Entering Employee Reimbursements on the RIT Expense Reimbursement Application
On the RIT Expense Reimbursement Application, you can enter receipt-based expenses or mileage for reimbursement. You can log in to use the application at
https://myinfo.rit.edu or https://mybiz.rit.edu .
Once in the application, click on “RIT Expense Reimbursement” and then “Request Expense Reimbursement.”
To enter a receipt, fill in the details for the expense into the appropriate fields on the “Cash and Other Expenses” screen. If the business purpose of your expense
is not clear or you need to add more details, use the “Hospitality Details” link on the right hand side of the screen to enter more information.
To enter mileage, click on the tab that says “Mileage Expenses” next to “Receipt-Based Expenses.”
Expense account line information will automatically charge the department from which the reimbursee is paid. The object number will automatically populate
based on the type of expense you have entered. If you need to make a change to the account line, you can update it on the next screen, “Expense Allocations.”
If you need to split the charges to an expense, select the line of the expense and click on the “Update Allocations” button.
Once you have made your changes (if necessary), continue to move along the screens. If you are choosing to attach scans of your receipts, you can do so on the
4th screen . After you have submitted your expense, remember to print your Receipts Form, attach your original receipts, and forward to accounts payable for
review. Reminder: If you did not scan your receipts, your manager will want to review either a copy or the original packet before approving your reimbursement.
To help avoid returned expenses, please remember to remove tax from purchase totals and follow the RIT Discretionary Spending Policy.
http://finweb.rit.edu/controller/payable/discretionary_expenditures.html
If you have any questions about expense entry, please contact Kimberly Jenkins at 5-4905 or Mary Kay Tyner at 5-7221.