Purchase &
Travel Card
Programs
Presented By
Valerie J Alley, CPCP
Monique Robinson, VCO
Photo by Karl Steinbrenner
Current “Hot” Topics
– Vendor Name Data Standards
– 3% Withholding
– 1099’s
– Rebate
– Online Recon
FOCUS Fall 2010
Charge Card Administration
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Vendor Name Data Standards
– Effect on CARS
• Vendor Edit Table
• Warning Message
– Effect on Agency System’s
– Working with eVA Staff
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Charge Card Administration
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3% Withholding
– Goes into Effect January 1, 2012
– Effect on 1099’s
– Effect on CARS/Cardinal and agencies
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Charge Card Administration
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1099 Changes
– Effective January 1, 2011
• No longer responsible for 1099 reporting for card
orders
– EXCEPT starting 1/1/2012, if 3% withheld, you have to
report
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Charge Card Administration
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Rebate
– Rebate for Corporate Paid Cards
• Pcard (SPCC and GOLD) and ATC 1.46%
– Volume for FY2010 higher than expected
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Charge Card Administration
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Online Reconciliation
– Options
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FOCUS Fall 2010
1 – Cardholder does online then continues paper
2 – Fully online start to finish
3 – New cards, own COA, fully online
4 – Fiscal online only
5 – Billing file export process only
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Conclusion
Questions?
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Charge Card Administration
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