DU Passport User Guide
Per the University of Denver International Travel Policy, all students, faculty, and staff traveling
abroad on University business must register their travel in DU Passport prior to departure. The
purpose of this guide is to walk you through the travel registration process. This guide also
provides information to faculty and staff trip leaders seeking approval for faculty-led programs.
Travel Registration
Student Travel Registration
A) Students Traveling on Faculty-Led Programs:
1) Students traveling on faculty-led programs must use this link to register their
travel:
http://abroad.du.edu/index.cfm?FuseAction=Programs.ViewProgram&Progra
m_ID=10219. **Once you have initiated the process, you will need to log
in with the general DU Passport link to make changes or to review your
registration: https://abroad.du.edu.**
2) The link will take you to the DU Passport page for Faculty-Led Travel
Student Registration. Click on the “Apply Now” button in the bottom center
of the page.
3) Log in with your PioneerWeb Credentials.
2
4) The next page will prompt you to enter your itinerary. Enter your dates,
manually type in the city or town where you will be traveling, and click on
“Enter.” If you city or town does not come up, email [email protected] for
assistance.
5) Click “Add to Itinerary.” Your location will populate under the grey
“Itinerary” bar. For multiple locations, repeat this step. You can edit your
itinerary by clicking on the red “X” next to the location. You can also edit
your itinerary later in the registration process if necessary. Click “Apply” in
the lower left side of the screen.
6) DU Passport will take you to the main registration page. Click on the
“Faculty-Led Travel Student Registration” questionnaire under “Application
Questionnaire(s).” You must complete all questions with an asterisk (*)
before you can submit the questionnaire. Next, upload your passport by
clicking on the “Passport Copy” link. Follow the instructions for uploading
the document.
3
7) After completing the questionnaire, click on the links in the “Signature
Documents” section.
8) Once you have completed an item, the corresponding box will be checked.
When all of the boxes are checked, your registration is complete. You can
edit your itinerary by clicking on pencil next to the location on the bottom
right side of the page.
9) Contact [email protected] with any questions or problems.
B) “Experiential Learning:” Students Traveling for Internships, Research, Student-Led
Travel, an Unaffiliated Program, or Athletics
1) Students traveling overseas for internships, research, student-led travel, unaffiliated
programs (for DU credit or that will receive University funding), or athletics must use
this link to register their travel:
http://abroad.du.edu/index.cfm?FuseAction=Programs.ViewProgram&Program_ID=
10198. **Once you have initiated the process, you will need to log in with the
general DU Passport link to make changes or to review your registration:
https://abroad.du.edu.**
2) The link will take you to the DU Passport page for Experiential Learning
International Travel Registration. Click on the “Apply Now” button in the bottom
center of the page.
4
3) Log in with your PioneerWeb Credentials.
4) The next page will prompt you to enter your itinerary. Enter your dates, manually
type in the city or town where you will be traveling, and click on “Enter.” If you city
or town does not come up, email [email protected] for assistance.
5) Click “Add to Itinerary.” Your location will populate under the grey “Itinerary” bar.
For multiple locations, repeat this step. You can edit your itinerary by clicking on the
red “X” next to the location. You can also edit your itinerary later in the registration
process if necessary. Click “Apply” in the lower left side of the screen.
5
6) DU Passport will take you to the main registration page. Click on the “Experiential
Learning Student Travel Registration” questionnaire under “Application
Questionnaire(s).” You must complete all questions with an asterisk (*) before you
can submit the questionnaire. Next, upload your passport by clicking on the
“Passport Copy” link. Follow the instructions for uploading the document.
7) After completing the questionnaire, click on the links in the “Signature Documents”
section.
8) Once you have completed an item, the corresponding box will be checked. When all
of the boxes are checked, your registration is complete. You can edit your itinerary
by clicking on the pencil next to the location on the bottom right side of the page.
6
9) Contact [email protected] with any questions or problems.
C) Faculty/Staff Travel Registration
1) Faculty and staff traveling overseas on University business must use this link
to register their travel:
http://abroad.du.edu/index.cfm?FuseAction=Programs.ViewProgram&Progra
m_ID=10220. **Once you have initiated the process, you will need to log
in with the general DU Passport link to make changes or to review your
registration: https://abroad.du.edu.**
2) The link will take you to the DU Passport page for “Faculty and Staff
International Travel Registration.” Click on the “Apply Now” button in the
bottom center of the page.
7
3) Log in with your PioneerWeb Credentials.
4) The next page will prompt you to enter your itinerary. Enter your dates,
manually type in the city or town where you will be traveling, and click on
“Enter.” If you city or town does not come up, email [email protected] for
assistance.
5) Click “Add to Itinerary.” Your location will populate under the grey
“Itinerary” bar. For multiple locations, repeat this step. You can edit your
itinerary by clicking on the red “X” next to the location. You can also edit
your itinerary later in the registration process if necessary. Click “Apply” in
the lower left side of the screen.
8
6) DU Passport will take you to the main registration page. Click on the
“Faculty and Staff International Travel Registration Questionnaire”
questionnaire under “Application Questionnaire(s).” You must complete all
questions with an asterisk (*) before you can submit the questionnaire.
7) After completing the questionnaire, click on the links in the “Signature
Documents” section.
8) Once you have completed an item, the corresponding box will be checked.
When all of the boxes are checked, your registration is complete. You can
edit your itinerary by clicking on the red “X” next to the location on the
bottom right side of the page.
9) Contact [email protected] with any questions or problems.
9
Faculty-Led Travel Approval Process
1) Program leaders must use this link to apply for approval of your faculty-led program:
http://abroad.du.edu/index.cfm?FuseAction=Programs.ViewProgram&Program_ID=101
93. **Once you have initiated the process, you will need to log in with the general
DU Passport link to make changes or to review your registration:
https://abroad.du.edu.**
2) The link will take you to the DU Passport page for “Faculty-Led International Program
Approval Application.” Click on the “Get Started” button in the bottom center of the
page.
3) Log in with your PioneerWeb Credentials.
4) Select the year during which your program will take place. Click “Apply.”
10
5) Click on the questionnaire “Course and Trip Information for Faculty Led-Travel
Conditional Approval - DUE 6 MONTHS BEFORE TRAVEL.” You must answer all
questions before you submit the application. You can click “Save” and return to the
questionnaire if needed.
6) Once you have submitted the questionnaire, the Offices of Internationalization and Risk
Management will review your application. You will receive communication regarding
the status of your application.
7) No later than 3 months prior to your travel dates, log back in to DU Passport using this
link: https://abroad.du.edu. You will see your application in the left column on the
webpage. Click on your application and then click on the questionnaire “Course and Trip
Information for Faculty Led-Travel Final Approval - DUE 3 MONTHS BEFORE
TRAVEL.”
8) Once you have submitted the questionnaire, the Offices of Internationalization and Risk
Management will review your application. You will receive communication regarding
the status of your application.
9) Contact [email protected] with any questions or problems.