the seal number and shipment volume match the shipment deposited. complete Part ftf, items 2-6. and accept the mail. Give copy 3 to driver. if
requested.
0. Retain copy 1 in your files for 1 year (along with the seal removed from iha vehicle. if applicable.)
E. If the shipment vof”me and/or seaf number do not match: (1) hold tfw shipment and yehide. and (2) call the OtRCe of origin or the district ORCB that
Describe any inegulanhes in item 7.
made the appointment immediately to resof~e the discrepancy.
7. Comments
1. Entry Office (City, Sti?tej~ZIF + 41,
2. USPS Receiving
Employee’s
Signature
3. Date of Arrival
4. Time of Arrfval
5. Date Of cIepalt”re
6. Time of Departure
PS Form 8125.
July 1996
00rtinatl0n
mice
- 1
.
DECLARATION
I, Linda Kingsley, declare under penalty of perjury that the foregoing answers are
true and correct to the best of my knowledge, information, and belief.
:.
CERTIFICATE OF SERVICE
I hereby certify that I have this day served the foregoing document upon all
participants of record in this proceeding in accordance with section 12 of the Rules of
Practice.
&#c!J42.Susan M. Duchek
475 L’Enfant Plaza West, SW.
Washington, D.C. 20260-I 137
(202) 268-2990 Fax -5402
April 4, 2000