CALIFORNIA STATE UNIVERSITY, NORTHRIDGE
EDUCATIONAL RESOURCES COMMITTEE___________________________________________
MINUTES OF MEETING 11/08/11_______ APPROVED BY COMMITTEE__________________
Sub. To Exec. Comm. ____________________ Approved by Exec. Comm._____________________
Sub. To Acad. Senate _____________________ Approved by Acad. Senate _____________________
POLICY ITEMS _____________________________________________________________________
Members Present: Michael Barrett, Sandra Chong, Barry Cleveland, James Dow, Doris Helfer, Robert
Kladifko, Jerry Schutte (Chair), Diane Stephens, Veda Ward
Members Absent: Ric Alviso; Nazaret Dermendjian
1. Call to Order
The meeting was called to order at 2:05 p.m.
2. Approval of the Agenda
The agenda was approved.
3. Approval of Minutes from October 11, 2011 Meeting
The minutes of the October 11th meeting was approved.
4. Chair’s Report
Schutte stated that after the passage of the Satisfaction by Exam Resolution by the ERC
Committee, it was brought to the Senate Executive Committee and they passed the debate to have
it sent to the full Senate floor for voting. Upon ready to take a vote, several people expressed
concern about what a vote meant, and as a consequence, no vote was taken. This means there is
an outstanding resolution from the committee and the authorization to continue with any beta
tests to gain more data was granted.
The fall joint ATC/ERC meeting is Friday, December 2nd at 1:00 p.m. in SQ 250A. Please put
this time and date on your calendar.
Stella Theodoulou and Tom McCarron are currently drafting a campus ten-year budget plan. If
you have any items you want to address, please make sure you email them.
During the presidential coffee last week it was noted that anyone who wants to know more about
the candidates would have to sign confidentiality forms and meet the candidates off campus.
5. Executive Secretary’s Report
Stephens stated that Spring FTES targets are reduced to 25,740 (internal) from 28,126, so campus
achieved FTES will be closer to the threshold imposed by the CSU. This a result of threats of
reduction in funding ($6MM) because of over-enrollment. Currently, there is still negotiation
with Chancellor’s Office. The Chancellor’s Office is considering developing two-year targets.
Stephens further noted that:
a. Colleges were asked to change sections to “tentative” in case we are successful and can
reopen sections.
b. Student enrollment is held to 13 units in initial registration period in SOLAR, then at 15
units in second pass.
c. Some colleges will keep sections open with lower enrollment to handle PTF teaching
loads/expectations.
d. Funding for fall over-enrollment from the campus is not yet secure and may require
Academic Affairs to use reserves to cover fall costs.
Academic Affairs Web Team is in the midst of planning and will be fully staffed by January 1,
2012. Two main objectives for the work are conversion of all department and college web sites
to Drupal and the development of specialized web applications. The team consists of a small
central group of designers and programmers, led by Stephanie Nguyen, drawing on the expertise
and support of the Pioneering Technology Group, the Center for Visual Communications
(VISCOM), the Human Factors/User Experience Design Group, and the Universal Design Center.
Academic Resources and IT have been meeting with colleges to follow up on the computer lab
walks. These meetings are to discuss their plans to refresh computers in light of the Virtual
Technology Implementation Plan, along with a goal to reduce the number of computer labs in
Academic Affairs. This is needed in order to repurpose space for regular classrooms in a time
when no new capital construction funds are available to help accommodate growth.
6. IS Policy Changes
Time Certain: 2:30 p.m. (Chris Olsen)
About three years ago, the Board of Trustees and the Chancellor’s office began looking at
security and the risks across campus when confidential data was breeched on certain campuses.
Since then, two things began: one was a campus audit in 2008 and the second was a Policy
Development Project. The areas of greatest potential impact to all faculty, staff, and student
workers is that it will require the minimum use of eight-character CSUN passwords with more
frequency of reset, and a requirement to complete online Information Security Awareness
training.
The area of greatest potential impact to faculty, staff, and student workers using confidential data
is that encryption will be required to protect confidential data stored on computers and mobile
devices, and sent by email.
The areas of potential impact to technical staff in Information Technology and colleges are:
o Change Control for Protected Data Systems/Applications
o Information Systems Development
o Physical and Environmental Security
o Risk Management
o Network Security/Segmentation
o Periodic Review of Events/Logs on Protected Data Servers
o Separation of duties
7. CSUN Fund and Auxiliary Overview
Time Certain: 2:45 p.m. (Deborah Wallace and Margo Dutton)
General Fund – 48501
Also referred to as the “CSUN Operating Fund”
Resources of the General Fund are aligned with the appropriate administrative units of
CSUN
Must be reimbursed for expenses incurred in providing materials and services to nonGeneral Fund entities
General Fund must reimburse for expenses incurred in providing materials and services
to an entity operating within any other fund group
Includes: State Tuition Fees, Non-resident Tuition, Application Fees, Library Fines
Lottery – 48101
State Trust Fund
o Must have approved applications on file
o Limited to instructional purposes
Chancellor’s Office Programs
Campus Based Programs
Auxiliaries
Separate 501(c) (3) Non-Profit Corporations
Self-Support Units
o The University Corporation
 No state support
 Revenue generated through commercial endeavors
o University Student Union, Inc.
 Student-centered with Board of Directors
 Expands the college experience through various programs
o Associated Students
 Provides student advocacy with Board of Directors
 Capable of Issuing Debt
o North Campus – University Park Development Corporation
 65 acres of land, long-term lease (70 years) Medtronics/Minimed
 Revenue is land lease @ $400,000 annually
o CSUN Foundation
 Encourages private gifts and philanthropic contributions of grants from
alumni
 Provides ongoing donor stewardship
o Enterprise Fund
 Self-Support Units
Housing
Parking
Continuing Education/Extended Learning
Health Facilities (Managed by the Student Health Center)
8. CSU Academic Senate Report (written document provided by Sandra B. Chong)
Presidential Searches: CSU currently has five presidential searches underway. The Fullerton and
Northridge searches began last month. The SF and SB searches will begin in January. We hope
to announce new presidents at Northridge and Fullerton at the January Board meeting.
Budget: We will almost certainly face the additional $100m mid-year cut. That brings the total to
$750m for the year, a 30% decrease to our budget. He has tried to resist a mid-year tuition
increase. We are working hard to make the $100m cut a one-time cut (unlike the previous $650m
permanent cut to our budget). Our monthly payroll (including benefit contributions) is about
$320m. We are worried about a cash flow problem. Campuses are encountering “structural
deficits.” Campuses are spending their reserves. This puts us in a very precarious position for
the coming fiscal year. A number of campuses that are pooling operations (such as security, IT,
etc.) to save money. The STAR act can save the state $100m that can be used to serve more
students.
The Board will request slightly less than a $400m augmentation for next year. We anticipate a
potential increase of student fees close to $500 next year. We hope that this fee increase will be
“bought out” by the state and not be faced by students. The budget request includes funding for a
3% compensation increase, funding for an enrollment increase (already experienced), mandatory
costs (such as benefit increases), the graduation initiative, faculty restoration, funding the Dream
Act and maintenance. (More detailed budget information can be found at
http://blogs.calstate.edu/budgetcentral/)
We have 15 campuses that either have impacted programs and/or are impacted at a campus level.
Campuses will not be penalized for missing their target by as much as +3% or -2%. Campuses
who go over target by more than 3% will not be allowed to keep the additional tuition and fees.
Too few of our eligible students apply for financial aid. Too many families making up to
$180,000 are taking advantage of the income tax credit for college of up to $1800. We are
working to preserve Pell grants for our students. CSU students receive approximately $700m in
Pell awards. The program was almost cut last year. We are concerned with affordability for
middle-income families. The budget continues to be very bad. State revenues are tied to jobs and
housing. Both are in bad shape right now.
Early Start: Work continues on the implementation of Early Start. We are focusing on the
bottom quartile of English proficient students. (Senator Gubernat was asked by the English
Council to read a statement at the plenary that opposes mandatory early start. In it the council
indicates it will not participate in the implementation of the program. The one-unit approach was
discussed in APEP, specific to the one unit approach at Bakersfield. Chair Postma at the Plenary
offered the opinion that this one-unit program was designed to begin rather than to complete
remediation.)
9. Parking
Time Certain: 3:30 p.m. (Captain Fernandez)
Captain Fernandez stated that parking is enforced 24 hours a day and seven days a week. The
Parking Funds is an enterprise fund of the university. Parking is required to support itself and
the Parking Fund has expenditure restrictions. The main source of revenue is from parking
permits and parking citations. Parking supports parking permits and enforcement. The revenue
from parking permits and citations is used to maintain and build more parking structures/lots.
Parking is not in charge of where faculty is allowed to park as that decision is based on collective
bargaining agreements.
About six or seven years ago, the campus made the decision to comply with the Education Code
by strictly enforce parking 24 hours a day and seven days a week. It is stated by the Education
Code that parking should be paid to the campus to support itself. The Department of
Administration and Finance did a study a few years ago and concluded that about six figures a
year is lost when parking is not enforced. Also, it would not be fair for only students to pay for
parking, therefore, everyone who comes on campus must pay for parking.
10. Presidential Search Update
Ward stated that today, the presidential search committee received the resumes of the candidates
where they will be viewed online. Additional information, as appropriate, will be provided in the
upcoming meeting.
The meeting was adjourned at 4:00 p.m.
The next meeting will be an ATC/ERC Joint meeting on Friday December 2nd, from 1 p.m. to 3 p.m.
in SQ 250A.
The next ERC meeting will be on Tuesday, December 13th, from 2 p.m. to 4 p.m. in UN 211.