Transaction Control Templates
Federal Awards (Non-Training Grant)
("Exclusive" )
Training and Fellowship Awards
Subawards/Subcontracts
Patient Care Costs
("Exclusive" )
("Inclusive")
("Inclusive")
These items CANNOT be charged without a Federal These items CANNOT be charged without a Federal
Costing Exception Form in place
Costing Exception Form in place
ONLY the listed expenditure types CAN be charged. All
others are "locked." No costing exception available
ONLY the listed expenditure types CAN be charged. All others are
"locked." No costing exception available
Expenditure Types That Cannot be Charged:
Budget Only, Scholrshps & Fell
Construction, Building Imp
Construction, Buildings
Employee, Recognition Awards
Eq Capital Built-In
Eq Capital Educational
Eq Capital Household
Eq Capital Library
Eq Capital Mechanical
Eq Capital Office Furniture
Eq Capital Office Machines
Eq Capital Recreational
Eq Capital Voice & Data
Eq NonCapital Built-In
Eq NonCapital Desktop Comp
Eq NonCapital Educational
Eq NonCapital Exhibit
Eq NonCapital Household
Eq NonCapital Law Enforcement
Eq NonCapital Library
Eq NonCapital Mechanical
Eq NonCapital Mobile Comp
Eq NonCapital Office Furniture
Eq NonCapital Office Machines
Eq NonCapital Other Comp Equ
Eq NonCapital P-Card
Eq NonCapital Recreational
Eq NonCapital UVA Non-Owned
Eq NonCapital Voice & Data
Exp Credit Schol & Fellow
Fell, Assist, Conv, Grad
Fell, Assist, In, Grad
Fell, Assist, Out, Grad
Fell, Other Fees, Grad
Fell, Stipends, Intl, Grad
Fell, Stipends, Non-Student
Only Expenditure Types that CAN be Charged
Svcs, Subcontracts, OSP No F&A
Svcs, Subcontracts, Spon Prgm
Exp Credit Contract Svcs, NoFA
Exp Credit Contractual Svcs
UVa, F&A Costs
Only Expenditure Type that CAN be Charged
Svcs, Patient Care Costs
Expenditure Types That Cannot Be Charged:
Faculty Salaries
Wages
Construction, Building Imp
Construction, Buildings
Employee, Recognition Awards
Eq Capital Built-In
Eq Capital Educational
Eq Capital Household
Eq Capital HSF Donated-UVA Own
Eq Capital Library
Eq Capital Mechanical
Eq Capital Office Furniture
Eq Capital Office Machines
Eq Capital Recreational
Eq Capital Voice & Data
Eq NonCapital Built-In
Eq NonCapital Desktop Comp
Eq NonCapital Educational
Eq NonCapital Exhibit
Eq NonCapital Household
Eq NonCapital Law Enforcement
Eq NonCapital Library
Eq NonCapital Mechanical
Eq NonCapital Mobile Comp
Eq NonCapital Office Furniture
Eq NonCapital Office Machines
Eq NonCapital Other Comp Equ
Eq NonCapital Recreational
Eq NonCapital UVA Non-Owned
Eq NonCapital Voice & Data
Fell, Assist, Conv, Grad
Fixtures
Gifts (non-cash)
HSF Donated Eq Cap Comput
HSF Donated Eq Cap Lab
HSF Donated Eq Cap Med&Dent
Page 1 of 4
Created 9/20/13
Transaction Control Templates
Federal Awards (Non-Training Grant)
("Exclusive" )
Training and Fellowship Awards
Subawards/Subcontracts
Patient Care Costs
("Exclusive" )
("Inclusive")
("Inclusive")
These items CANNOT be charged without a Federal These items CANNOT be charged without a Federal
Costing Exception Form in place
Costing Exception Form in place
ONLY the listed expenditure types CAN be charged. All
others are "locked." No costing exception available
ONLY the listed expenditure types CAN be charged. All others are
"locked." No costing exception available
Expenditure Types That Cannot be Charged:
Fell, Stipends, Post-Doc, Grad
Fell, Stipends, US, Grad
Fell, Tuition Adj, Grad
Fell, Tuition, In, Grad
Fell, Tuition, Out, Grad
Fixtures
Gifts (non-cash)
HSF Donated Eq Cap Comput
HSF Donated Eq Cap Lab
HSF Donated Eq Cap Med&Dent
HSF Donated Eq Cap Ofc Furn
HSF Donated Eq NonCap Comput
HSF Donated Eq NonCap Lab
HSF Donated Eq NonCap Med&Dent
HSF Donated Eq NonCap Ofc Furn
HSF Owned Eq Cap Comput
HSF Owned Eq Cap Lab
HSF Owned Eq Cap Med&Dent
HSF Owned Eq Cap Ofc Furn
HSF Owned Eq NonCap Comput
HSF Owned Eq NonCap Lab
HSF Owned Eq NonCap Med&Dent
HSF Owned Eq NonCap Ofc Furn
Insurance, Aircraft
Insurance, Automobile
Insurance, Boiler & Machinery
Insurance, Bonds, Surety
Insurance, General Liability
Insurance, Malpractice
Insurance, Med, Summer Camp
Insurance, Property
Insurance, Worker's Comp
Library Books
Meals, Business
NonResAlien, GradSubsist, Stip
NonResAlien, NonGSubsist, Stip
Only Expenditure Types that CAN be Charged
Only Expenditure Type that CAN be Charged
Expenditure Types That Cannot Be Charged:
HSF Donated Eq NonCap Comput
HSF Donated Eq NonCap Lab
HSF Donated Eq NonCap Med&Dent
HSF Donated Eq NonCap Ofc Furn
HSF Owned Eq Cap Comput
HSF Owned Eq Cap Lab
HSF Owned Eq Cap Med&Dent
HSF Owned Eq Cap Ofc Furn
HSF Owned Eq NonCap Comput
HSF Owned Eq NonCap Lab
HSF Owned Eq NonCap Med&Dent
HSF Owned Eq NonCap Ofc Furn
Insurance, Aircraft
Insurance, Automobile
Insurance, Boiler & Machinery
Insurance, Bonds, Surety
Insurance, General Liability
Insurance, Malpractice
Insurance, Med, Summer Camp
Insurance, Property
Insurance, Worker's Comp
Library Books
Meals, Business
Office Appurtenances
Professional Licenses & Fees
Site Improvements
Site Preparation
Supplies, Apparel
Supplies, Books (Non-Library)
Supplies, Building R&M
Supplies, Clothing
Supplies, Coal
Supplies, Computer Operating
Supplies, Custodial R&M
Supplies, Educational
Supplies, Food & Drink
Page 2 of 4
Created 9/20/13
Transaction Control Templates
Federal Awards (Non-Training Grant)
("Exclusive" )
Training and Fellowship Awards
Subawards/Subcontracts
Patient Care Costs
("Exclusive" )
("Inclusive")
("Inclusive")
These items CANNOT be charged without a Federal These items CANNOT be charged without a Federal
Costing Exception Form in place
Costing Exception Form in place
ONLY the listed expenditure types CAN be charged. All
others are "locked." No costing exception available
ONLY the listed expenditure types CAN be charged. All others are
"locked." No costing exception available
Expenditure Types That Cannot be Charged:
Office Appurtenances
OSP Only, Trainee Stipends
OSP Only, Trainee Tuition
OSP Only, Tuition
Professional Licenses & Fees
Schol, Assist, Conv, Undergrad
Schol, Assist, In, Undergrad
Schol, Assist, Out, Undergrad
Schol, Stip, Intl, Undergrad
Schol, Stipends, US, Undergrad
Schol, Tuition, In, Undergrad
Schol, Tuition, Out, Undergrad
Site Improvements
Site Preparation
Supplies & Materials, P-Card
Supplies, Apparel
Supplies, Books (Non-Library)
Supplies, Building R&M
Supplies, Clothing
Supplies, Coal
Supplies, Computer Operating
Supplies, Custodial R&M
Supplies, Educational
Supplies, Food & Drink
Supplies, Food Svc
Supplies, Laundry & Linen
Supplies, Law Enforcement
Supplies, Merchandise, Resale
Supplies, Office
Supplies, Recreational
Supplies, Stationery & Forms
Svc Charge, Chilled Water
Svcs, Attorney
Svcs, Auditing
Svcs, Background Check
Svcs, Bottled Water
Only Expenditure Types that CAN be Charged
Only Expenditure Type that CAN be Charged
Expenditure Types That Cannot Be Charged:
Supplies, Food Svc
Supplies, Laundry & Linen
Supplies, Law Enforcement
Supplies, Merchandise, Resale
Supplies, Office
Supplies, Recreational
Supplies, Stationery & Forms
Svc Charge, Chilled Water
Svcs, Attorney
Svcs, Auditing
Svcs, Background Check
Svcs, Bottled Water
Svcs, Catering
Svcs, Clerical
Svcs, Computer Software Maint
Svcs, Contractual Pass-thru
Svcs, Extermination
Svcs, Fiscal
Svcs, General R&M, Carpentry
Svcs, General R&M, Masonry
Svcs, General R&M, Other
Svcs, General R&M, Painting
Svcs, Internal Svc Provider
Svcs, Laundry & Linen
Svcs, Legal
Svcs, Maint, Grounds
Svcs, Memberships to Orgs
Svcs, Messenger
Svcs, Moving Offices & Labs
Svcs, Particpt supp reim OSP
Svcs, Patient Care Costs
Svcs, Personnel Mgmt
Svcs, Professional, UPG
Svcs, Records Mgmt
Svcs, Subcontracts, Spon Prgm
Svcs, Subscrip, Publications
Page 3 of 4
Created 9/20/13
Transaction Control Templates
Federal Awards (Non-Training Grant)
("Exclusive" )
Training and Fellowship Awards
Subawards/Subcontracts
Patient Care Costs
("Exclusive" )
("Inclusive")
("Inclusive")
These items CANNOT be charged without a Federal These items CANNOT be charged without a Federal
Costing Exception Form in place
Costing Exception Form in place
ONLY the listed expenditure types CAN be charged. All
others are "locked." No costing exception available
ONLY the listed expenditure types CAN be charged. All others are
"locked." No costing exception available
Expenditure Types That Cannot be Charged:
Svcs, Catering
Svcs, Clerical
Svcs, Computer Software Maint
Svcs, Contractual Pass-thru
Svcs, Extermination
Svcs, Fiscal
Svcs, General R&M, Carpentry
Svcs, General R&M, Masonry
Svcs, General R&M, Other
Svcs, General R&M, Painting
Svcs, Internal Svc Provider
Svcs, Laundry & Linen
Svcs, Legal
Svcs, Maint, Grounds
Svcs, Memberships to Orgs
Svcs, Messenger
Svcs, Moving Offices & Labs
Svcs, Particpt supp reim OSP
Svcs, Patient Care Costs
Svcs, P-Card, Contractual
Svcs, Personnel Mgmt
Svcs, Professional, UPG
Svcs, Records Mgmt
Svcs, Subcontracts, Spon Prgm
Svcs, Subscrip, Publications
Svcs, Telecom, Cell, Internet
Svcs, U.S. Postal
Svcs, University Architect
Svcs, Utility Connection Fees
Svcs, UVa Parking OSP Only
Tuition Waiver, Student
Wages, GTA, Non-Student
Wages, GTA, Student
Only Expenditure Types that CAN be Charged
Only Expenditure Type that CAN be Charged
Expenditure Types That Cannot Be Charged:
Svcs, Telecom, Cell, Internet
Svcs, U.S. Postal
Svcs, University Architect
Svcs, Utility Connection Fees
Svcs, UVa Parking OSP Only
Tuition Waiver, Student
Wages, GTA, Non-Student
Wages, GTA, Student
Page 4 of 4
Created 9/20/13