Focus on Reports
Session 14
To print:
• Right click
• Choose “Print”
• Change option “Print
What?” from “slides” to
“note pages”
• Click ok
• Pay_Payroll Reconciliation Report
Pay_Payroll Reconciliation Report
Provides schools and departments the ability to
review pay from hours entered on the time card
through the computation and distribution of gross
pay.
Multiple Tabs
1. Payroll
• Hours and elements entered (on timecard)
• HR entered elements (i.e.; Acting Pay, Jury Duty, etc.)
• Rate of Pay
• Hours paid (after leave reversion),
• Amount paid per element
• Gross pay per assignment.
2. Labor Distribution
• Gross pay distribution to PTAEOs
3. By Employee
• Same data as Payroll tab – different format.
Payroll Tab
.
Labor Distribution Tab
By Employee Tab
Flexible Selection Criteria
• Begin – End range of pay periods to include
• One or more of the following:
– Organization
– MBU (Major Budget Unit) See: BU_Budget Exec and MBU Hierarchy report.
– Budget Department (within MBU Hierarchy)
Note: Enter one of the above and the ‘%’ (wild card) character in the remaining two.
• Optional
– Assignment
– Payroll Name
Interpreting the payroll report
Typically,
Hours Entered = Hours Paid
Exception: Hours entered, not paid
and
Hours paid, not entered
1.
3.
4.
2.
1.
Hours earned were credited to leave hours, which are not paid until taken.
Note: this will make the hours earned column total more than the hours paid column.
2.
Leave hours entered, but none paid. (No personal sick leave hours available to use)
3.
Hours paid, not entered. (Leave reversion found 8 available leave hours to use)
4.
Hours docked. (Leave reversion could not find enough leave hours to cover)
Exception:
Hours entered
< or >
Hours paid
• Differences = Adjustments requested through HR by timekeeper.
Timekeeper should maintain a record of requested approved adjustments.
Pay elements not found on the time card.
These are pay elements assigned by HR that are combined
during the payroll process with time card hours to compute total
gross pay.
Examples: Acting Pay, Jury Duty, Military Leave, etc.
Questions