BEFORE THE
POSTAL RATE COMMISSION
WASHINGTON, D.C. 20268-0001
AILCilYEL!
JuL jfl
10 32 ;j;.i ‘$3
p;i- r,;’ ,, !”
or: ,? :
Mailing Online Service, 1998
Docket No. MC98-1
)
OFFICE OF THE CONSUMER ADVOCATE
INTERROGATORIES
TO UNITED STATES POSTAL SERVICE
WITNESS: LEE GARVEY
(OCAIUSPS-Tl-20-22)
(July 30, 1998)
Pursuant to sections 25 and 26 of the Rules of Practice of the Postal Rate
Commission,
the Office of the Consumer Advocate hereby submits interrogatories
requests for production
OCAAJSPS-Tl-1-7
incorporated
of documents,
Instructions
included with OCA interrogatories
to witness Lee Garvey, dated July 21, 1998, are hereby
by reference.
Respectfully
and
submitted,
Gail Willette
Acting Director
Office of the Consumer Advocate
gl&LfF&TYl-L&J
Kenneth E. Richardson
Attorney
2
Docket No. MC98-1
OCAAJSPS-Tl-20.
Will the Mailing Online data or information
into the custody of the Postal Service at its “computer
status of mail prior to its transmittal to commercial
mail classification
network control center” have the
print sites? If so, what will be the
of the Mailing Online data?
OCAIUSPS-Tl-21.
commercial
received via the internet
Will the Mailing Online data or information
printers from the Postal Service “computer
network control center” have the
status of mail between the time it reaches the commercial
entered at a local post office?
received by the
print site and when it is
If so, what will be the mail classification
of the Mailing
Online data?
OCAIUSPS-Tl-22.
Please refer to the attached copy of the Federal Register notice of
a new Postal Service system of records styled “Customer
Electronic
Document
Preparation
Programs-Customer
and Delivery Service Records” (63 FR 28016-18,
May
21, 1998).
a.
Please confirm that this new system of records relates to materials submitted
customers
b.
of the Mailing Online Service.
If not, please explain.
Please provide a copy or copies of the license agreement
between the Postal Service and the commercial
under which the commercial
by
or agreements
printers referred to in the notice
printers will be operating when printing and mailing
“Mailing Online” materials.
C.
The notice indicates the Postal Service will retain one copy of each address list
for a period of 30 days and which will be retained longer than 30 days only at the
Docket No. MC98-1
customer’s
submitted
d.
3
request.
Does this procedure
by the customer?
also apply to the master document
If not, please explain.
In cases where the customer requests the Postal Service to retain mailing lists
for longer than 30 days, how long will such material be retained and what
procedures
will be followed to determine when and how to dispose of the
information?
e.
In cases where the customer requests the Postal Service to retain master
documents
for longer than 30 days, how long will such material be retained and
what procedures
will be followed to determine when and how to dispose of the
information?
f.
Will the commercial
than 30 days?
printers retain address lists or master documents
for longer
If so how long will such material be retained and what procedures
will be followed to determine when and how to dispose of the information?
9.
Please confirm that inasmuch as no comments
on the notice were received, the
proposal to establish a system of records as provided in the notice became
effective June 30,1998.
If you do not confirm, please explain.
,..
Attachment
Page 1 of
t.0 CXX/USPS-Tl-22
3
28,016
Federal Register/Vol. 63. No. 981Thursday. May 21, 1998/Notices
!fCe
1. H:nd deliver to: 11555 Rockville
POSTALRATE COMMISSION
POSTAL SERVICE 4
F&e. S.ockville, MD between 7~45a.m.
Sunshine Act Meetings
Privacy Act of 1974, System of
.md 4:15 Pm.. Federal workdays: or
Records
2. Send to: 3ecrete.w.U.S. Nuclear
NAME OF AGENCY: Postal Rate
Regulate Commlsslo” Washington
Commission.
POStJlh-+‘iCe.
DC. 2055r-0001. Attendon: Docketing
TIMEANODATE:3~00p.m.. May 14.1998. AGENCY:
and Services Branch.
PUCE:Commission ConferenceRoom. ACTION:Notice of new systemof records.
In addition to meeting other
1333H Street. NW. Sulre 300.
applicable requirements of 10 CFRPart Wesbington. DC 20268-0001.
RUMMARY: The purpose of this document
2 of the NRC’sregulations, a request for STATUS:
is to publish notice of a new Privacy Act
Closed.
a hearing filed by a person other then
rjstem of records, USPS040.050.
MATTERSTO BE CONSlbERED: !&l~~‘&nCy
the applicant must describe in detail:
Customer Programs-CustomerElectronic
meeting to discuss Issue in Docket No.
1. The interest of the requcstor in the R97-1.
Document Preparation end Delivery
proceeding:
WKTACT PERSONFOR MORE INFORMATION: Service Records The new system
2. How that interest may be affected
Stephen L. Sherfman. GeneralCounsel. contains information provided by
by the results of the proceeding.
Portal RateCommission. Suite 300.
cusmmers who use the Postal Service’s
including the reasonswhy the requestor 1333H Sweet.NW. Washington. DC
electronic-to-paper document prtnting
should be oermitted P hearinr. with
20268-0001. (202)789-6830.
and mailing service. Customersusing
particular ioference to the fa&n set out
Dated:May 18.1998.
this service electronically send a mater
in 92.120563:
document and mailing list to a postal
Mygurt P.Cremhew.
3. The requestor’s areasof concern
control center, which clectromcally
SWeCary.
about the licensin activity that is the
(FRDec.98-13687Filed 5-18-98;4141pm1 routes the documents to print sites for
subject matter of cfle proceeding: and
printing and malling for PostalService
aL”HOCQOE
lTlb-nv-M
4. The dr-tat-ices
establii
that
delivery.
the request for a hearin is timely in
DATESZ
Any interested petty may submit
accordancewith§2.12 1S(d).
UNITEDSTATESPOSTAL SERVICE
written comments on the proposednew
In accordance with 10 CFR 2.12OS(fj. BOARDOF GOVERNORS
system of records. This proposal will
each re uest for a hewing must alao be
becomeeffectiw without further notiCe
served,%y delivering it personally or by Sunshine Act Meeting
on June 30.1998, unless comments
mail. to:
TIMES
ANDDATES:1:OOp.m., Monday,
received on or before that date result in
1. The licensee, Alliant Techsyste~,
June 1. 1998: 8:30 am.. Tuesday, June
a contrary determination
Inc.. Attention: Francisco L. Lisbona III, 2. 1998.
Redibtion Safety Officer. Building 502. PLACE: Washington. D.C.. at U.S. Postal ADDRESSES: Written commentson this
‘&ilr3Cities Arsenal, New Brighton, MN Service Headquarters.475 L‘Enfanr
proposal should be meiied or delivered
to: Payroll Accounting/Records. United
pRFo:.S.W..in the Bcnjamln Franklin
2. The NRCstaff, by dellvery to the
StatesPostal Service. 475 L’Enfant Plaza
Executive Director for Operations, One STATUS: June 1 (Closed):June 2 (Open). SW Rm 8831, Washington, DC 20260White Flint North, 11555Rockville
MATERSTOBECONSIOEREO:
5243.
Pike, Rockville. MD 20852-2738: or,.
Monday.Junel-l:00 P.m.(Closed)
Copies of all written commentswill
3. By mail, addressedto the Executive
be available at the above addressfor
1.BrieTingon PostalRateCommiulon
Dlrector for Operations. U.S. Nuclear
CptnlonandRecommended
Decisionin
public inspection and photocopying
Regulatory Commission, Washington.
DocketNo.R97-1.
between 8 a.m. urd 4~45p.m.. Monday
DC 20555.
2. CorporateCreditRating.
through Friday.
3. compensatlo”Issues.
For further details with respect to this
4. CaporateCallMamgemenl.
action. the amlicacion for amendment
FOR FURTHERINFORMATIONCONTACT:
5. nay Management
System.
request is available for mspectlon at the
Betty Shprtfl. (202) 2682608.
Tuesday.June2-930 a.m.(Opu\)
NRC’sPublic Document Room. 2120 L
SUPf’LEMENTARVWFORMATION:The
StreetNW,WasNn$on,DC20555orar
1.Minutesoftbe PreviewMeeting.May4- proposed
system of records will collect
5, 1998.
NRC’s Region III o ices located et 801
information
related to a new olectronic2.
Remulu
of
the
Postmaster
CenenVCbicf
Warrenvllle Road. Lisle. IL 605324351.
omar.
to-paper mailing end delJveryservice
Personsdesiring to review documents at Execuuw
3. Ca ital lnvertmcnL
offered by the Postal Setvlce. The
the Region IB off& should call Mr.
a 17P NextGeneration Flat Sonlng
service
will facllltate increaseduse of
GeorgeMcCann at (630) 829-9856
h4achlnes.
the mail while providing a meansfor
severa.ldays in advance to assure that
4.TentativeAgenda Ior the June 29-30,
smalI-volume customersto have quality
the documents will be readfly available 1098.mocUngin Washingfon.DC.
maiUngs promptly prepared and
for review.
CONTACT PERSON FOR MORE INK)RMAllON:
delivered.
Datedat Usle, Illinois. this 8th day of h4ay Thorrm 1. Kocrber. Secretary of the
Customerswho w the service will
1938.
Board. U.S. Postal Service. 475 L’Bnfant
creute documents on their desktop
Forthe NucleerRegulatoryCc.mmiesion. Plaza,‘S.W..‘&shingto”. DC. 20260computers and. using a postal icon on
1000.Teleohone (2021268-4800.
Rey1. Cenleno,
Choircomputer screen. “ensmit that
DeputyDlreetor,Divisionor-NuclearMaerIds Tbomu J. Rmrb-er.~
document end an associatedaddressfile
safety. Regjon Ill
surerary.
IFRDot. 98-13510Ffled S-20-98:8:45aml IFRDot. 96-13813Filed 5-19-98: 3:39 pm, through the Internet to a network
DlWNO
CODE
llso41-P
ULUNG
CODE
nw-n-u
Attactmont
to WUSPS-Tl-22
Page 2 of 3
Federal l?egIster/Vol.
control center. The network control
center elecaon~cally routas the dIgItal
documents to commersIal print sites
where they are printed. assembled,and
entered Into the mailstream for Postal
Service delivery, ohen on the next day.
Before uansmission to a print site.
addresseson the list wfll be
standardized and updated with eny
forwarding information that has been
provided by customers. The product is
a complete. cone&, end standardlsed
address that can be read by automation
equipment and matched to a ZIP Code
rcrulfing in savings to fhe Postal Service
through more effective opatatlons and
savings to the customer who has
avoided duplication and remaIlin@.
Addrert correction is lImltad to
notification to the customer of any
addressesthat are Invalid snd the Postal
Service will not 0thetwIsa supplement
or vaify name or address InformatIon
on the list. In provIdIng these servmw.
the Postal SetvIce does not comoile or
dIscloss any mailing list
.
The orlginal 1Istsubmitted by the
cuxomer~ivlll not be copied arid may be
rerurned to the customer after
conversion. One copy of the converted
lIsr will be malnfained under secured
conditions fat a period of 30 days to
confirm quality handlfng of the order
and to serva the customer who wishes
to make a follow-up mailing using the
same document and/or list. The list will
be retained longer than 30 days or
updated only at the customer’s request.
System design provides for
maintenance of Information by the name
of the customer requesting the setvIce
and not by the namesof persons or
entities on that customer’s mailing list.
The customers requesting the service
will be rhnarlly smell busIn=
to
which rl e Privacy Act will not apply.
Neverthelass. to the extent records are
covored by the Privacy Act. measures
have been taken to protect them. The
measures.rifscussedbelow, are
intended also to ensure compliance
with the Postal R&xganization Act (39
USC. 412). which prohibits the Postal
Service from releasing lIsu of the names
or addressesof its customers or other
persons.
FrinUns and mailins ~111be
performed by comme;clal printen
operathrg under a license agreement
with the Postal Service. These licensees
will not be maIntaInInngrecords and.
consequently. not operating a system of
records. Nevertheless. becauseof the
sensitive nature of the Information.
under the terms of a license agreement.
the Iicensees must agreethat any
n-,formation received from the Postal
Sfwice in the coutse of tha agreement
must be kept in sulct confidence and
63. No. 98/Thunday.
May 21, 19981Notices
not disclosed to any person: must not be
used by the licensee for anyi-se
other than to satisfy the con tmns of
the agreement:and must be provided
with safeguardsto prevent unauthorized
acc555,disclosure. of misuse. Licensee
s&i will be subJectto Impromptu
compliance Inspections by the Postal
Ins ecuon Setice.
iJather than apply all of its general
mutIne uses (authorized third party
disclosures) considered applfcable to
mosf Postal Service systemsof records.
the Postal Servlce has limited the
application of routine usesto four
situations. The first allows disclosure to
the Department of JustIcerelative to
Utigation in which the Postal Sorvtca
has an Interest. The second allows
dIsclosurc to a law enforcement agency
for criminal or cIvU law enforcement
purposes.The third allows a d&closure
to a congresspersonthat would occur
only at the prompting of the nocords
subject The third allows disclosure to a
conuaccor to perform an agency
fununctlon.
a disclosure that will be
n~essary as discussedabove.Each of
these Is relevant and necessaryto
accomplish the system’spurpose.
The terms of agreementswith
customerswho use this new service ~111
provide that the maihng lists
transmitted to the Postal Service will
remain the propeny of the customer.
Consequently,routine useswithin the
proposedsystemwill not apply to these
ii&.
Security controls have been applied to
protect the Information during
immnlulon and physical maintenance.
The network control center to which a
customer transmits its order Is housed
In a Postal Service computer complex
with acca to the building controlled
by guards. acccass
to rooms controlled by
the use of card keys. and accessto
systemscontrolled by log on
identiflcadons and passwords.Indusuy
standard securhy and e.ncrypUon
technology will be used for Internet
transmission between the customer and
the network control center. Dadkated
lines wIl1 be used for transmlsslon
between the nehvork convol center and
the licemee. As discussedabove?the
rerms of the license agreementwill
provide for the protection of
Information received by the licensee
who will be subject to audit by the
PosralInspection Senice.
For the abovereasons.the Postal
Service Is establishing this grouping Of
records asa systemof records subJectto
the Privacy Act.
Pumuant to 5 USC. 552a(e1(11),
Interested persons are invited to submit
written data. views. or arguments on
this pmposal. A report of the following
28017
proposed system has been sent to
Congressand to the Offma of
Management and Budget for thetr
evaluation.
USPS04aoEo
SISEU NbJ4.E:
Customer Programs-Customer
Electronic Document Preparation and
Delivery Records.USPS040.050.
nmu Low.-:
Market@, Headquarters:and
lnforrnatfon SystemsService Center.
San Mateo. CA.
Customers who electronIcally requcsc
mhil preparation and delivery setvIce.
CATEOMIIES
OFR-PO INMESYSTEU:
Name and addressof tusromer
requesttng service, USPS-assignedorder
number, and bIllIng information:
address Ust provided by the customer.
39 U.S.C. 403. 404.
CURCOSE(6):
To promote Incressed use of the mail
by provldlng electrontc document
preparation and maIUng servicesfor
customers.
RO”,,NE USESOFRECORDSMAINUINEDIN T”E
SYSTEM.lNCL”OlNt o&TEeOR1ssOFUSSR5AND
THEPURPOSE5OFsuon USES:
New MaIlmelists contained within this
rystemareownedby the customer
submittingthe raaIlingIt% consequently.
“0
routine usesapplyto thesemailinglists.
1. Recordsfrom this systemmay be
disclosed to the Department Ofhstbe or
ro other counsel representing the Postal
Smite. 01 may be disclosed In a
proceeding before a court or
adJudicatIve body before which the
Postal ServIoa Is authorized to appear.
when (a) the Postal Service:or Ibl any
postal employee in hb or her ofYicial
capacity: or (cl any postal employee in
his or her indIvIdua1 capacity whom the
Department of Justice has agreedto
reprcsanc or (a) the UnIted Stateswhen
It Is determined that the PostalVenice
ls likely to be affected by the litigstion.
is a parry to litigation or hesan interest
In such Ii ’ atIon, and such recordsare
determineY by the Postal Serviceor Its
counsel to be arguably relevant to the
1iUgaUon.provided. however. that In
each osse.the Postal Service determines
that disclosure of the records is a use of
the Information that Is compatible with
the purpose for which it was collected.
This mutIne use specifically
contemplates that Information may be
released In resporue to relevant
-.
Attachment to CU&lSPS-Tl-22
Page 3 of 3
.,
28018
Federal Register/ Vol. 63, No. 981 Thursday, May 21. 1998lNotices
discovety and that any manner of
re.sponseallowed by the rules of the
forum may be employed.
2. When the Postal Service become
aware of an indication of a violation or
potential violation of law, whether civil.
criminal. or regulatory in nature, and
whether arising by general statute or
paNcular pro8ram statute. or by
regulation. rule. or order Issued
p-ant
thereto. or in response to the
appropriate agency’s request on a
masonablebelief that a violadon has
occurred, the relevant records may be
refer& to the appropriate agency,
whether federal, state, local. or foreign,
charged with rhe responslbil@ of
investlgatlng or pmaecuting such
violation or charged with enforcing or
implementing the statute, rule,
regulation. or order Issued pursuant
therato.
3. Disclosure may be made to a
congressional office from the record of
an Individual In response tn an inqtiry
from the congressional offlc-emade at
the prompting of that individual.
4. Recordsor information from this
sysrem may be disclosed to an expert.
consultant, or other person who is
under contract to the Postal Service to
fulfill an agency function, but only to
the extent necessalyto fultill that
function. This may Include disclosure to
any person with whom the Postal
Service contracts to reproduce. by
typing. photocopy, or other means,any
record for use by Postal Service officials
In connection with theb official duties
or to any person who performs clerical
or stenographic functions relating to the
ofbid business of the Postal Service.
PouclEt*NDCRAollossFOReloRlNG,
REnuMffi, Aooessitui,RarAtMNG,
*NC
Owo6lNOof RHMRDE
Mmr n-:
armABE:
Name and addressof customer will be
automated during conversion and then
stored off-1Inoon magnetic media.
RCTRINAWUTY:
appropriate administrative and physical
safeguardsto protect the information.
RRMON ANDOISPOSAL:
Recordssupporting a customer order
will be destroyed 30 days from
completion of order, unless maintained
longer at customer’s request.Disposal
will be by data deletion from magnetic
m&a.
Chief Marketing OfTiter & Senior Vice
President. United StatesPostal Service,
475 L’Enfant Plz SW. Washin@onDC
20260-2400.
Individuals wanting to know whether
Information about them is maintained in
this system of records must address
inquiries In writin to the system
manager.Inquiries must contain name,
customer Identification number.
address,and order number, If known.
RECORD
*ocassPROCWRES:
Requestsfor accessmust be made in
accordancewith the Notification
Procedure above and the Postal Service
Privacy Act regulations regarding access
to records and verlflcation of identity
under 39 CFR 266.6.
CoNTESTlNC
RECORD
PRocEtmRES:
SeeNotification and RecordAccess
Proceduresabove.
Information is furnished by record
subjecrs (customers)requesting the
5UVke.
StanleyF. Mires.
ChkfCOunwl,Legfsletlve.
tFRDoe.98-13591Filed 5-20-98:8:45MI
DlLl.mG
CWEn,e42-?
information to be collected: and (d)
ways to minimize the burden related to
the coUection of informarlon on
respondents. including the use of
automated collection techniques or
other forms of information technology.
Title and purpose of information
collecuonr Sick Pay and Miscellaneous
Payment Repbn: OMB 3220-0175
Under Section 6 of the Railroad
Unemployment Insurance Act (RUIA)
and Section 9 of the Railroad Retirement
Act (lG?A).the Railroad Retirement
Board (KKB)maintains for eachrailroad
employee a record of corn nsatlon paid
to that employee by all mlp”mad
employers for whom the employee
worked after 1936.This record, which is
by the RRBto determineeligibility
for. and amountof, benefitsdue under
used
the laws its admlnisten. is conelusIve as
to the amountof compenshm paid to
an employeeduring such riodk)
coveted by the report(s) oc”the
corn ensation by the railroad
empPoyer(a). Further, the Railmad
Retlremont Solvency Act of 1983added
subsection 1(l-11(8) to the KRA which
expanded the defmition of
compensation for purposesof
computing the Tier 1 portlon of an
annuity to include sicknesspayments
and certain payments other than sick
pay which are considered compensation
within the meaning of Section 1(h)(8).
The information repordng requiremenrs
for employers are prestibed in 20 CFR
209.
To enable the RRBto establish and
maintain the record ofcompensation.
33e;ar~d~~~aer$cec
6
to file with the RR& in such manner
and form and at such times as the RRB
by rules and regulation may prescribe.
re ON of corn Nation of emplo ees.
prheRRBu tir zesFormBA-10. I;eport
of
Miscellaneous Corn ensation and
RAILROAD RETlRE!JENTBOARD
Sick Pay. to collect i J ormatlon
regarding sick pay and certain other
Proposed Collection; Comment
types of payments, refermd to as
uequwt
miscellsneouecompensatioq under
SUMMARY:
In accordancewith the
Section 1QM) of the Railroad
PostalService-assigned
job number
requirement of Section 3506 (c)(Z)(A) of Retirement Act from railroad employers.
and customer name and customer
the Paperwork Reduction Act of 1995
In ad&on. the form is used by
idenmfiication number.
which provider opporturdty for public
employers to report any necessary
SAfE6vIRC.S:
comment on new or revised dara
adjusrmenrr In the amounts of sick pay
Access m these records Is limited to
collections. the Railroad Retirement
or miscellaneous compensation.
those pawns whose off%ial duties
Board (RRB)will publish periodic
Employers have the optIon of
t-acquiresuch access.Access to
summerics of proposed data collections. submlning the reports on the
Commentsare lnvksd on: (a) Whether afonmentioned form, or, in like format.
automated records ti resuicted by the
use of encryption technology. dedicated the proposed information collection Is
on magnetic tape, tape catidges or PC
IInes. and authorized accesscodes.
necessaryfor the proper performance of diskones. Submission of the mandatory
the functions of the agency,Including
Llcenaeeswho have accessto
reports is requested annually. One
information am required by the terms of whether the information has practical
response Is required of each respondent.
utility: (a) the accuracy of the RRB’s
the licensa agreementto protect the
No changesOR proposed to FOIL BAinformation from unauthorizecl access: estimate of the burden of the collection
10. The compledon ttme for Form B.Aof the informatlon: (c) ways to enhance 10 1sestimated at 55 minutes par
to limit its use to that provided by the
the quality. utility. and clarity of the
mspowe.
license agreement:and to apply
TOTFlL P.GM
Docket No. MC98-1
CERTIFICATE
OF SERVICE
I hereby certify that I have this date served the foregoing document
all participants
of record in this proceeding
in accordance
rules of practice.
Attorney
Washington, D.C. 20268-0001
July 30, 1998
upon
with section 12 of the