Focus on Reports
Session 1
To print:
• Right click
• Choose “Print”
• Change option “Print
What?” from “slides” to
“note pages”
• Click ok
•FM_Expenditure Detail by Project
•FM_Project BBA by Expenditure Type
Pull Award and optionally
Task number up to page
item bar.
Owning Org
“O” in the
PTAEO.
Totals are in bold
Payroll Expense
Payroll
Encumbrances
Per person, per
pay period
Totals are in bold
Fringe
Benefits
Mail Services
Internal Service
Provider
A <Computing ID>
Cost Transfer
Phone Services
Internal Service
Provider
New website:
Reconciliation Links
http://www.virginia.edu/finance/reconlinks.html
Parking and Transportation
Internal Service Provider
E < Computing ID> Oracle
Manual Encumbrance
R < Computing ID>
Reversed cost transfer
or Encumbrance
depending on column
amount is shown.
When the employee /
vendor column shows an
vendor name the
comitment is either a PO
or Req. number.
Comments entered in the description
field of the P_Card Transaction
Distribution form, will also appear
on the expenditure detail report.
American Express
By default , comment
contains the Card Holder
Name, Transaction Date, and
Merchant Name.
UVA Manual
Encumbrance
Sub-System
Dining Services
Payment Voucher &
Invoice Number (no
Purchase Order)
Payment Voucher
& Invoice Number
with a PO.
The Current Month Actual and the Commitments
Grand Totals should match Current Month and
Commitment Grand Totals on FM_Project BBA by
Expenditure Type Report.
Pull Award and optionally
Task number up to page
item bar.
Totals:
Totals:
Totals:
Current Month and
Commitments grand totals
should always match the grand
total on the FM_Expenditure
Detail by Project report for the
same month.
Budget Balance Available (BBA)
before commitments.
Budget Balance Available
(BBA) after commitments.