SAVANNAH STATE UNIVERSITY
Financial Report
For the Year Ended
June 30, 2013
SAVANNAH STATE UNIVERSITY
Savannah, Georgia
Cheryl Davenport Dozier, DSW, President
Edward B. Jolley, Vice-President Business & Financial Affairs
SAVANNAH STATE UNIVERSITY
ANNUAL FINANCIAL REPORT
FY 2013
Table of Contents
Management’s Discussion and Analysis ...................................................................................... 2
Statement of Net Position ............................................................................................................. 9
Statement of Revenues, Expenses and Changes in Net Position ............................................ 11
Statement of Cash Flows............................................................................................................. 13
Note 1. Summary of Significant Accounting Policies ............................................................... 15
Note 2. Deposits and Investments ............................................................................................ 20
Note 3. Accounts Receivable .................................................................................................... 22
Note 4. Inventories .................................................................................................................... 22
Note 5. Notes/Loans Receivable .............................................................................................. 22
Note 6. Capital Assets ............................................................................................................... 23
Note 7. Deferred Revenue......................................................................................................... 24
Note 8. Long-Term Liabilities .................................................................................................... 24
Note 9. Significant Commitments ............................................................................................. 24
Note 10. Lease Obligations ....................................................................................................... 24
Note 11. Retirement Plans ........................................................................................................ 28
Note 12. Risk Management ...................................................................................................... 32
Note 13. Contingencies .............................................................................................................. 33
Note 14. Post-Employment Benefits Other Than Pension Benefits ....................................... 34
Note 15. Natural Classifications with Functional Classifications ........................................... 35
Note 16. Affiliated Organizations ............................................................................................... 36
SAVANNAH STATE UNIVERSITY
Management’s Discussion and Analysis
Introduction
Savannah State University is one of the 31 institutions of higher education of the University
System of Georgia. Chartered by the State of Georgia in 1890, Savannah State University has
been an important part of higher education for 123 years. As the oldest public HBCU in Georgia
and the oldest institution of higher learning in the historic city of Savannah, SSU has served this
community with distinction while meeting the educational needs of an increasingly diverse
student population. The University’s campus is by far the most picturesque in the state of
Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create
a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential
campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic
majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a
nurturing environment.
Savannah State University develops productive members of a global society through high quality
instruction, scholarship, research, service, and community involvement. The University fosters
engaged learning and personal growth in a student-centered environment that celebrates the
African American legacy while nurturing a diverse student body. Savannah State University offers
graduate and undergraduate studies including nationally accredited programs in the liberal arts,
the sciences and the professions. The institution continues to grow as shown by the
comparison numbers that follow.
Fiscal Year 2013
Fiscal Year 2012
Fiscal Year 2011
Faculty
Students
(Headcount)
Students
(FTE)
182
163
200
4,582
4,552
4,080
4,334
4,275
3,860
Overview of the Financial Statements and Financial Analysis
Savannah State University is pleased to present its financial statements for fiscal year
2013. The emphasis of discussions about these statements will be on current year data.
There are three financial statements presented: the Statement of Net Position; the
Statement of Revenues, Expenses and Changes in Net Position; and the Statement of Cash
Flows. This discussion and analysis of the University’s financial statements provides an
overview of its financial activities for the year. Comparative data is provided for fiscal year
2013 and fiscal year 2012.
Statement of Net Position
The Statement of Net Position presents the assets, liabilities, and net position of the
University as of the end of the fiscal year. The Statement of Net Position is a point-of-time
financial statement. The Statement of Net Position presents a fiscal snapshot of Savannah
State University. The Statement of Net Position presents end-of-year data concerning assets
(current and non-current) plus deferred outflows, and liabilities (current and non-current)
plus deferred inflows, and net position (assets plus deferred outflows minus liabilities plus
2
deferred inflows). The differences between current and non-current assets are discussed in
the Notes to the Financial Statements.
From the data presented, readers of the Statement of Net Position are able to determine the
assets available to continue the operations of the institution and how much the institution
owes vendors.
Finally, the Statement of Net Position provides a picture of the net position (assets minus
liabilities) and their availability for expenditure by the institution. Net position is divided into
three major categories. The first category, net investment in capital assets, provides the
institution’s equity in property, plant and equipment owned by the institution. The next
category is restricted, which is divided into two categories, non-expendable and expendable.
The corpus of non-expendable, restricted resources is available only for investment
purposes. Expendable, restricted resources are available for expenditure by the institution
but must be spent for purposes as determined by donors and/or external entities that have
placed time or purpose restrictions on the use of the assets. The final category is
unrestricted. Unrestricted resources are available to the institution for any lawful purpose.
Statement of Net Position, Condensed
Assets:
Current Assets
Capital Assets, Net
Other Assets
Total Assets
Defer r ed Outflows of Resour ces
Liabilities:
Current Liabilities
Noncurrent Liabilities
Total Liabilities
Defer r ed Inflows of Resour ces
Net P osition:
Net Investment in Capital Assets
Restricted
Nonexpendable
Expendable
Unrestricted
Total Net P osition
June 30, 2013
June 30, 2012
$
14,613,404
157,654,471
6,198,012
$ 178,465,887
$
-
$
16,356,278
150,266,978
5,769,250
$ 172,392,506
$
5,959,545
108,822,406
$ 114,781,951
$
-
$
$
$
48,166,663
5,409,273
97,075,650
$ 102,484,923
5,141,861
1,144,802
9,230,610
$
63,683,936
52,735,094
4,677,159
1,135,483
11,359,847
$
69,907,583
Total assets (including deferred outflows of resources) increased by $6,073,381 or 4.5%,
which was primarily due to an increase of $7,387,493 or 6.4%, in the category of Capital
Assets, Net. The increase in Capital Assets was offset by decrease of ($1,742,874) in
current assets related to cash and receivables.
Total liabilities (including deferred inflows of resources) increased for the year by
$12,297,028 The combination of the increase in total assets of $6,073,381 and the
increase in total liabilities of $12,297,028 yields a decrease in net position of
($6,223,647). The decrease in net position is primarily in the category of Net Investment in
Capital Assets, in the amount of ($4,568,431) and in the category of Unrestricted, in the
amount of ($2,129,237).
3
Statement of Revenues, Expenses and Changes in Net Position
Changes in total net position as presented on the Statement of Net Position are based on
the activity presented in the Statement of Revenues, Expenses and Changes in Net Position.
The purpose of the statement is to present the revenues received by the institution, both
operating and non-operating, and the expenses paid by the institution, operating and nonoperating, and any other revenues, expenses, gains and losses received or spent by the
institution. Generally, operating revenues are received for providing goods and services to
the various customers and constituencies of the institution. Operating expenses are those
expenses paid to acquire or produce the goods and services provided in return for the
operating revenues, and to carry out the mission of the institution. Non-operating revenues
are revenues received for which goods and services are not provided. For example state
appropriations are non-operating because they are provided by the Legislature to the
institution without the Legislature directly receiving commensurate goods and services for
those revenues.
Statement of Revenues, Expenses and Changes in Net Position, Condensed
Operating Revenues
June 30, 2013
June 30, 2012
$
$
Operating Expenses
51,442,110
86,634,358
Operating Loss
$ (35,192,248)
Nonoperating Revenues and Expenses
84,726,660
$ (37,127,923)
28,968,601
Income (Loss) Before other Revenues,
Expenses, Gains or Losses
$
Other Revenues, Expenses, Gains or Losses
(6,223,647)
30,246,082
$
-
Increase in Net Position
$
(6,223,647)
Net Position at Beginning of Year, as originally
reported
Prior Year Adjustments
Net Position at Beginning of Year, Restated
Net Position at End of Year
47,598,737
(6,881,841)
306,303
$
(6,575,538)
$
69,907,583
69,907,583
$
76,483,121
76,483,121
$
63,683,936
$
69,907,583
The Statement of Revenues, Expenses and Changes in Net Position reflect the decrease in
the amount of ($6,223,647) as previously noted. Some highlights of the information
presented on this statement are as follows:
4
Revenue by Source
For the Years Ended June 30, 2013 and June 30, 2012
Operating Revenue
Tuition and Fees
Federal Appropriations
Grants and Contracts
Sales and Services
Auxiliary
Other
Total Operating Revenue
Nonoperating Revenue
State Appropriations
Grants and Contracts
Gifts
Investment Income
Other
Total Nonoperating Revenue
Capital Gifts and Grants
State
Other Capital Gifts and Grants
Total Capital Gifts and Grants
Total Revenues
June 30, 2013
June 30, 2012
$
12,316,374
10,551,630
648,561
27,709,322
216,223
$
10,414,260
10,795,149
744,460
25,416,034
228,834
$
51,442,110
$
47,598,737
$
17,256,227
16,032,877
667,089
470,748
(4,136)
34,422,805
$
16,655,138
16,332,106
1,424,029
209,782
(74,925)
34,546,130
$
$
$
-
$
306,303
306,303
$
85,864,915
$
82,451,170
Expenses (By Functional Classification)
For the Years Ended June 30, 2013 and June 30, 2012
Operating Expenses
Instruction
Research
Public Service
Academic Support
Student Services
Institutional Support
Plant Operations and Maintenance
Scholarships and Fellowships
Auxiliary Enterprises
Total Operating Expenses
June 30, 2013
June 30, 2012
$
18,816,294
1,913,101
2,151,924
7,835,588
5,132,626
9,960,002
11,645,835
2,844,950
26,334,038
$
17,391,711
1,683,508
2,233,121
7,830,054
4,644,393
9,235,929
12,273,070
3,029,567
26,405,307
$
86,634,358
$
84,726,660
Nonoperating Expenses
Interest Expense (Capital Assets)
5,454,204
Total Expenses
$
5
92,088,562
4,300,048
$
89,026,708
Operating revenues increased by $3,843,373 or 8% in fiscal year 2013. Net Tuition and
Fees increased $ 1,902,114 or 18% due to a slight increase in enrollment and a larger
increase in number of classes. Related to the number of residential students, Residence
Hall and Food Service revenues increased 7% and 10%, respectively.
The Auxiliary revenue increase of $ 2,293,288 or 9% is a result of the changing environment
of residential life on the University's campus. Savannah State University is experiencing
increased enrollment of students who choose to live on campus. At the beginning of this
fiscal year, the University added Tiger Court with 327 beds to its housing inventory which
directly increased housing revenues. Housing rental bed capacity and rents collected are
included in the following schedule.
Housing Facility
Beds Rents
Bostic
200 $ 605,840
Bowen
200
616.991
Camilla Hubert
76
392,788
Freshman Living/Learning Center
306 1,422,122
University Village
660 3.408,321
University Commons
703 4,073,887
Tiger Point/Wright Hall
104
579,699
Tiger Place
171
883,518
Tiger Court
325 1,160,530
2,745 $13,143,696
Nonoperating revenues decreased ($123,325) by for the year primarily due to a decrease in
Gifts.
Operating expenses increased $1,907,698 or 2% over the prior year. The compensation and
employee benefits category increased by $3,600,320 and primarily affected the Instruction,
Institutional Support, and Auxiliary Enterprises categories. The increase reflects the addition
of 19 faculty FTEs, additions to institutional support in preparation for the Complete College
Georgia initiative, increased support in housing staff for auxiliary services, and an increased
cost of health insurance for the employees of the institution. Overall the expenditures in
compensation and employee benefits were offset by reductions in expenditures on supplies
and services in the amount of ($2,551,143). Utilities also decreased by ($130,088) during
the past year. The decrease was primarily associated with one-time utility pole installation
costs incurred during the prior year for the Sports Complex that were not incurred this fiscal
year and a reduction in the cost of natural gas which offset the rising costs for water and
electricity for the new housing facility.
Statement of Cash Flows
The final statement presented by the Savannah State University is the Statement of Cash
Flows. The Statement of Cash Flows presents detailed information about the cash activity of
the institution during the year. The statement is divided into five parts. The first part deals
with operating cash flows and shows the net cash used by the operating activities of the
institution. The second section reflects cash flows from non-capital financing activities. This
section reflects the cash received and spent for non-operating, non-investing, and noncapital financing purposes. The third section deals with cash flows from capital and related
6
financing activities. This section deals with the cash used for the acquisition and
construction of capital and related items. The fourth section reflects the cash flows from
investing activities and shows the purchases, proceeds, and interest received from investing
activities. The fifth section reconciles the net cash used to the operating income or loss
reflected on the Statement of Revenues, Expenses and Changes in Net Position.
Cash Flows for the Years Ended June 30, 2013 and 2012, Condensed
June 30, 2013
June 30, 2012
$ (26,829,590)
33,948,385
(8,260,451)
(16,695)
$ (29,758,217)
34,657,417
(4,537,305)
15,268
Net Change in Cash
Cash, Beginning of Year
$
(1,158,351)
11,009,907
$
377,163
10,632,744
Cash, End of Year
$
9,851,556
$
11,009,907
Cash Provided (used) By:
Operating Activities
Non-capital Financing Activities
Capital and Related Financing Activities
Investing Activities
Capital Assets
The University had three significant capital asset additions for facilities in fiscal year 2013.
Construction of the Tiger Court housing facility and the Sports Complex were completed at
$ 15,369,019 and $ 4,233,414, respectively, and placed into service early in fiscal year
2013. Both of these projects were completed under capital leases.
Savannah State University also purchased property in the amount of $399,244, formerly
known as the Savannah Italian Club situated at 2717 Livingston Avenue, Savannah,
Georgia. This property is on the Chatham County records as “lots 20 thru 24, Bonna Bella
Point Subdivision, adjacent marsh, and lots 75 thru 81 of the Bonna Bella Improvement
Company Subdivision and portions of a 20’ lane and marsh area.” This property includes a
building which will be renovated to support the University’s Marine Sciences educational
program.
Of the $1,248,918 equipment additions, approximately $386,143 was for lab equipment,
$151, 950 was expended for a hydraulic system, $107,723 was for computer equipment,
$86,459 was utilized to acquire utility vehicles, one vehicle was purchased at $14,420, and
the balance of $502,223 was for general equipment.
For additional information concerning Capital Assets, see Notes 1, 6, 8, and 10 in the Notes
to the Financial Statements.
Long Term Liabilities
Savannah State University had Long-Term Liabilities of $111,131,870 of which $2,309,464
was reflected as current liability at June 30, 2013. For additional information concerning
Long-Term Liabilities, see Notes 1 and 8 in the Notes to the Financial Statements.
7
Economic Outlook
The University is not aware of any currently known facts, decisions, or conditions that are
expected to have a significant effect on the financial position or results of operations during
this fiscal year beyond those unknown variations having a global effect on virtually all types
of business operations. The University’s overall financial position is strong. Even with a
relatively flat funded year, the University was able to maintain sufficient liquidity to meet its
debt and obligations. The decrease in Net Position is a direct result of depreciation expense
and reflects the University’s ability to utilize its resources to support its overall mission. The
University anticipates the current fiscal year will be better than the last in that there is no
more debt planned in the immediate future and current enrollment indications are that the
University will continue the trend of the last decade and will exceed budget expectations.
However, Savannah State University will continue to perform ratio analysis and maintain a
close watch over resources to sustain the University’s ability to react to unknown internal
and external issues.
Cheryl Davenport Dozier, DSW, President
SAVANNAH STATE UNIVERSITY
8
Statement of Net Position
SAVANNAH STATE UNIVERSITY
STATEMENT OF NET POSITION
June 30, 2013
ASSETS
Current Assets
Cash and Cash Equivalents
Short-term Investments
Accounts Receivable, net (note 3)
Receivables - Federal Financial Assistance
Receivables - Other
Due From Affiliated Organizations
Inventories (note 4)
Prepaid Items
Total Current Assets
Noncurrent Assets
Noncurrent Cash
Short-term Investments
Investments
Notes Receivable, net
Capital Assets, net (note 6)
Total Noncurrent Assets
TOTAL ASSETS
DEFERRED OUTFLOWS OF RESOURCES
Accumulated decrease in fair value of hedging
derivatives
Deferred service concession arrangement
maintenance costs
Total Deferred Outflows of Resources
$
$
9,825,090
408,276
1,396,471
2,428,311
34,221
49,053
471,982
14,613,404
$
26,466
30,007
5,255,780
885,759
157,654,471
$ 163,852,483
$ 178,465,887
-
$
The notes to the financial statements are an integral part of this statement.
9
-
Statement of Net Position, Continued
SAVANNAH STATE UNIVERSITY
STATEMENT OF NET POSITION
June 30, 2013
LIABILITIES
Current Liabilities
Accounts Payable
Salaries Payable
Deferred Revenue (note 7)
Other Liabilities
Deposits Held for Other Organizations
Lease Purchase Obligations (current portion)
Compensated Absences (current portion)
Total Current Liabilities
Noncurrent Liabilities
Lease Purchase Obligations (noncurrent)
Compensated Absences (noncurrent)
Notes and Loans Payable (noncurrent)
Total Noncurrent Liabilities
TOTAL LIABILITIES
DEFERRED INFLOWS OF RESOURCES
Accumulated increase in fair value of hedging
derivatives
Deferred service concession arrangement receipts
Total Deferred Inflows of Resources
NET POSITION
Net Investment in Capital Assets
Restricted for
Nonexpendable
Expendable
Unrestricted
TOTAL NET POSITION
$
$
1,128,919
109,238
983,465
459
1,428,000
1,573,591
735,873
5,959,545
$ 107,914,217
908,189
$ 108,822,406
$ 114,781,951
$
-
$
48,166,663
$
5,141,861
1,144,802
9,230,610
63,683,936
The notes to the financial statements are an integral part of this statement.
10
Statement of Revenues, Expenses and Changes in Net Position
SAVANNAH STATE UNIVERSITY
STATEMENT of REVENUES, EXPENSES, and CHANGES in NET POSITION
For the Year Ended June 30, 2013
REVENUES
Operating Revenues
Student Tuition and Fees (net of allowance for doubtful accounts)
Less: Scholarship Allowances
Federal Appropriations
Grants and Contracts
Federal
Federal Stimulus
State
Other
Sales and Services
Rents and Royalties
Auxiliary Enterprises
Residence Halls
Bookstore
Food Services
Parking/Transportation
Health Services
Intercollegiate Athletics
Other Organizations
Other Operating Revenues
Total Operating Revenues
EXPENSES
Operating Expenses
Salaries:
Faculty
Staff
Employee Benefits
Other Personal Services
Travel
Scholarships and Fellowships
Utilities
Supplies and Other Services
Depreciation
Total Operating Expenses
Operating Income (loss)
$
27,155,380
(14,839,006)
9,959,268
166,189
173,859
252,314
648,561
52,702
$
$
$
$
13,357,733
307,737
8,486,639
657,786
666,753
4,189,425
43,249
163,521
51,442,110
12,198,501
18,310,993
9,518,514
392,811
1,153,471
5,803,170
3,426,933
28,440,046
7,389,919
86,634,358
(35,192,248)
The notes to the financial statements are an integral part of this statement.
11
Statement of Revenues, Expenses and Changes in Net Position, Continued
SAVANNAH STATE UNI VERSI TY
STATEMENT of REVENUES, EXPENSES, and CHANGES in NET POSI TI ON
For t he Year Ended June 30, 2013
NONOPERATING REVENUES (EXPENSES)
State Appropriations
Grants and Contracts
Federal
Federal Stimulus
State
Other
Gifts
Investment Income (endowments, auxiliary and other)
Interest Expense (capital assets)
Other Nonoperating Revenues (Expenses)
Net Nonoperating Revenues
Income (Loss) Before Other Revenues, Expenses,
Gains, or Losses
Capital Grants and Gifts
Federal
State
Other
Special Item - Capital Asset Transfer
Special Item - Bond Defeasance
Total Other Revenues, Expenses, Gains or Losses
Increase (Decrease) in Net Position
NET POSITION
Net Position-Beginning of Year, As Originally Reported
Net Position-End of Year
$
17,256,227
16,032,877
$
667,089
470,748
(5,454,204)
(4,136)
28,968,601
$
(6,223,647)
$
$
(6,223,647)
$
$
69,907,583
63,683,936
The notes to the financial statements are an integral part of this statement.
12
Statement of Cash Flows
SAVANNAH STATE UNIVERSITY
STATEMENT OF CASH FLOWS
For the Year Ended June 30, 2013
June 30, 2013
CASH FLOWS FROM OP ERATING ACTIVITIES
Tuition and Fees
Grants and Contracts (Exchange)
Sales and Services
Payments to Suppliers
Payments to Employees
Payments for Scholarships and Fellowships
Collection of Loans to Students and Employees
Auxiliary Enterprise Charges:
Residence Halls
Bookstore
Food Services
Parking/Transportation
Health Services
Intercollegiate Athletics
Other Organizations
Other Receipts (payments)
Net Cash Provided (used) by Operating Activities
CASH FLOWS FROM NON-CAP ITAL FINANCING ACTIVITIES
State Appropriations
Federal Stimulus - Stabilization Funds
Agency Funds Transactions
Gifts and Grants Received for Other Than Capital Purposes
Other Nonoperating Receipts
Negative Cash Balance Implicitly Financed
Net Cash Flows Provided by Non-capital Financing Activities
CASH FLOWS FROM CAP ITAL AND RELATED FINANCING ACTIVITIES
Purchases of Capital Assets
Principal Paid on Capital Debt and Leases
Interest Paid on Capital Debt and Leases
Net Cash used by Capital and Related Financing Activities
CASH FLOWS FROM INVESTING ACTIVITIES
Proceeds from Sales and Maturities of Investments
Interest on Investments
Purchase of Investments
Net Cash Provided (used) by Investing Activities
Net Increase/Decrease in Cash
Cash and Cash Equivalents - Beginning of year
Cash and Cash Equivalents - End of Year
The notes to the financial statements are an integral part of this statement.
13
$
11,788,267
10,852,759
648,561
(42,854,155)
(30,480,206)
(5,803,170)
37,547
$
13,530,249
308,114
8,332,364
666,551
670,278
4,139,302
41,325
1,292,624
(26,829,590)
$
17,256,227
11,124
16,681,034
-
$
$
$
$
$
33,948,385
(1,866,324)
(939,923)
(5,454,204)
(8,260,451)
134,561
336,187
(487,443)
(16,695)
(1,158,351)
11,009,907
9,851,556
Statement of Cash Flows, Continued
SAVANNAH STATE UNIVERSITY
STATEMENT OF CASH FLOWS
For the Year Ended June 30, 2013
RECONCILIATION OF OPERATING LOSS TO
NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES:
Operating Income (loss)
Adjustments to Reconcile Net Income (loss) to Net Cash
Provided (used) by Operating Activities
Depreciation
Change in Assets and Liabilities:
Receivables, net
Inventories
Other Assets
Prepaid Items
Notes Receivable, Net
Accounts Payable
Deferred Revenue
Other Liabilities
Compensated Absences
Change in deferred inflows/outflows of resources:
Deferred inflows of Resources
Deferred outflows of Resources
$
(35,192,248)
Net Cash Provided (used) by Operating Activities
$
(26,829,590)
$
19,602,433
Change in fair value of investments recognized as a component of interest income $
134,561
7,389,919
1,108,769
228
49,535
37,547
(126,046)
134,760
(319,805)
87,751
-
** NON-CASH INVESTING, NON-CAPITAL FINANCING, AND CAPITAL AND
RELATED FINANCING TRANSACTIONS
Fixed assets acquired by incurring capital lease obligations
The notes to the financial statements are an integral part of this statement.
14
SAVANNAH STATE UNIVERSITY
NOTES TO THE FINANCIAL STATEMENTS
June 30, 2013
Note 1. Summary of Significant Accounting Policies
Nature of Operations
Savannah State University serves the state and national communities by providing its
students with academic instruction that advances fundamental knowledge, and by
disseminating knowledge to the people of Georgia and throughout the country.
Reporting Entity
Savannah State University is one of thirty-one (31) State supported member institutions of
higher education in Georgia which comprise the University System of Georgia, an
organizational unit of the State of Georgia. The accompanying financial statements reflect
the operations of Savannah State University as a separate reporting entity.
The Board of Regents has constitutional authority to govern, control and manage the
University System of Georgia. This authority includes but is not limited to the power to
designate management, the ability to significantly influence operations, the authority to
control institutions’ budgets, the power to determine allotments of State funds to member
institutions and the authority to prescribe accounting systems and administrative policies for
member institutions. Savannah State University does not have authority to retain
unexpended State appropriations (surplus) for any given fiscal year. Accordingly, Savannah
State University is considered an organizational unit of the Board of Regents of the
University System of Georgia reporting entity for financial reporting purposes because of the
significance of its legal, operational, and financial relationships with the Board of Regents as
defined in Section 2100 of the Governmental Accounting Standards Board (GASB)
Codification of Governmental Accounting and Financial Reporting Standards.
Legally separate, tax exempt Affiliated Organizations whose activities primarily support units
of the University System of Georgia, which are organizational units of the State of Georgia,
are considered potential Component Units of the State. See Note 16 for additional
information.
Financial Statement Presentation
The financial statements have been prepared in accordance with generally accepted
accounting principles (GAAP) as prescribed by the GASB and are presented as required by
these standards to provide a comprehensive, entity-wide perspective of the University’s
assets, liabilities, net position, revenues, expenses, changes in net position and cash flows.
Basis of Accounting
For financial reporting purposes, the University is considered a special-purpose government
engaged only in business-type activities. Accordingly, the University’s financial statements
have been presented using the economic resources measurement focus and the accrual
basis of accounting. Under the accrual basis, revenues are recognized when earned, and
expenses are recorded when an obligation has been incurred. All significant intra-University
transactions have been eliminated.
15
The University has the option to apply all Financial Accounting Standards Board (FASB)
pronouncements issued after November 30, 1989, unless FASB conflicts with GASB. The
University has elected to not apply FASB pronouncements issued after the applicable date.
Cash and Cash Equivalents
Cash and Cash Equivalents consist of petty cash, demand deposits and time deposits in
authorized financial institutions, and cash management pools that have the general
characteristics of demand deposit accounts. This includes the State Investment Pool and
the Board of Regents Short-Term Investment Pool.
Short-Term Investments
Short-Term Investments consist of investments of 90 days – 13 months, which includes
certificates of deposits or other time-restricted investments with original maturities of six
months or more when purchased. Funds are not readily available and there is a penalty for
early withdrawal.
Investments
Investments include financial instruments with terms in excess of 13 months, certain other
securities for the production of revenue, land, and other real estate held as investments by
endowments. The University accounts for its investments at fair value. Changes in
unrealized gain (loss) on the carrying value of investments are reported as a component of
investment income in the Statement of Revenues, Expenses and Changes in Net Position.
The Board of Regents Legal Fund, the Board of Regents Balanced Income Fund, the Board
of Regents Total Return Fund, the Board of Regents Diversified Fund, and the Georgia
Extended Asset Pool are included under Investments.
Accounts Receivable
Accounts receivable consists of tuition and fees charged to students and auxiliary enterprise
services provided to students, faculty and staff, the majority of whom reside in the State of
Georgia. Accounts receivable also includes amounts due from the federal government, state
and local governments, or private sources, in connection with reimbursement of allowable
expenditures made pursuant to the University’s grants and contracts. Accounts receivable
are recorded net of estimated uncollectible amounts.
Inventories
Consumable supplies are carried at the lower of cost or market on the first-in, first-out
(“FIFO”) basis. Resale Inventories are valued at cost using the “first in, first out” (FIFO) basis.
Noncurrent Cash and Investments
Cash and investments that are externally restricted and cannot be used to pay current
liabilities are classified as noncurrent assets in the Statement of Net Position.
Capital Assets
Capital assets are recorded at cost at the date of acquisition, or fair market value at the
date of donation in the case of gifts. For equipment, the University’s capitalization policy
includes all items with a unit cost of $5,000 or more, and an estimated useful life of greater
than one year. Renovations to buildings, infrastructure, and land improvements that exceed
$100,000 and/or significantly increase the value or extend the useful life of the structure
are capitalized. Routine repairs and maintenance are charged to operating expense in the
year in which the expense was incurred. Depreciation, which also includes amortization of
intangible assets such as water, timber, and mineral rights, easements, patents,
16
trademarks, and copyrights, as well as software, is computed using the straight-line method
over the estimated useful lives of the assets, generally 40 to 60 years for buildings, 20 to 25
years for infrastructure and land improvements, 10 years for library books, and 3 to 20
years for equipment. Residual values generally are 10% of historical costs for infrastructure,
buildings and building improvements, and facilities and other improvements.
To fully understand plant additions in the University System, it is necessary to look at the
activities of the Georgia State Financing and Investment Commission (GSFIC) – an
organization that is external to the System. GSFIC issues bonds for and on behalf of the
State of Georgia, pursuant to powers granted to it in the Constitution of the State of Georgia
and the Act creating the GSFIC. These bonds constitute direct and general obligations of the
State of Georgia, to the payment of which the full faith, credit and taxing power of the State
are pledged.
For projects managed by GSFIC, GSFIC retains construction-in-progress on its books
throughout the construction period and transfers the entire project to the University when
complete. For projects managed by the University, the University retains construction-inprogress on its books and is reimbursed by GSFIC. For the year ended June 30, 2013,
GSFIC did not transfer any capital additions to Savannah State University.
Deposits
Deposits represent good faith deposits from students to reserve housing assignments in a
University residence hall.
Deferred Revenues
Deferred revenues include amounts received for tuition and fees and certain auxiliary
activities prior to the end of the fiscal year but related to the subsequent accounting period.
Deferred revenues also include amounts received from grant and contract sponsors that
have not yet been earned.
Compensated Absences
Employee vacation pay is accrued at year-end for financial statement purposes. The liability
and expense incurred are recorded at year-end as compensated absences in the Statement
of Net Position, and as a component of compensation and benefit expense in the Statement
of Revenues, Expenses and Changes in Net Position. Savannah State University had accrued
liability for compensated absences in the amount of $1,556,311 as of July 1, 2012. For
fiscal year 2013, $1,103,963 was earned in compensated absences and employees were
paid $1,016,212 , for a net increase of $87,751 The ending balance as of June 30, 2013 in
accrued liability for compensated absences was $1,644,062 .
Noncurrent Liabilities
Noncurrent liabilities include (1) liabilities that will not be paid within the next fiscal year; (2)
capital lease obligations with contractual maturities greater than one year; and (3) other
liabilities that, although payable within one year, are to be paid from funds that are
classified as non-current assets.
17
Service Concession Agreements
Service concession agreements are arrangements between a government (transferor, one of
our institutions) and a third party (operator) in which all of the following criteria are met:
a. The institution conveys to the operator the right and obligation to provide public
services through the use and operation of a capital asset in exchange for significant
consideration. Significant consideration could be in the form of up‐front payments,
installment payments, a new facility or improvements to existing facility.
b. The operator collects and is compensated by fees from third parties.
c. The institution has the ability to modify or approve what services the operator is
required to provide, to whom services are provided, and prices or rates that can be
charged for those services.
d. The institution is entitled to significant residual interest in the service utility of the
asset at the end of the arrangement.
At June 30, 2013, the university had no service concession agreements.
Net Assets
The University’s net position is classified as follows:
Net Investment in Capital Assets: This represents the University’s total investment in capital
assets, net of outstanding debt obligations related to those capital assets. To the extent
debt has been incurred but not yet expended for capital assets, such amounts are not
included as a component of the net investment in capital assets. The term “debt
obligations” as used in this definition does not include debt of the GSFIC as discussed
previously in Note 1 – Capital Assets section.
Restricted – non-expendable includes endowment and similar type funds, in which donors
or other outside sources have stipulated, as a condition of the gift instrument, that the
principal is to be maintained inviolate and in perpetuity, and invested for the purpose of
producing present and future income, which may be either expended or added to principal.
The University may accumulate as much of the annual net income of an institutional fund as
is prudent under the standard established by Code Section 44-15-7 of Annotated Code of
Georgia.
Restricted – expendable includes resources in which the University is legally or contractually
obligated to spend in accordance with restrictions imposed by external third parties.
Expendable Restricted include the following at June 30, 2013:
Federal Loans
Institutional Loans
Term Endowments
$
950,745
23,666
170,391
Total Restricted Expendable
$
1,144,802
Restricted – expendable – Capital Projects: This represents resources for which the
University is legally or contractually obligated to spend resources for capital projects in
accordance with restrictions imposed by external third parties.
18
Unrestricted: Unrestricted represents resources derived from student tuition and fees, state
appropriations, and sales and services of educational departments and auxiliary
enterprises. These resources are used for transactions relating to the educational and
general operations of the University, and may be used at the discretion of the governing
board to meet current expenses for those purposes, except for unexpended state
appropriations (surplus). Unexpended state appropriations must be refunded to the Board of
Regents of the University System of Georgia, University System Office for remittance to the
Office of the State Treasurer. These resources also include auxiliary enterprises, which are
substantially self-supporting activities that provide services for students, faculty and staff.
Unrestricted resources include the following items which are quasi-restricted by
management at June 30, 2013:
R & R Reserve
Reserve for Encumbrances
Reserve for Inventory
Other Unrestricted
$
5,440,653
4,362,396
42,181
(614,620)
Total Unrestricted Net Position
$
9,230,610
When an expense is incurred that can be paid using either restricted or unrestricted
resources, the University’s policy is to first apply the expense towards unrestricted
resources, and then towards restricted resources.
Income Taxes
Savannah State University, as a political subdivision of the State of Georgia, is excluded
from Federal income taxes under Section 115(1) of the Internal Revenue Code, as
amended.
Classification of Revenues and Expenses
The Statement of Revenues, Expenses and Changes in Net Position classify fiscal year
activity as operating and non-operating according to the following criteria:
Operating revenue includes activities that have the characteristics of exchange transactions,
such as (1) student tuition and fees, net of scholarship allowances, (2) certain federal, state
and local grants and contracts, and (3) sales and services.
Non-operating revenue includes activities that have the characteristics of non-exchange
transactions, such as gifts and contributions, and other revenue sources that are defined as
non-operating revenue by GASB No. 9, Reporting Cash Flows of Proprietary and Nonexpendable Trust Funds and Governmental Entities That Use Proprietary Fund Accounting,
and GASB No. 34, such as state appropriations and investment income.
Operating Expenses: Operating expense includes activities that have the characteristics of
exchange transactions.
Non-operating expense includes activities that have the characteristics of non-exchange
transactions, such as capital financing costs and costs related to investment activity.
19
Scholarship Allowances
Student tuition and fee revenues, and certain other revenues from students, are reported at
gross with a contra revenue account of scholarship allowances in the Statement of
Revenues, Expenses and Changes in Net Position. Scholarship allowances are the difference
between the stated charge for goods and services provided by the University, and the
amount that is paid by students and/or third parties making payments on the students’
behalf.
Certain governmental grants, such as Pell grants, and other Federal, state or nongovernmental programs are recorded as either operating or non-operating revenues in the
University’s financial statements. To the extent that revenues from such programs are used
to satisfy tuition and fees and other student charges, the University has recorded contra
revenue for scholarship allowances.
Auxiliary Intercollegiate Athletics revenue of $1,900,970 is reported net of discounts and
allowances of $472,599.
Note 2. Deposits and Investments
Deposits
The custodial credit risk for deposits is the risk that in the event of a bank failure, the
University’s deposits may not be recovered. Funds belonging to the State of Georgia (and
thus the University) cannot be placed in a depository paying interest longer than ten days
without the depository providing a surety bond to the State. In lieu of a surety bond, the
depository may pledge as collateral any one or more of the following securities as
enumerated in the Official Code of Georgia Annotated Section 50-17-59:
1.
Bonds, bills, notes, certificates of indebtedness, or other direct obligations of the
United States or of the State of Georgia.
2.
Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or
municipalities of the State of Georgia.
3.
Bonds of any public authority created by the laws of the State of Georgia, providing
that the statute that created the authority authorized the use of the bonds for this
purpose.
4.
Industrial revenue bonds and bonds of development authorities created by the laws
of the State of Georgia.
5.
Bonds, bills, certificates of indebtedness, notes or other obligations of a subsidiary
corporation of the United States government, which are fully guaranteed by the
United States government both as to principal and interest and debt obligations
issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal
Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks,
the Federal Home Loan Mortgage Association and the Federal National Mortgage
Association.
6.
Guarantee or insurance of accounts provided by the Federal Deposit Insurance
Corporation.
20
The Treasurer of the Board of Regents is responsible for all details relative to furnishing the
required depository protection for all units of the University System of Georgia.
At June 30, 2013, the carrying value of deposits was $10,288,599 and the bank balance
was $11,307,682 . Of the University’s deposits, $10,996,148 was uninsured. Of these
uninsured deposits, $0 were collateralized with securities held by the financial institution’s
trust department or agent in the University’s name, $10,996,148 were collateralized with
securities held by the financial institution, by its trust department or agency, but not in the
University’s name and $0 were uncollateralized.
Investments
At June 30, 2013, the carrying value of the University’s investments was $5,255,780 which
is materially the same as fair value. These investments were comprised entirely of funds
invested in the Board of Regents and/or Office of the State Treasurer investment pools as
follows:
Investment Pools
Board of Regents
Legal Fund
Total Return Fund
826,333
4,429,447
Total Investments
$5,255,780
The Board of Regents Investment Pool is not registered with the Securities and Exchange
Commission as an investment company. The fair value of investments is determined daily.
The pool does not issue shares. Each participant is allocated a pro rata share of each
investment at fair value along with a pro rata share of the interest that it earns. Participation
in the Board of Regents Investment Pool is voluntary. The Board of Regents Investment Pool
is not rated. Additional information on the Board of Regents Investment Pool is disclosed in
the audited Financial Statements of the Board of Regents of the University System of
Georgia – System Office (oversight unit). This audit can be obtained from the Georgia
Department of Audits and Accounts – Education Audit Division or on their web site at
http://www.audits.ga.gov.
Interest Rate Risk
Interest rate risk is the risk that changes in interest rates of debt investments will adversely
affect the fair value of an investment. The University does not have a formal policy for
managing interest rate risk.
The Effective Duration of the Legal Fund is 3.72 years. Of the University’s total investment of
$826,333 in the Legal Fund, $491,263 is invested in debt securities.
The Effective Duration of the Total Return Fund is 5.10 years. Of the University’s total
investment of $4,429,447 in the Total Return Fund, $1,415,696 is invested in debt
securities.
Credit Quality Risk
Credit quality risk is the risk that an issuer or other counterparty to an investment will not
fulfill its obligations. The University does not have a formal policy for managing credit quality
risk.
21
Note 3. Accounts Receivable
Accounts receivable consisted of the following at June 30, 2013:
Student Tuition and Fees
Auxiliary Enterprises and Other Operating Activities
Federal Financial Assistance
Due from Affiliated Organizations
Other
$
$
Less: Allowance for Doubtful Accounts
Net Accounts Receivable
$
867,223
1,062,843
1,396,471
34,221
1,411,142
4,771,900
912,897
3,859,003
Note 4. Inventories
Inventories consisted of the following at June 30, 2013:
Physical Plant
Other
Total
$
3,158
45,895
$
49,053
Note 5. Notes/Loans Receivable
The Federal Perkins Loan Program (the Program) comprises substantially all of the loans
receivable at June 30, 2013. The Program provides for cancellation of a loan at rates of 10%
to 30% per year up to a maximum of 100% if the participant complies with certain
provisions. The Federal government reimburses the University for amounts cancelled under
these provisions. As the University determines that loans are uncollectible and not eligible
for reimbursement by the Federal government, the loans are written off and assigned to the
U. S. Department of Education. The University has provided an allowance for uncollectible
loans, which, in management’s opinion, is sufficient to absorb loans that will ultimately be
written off. At June 30, 2013, the allowance for uncollectible loans was $ 912,897 .
22
Note 6. Capital Assets
Following are the changes in capital assets for the year ended June 30, 2013:
Beginning
Balances
July 1, 2012
Additions
Ending
Balance
June 30, 2013
Reductions
Capital Assets, Not Being Depreciated:
Land
Construction Work-in-Progress
$
575,975
6,706,586
$
399,244
$
6,706,586
$
975,219
-
Total Capital Assets Not Being Depreciated
$
7,282,561
$
399,244
$ 6,706,586
$
975,219
Capital Assets, Being Depreciated/Amortized:
Infrastructure
Building and Building Improvements
Facilities and Other Improvements
Equipment
Capital Leases
Library Collections
Capitalized Collections
Total Capital Assets Being Depreciated/Amortized
88,178,846
4,216,653
6,623,484
90,731,356
7,873,664
55,285
$ 197,679,288
$ 21,069,513
$
98,591
$
32,459,261
1,871,282
3,693,515
10,077,756
6,577,588
15,469
$ 54,694,871
$
2,323,726
153,231
718,602
3,970,557
222,421
1,382
7,389,919
$
-
$
113,832
$
Total Capital Assets, Being Depreciated/Amortized,
Net
$ 142,984,417
$ 13,679,594
$
(15,241)
$ 156,679,252
Capital Assets, net
$ 150,266,978
$ 14,078,838
$ 6,691,345
$ 157,654,471
Less: Accumulated Depreciation/Amortization
Infrastructure
Buildings
Facilities and Other Improvements
Equipment
Capital Leases
Library Collections
Capitalized Collections
Total Accumulated Depreciation/Amortization
$
23
$
18,650
1,248,918
19,602,433
199,512
$
98,591
88,197,496
4,216,653
7,773,811
110,333,789
8,073,176
55,285
$ 218,650,210
$
95,534
18,298
34,782,987
2,024,513
4,316,583
14,048,313
6,781,711
16,851
61,970,958
Note 7. Deferred Revenue
Deferred revenue consisted of the following at June 30, 2013:
Prepaid Tuition and Fees
Other Deferred Revenue
Totals
$
7,671
975,794
$
983,465
Note 8. Long Term Liabilities
Long-Term liability activity for the year ended June 30, 2013 was as follows:
Leases
Lease Purchase Obligations
Other Liabilities
Compensated Absences
Notes and Loans Payable
Total
Total Long-Term Obligations
Beginning
Balance
July 1, 2012
Ending
Balance
June 30, 2013
Additions
Current
Portion
$90,825,298
$19,602,433
$939,923
$109,487,808
$1,573,591
$1,556,311
6,706,586
8,262,897
$1,103,963
1,103,963
$1,016,212
6,706,586
7,722,798
$1,644,062
1,644,062
$735,873
735,873
$99,088,195
$20,706,396
$8,662,721
$111,131,870
$2,309,464
Reductions
Note 9. Significant Commitments
The University had no significant unearned, outstanding, construction or renovation
contracts as of June 30, 2013.
Note 10. Lease Obligations
Savannah State University is obligated under various operating leases for the use of real
property (land, buildings, and office facilities) and equipment, and also is obligated under
capital leases and installment purchase agreements for the acquisition of real property.
24
CAPITAL LEASES
Capital leases are generally payable in installments ranging from monthly to annually and
have terms expiring in various years between 2013 and 2041. Expenditures for fiscal year
2013 were $6.394 million, of which $5.454 million represented interest. Total principal paid
on capital leases was $939,923 for the fiscal year ended June 30, 2013. Interest rates
range from 4.486 percent to 6.262 percent. The following is a summary of the carrying
values of assets held under capital lease at June 30, 2013:
Description
Gross Amount
(+)
Accumulated
Depreciation
(-)
Net, Assets Held Under
Capital Lease at June
30, 2013
Outstanding Balances
per lease schedules at
June 30, 2013
(=)
Buildings
Buildings - (PPV Only)
$ 110,333,789
$ (14,048,313)
$
96,285,476
$
109,487,808
Total Assets Held Under Capital Lease at
June 30, 2013
$ 110,333,789
$ (14,048,313)
$
96,285,476
$
109,487,808
Certain capital leases provide for renewal and/or purchase options. Generally purchase
options at bargain prices of one dollar are exercisable at the expiration of the lease terms.
Savannah State University has two capital leases with SSU Foundation Real Estate Ventures,
LLC, of which Savannah State University Foundation, Inc. is the sole member. In February
2008, Savannah State University entered into a capital lease of $29,229,205 for University
Village with the LLC. In August, 2008, Savannah State University entered into a capital
lease of $24,586,826, for University Commons with the LLC.
The University leases a 660-bed housing facility, University Village, at an interest rate of
4.486 percent for a twenty-five-year period that began February 2008 and expires June
2032, with payments due the 15th of the month each February, May, August, and
November. The 13.768 acres of land on which these buildings are located is owned by the
Board of Regents, and was leased to the LLC for $10 per year, payable in advance upon
commencement of the ground lease. The outstanding liability at June 30, 2013 on this
capital lease is $27,721,051.
The University leases a 742-bed housing facility, University Commons, at an interest rate of
4.655 percent for a twenty-five-year period that began August 2009 and expires June 2033,
with payments due the 15th of the month each February, May, August, and November. The
0.275 acre of land on which these buildings are located (previously known as 4750
LaRoche Avenue) is part of the capital lease agreement. The outstanding liability at June
30, 2013 on this capital lease is $24,659,360.
Savannah State University, through the Savannah State University Foundation, established
SSU Community Development I, LLC, hereafter referred to as LLC-I, a Georgia limited liability
company, in fiscal year 2010 for the purposes of borrowing $36.475 million through a
Savannah Economic Development Authority Revenue Bond, Series 2010. Proceeds of the
Series 2010 Bonds will be used by LLC-I to finance in whole or in part the cost of (i) the
purchase of land and its development for a sports and intramural complex to be conveyed
for use by the University as athletic fields, (ii) the construction and furnishing of three new
buildings and the renovation of an existing building, to be used as student housing facilities
containing 683 beds and related amenities, (iii) the demolition of an existing building to
25
create a site for one of the new student housing buildings, and (iv) renovations and
improvements to existing buildings (collectively, the "Project") located on the campus of
Savannah State. The land on which these buildings are located is owned by the Board of
Regents, and was leased to the LLC-I for $10 per year, payable in advance upon
commencement of the ground lease. In July 2011, Savannah State University entered three
capital leases with LLC-I for Tiger Point, Tiger Place, and Camilla Hubert housing facilities in
the amounts of $6,160,184, $8,182,797, and $4,821,572, respectively. The land on which
these buildings are located is owned by the Board of Regents, and was leased to the LLC for
$10 per year, payable in advance upon commencement of the ground lease.
The University leases a 106-bed housing facility, Tiger Point, with LLC-I at an interest rate of
4.763 percent for a thirty-year period that began July 2011 and expires June 2041, with
payments due on the 1st of the month each June and December. The outstanding liability
at June 30, 2013 on this capital lease is $6,231,176.
The University leases a 173-bed housing facility, Tiger Place, with LLC-I at an interest rate of
4.763 percent for a thirty-year period that began July 2011 and expires June 2041, with
payments due on the 1st of the month each June and December. The outstanding liability
at June 30, 2013 on this capital lease is $8,271,806.
The University leases a 77-bed building that was restored as a housing facility, Camilla
Hubert Hall, with LLC-I at an interest rate of 4.763 percent for a thirty-year period that began
July 2011 and expires June 2041, with payments due on the 1st of the month each June
and December. The outstanding liability at June 30, 2013 on this capital lease is
$4,878,350.
During fiscal year 2012 Adams Hall and Morgan Hall, nonresidential buildings, were
renovated and the aforementioned Sports Complex was completed at a cost of $6,706,586.
The capital lease on these assets, however, did not begin until August, 2012, when the
University took possession of a new 325-bed residential facility called Tiger Court. Tiger
Court was not completed early fiscal year 2013 and the University took possession at that
time. Since the renovated assets and the Sports Complex were received in 2012 they were
recognized within the financial statements as a long term note payable rather than as a
capital lease. This note payable to the Foundation was replaced by the lease when it was
booked in fiscal year 2013.
The renovation of Adams Hall and Morgan Hall was included in the University’s lease for
Tiger Court. Tiger Court is a 327-bed housing facility leased with LLC-I at an interest rate of
5.847 percent for a thirty-year period that began December 2012 and expires June 2041,
with payments due on the 1st of the month each June and December. The outstanding
liability at June 30, 2013 on this capital lease is $15,617,871.
The University leases a Sports and Intramural Complex with LLC-I at an interest rate of
6.262 percent for a thirty-year period that began December 2012 and expires June 2041,
with payments due on the 1st of the month each June and December. The outstanding
liability at June 30, 2013 on this capital lease is $4,320,938.
The Georgia Higher Education Facilities Authority (GHEFA) issued $94,210 million in revenue
bonds associate with the USG Real Estate Foundation III, LLC, hereafter referred to as
USGREF LLC, project. A portion of the proceeds of the Series 2010 Bonds were used to
finance the acquisition, construction, and equipping of facilities in connection with the
26
renovation of the existing University stadium and related improvements located on an
approximately 1.373 acre site, including new bleachers with approximately 8,000 seats,
restrooms, concessions, ticketing, locker room and elevators. A portion of the proceeds of
the Series 2010 Bonds were used to finance the acquisition, construction, and equipping of
an approximately 47,239 square foot student center located on approximately 0.746 acre
site, including indoor and outdoor lounge spaces, food court, convenience store, meeting
spaces, ballroom with stage, and other student and staff support spaces. The land on which
these buildings are located is owned by the Board of Regents, and was leased for $10 per
year, payable in advance upon commencement of the ground lease.
The University leases the 47,239 square foot student center and the 8,000-seat stadium
with the USGREF LLC at an interest rate of 5.234 percent for a thirty-year period that began
July 2011 and expires June 2041, with payments due on the 15th of the month each June
and December. The outstanding liability at June 30, 2013 on this capital lease is
$17,787,256.
OPERATING LEASES
Savannah State University’s non-cancellable operating leases having remaining terms of
more than one year expire in various fiscal years from 2013 through 2014. Certain
operating leases provide for renewal options for periods from one to three years at their fair
rental value at the time of renewal. All agreements are cancellable if the State of Georgia
does not provide adequate funding, but that is considered a remote possibility. In the normal
course of business, operating leases are generally renewed or replaced by other leases.
Operating leases are generally payable on a monthly basis. Examples of property under
operating leases are copiers and other small business equipment.
27
FUTURE COMMITMENTS
Future commitments for capital leases (which here and on the Statement of Net Position)
include other installment purchase agreements) and for non-cancellable operating leases
having remaining terms in excess of one year as of June 30, 2013, were as follows:
Real Property and Equipment
Capital Leases
Operating Leases
Year Ending June 30:
2014
2015
2016
2017
2018
2019 through 2023
2024 through 2028
2029 through 2033
2034 through 2038
2039 through 2043
$
Total minimum lease payments
Less: Interest
Less: Executory costs (if paid)
Principal Outstanding
7,010,107
7,140,475
7,272,359
7,408,858
7,527,075
39,362,918
42,573,569
43,290,962
19,968,399
11,430,424
$
-
$ 192,985,146
83,497,338
$
-
$ 109,487,808
Savannah State University’s fiscal year 2013 expense for rental of real property and
equipment under operating leases was $307,956.
Note 11. Retirement Plans
Savannah State University participates in various retirement plans administered by the State
of Georgia under two major retirement systems: Employees’ Retirement System of Georgia
(ERS System) and Teachers Retirement System of Georgia. These two systems issue
separate publicly available financial reports that include the applicable financial statements
and required supplementary information. The reports may be obtained from the respective
system offices. The significant retirement plans that Savannah State University participates
in are described below. More detailed information can be found in the plan agreements and
related legislation. Each plan, including benefit and contribution provisions, was established
and can be amended by State law.
Employees’ Retirement System of Georgia
The ERS System is comprised of individual retirement systems and plans covering
substantially all employees of the State of Georgia except for teachers and other employees
covered by the Teachers Retirement System of Georgia. One of the ERS System plans, the
Employees’ Retirement System of Georgia (ERS), is a cost-sharing multiple-employer defined
benefit pension plan that was established by the Georgia General Assembly during the 1949
Legislative Session for the purpose of providing retirement allowances for employees of the
State of Georgia and its political subdivisions. ERS is directed by a Board of Trustees and
has the powers and privileges of a corporation. ERS acts pursuant to statutory direction and
guidelines, which may be amended prospectively for new hires but for existing members and
beneficiaries may be amended in some aspects only subject to potential application of
certain constitutional restraints against impairment of contract.
28
On November 20, 1997, the Board created the Supplemental Retirement Benefit Plan
(SRBP-ERS) of ERS. SRBP-ERS was established as a qualified governmental excess benefit
plan in accordance with Section 415 of the Internal Revenue Code (IRC) as a portion of ERS.
The purpose of the SRBP-ERS is to provide retirement benefits to employees covered by ERS
whose benefits are otherwise limited by IRC Section 415. Beginning January 1, 1998, all
members and retired former members in ERS are eligible to participate in the SRBP-ERS
whenever their benefits under ERS exceed the limitation on benefits imposed by IRC Section
415.
The benefit structure of ERS is established by the Board of Trustees under statutory
guidelines. Unless the employee elects otherwise, an employee who currently maintains
membership with ERS based upon State employment that started prior to July 1, 1982, is an
“old plan” member subject to the plan provisions in effect prior to July 1, 1982. Members
hired on or after July 1, 1982 but prior to January 1, 2009 are “new plan” members subject
to the modified plan provisions. Effective January 1, 2009, newly hired State employees, as
well as rehired State employees who did not maintain eligibility for the “old” or “new” plan,
are members of the Georgia State Employees’ Pension and Savings Plan (GSEPS). ERS
members hired prior to January 1, 2009 also have the option to change their membership to
the GSEPS plan.
Under the old plan, new plan, and GSEPS, a member may retire and receive normal
retirement benefits after completion of 10 years of creditable service and attainment of age
60 or 30 years of creditable service regardless of age. Additionally, there are some
provisions allowing for early retirement after 25 years of creditable service for members
under age 60.
Retirement benefits paid to members are based upon a formula adopted by the Board of
Trustees for such purpose. The formula considers the monthly average of the member’s
highest 24 consecutive calendar months of salary, the number of years of creditable service,
and the member’s age at retirement. Post-retirement cost-of-living adjustments may be
made to members’ benefits provided the members were hired prior to July 1, 2009. The
normal retirement pension is payable monthly for life; however, options are available for
distribution of the member’s monthly pension, at reduced rates, to a designated beneficiary
upon the member’s death. Death and disability benefits are also available through ERS.
Member contribution rates are set by law. Member contributions under the old plan are 4%
of annual compensation up to $4,200 plus 6% of annual compensation in excess of $4,200.
Under the old plan, Savannah State University pays member contributions in excess of
1.25% of annual compensation. Under the old plan, these Savannah State University
contributions are included in the members’ accounts for refund purposes and are used in
the computation of the members’ earnable compensation for the purpose of computing
retirement benefits. Member contributions under the new plan and GSEPS are 1.25% of
annual compensation. Savannah State University is required to contribute at a specified
percentage of active member payroll established by the Board of Trustees determined
annually in accordance with actuarial valuation and minimum funding standards as provided
by law. These Savannah State University contributions are not at any time refundable to the
member or his/her beneficiary.
29
Employer contributions required for fiscal year 2013 were based on the June 30, 2010
actuarial valuation as follows:
Old Plan*
New Plan
GSEPS
14.90%
14.90%
11.54%
*10.15% exclusive of contributions paid by the employer on behalf of old plan members
Members become vested after 10 years of service. Upon termination of employment,
member contributions with accumulated interest are refundable upon request by the
member. However, if an otherwise vested member terminates and withdraws his/her
member contributions; the member forfeits all rights to retirement benefits.
Teachers Retirement System of Georgia
The Teachers Retirement System of Georgia (TRS) is a cost-sharing multiple-employer
defined benefit plan created in 1943 by an act of the Georgia General Assembly to provide
retirement benefits for qualifying employees in educational service. A Board of Trustees
comprised of active and retired members and ex-officio State employees is ultimately
responsible for the administration of TRS.
On October 25, 1996, the Board created the Supplemental Retirement Benefit Plan of the
Georgia Teachers Retirement System (SRBP-TRS). SRBP-TRS was established as a qualified
governmental excess benefit plan in accordance with Section 415 of the Internal Revenue
Code (IRC) as a portion of TRS. The purpose of SRBP-TRS is to provide retirement benefits to
employees covered by TRS whose benefits are otherwise limited by IRC Section 415.
Beginning July 1, 1997, all members and retired former members in TRS are eligible to
participate in the SRBP-TRS whenever their benefits under TRS exceed the IRC Section 415
imposed limitation on benefits.
TRS provides service retirement, disability retirement, and survivor’s benefits. The benefit
structure of TRS is defined and may be amended by State statute. A member is eligible for
normal service retirement after 30 years of creditable service, regardless of age, or after 10
years of service and attainment of age 60. A member is eligible for early retirement after 25
years of creditable service.
Normal retirement (pension) benefits paid to members are equal to 2% of the average of the
member’s two highest paid consecutive years of service, multiplied by the number of years
of creditable service up to 40 years. Early retirement benefits are reduced by the lesser of
one-twelfth of 7% for each month the member is below age 60 or by 7% for each year or
fraction thereof by which the member has less than 30 years of service. It is also assumed
that certain cost-of-living adjustments, based on the Consumer Price Index, will be made in
future years. Retirement benefits are payable monthly for life. A member may elect to
receive a partial lump-sum distribution in addition to a reduced monthly retirement benefit.
Death, disability and spousal benefits are also available.
30
TRS is funded by member and employer contributions as adopted and amended by the
Board of Trustees. Members become fully vested after 10 years of service. If a member
terminates with less than 10 years of service, no vesting of employer contributions occurs,
but the member’s contributions may be refunded with interest. Member contributions are
limited by State law to not less than 5% or more than 6% of a member’s earnable
compensation.
Member contributions as adopted by the Board of Trustees for the fiscal year ended June
30, 2013 were 6.00% of annual salary. Employer contributions required for fiscal year 2013
were 11.41% of annual salary as required by the June 30, 2010 actuarial valuation.
The following table summarizes the Savannah State University contributions by defined
benefit plan for the years ending June 30, 2013, June 30, 2012, and June 30, 2011 (dollars
in thousands):
TRS
Required
Contribution
2013 $ 2,035,584
2012 $1,759,365
2011 $1,720,598
Percent
Contributed
100%
100%
100%
Regents Retirement Plan
Plan Description
The Regents Retirement Plan, a single-employer defined contribution plan, is an optional
retirement plan that was created/established by the Georgia General Assembly in O.C.G.A.
47-21-1 et.seq. and administered by the Board of Regents of the University System of
Georgia. O.C.G.A. 47-3-68(a) defines who may participate in the Regents Retirement Plan.
An “eligible university system employee” is a faculty member or a principal administrator, as
designated by the regulations of the Board of Regents. Under the Regents Retirement Plan,
a plan participant may purchase annuity contracts from four approved vendors (AIG-VALIC,
American Century, Fidelity, and TIAA-CREF) for the purpose of receiving retirement and death
benefits. Benefits depend solely on amounts contributed to the plan plus investment
earnings. Benefits are payable to participating employees or their beneficiaries in
accordance with the terms of the annuity contracts.
Funding Policy
Savannah State University makes monthly employer contributions for the Regents
Retirement Plan at rates adopted by the Teachers Retirement System of Georgia Board of
Trustees in accordance with State statute and as advised by their independent actuary. For
fiscal year 2013, the employer contribution was 9.24% for the participating employee's
earnable compensation. Employees contribute 6% of their earnable compensation. Amounts
attributable to all plan contributions are fully vested and non-forfeitable at all times.
Savannah State University and the covered employees made the required contributions of
$749,476 (9.24%) and $448,527 (6%), respectively.
31
AIG-VALIC, American Century, Fidelity, and TIAA-CREF have separately issued financial
reports which may be obtained through their respective corporate offices.
Georgia Defined Contribution Plan
Plan Description
Savannah State University participates in the Georgia Defined Contribution Plan (GDCP)
which is a single-employer defined contribution plan established by the General Assembly of
Georgia for the purpose of providing retirement coverage for State employees who are
temporary, seasonal, and part-time and are not members of a public retirement or pension
system. GDCP is administered by the Board of Trustees of the Employees' Retirement
System of Georgia.
Benefits
A member may retire and elect to receive periodic payments after attainment of age 65. The
payment will be based upon mortality tables and interest assumptions to be adopted by the
Board of Trustees. If a member has less than $3,500 credited to his/her account, the Board
of Trustees has the option of requiring a lump sum distribution to the member in lieu of
making periodic payments. Upon the death of a member, a lump sum distribution equaling
the amount credited to his/her account will be paid to the member's designated beneficiary.
Benefit provisions are established by State statute.
Contributions
Member contributions are seven and one-half percent (7.5%) of gross salary. There are no
employer contributions. Contribution rates are established by State statute. Earnings are
credited to each member's account in a manner established by the Board of Trustees. Upon
termination of employment, the amount of the member's account is refundable upon
request by the member.
Total contributions made by employees during fiscal year 2013 amounted to $33,027 which
represents 7.5% of covered payroll. These contributions met the requirements of the plan.
The Georgia Defined Contribution Plan issues a financial report each fiscal year, which may
be obtained from the ERS offices.
Note 12. Risk Management
The University System of Georgia offers its employees and retirees access to four different
self-insured healthcare plan options. For the University System of Georgia’s Plan Year 2013,
the following health care options were available:
 Blue Choice HMO plan
 (Blue Cross Blue Shield) HSA Open Access POS plan
 (Blue Cross Blue Shield) Open Access POS plan
 Kaiser Permanente HMO plan
Savannah State University and participating employees and retirees pay premiums to either
of the self-insured healthcare plan options to access benefits coverage. The respective selfinsured healthcare plan options are included in the financial statements of the Board of
Regents of the University System of Georgia – University System Office. All units of the
University System of Georgia share the risk of loss for claims associated with these plans.
The reserves for these plans are considered to be a self-sustaining risk fund. The Board of
Regents has contracted with Blue Cross Blue Shield of Georgia, a wholly owned subsidiary of
32
WellPoint, to serve as the claims administrator for the self-insured healthcare plan products.
In addition to the self-insured healthcare plan options offered to the employees of the
University System of Georgia, a fully insured HMO healthcare plan option is also offered to
System employees through Kaiser.
The Department of Administrative Services (DOAS) has the responsibility for the State of
Georgia of making and carrying out decisions that will minimize the adverse effects of
accidental losses that involve State government assets. The State believes it is more
economical to manage its risks internally and set aside assets for claim settlement.
Accordingly, DOAS processes claims for risk of loss to which the State is exposed, including
general liability, property and casualty, workers' compensation, unemployment
compensation, and law enforcement officers' indemnification. Limited amounts of
commercial insurance are purchased applicable to property, employee and automobile
liability, fidelity and certain other risks. Savannah State University, as an organizational unit
of the Board of Regents of the University System of Georgia, is part of the State of Georgia
reporting entity, and as such, is covered by the State of Georgia risk management program
administered by DOAS. Premiums for the risk management program are charged to the
various state organizations by DOAS to provide claims servicing and claims payment.
A self-insured program of professional liability for its employees was established by the
Board of Regents of the University System of Georgia under powers authorized by the Official
Code of Georgia Annotated Section 45-9-1. The program insures the employees to the extent
that they are not immune from liability against personal liability for damages arising out of
the performance of their duties or in any way connected therewith. The program is
administered by DOAS as a Self-Insurance Fund.
Note 13. Contingencies
Amounts received or receivable from grantor agencies are subject to audit and adjustment
by grantor agencies. This could result in refunds to the grantor agency for any expenditure
disallowed under grant terms. The amount of expenditures which may be disallowed by the
grantor cannot be determined at this time although Savannah State University expects such
amounts, if any, to be immaterial to its overall financial position.
Litigation, claims and assessments filed against Savannah State University (an
organizational unit of the Board of Regents of the University System of Georgia), if any, are
generally considered to be actions against the State of Georgia. Accordingly, significant
litigation, claims and assessments pending against the State of Georgia are disclosed in the
State of Georgia Comprehensive Annual Financial Report for the fiscal year ended June 30,
2013.
33
Note 14. Post-Employment Benefits Other Than Pension Benefits
Pursuant to the general powers conferred by the Official Code of Georgia Annotated Section
20-3-31, the Board of Regents of the University System of Georgia has established group
health and life insurance programs for regular employees of the University System of
Georgia. It is the policy of the Board of Regents to permit employees of the University System
of Georgia eligible for retirement or that become permanently and totally disabled to
continue as members of the group health and life insurance programs. The policies of the
Board of Regents of the University System of Georgia define and delineate who is eligible for
these post-employment health and life insurance benefits. Organizational units of the Board
of Regents of the University System of Georgia pay the employer portion for group insurance
for affected individuals. With regard to life insurance, the employer covers the total cost for
$25,000 of basic life insurance. If an individual elects to have supplemental, and/or,
dependent life insurance coverage, such costs are borne entirely by the employee.
The Board of Regents Retiree Health Benefit Plan is a single-employer, defined benefit plan.
Financial statements and required supplementary information for the Plan are included in
the publicly available Consolidated Annual Financial Report of the University System of
Georgia. The University pays the employer portion of health insurance for its eligible retirees
based on rates that are established annually by the Board of Regents for the upcoming plan
year. For the 2013 plan year, the employer rate was between 70-75% of the total health
insurance cost for eligible retirees and the retiree rate was between 25-30%.
As of June 30, 2013, there were 230 employees who had retired or were disabled that were
receiving these post-employment health and life insurance benefits. For the year ended June
30, 2013, Savannah State University recognized as incurred $890,224 of expenditures,
which was net of $405,413 of participant contributions.
34
Note 15. Natural Classifications with Functional Classifications
The University’s operating expenses by functional classification for fiscal year 2013 are
shown below:
Functional Classification
Fiscal Year 2013
Natural Classification
Faculty
Instruction
Research
Academic
Support
Public Service
Institutional
Support
$ 11,445,560
$308,415
26,180
$371,444
$600
$46,302
Staff
1,542,726
470,881
1,046,312
3,310,261
2,304,982
3,585,570
Benefits
3,488,920
154,819
263,686
896,353
739,203
2,180,561
-
-
-
-
-
392,811
Travel
175,412
34,431
47,513
241,056
129,486
208,904
Scholarships and Fellowships
293,837
496,933
106,780
132,851
28,535
-
55,603
222
5,505
(70,252)
335,153
45,677
1,713,549
388,650
648,603
2,612,093
941,177
3,340,474
100,687
58,750
7,345
341,782
653,490
159,703
$ 18,816,294
$ 1,913,101
$ 2,151,924
$ 7,835,588
$ 5,132,626
$ 9,960,002
Personal Services
Utilities
Supplies and Other Services
Depreciation
Total Expenses
$
Student
Services
Functional Classification
Fiscal Year 2013
Natural Classification
Plant
Operations &
Maintenance
Faculty
$
Scholarships &
Fellowships
-
$ 12,198,501
-
3,713,745
18,310,993
Benefits
766,131
-
1,028,841
9,518,514
Personal Services
(228,311)
-
228,311
392,811
13,239
1,046
302,384
1,153,471
5,803,170
Travel
Scholarships and Fellowships
$
-
$
Total Expenses
2,336,516
Staff
-
Auxiliary
Enterprises
147
2,843,117
1,900,970
Utilities
1,224,344
-
1,830,681
3,426,933
Supplies and Other Services
5,501,824
787
13,292,889
28,440,046
Depreciation
2,031,945
-
4,036,217
7,389,919
$ 11,645,835
$ 2,844,950
$ 26,334,038
$ 86,634,358
Total Expenses
35
Note 16. Affiliated Organizations
In accordance with GASB Statement No. 39, Determining Whether Certain Organizations are
Component Units, an amendment of GASB Statement No. 14, The Reporting Entity which
became effective for the year ended June 30, 2004, Savannah State University Foundation,
Savannah State University Real Estate Ventures, LLC, and Savannah State University
Community Development I, LLC, are legally separate, tax-exempt organizations whose
activities primarily support Savannah State University, a unit of the University System of
Georgia (an organizational unit of the State of Georgia). The State Accounting Office
determined Component Units of the State of Georgia, as required by GASB Statement No.
39 should not be assessed in relation to their significance to Savannah State University, but
instead based on their significance to the State of Georgia.
Therefore, the financial statements for the affiliated organizations listed above are not
included in these financial statements. Copies of the financial statements may be obtained
from Savannah State University.
36