RECON@UVa
An automated system for Expenditure Reconciliations
S
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www.virginia.edu/recon
Recon@UVa
S  Automates manual process
S  Policies/Procedures/Guidelines
S  Reconciliation period = 15 calendar days (or per
approved alternate schedule)
S  Is it mandatory?
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www.virginia.edu/recon
Features
S  Web based
S  Enter comments
S  No printing
S  Flag outstanding issues
S  Clearly defined roles
S  Add/subtract
and workflow
reconciling items
S  Alternates
S  No approval required
for inactive PA
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www.virginia.edu/recon
Roles
S  Reconciliation Roles
S  Preparer
S  Approver
S  Fiscal Oversight
(optional)
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S  Viewer Roles
S  Fiscal Officer
S  Dean/Vice President
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www.virginia.edu/recon
Workflow
Notified when month-end data
available (usually 1st of month).
Reconcilers
Optional role to assist in review and
approval process.
Notified of accounts ready for approval or
overdue.
Notified if any account has not been
reconciled after 60 days.
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Notified if any account has not been
reconciled
after 90 days. www.virginia.edu/recon
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Alternate Assignments
S  Alternates for any reconciler role
S  Knowledge and authority
S  Same access as “Person of Record”
S  “Person of Record” retains fiduciary responsibility
Note: An alternate will not be assigned if the new role
would conflict with an existing role on the selected PA.
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www.virginia.edu/recon