Guidelines on Handling Appeals of Student Internship at Department
of Public Policy and Management of I-Shou University
Adopted on June 16, 2005 at the seventh meeting of the
Departmental Affairs Council in the second semester of the
academic year 2004
Amendments adopted on December 13, 2007 at the fifth
meeting of the Departmental Affairs Council in the first
semester of the academic year 2007
I.
Legal Basis
The Guidelines on Handling Appeals of Student Internship at Department of Public Policy
and Management of I-Shou University (hereinafter referred to as the “Guidelines”) are
stipulated by the Department of Public Policy and Management (hereinafter referred to as
the “Department”) pursuant to Item 3 of Subparagraph 5 of Article 5 in the Regulations for
Student Internships of Department of Public Policy and Management at I-Shou University.
II.
Purpose
The Guidelines are hereby enacted to protect students’ right of education during internship,
and enhance the efficacy of internship.
III.
Eligibility to File an Appeal
Any student who takes an internship course offered by the Department is eligible to file an
appeal if such a student considers a disposition 1) affecting his or her right of education, 2)
violating relevant rules and regulations, or 3) damaging his or her rights.
IV.
Grievance Procedure A
An appellant shall put forward an appeal to the faculty member having made the disposition
within ten days after the disposition is made to request for reconsideration, and inform the
convener of the internship program at the same time.
The faculty member having made the disposition shall review the appeal within two weeks,
and take necessary measures. The convener of the internship program shall be informed at
the same time as well.
An appellant may submit his or her appeal along with an explanation to the Internship
Committee of the Department if the appellant has special reasons not to put forward his or
her appeal through the Grievance Procedure A.
V.
Grievance Procedure B
If an appellant considered the disposition made in Item 2 of the preceding provision is still
questionable, he or she may put forward an appeal to the Internship Committee within ten
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days upon receiving the disposition.
The Internship Committee shall complete the arbitration procedure within twenty days from
the next day of receiving the appeal. An extension may be granted when necessary, and the
appellant shall be notified of an extension as well. An extension shall only be granted only
once and shall be no longer than ten days.
The arbitration procedure includes the recruitment of the Arbitration Committee, and the
production of the arbitration results.
VI.
Organization of the Arbitration Committee
The Internship Program Committee shall invite two full-time faculty members and one
student representative as the members of the Arbitration Committee. The appellant shall be
notified of the committee organization.
If any member of the Committee has the interest of conflicts on a plea case, the member
concerned shall not take part in the arbitration as a member of the Arbitration Committee.
The appellant concerned may submit a list naming members who shall excuse from the
arbitration.
The student representative shall be elected by junior or senior students of the Department,
and such a student representative shall not take any course taken by the appellant as the
same time.
If an appellant has any dispute about the members of the Arbitration Committee, he or she
shall ask for re-recruitment of the Arbitration Committee within two days after being
notified of the composition of the Arbitration Committee.
VII.
Rules of Procedure
The Arbitration Committee shall complete the arbitration procedure within two weeks from
the next day of the formation of the Arbitration Committee, and finalize the arbitration result
via meetings.
The members of the Arbitration Committee shall elect a convener among the members to
arrange affairs related to a plea case.
A quorum of at least two-thirds of the committee members will be required to validate a
committee meeting. A decision on the arbitration results shall not be made unless with the
consent of at least two-thirds of the members approve.
A committee member shall not assign a deputy to stand in for him or her if he or she fails to
attend a meeting for special reasons.
VIII.
Relief for Late Submission
In case of late submission of a plea for special reasons, the Internship Program Committee
may still propose suggestion to the appellant when it is obviously unfair not to provide
assistance.
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IX.
Turning Down a Plea
The Arbitration Committee shall still prepare the arbitration result to turn down a plea and
make suggestion if the plea exceeds the scope of arbitration.
X.
Revocation
An appellant may withdraw the plea before the arbitration result is made.
XI.
Disposition Suspension
During the review of a plea, the Arbitration Committee may suggest the Department to
suspend the disposition or measure toward the appellant.
XII.
Arbitration Results
The notification of arbitration results shall include the main text, the facts, the reasons, etc.;
any suggestion shall be made concretely; for those pleas turned down by the Arbitration
Committee, the notification of arbitration results shall still be made but with the main text
and the reasons only.
XIII.
Approval of the Notification of Arbitration Results
The notification of arbitration results shall be approved by the Chair of the Department, and
the faculty member concerned shall be notified by receiving a copy of the notification of
arbitration results at the same time. If the faculty member concerned considers the
arbitration results conflict with current rules and regulations, or the suggested measure is
difficult to be carried out, he or she shall submit a list of concrete reasons to the Chair of the
Department within ten days from the receipt of the copy of the notification of arbitration. If
the Chair of Department considers the reasons submitted by the faculty member are
sufficient, the plea case shall be returned to the Arbitration Committee for reconsideration
but for once only. The Department shall carry out the arbitration results upon the approval
by the Chair of the Department and completion of the arbitration procedure. The approved
arbitration results shall be delivered to the Arbitration Committee, the appellant, and the
faculty member concerned.
XIV.
Making a Re-plea
The appellant shall submit a re-plea with a list of concrete reasons to the Arbitration
Committee within ten days from the next day of receipt of the notification of arbitration
results if he or she raises objection to the arbitration results.
In case of dissatisfaction with the result of a re-plea, the appellant may submit an appeal to
the Student Appellate Committee of the University.
XV.
Unit-in-Charge
The Internship Program Committee of the Department shall be in charge of administrative
affairs related to an appeal.
XVI.
Promulgation
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The Guidelines become effective on the third day of promulgation after being adopted by the
Departmental Affairs Council. The same procedure applies to any amendment to the
Guidelines.
Note: In the event of any disputes or misunderstanding as to the interpretation of the language or
terms of these Guidelines, the Chinese language version shall prevail.
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