Finance & Administration
Controller’s Division
Oracle Financial Applications Access Request Form
Employee Name
Oracle User ID
Action Requested User ID Enddate Extension
RIT Building Address
Choose an Item
1.
Add or End Date Responsibility:
Responsibility:
Add/End date:
Responsibility:
Add/End date:
Responsibility:
Add/End date:
Responsibility:
Add/End date:
Choose an Item
Add
End Date
Date:
Choose an Item
to
Choose an Item
to
Choose an Item
to
Choose an Item
to
Choose an Item
Add
End Date
Date:
Choose an Item
Add
End Date
Date:
Choose an Item
Add
End Date
Date:
2. Explanations:
Explain reasons for end dating user id or responsibilities or note additional information:
3. Requestor and Department Head Authorizations:
AUTHORIZATION: I will comply with the policies of Rochester Institute of Technology’s Code of Conduct
for Computer and Network Use. I understand that this Code of Conduct also applies to the Oracle
Financial Applications.
Requestor:
(Print Name of employee requesting access)
(Signature)
Date:
Approver:
(Print Name of Dept Head or Budget Authority)
(Signature)
Date:
WARNING: If RIT – GL – Reporting, Inquiry, & Payroll responsibility is selected, the Approver must have authorization to give the
Requestor access to payroll information for specified department(s).
*If you need access to the RIT On-Line Payroll Change Request responsibility please contact Payroll Customer Service, ext. 5-4905.
RIT Oracle Financial Applications Request Form Page 1
Rev: August 6, 2013
Finance & Administration
Controller’s Division
Instructions:
Use this form to request access to the Oracle Financial Applications to enter general ledger transactions
(e.g., journal entries), view transactions, view and/or run reports, create purchase requisitions, view
information in Oracle Assets, and/or create accounts receivable invoices.
Section 1 – Responsibilities: From the drop down menu in Section 1, select the responsibility name
and whether to add or end date the responsibility. If a GL or AP reporting & inquiry responsibility is
selected, enter the department number(s) you want to query.
Section 2 – Explanations: Enter an explanation if the user id or a responsibility is being end dated.
Section 3 – Requestor and Department Head Authorization:
a. The employee requesting the access signs as the Requestor, agreeing that he/she will
comply with RIT’s code of conduct for computer and network
use: http://www.rit.edu/academicaffairs/policiesmanual/sectionC/C82.html.
b. The employee’s direct supervisor, or if payroll access is being requested, the department’s
budget authority signs as the Approver.
c. Forward completed and authorized form to the Controller Office’s Sr. Staff Accountant /
Training Specialist: Gary Maccarone, Eastman Hall/room 6030; ext. 5-2237
The Controller’s Office Sr. Staff Accountant/Training Specialist will notify the employee (Requestor) when
the request has been completed.
4. For Controller’s Office (CTO) Use Only:
CTO Approval:
(Print Name)
(Signature)
Date:
Add/End Date
Add:
Responsibility
DB:
NU:
DCO:
TR:
DL:
5. For ITS Use Only:
For ITS Use Only:
Completed By:
Date:
Section 4 – For Controller’s Use Only: The Manager of Accounting Operations approves the
employee’s access to the Oracle Financial applications and forwards the form to ITS for
processing.
• Under the “Add/End Date” column choose to add or end date a responsibility from the drop down
menu.
• If a reporting & inquiry responsibility is being added or end dated, manually enter the
responsibility name in the “Responsibility” column.
• Other responsibilities may be selected from the drop down menu.
Section 5 – For ITS Use Only: ITS will add or end date the responsibilities assigned to the User ID, then
sign off when the request has been completed. ITS will notify the Sr. Staff Accountant/Training Specialist;
he/she will notify the employee (Requestor) when the request has been completed.
RIT Oracle Financial Applications Request Form Page 2
Rev: August 6, 2013