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The Handbook: Registrar’s Office Official Policies & Procedures 2010-2013
REGISTRAR’S OFFICE—PRIMARY DUTIES AND RESPONSIBILITIES
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*Maintain the academic records for both current and historical student body.
Interpret the academic policies covered in the university bulletin.
Maintain the Degree Audit module in Colleague.
Evaluate and post credits for transfer for undergraduate students.
**Certify undergraduate students for graduation.
Maintain the students’ grade addresses (address to which grades are mailed).
Change majors, minors, and advisers for the student population
Prepare enrollment verifications and loan deferments
Key holder for IPEDS reports for all schools and all programs.
Prepare semester and summer school class schedules
Verify and run all grade rosters
End-of-term retention notifications and statistical reports
Prepare the Registrar’s Office Status Report monthly
Issue all official transcripts of record with the exception of the School of Law
Maintain classroom assignments and classroom reservations for special meetings
and events.
Certify athletes for NCAA sports eligibility.
Largely responsible for the logistics of the main campus graduation ceremonies.
*The Norman A. Wiggins School of Law maintains its own academic records;
however, we prepare headcounts for state, federal, and denominational reports.
**Extended campus, graduate, and first professional programs certify their
respective candidates for graduation.
THE ACADEMIC FILE OR PERMANENT RECORD:
The academic file or permanent record contains the following information:
1. The transcript of record
2. The Evaluation of Transfer Credits (if applicable)
3. Official copies of post secondary transcripts, DANTES, CLEP, USAFI, Advanced
Placement, International Baccalaureate (IB), and ACT/PEP tests and any other
official documents which support the Evaluation of Transfer Credits
4. High school (secondary school) transcripts
5. SAT or ACT test scores
6. Correspondence relative to deportment (purged upon graduation)
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7. General correspondence to the student (purged upon graduation or microfilming of
the record)
8. The Graduation Audit (if applicable)
9. Application for Admission
10. *Letter, statement, or verification of acceptance
*Note: The signature of the appropriate CU official or extended campus director on the admission form serves as the letter of
acceptance on the extended campus sites.
Note: Once any element becomes a part of the student’s academic file in the Registrar’s
Office, it is maintained permanently or purged from the record upon the student’s
graduation in compliance with the University policies relative to the specific item or
document. We do not transmit letters of personal reference, transcripts of record from
other educational agencies, or test scores to other colleges or universities. The student
who wishes to make these items available to other persons or agencies must obtain them
from the original sources.
CREDIT BY EXAMINATION:
Credit may be earned by satisfactorily completing the General Examinations or the
Subject Examinations of the College Level Examination Program [CLEP], the Subject
Examinations of the Defense Activity for Non-Traditional Educational Subjects
[DANTES], the Advanced Placement examinations of the College Entrance Examination
Board, or any other standardized test approved and accepted by the American Council on
Education and documented in the ACE Guide to the Evaluation of Educational
Experiences in the Armed Services, often referred to as The ACE Guide. Students may
earn credit for satisfactory completion of the International Baccalaureate program.
Details pertaining to the minimum scores required for credit in the International
Baccalaureate program, CLEP, DANTES, and Excelsior University credit provisions are
provided elsewhere in this handbook.
Note: Campbell University does not allow course credit for the SAT II battery of tests.
Students must complete and submit for evaluation all non-traditional and standardized
tests by the end of the first year of residency at Campbell. Exceptions to this policy must
be approved by the appropriate dean.
TRANSCRIPT OF RECORD:
A transcript of record is a copy of the student’s academic history while enrolled at
Campbell University. It shows every course for which the student registered, term taken,
grade, and semester hours received. It is possible for a student to have more than one
Campbell University transcript of record. Students build transcripts for every program
for which they enroll. Undergraduate, graduate, and first professional programs are
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maintained on separate transcripts of record. When students request a transcript of
record, transcripts for all programs for which the student was/is enrolled are issued.
Campbell University will not intentionally issue a partial transcript. Furthermore, we do
not issue transcripts from other colleges or universities, including high school transcripts
or standardized test scores that are not already posted on the face of the Campbell
University transcript. Please note that the Norman A. Wiggins School of Law maintains
its own transcripts of record. To obtain copies of a transcript, students must notify the
School of Law.
We do not post a class rank for our students until they graduate. We have nearly 6,000
non-traditional or part-time students enrolled on five campuses making the determination
of a “class” rank virtually impossible.
Students requesting transcripts at, or near, the end of an academic term should ask that
their request be held until the final grades for the term are posted, or they should request
that a supplementary transcript be mailed after the final semester grades are posted.
There is a separate charge [$5.00] for supplementary transcripts.
Campbell University will not release a transcript of record without the written consent of
the student or a subpoena issued by the presiding judge in a legal action, nor will we
accept a telephone request for a transcript. Furthermore, we respond to subpoenas though
the university attorney. Normally, our counsel mails the appropriate records to the Clerk
of Court with the instructions that the presiding judge in the action open the documents.
OFFICIAL TRANSCRIPTS:
Official Campbell University transcripts are printed on security paper which features
invisible fluorescent fibers, brown stain chemical reactant, a void pantograph, and a
micro-printed border. The transcripts bear the electronic signature of the registrar. Our
transcripts do not require a raised seal.
Please note that at the conclusion of each regular term, the University issues final grades
on an official transcript-of-record. Students are urged to review the transcript after each
grading period with special attention to “I” and/or “IC” grades. We can not certify a
student to graduate with an unresolved “I” or “IC” grade on the record.
SUBPOENAS:
A subpoena is a command from a court to require the person named in the subpoena to
appear at a stated time and place to provide testimony or evidence. There are two main
types of subpoenas: The subpoena duces tecum requires the submission of documents,
papers, or other tangible things to the court. The subpoena ad testificandum requires a
person to testify in a particular court case. A bench warrant issued by a judge, also
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considered a court order, requires a person to produce something to, or testify before, a
court.
According to the Family Education Rights and Privacy Act, non-directory, personally
identifiable information from education records can be released “to comply with a
judicial order or lawfully issued subpoena” provided that the “institution makes a
reasonable effort to notify the student of the order or subpoena in advance of
compliance.”
Legislation passed on September 28, 1994, modified the requirement of notifying
students of the receipt of a subpoena. These legislation orders institutions not to notify
the student of the receipt of a federal grand jury subpoena, or any other subpoena issued
for a law enforcement purpose, if specifically ordered not to do so in the subpoena.
Furthermore, the 2000 regulations clarified that if an institution initiated legal action
against a student, or vice versa, no subpoena for the relevant education records of a
student would be required for the institution to either proceed with legal action as
plaintiff or defend itself.
Jurisdiction:
The Federal Rules of Civil Procedure requires that a subpoena be issued from the court
for the district in which the hearing or trial is to be held. If the subpoena orders the
production or inspection of document, the subpoena must be issued from the court in
which the production or inspection is to be made. A court cannot act upon a person over
which it has no jurisdiction. State courts have jurisdiction only within the boundaries of
the state. However, federal district courts effectively have jurisdiction in all 50 states
since attorneys who are permitted to represent a client in federal court can issue a
subpoena from any federal court for the district in which the subpoena is to be served.
“In authorizing attorneys to issue subpoenas from distant courts, the rule effectively
authorizes service of a subpoena anywhere in the United States by an attorney
representing any party.” If a subpoena is served on an individual that requires the
individual to testify personally (ad testificandum) as opposed to providing documents
only (duces tecum), the deposition/hearing must be conducted no more than 100 miles
from the site of the hearing. The individual is not compelled to travel further.
Upon Being Presented with a Subpoena:
FERPA does not mandate that an institution of higher education automatically comply
with a lawfully issued subpoena. To determine if the institution should comply with a
subpoena, the following information should be considered:
► Determine if it is a subpoena
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► Determine if the court issuing the subpoena has jurisdiction
► Determine what is requested
► Determine if what is requested follows the prescription within FERPA
Under FERPA, the requirement that the person served with a subpoena notify the student
of the receipt of a subpoena and the institution’s probable intent to comply should
override any command within a subpoena to the contrary (with the exceptions previously
noted). In most cases in which this occurs, no judge reviewed the subpoena before it was
issued. It should be quite obvious to anyone who is knowledgeable about FERPA that
the issuer of the subpoena does not realize that a prior notification requirement exists
within FERPA.
When the subpoena orders the recipient not to notify the student (and the subpoena is not
a federal grand jury subpoena or one issued for law enforcement purposes), it is best to
contact the person who issued the subpoena and notify that person of the FERPA
requirement. If the issuer insists that the student not be notified, the person served with a
subpoena should seek advice of counsel. He or she also could inform the issuer that he or
she will only comply with that request upon receipt of a court order from a judge serving
on a court that has jurisdiction over the institution served with the subpoena.
Sample Letter to Student Informing Him/Her that a Subpoena has been issued
[Today’s Date]
[Student’s Full Name]
[Student’s Current Address]
[City, State, Zip Code]
Dear [Student’s Name]:
The registrar at Campbell University has received a subpoena from [Issuer of the Subpoena (name/office)] directing us to provide your complete
academic file to [Recipient of the Record] in reference to [Court Case or Docket Number].
This letter is to inform you of our intent to comply with this subpoena unless you instruct us not to within the next ten (10) work days. You may
wish to seek the counsel of your attorney in this matter. Under the terms of the Family Education Rights and Privacy Act [FERPA] of 1974, the
University is required to inform you that your records have been subpoenaed and of our intent to comply with the order.
May we please hear from you by [10th day from today’s date] if you object to our compliance with the subpoena or you wish to contest the order
through your attorney.
Sincerely,
J. David McGirt
Registrar
At the postsecondary level, parents have no inherent rights to inspect a student’s
education records. The right to inspect is limited solely to the student. Records may be
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released to parents only under the following conditions: (1) through the written consent
of the student, (2) in compliance with a subpoena, or (3) by submission of evidence that
the parents declared the student as a dependent on their most recent Federal Income Tax
form. Should the parents provide such proof of dependency, the university is not
required to disclose information from the student’s education records. It may, however,
exercise the discretion to do so.
Note: Campbell University has addressed these issues by providing students with a form
which they may sign authorizing the release of information from the academic file. The
form is specific in identifying the type of information and the person(s) to whom the
information may be released. When the student signs one of these forms it is placed in the
file and remains active until the student instructs us to remove it. These forms are
discussed openly with parents and students during every New Student Orientation.
STUDENTS’ RIGHTS UNDER FERPA:
The Family Education Rights and Privacy Act gives students the following rights:
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The right to inspect and review education records—
The right to amend records—
The right to have some control over the disclosure of information—
o Forbid disclosure of “directory” information—
o Direct institutions to distribute records (transcripts) to third parties on their
behalf—
The right to obtain a copy of the university’s FERPA policy—
The right to file a complaint with the FERPA office in Washington, D.C.—
DIRECTORY INFORMATION/FERPA:
Directory information or education record information that can be disclosed without the student’s
written permission as defined in Section 99.3 of the original FERPA regulations includes:
--“the student’s name, address, telephone number, date and place of birth, major field of
study, participation in normally recognized activities and sports, weight and height of
members of athletic teams, dates of attendance, degrees, and awards received, the most
recent educational institution attended by the student, and other similar information.”
Personal identifiers, such as identification numbers or social security numbers, cannot be
designated as directory information.
The 1988 Final Regulations amended this definition by adding that directory information was
that “ . . . information contained in an education record of a student which would not generally
be considered harmful or an invasion of privacy if disclosed.”
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Campbell University takes a conservative position relative to the release of student information.
The university considers the following information to be directory information at Campbell:
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Name
Academic majors and minors
Academic classification (freshman, sophomore, etc.)
e-mail address
CRISIS SITUATION/EMERGENCIES/FERPA:
If non-directory information is needed to resolve a crisis or emergency situation, the registrar’s
office may release that information if the institution determines that the information is
“necessary to protect the health or safety of the student or other individuals.” A record will be
made of any such disclosures and initiated by committee action as opposed to the action of a
single individual.
Factors which will be considered or questions to be asked in making a decision to release such
information in this situation are: 1) the severity of the threat to the health or safety of those
involved; 2) the need for the information; 3) the time required to deal with the emergency; and 4)
the ability of the parties to whom the information is to be given to deal with the emergency.
OBTAINING TRANSCRIPTS OF RECORD:
A transcript of record must bear the corporate seal of Campbell University or the issuing
institution, the date of issue, and the signature or the registrar in order to be official. Some
institutions use electronic signatures and seals affixed to special safety papers which make
duplication virtually impossible. Transcripts that apply this technology are acceptable.
To obtain a Transcript of Record or to have Campbell University send a transcript of record to a
third party, the student must be prepared to provide the following information:
a. The student’s signature supported by a social security number or the unique student
number issued by the academic computer. (We do not recommend that students
include their social security number in e-mail postings,) The unique Campbell
University ID number appears on the student ID card, transcript of record, individual
financial account with the university, and adjacent to the name on all class rosters and
grade reports. Note that we cannot accept a “typed” or printed signature unless either
or both are accompanied by the student’s cursive signature.
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b. An individual address or “fax” (facsimile) number to which the transcript is to be sent
which can be entered into our computer system as a means of tracking the transcript
and verifying the address or number to which it was sent.
c. The name of the individual, company, educational agency, or institution to which the
transcript of record is being released.
d. Evidence that the student account is in good standing.
Intra-University transcripts (from the registrar’s office to a department, division, school, dean,
placement office, or adviser) are free. Such transcripts are issued under the terms and conditions
of the Family Education Rights and Privacy Act [FERPA] with the specific understanding that
the transcript will not be released to a third party. Intra-University transcripts will be issued only
to those officials and faculty members with a legitimate need to know the contents of a student
record.
Students may obtain a copy of our Request for Official Transcript of Record from our Web site
at http://www.campbell.edu/academics/request.html. Simply print the form, fill it out completely
and either mail it or “fax “it to the registrar’s office. Our mailing address is on the form. Our
“fax” number is 910-893-1260.
To receive “counter service,” a student must:
1. Complete a Request for Official Transcript of Record form at the counter in the
Registrar’s Office—
2. Take the completed Request for Official Transcript of Record form to the Business
Office and have one of their staff persons initial the form to verify that the account is
in good standing.
3. Return with the completed and initialed form and applicable fees to the Registrar’s
Office where the Assistant Registrar for Transcripts or another staff person will issue
the transcript.
The Assistant Registrar for Transcripts and Records will control the release of transcripts and
will coordinate the release of transcripts with the university’s business office. No transcript is to
be released without the knowledge and approval of the Assistant Registrar for Transcripts. Each
transcript that is released is logged into our computer system so that we will have an audit trail.
ACCESSING GRADES:
Campbell University does not issue hard copies of mid-term grade reports. Mid-term and final
grades are available through the university’s Web Access portal to the academic computer
system. While final grades will still be issued in “hard copy” format, the plan is to eventually
phase out all printed grade reports. Students may access their grades as soon as they are keyed in
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by faculty and verified by the registrar’s staff. To view grades, students will need to access
their personal Web accounts at http://wa.campbell.edu . Instructions for accessing student
accounts are available at this Website.
GRADE CHANGES:
Incomplete grades and letter grade changes should be authorized rarely and only because
of extenuating circumstances. Students must complete the missing work within the time
specified by the Instructor, but no later than 30 days after the beginning of the next term.
Students are responsible for coordinating with the instructor to make up the incomplete work.
Any changes to letter grades must be fully substantiated. Instructors are responsible for initiating
the grade change process. All grade changes must be submitted on the official University Grade
Change Form, must include the reason for the change, and must be signed by the instructor,
approved by the Main Campus Academic Department Chair/Extended Campus Director, the
appropriate Dean, and the University Registrar. Letter grades are considered final grades. The
completion of required course work is a purely academic function and, as such, the coordination
for make-up tests, submission of late written requirements, etc., must be between students and
instructors. Administrative staff is available for any assistance or information needed; however,
the staff must not be used as a primary liaison between the instructor and the student when
coordinating make-up work.
Incomplete work that is not made up within 30 days after the start of the following term
will automatically be assigned a grade of “F.” Under special, extenuating circumstances, an
extension may be granted by the Department Chair or Campus Director, if requested by the
instructor, not the student. Instructors are responsible for providing students with all academic
work that must be considered to remove the “I” or change the grade, as well as the time
authorized by the instructor to submit all outstanding requirements. Only the Instructor of record
may change an “I” or final grade and initiate the grade change process.
All students are expected to take tests on the test dates as listed in the class syllabus. All
make-up exams are the responsibility of the Instructor. Only under unusual circumstances would
a student be permitted to take a make-up examination at a later date. Under no circumstances
should a student be allowed to take an examination without a qualified monitor in attendance.
A.
All grade changes on the transcript of record or to class rosters after grades have been
verified will be made in the registrar’s office on the main campus in Buies Creek and
only by the authority of a properly signed Change of Grade form.
B.
To initiate a change of grade, the Change of Grade form must be filled out completely
and signed by:
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The supervising instructor professor—
The chairman of the department or extended-campus program director—
The appropriate dean, and
The registrar—
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C.
Students have 30 days within a subsequent semester to resolve an I[ncomplete] grade
from the previous semester. Unless the grade is resolved, the system automatically
records an “F” grade for the course(s) in question. Because the Extended Campuses
follow abbreviated calendars, due dates for resolution of Incomplete grades may
require written exceptions to the 30-day rule.
REPORTING AND CHANGING OF GRADES
OPERATIONAL PROCESSES:
Following each term or semester of instruction, all faculty members report grades, including
“incompletes”, directly onto electronic rosters which are accessed by a secured PIN number, or
the grades are entered from an official paper copy of a class roster by a registrar’s office staff
member. Paper copies are signed by the appropriate faculty member and maintained in the
registrar’s office. Paper rosters are rendered to microfilm; electronic rosters are stored on the
University computer system.
Once a set of grades has been keyed into the computer system, there is a two day period within
which faculty members may review their submitted grades. All electronic submissions are
accessed by PIN number, while changes to paper rosters require initialing by the faculty member
making the changes. Following final verification by the registrar’s office, any change of grade
must be authorized on a Change of Grade form obtained only through that office.
Once initiated by the supervising professor, the Change of Grade form is forwarded to the
appropriate department chair or campus director. If approved, the form is then forwarded to the
appropriate dean. Then with approval by the dean, the form with all signatures is forwarded to
the registrar’s office where it is signed by the registrar and entered into the University computer
system by a registrar’s office staff person. Change of grade forms provide an audit trail and
become a permanent part of a student’s academic file.
GRADING SYSTEM:
A. Campbell University is on the 4.0 grading scale where the following quality point values
are in place:
A = Excellent
B = Above Average
C = Average
D = Unsatisfactory
F = Failing
Fx = Failing (honor code)
*I = Incomplete
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4 points per semester hour
3 points per semester hour
2 points per semester hour
1 point per semester hour
0 points per semester hour
0 points per semester hour
0 points per semester hour
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**IC = Incomplete Continued
AU = Audit
WP = Withdraw Passing
WF = Withdraw Failing
P = Passing
#NG = Passing (No Grade)
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0 points per semester hour
0 points per semester hour
0 points per semester hour
0 points per semester hour
0 points per semester hour
0 points per semester hour
Incomplete Grade Policy:
In order to provide additional time for a student to complete required coursework a faculty
member may issue a grade of “I” (Incomplete) or “IC” (Incomplete Continued). A grade of “I”
must be removed by the completion of the work within 30 days after the opening of the next
semester; otherwise, it will be recorded as an “F.” A grade of “IC” must be removed by the
completion of the work within 120 days; otherwise, it will be recorded as an “F.” A faculty
member may, at his or her discretion, specify a shorter end date for a student to complete the
required work on a grade of “I” or “IC.” For the faculty member to specify any shorter end date
than those stated above, the requisite details must be made in writing to the student.
A student may appeal a grade within a period of one academic year from the semester in which
the grade was assigned. No changes to the transcript will be made after a twelve-month period
unless a professor acknowledges in writing that an error in grade reporting has occurred.
#NG—No Grade is a grade which is not assigned by faculty. It is assigned by the
evaluation component of the computer system and delivers semester hours only to the
transcript. A grade of NG does not affect the grade point average. NG grades usually
indicate that the university’s academic forgiveness policy has been applied to a record.
B. Campbell University does not accept grades in transfer from other colleges, universities,
or other educational agencies. We transfer semester hours only for courses on which the
student has earned a grade of ‘C’ or higher. We accept “course content only” for courses
on which the student has earned a grade of ‘D.’
QUARTER HOUR CONVERSION:
Campbell University recognizes that a quarter hour is two-thirds of a semester hour; therefore,
we observe the following conversions:
6 quarter hours
5 quarter hours
4 quarter hours
3 quarter hours
1 quarter hour
REPEAT POLICY:
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4 semester hours
3.3 semester hours
2.6 semester hours
2 semester hours
0.6 semester hours
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The university academic computer, Colleague, automatically checks and “flags” repeat courses.
The last attempt of a course is the course and grade used to compute a student’s grade point
average.
ACADEMIC FORGIVENESS POLICY:
Campbell University has a “one time” academic forgiveness policy for courses completed at
Campbell University. To be eligible to benefit from the terms of the policy, a candidate’s record
that includes terms which are eight (8) years or older may be considered for academic
forgiveness. Eligible students must apply in writing to take advantage of the forgiveness policy.
Note: All grade resolutions including an application for the Academic Forgiveness Policy must
be initiated and completed prior to a student’s graduation from the university.
Under the terms of the policy, we will award credit hours only for any course on which the
candidate has earned a grade of ‘C’ or better. Students will not be required to repeat courses on
which they have earned a ‘D’; however, no credit hours toward graduation will be allowed for
‘D’ grades. Failing grades will not be charged against the student’s grade point average.
Students who are returning to Campbell after an absence of one semester or more are not eligible
to apply for the policy until they are actually registered and enrolled in classes. Thus, we do not
apply the policy for those students who request it but who do not follow through with their reenrollment to the University. Once the forgiveness policy is applied, it is nonreversible.
APPEALS AND COMPLAINTS:
In addressing written student complaints and appeals the Registrar’s approach is guided
by responsibilities to maintain academic records and interpret applicable policies. In this vein the
Registrar interprets and applies the academic policies of the University. In dealing with written
student complaints and appeals, the Registrar coordinates with the various schools of the
University. Academic appeals and complaints, when initiated, are handled within the
appropriate college or school. The decision of the dean in academic matters is final.
POLICIES ON DISTANCE EDUCATION:
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In accord with the definition of the Commission on Colleges, the University defines
distance education as a formal educational process in which the majority of the
instruction (interaction between students and instructors and among students) in a course
occurs when students and instructors are not in the same place. Instruction may be
synchronous or asynchronous. A distance education course may employ correspondence
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study, or audio, video, or computer technologies. Any course in which more than 49% of
the course is offered with the instructor and the student not in the same place shall be
clearly identified as a distance education offering.
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The University’s offerings in distance education are primarily for the associate and
bachelor degrees, and for students whose home location is at extended campus sites in
Fayetteville, Raleigh, and Jacksonville, North Carolina.
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Cumulative: Students may take through distance education no more than 49% of the
semester credit hours for the degree. This means that for the associate degree requiring
64 semester hours, no more than 31 semester hours may be done with distance education
courses. For the bachelor’s degree requiring 128 semester hours, no more than 62
semester hours may be done with distance education. These plateaus of 31 and 62 are the
maximum allowable hours of distance education, taking into account core curriculum and
majors hours combined.
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Majors: As to courses which are specific to a particular major, no more than 49% of the
major courses are to be available through distance education. The allowable hours may
vary because the number of required hours varies among majors. But the guideline is that
the total number of semester hours for a major available/offered through distance
education shall not exceed 49%.
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Core Curriculum: The general education core courses are another issue since 1) they are
not a major unto themselves, and 2) the percentage of the degree which is core
curriculum varies between associate and bachelor’s degrees. Therefore, a full range of
general education core courses may be made available through distance education, as
long as the maximum allowance of 49% for each student degree is not violated.
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Transfers: Regardless of the number of hours accepted in transfer, no student shall be
allowed to complete through distance education more than 49% of their semester hours
taken with Campbell.
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Students enrolled in graduate or other programs with the University may not complete
more than 24% of the total semester hours required of his/her program through distance
education.
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All of the University’s distance education offerings, for both main and extended
campuses, are to be channeled through the University’s Office of Distance Education.
The role of the Distance Education Office is to provide training and administrative
oversight to the range of matters required for distance education.
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To be offered, all distance education courses must have approval of the appropriate dean.
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TRANSFER OF CREDIT:
Campbell University initiated the following policy effective January 1, 2002: The University
will accept semester hours only for all transfer work. We will accept course content only for ‘D’
grades; consequently, a student will not earn hours toward graduation for ‘D’ work completed at
another college or university. The student’s grade point average will be determined by the work
completed at Campbell University.
I.
Transferring credits from accredited institutions and programs—Campbell University
will accept credits from other regionally accredited colleges and universities in the
following manner and under the following conditions:
As long as there is a reasonable equivalent in the Campbell University Bulletin,
we will accept a course. “Reasonable equivalents” are courses that are applicable
toward bachelor’s degrees in the liberal arts tradition.
While Campbell University does not offer a sophomore-level English literature
course entitled “Studies in Fiction,” many universities do. Such a course would
be entirely acceptable at C.U. and would satisfy three hours of the six-hour
sophomore level literature requirement for the core curriculum.
The University will accept all courses—to a maximum of 64 semester hours toward
programs approved for the Bachelor of Applied Science Degree or Bachelor of Health
Science Degree. While there is no limit to the amount of credit that Campbell will
accept from a regionally accredited senior college or university, the following policies
apply to all bachelor degrees.
1. The University will accept a maximum of 64 semester hours from a variety of
technical and vocational programs such as police science, criminal justice, dental
hygiene, etc., which lead to the completion of the final 64 semester hours from
Campbell or Campbell and a combination of other regionally accredited seniorlevel programs. In any case, all students must complete their last 32 semester
hours of residency at Campbell, 12 hours of which must be upper-level major or
“cognate” courses. Special provisions for meeting the residency requirements
exist for military personnel and are available through the Extended Campus
Directors in the form of Serviceman’s Opportunity College Agreements (SOC).
2. Should a student change from a Bachelor of Applied Science Degree program to a
Bachelor of Science, Bachelor of Arts, Bachelor of Business Administration, or
Bachelor of Social Work Degree curriculum, the University would recalculate the
Evaluation of Transfer Credits. In such cases, the student would lose the “major”
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or specialty courses that he/she transferred from the technical institute or
community college program.
3. Campbell University will accept a maximum of 64 semester hours in transfer
from any combination of regionally accredited two-year, “general education” or
“college parallel” programs such as those traditionally offered through private
junior colleges or public community colleges. Furthermore, students who are in
their fourth semester at Campbell University or who have completed 64 semester
hours may not transfer work from two-year institutions (junior colleges,
community colleges, or technical colleges). Students should understand that they
are to complete the last 32 semester hours in residence at C.U., and that work
completed at another institution while a student is ineligible to return to Campbell
will not be accepted in transfer.
4. We will not accept as equivalent any course numbered 300 or above in the
Campbell University Bulletin from a two-year or non-regionally accredited
program. For instance, a student who sits for marketing, cost accounting, labor
economics, anthropology, or other 300-level courses at the two-year level will
earn “elective” credit only at C.U.
5. Currently enrolled students who do not have an overall ‘C’ average and a ‘C’
average at Campbell will not receive approval to transfer courses to Campbell.
6. Students who have been enrolled at C.U. must have prior approval to transfer
courses from another college or university. Students may obtain forms for this
purpose from the Registrar’s Office on main campus or from the office of the
Extended Campus Director on the applicable campus.
7. Many out-of-state community and technical colleges are on the “quarter” system.
A quarter hour is two-thirds of a semester hour, and C.U. converts quarter hours
to semester hours. (See the Quarter Hour Conversion chart in this handbook.)
8. C.U. considers that a one-semester course requirement such as General
Psychology has been met when the student completes at least two-thirds of the
semester hour requirement in equivalent quarter hours. (Example: General
Psychology is usually a four-quarter (4) hour course and would transfer to C.U. as
2.6 semester hours.) We would not require the student to sit for another
psychology course to complete the spirit and intent of the requirement. However,
the University will not allow a student to graduate with fewer than 128 semester
hours.
Campbell University considers that a two-semester course requirement such as
English 101-102 or History 111-112 has been satisfied when the student presents
16
nine (9) hours of equivalent course work in the discipline. To earn credit for one
semester of a two-semester requirement, the student must present a minimum of
six (6) quarter hours in the equivalent discipline. For example, students who
transfer western civilization (History 111-112) from a community college under
the quarter system must take all three quarters—History 101, 102, and 103—at
the community college to receive full credit at C.U. Those who complete only
History 101 and 102 will earn credit for History 111 at C.U. Likewise, students
who earn credit for History 102 and 103 at the community college will receive
credit for History 112 at C.U.
II.
Transferring Non-Traditional Educational Experiences—Campbell University sets no
limits on the number of upper-level semester hours we will accept from any
combination of the following non-traditional programs: the College Level
Examination Program [CLEP], Defense Activity for Non-Traditional Educational
Services [DANTES], the Advanced Placement Program [AP], the United States
Armed Forces Institute [USAFI], International Baccalaureate Program [IBP],
departmental end-of-course examinations, credits from sources approved by The
American Council on Education, and other non-traditional sources subject to the
approval of the Campbell University Curriculum Committee and the Executive
Administration of the University.
1. We will treat upper division baccalaureate credits recommended by the American
Council on Education in the ACE Guide just as if they were being transferred
from a four-year college or university. We will transfer such credit in addition to
the 64 semester hours normally transferred from two-year and/or non-traditional
programs.
2. We will accept CLEP tests numbered 300 and above as fulfilling the equivalent
requirement at Campbell. This credit is in addition to the 64 semester hours
normally accepted from non-traditional programs.
3. We accept all lower-level technical and vocational credits recommended in the
ACE Guide toward satisfying the elective requirements for the Associate in Arts
degree. Such credits would be annotated on the Evaluation of Transfer Credits as
“Associate Degree Credit Only [ADCO].” Such credits will be reevaluated for
the bachelor’s degree with the possibility of some associate level work being
“grouped” to satisfy a requirement such as general biology or general physics.
Such “grouping” would be done on a program-by-program basis with the
approval of the appropriate dean and department chairman.
III.
Transfer from Non-Regionally Accredited Programs—Campbell University accepts
courses from non-regionally accredited programs and foreign institutions on a course-
17
by-course basis. We will accept no more than 64 semester hours from non-regionally
accredited and/or foreign programs.
International students may wish to submit their transcripts for evaluation to a
professional educational credential evaluation service such as one of the following:
OIES/AACRAO
One DuPont Circle NW, Suite 520
Washington, DC 20036-1135
Tel: (202) 296-3359
Fax: (202) 972-8857
E-mail: [email protected]
World Education Services [WES]
Bowling Green Station
P.O. Box 5087
New York, NY 10274-5087
Tel: (212) 966-6311
Fax: (212) 739-6100
*Professional educational credential evaluators charge varying rates for their services.
AACRAO evaluations are roughly $150.00 per transcript for a course-by-course evaluation.
Campbell University generally accepts the recommendations made by reputable credential
evaluators such these; however, we grant credit only where we have reasonable equivalents at
Campbell. We do not transfer as equivalents from international universities any courses
numbered 300 or above in the Campbell University bulletin. Our graduate and professional
schools reserve the right to consider for admissions a candidate who presents a degree from an
international college or university.
ADVANCED PLACEMENT EXAMINATION Scores & Equivalent Campbell University
Course Credit
Subject Area
Required Minimum Scores
Campbell University Credit
Art 2D
4
ART-101
Art 3D
4
ART-102
Biology
3
4
5
BIOL-1GCC
BIOL-111
BIOL-111, BIOL-1GCC
18
Calculus (Form AB)
Calculus (Form BC)
AB sub score of
3
3
3
MATH-112, 122
MATH-122, 223
MATH-112, 122
Chemistry
3
4
CHEM-111
CHEM-111, 113
Computer Science A
3
ITS-250
Economics
3
4
ECON-201
ECON-201, 202
4 w/ 650 SAT verbal
5
ENGL-101
ENGL-101
4 w/650 SAT verbal
5
ENGL-101-102
ENGL-101-102
English Language exam
(only)
English Language exam
(only)
*English Language &
*English Literature
(both exams required)
*Note: To earn credit for ENGL-101 and 102, a student must take both English AP courses
and score a 4 (plus a 650 SAT verbal) or a 5 on each exam.
**English Literature (only) 4 w/650 SAT verbal
5
ENGL-1ELE
ENGL-1ELE
**Note: Students who take the English Literature course/exam only will receive elective
hours with a score of 4 (plus a 650 SAT verbal) or 5.
Environmental Science
3
4
ENVS-111
ENVS-111, 112
French
4
5
FREN-201
FREN-201, 202
19
Geography
4
GEOG-113
German
4
5
GERM-201
GERM 201, 202
Spanish
4
5
SPAN-201
SPAN-201, 202
Spanish Literature
4
5
SPAN-221
SPAN-221, 222
Government
4
GOVT-229
History/American
4
HIST-221, 222
History/European
4
HIST-111, 112
History/World
4
HIST-111, 112
Music Theory
4
5
MUSC-101
MUSC-101, 103
Psychology
3
PSYC-222
Physics
3
4
PHYS-221
PHYS-221, 222
Statistics
3
MATH-160
AP exam score and, not simply class enrollment recorded on high school transcripts will
suffice for documentation. All others require a testing agency transcript.
The English Department will waive the ENGL-101 requirement for students who enter the
university with a minimum verbal score of 700 (re-centered▲) on the SAT and a ‘B’ average on
secondary-level English courses. Eligible students do not receive credit hours toward graduation
for courses that have been waived by the English department.
▲When the College Board artificially "re-centered" SAT scores to 500 apiece for the verbal and math sections in
1995, it created a world of doubt about the reliability of its long-term data. Since the averages had fallen from a
starting point of 500 a half-century ago to 424 verbal and 478 math, re-centering essentially added 80
points to the average verbal SAT score and 20 to the average math SAT score to bring them both back
up to about 500. Different amounts were added to scores above and below the average. Previous years'
scores were recomputed to convert them to the new scale, and mean averages after 1996 are also re-
20
centered. Robert Holland
Published In: School Reform News
Campbell University does not recognize the SAT-II series of tests for university credits. These
tests may be used for placement purposes only.
Please note that the minimum scores for credit for all non-traditional credit programs are
subject to change. Campbell University uses the recommended standards for credit based
upon the national norms in effect at the time the test results are tabulated. All testing services
make these standards available to candidates when reporting test results.
CLEP Examinations—Equivalencies and Credits
Computer-based tests
Exam Title
Campbell University Equivalents
Min.
Passing
Score
Composition & Literature
Analyzing and Interpreting Literature*
American Literature
College Composition
English Composition w/Essay
English Composition w/o Essay ►
English Literature
Freshman College Composition
Humanities ►
ENGL-1ELE—Elective Credit Only
ENGL-203, 204 (6 semester hours)
ENGL-101, 102 (6 semester hours)
ENGL-101, 102 (6 semester hours)
ENGL-101, 102 (6 semester hours)
ENGL-201, 202 (6 semester hours)
ENGL-101, 102 (6 semester hours)
ENGL-205, ART 131 (6 semester hours)
50
50
50
50
50
50
50
50
Science and Mathematics
Algebra, College
Biology
Calculus
Chemistry
College Algebra
Mathematics, College►
Natural Sciences ►
Pre-calculus
Trigonometry** (see end note)
MATH-111 (3 semester hours)
BIOL-111 (6 semester hours)
MATH-122 (4 semester hours)
CHEM-111 (6 semester hours)
MATH-111 (3 semester hours)
MATH-111, 118 (6 semester hours)
SIED-1GCC (6 semester hours)
MATH-112 (3 semester hours)
MATH-112 (3 semester hours)
50
50
50
50
50
50
50
50
50
Social Sciences and History
American Government
Educational Psychology, Introduction to
History of the United States I
History of the United States II
Human Growth and Development
Macroeconomics, Principles of
Microeconomics, Principles of
Psychology, Introductory
GOVT-229 (3 semester hours)
PSYC-2ELE (3 semester hours)
HIST-221 (3 semester hours)
HIST-222 (3 semester hours)
EDUC-341 (3 semester hours)
ECON-202 (3 semester hours)
ECON-201 (3 semester hours)
PSYC-222 (3 semester hours)
50
50
50
50
50
50
50
50
21
Social Sciences and History ►
Sociology, Introductory
Western Civilization I
Western Civilization II
HIST-111, 112 (6 semester hours)
SOCI-225 (3 semester hours)
HIST-111 (3 semester hours)
HIST-112 (3 semester hours)
50
50
50
50
Business
Financial Accounting
Business Law, Introductory
Information Systems and Computer Applications
Marketing, Principles of
Management, Principles of
ACCT-213 (3 semester hours)
BADM-221 (3 semester hours)
ITS-150 or BADM-125 (3 semester hours)
BADM-313 (3 semester hours)
BADM-331 (3 semester hours)
50
50
50
50
50
FREN-101, 102 (6 semester hours)
FREN-101, 102, 201, 202 (12 sem. hrs.)
50
62
GERM-101, 102 (6 semester hours)
GERM-101, 102, 201, 202 (12 sem. hrs.)
50
63
SPAN-101, 102 (6 semester hours)
SPAN-101, 102, 201, 202 (12 sem. hrs.)
50
66
Foreign Languages
French Language
2 semesters
4 semesters
German Language
2 semesters
4 semesters
Spanish Language
2 semesters
4 semesters
► GENERAL CLEP EXAMINATIONS
*This test will not satisfy the CU literature requirement; it is an elective only,
• Campbell University will accept ACE recommended passing scores.
• Passing scores may differ based upon type of test taken: computer vs. paper-based
forms. Currently, all CLEP testing is computer based. The American Council on
Education (ACE) has conducted a review of CLEP’s procedures and has
recommended a uniform credit-granting score of 50 for all computer-based
examinations.
• Study guides for the exams are available for purchase online at
www.collegeboard.com.
• ***SCIENCE*** Campbell University requires that at least one of the two science
courses required for our Bachelor degrees be fulfilled with a laboratory science.
Only ONE proficiency examination will be credited toward baccalaureate degree
requirements.
DANTES SUBJECT STANDARDIZED TESTS (DSSTs)
The DSST program is an extensive series of examinations in college subjects that are comparable
to the final or end-of-course examinations in undergraduate courses. ACE recommends 3
semester hours of credit per test. Campbell accepts the ACE recommended scores for credit
based upon national norms in affect at the time of testing. Passing scores are reflected on the
22
DANTES transcript (score report). DANTES funds DSST testing for eligible Service members
and personnel at DANTES military Test Centers. The DSSTs are:
Exam Title
Business
Campbell University Equivalents
Hour
Value
3
3
3
3
3
3
3
3
3
3
3
Introduction to Business
Business Law II
Introduction to Computing
Principles of Finance
Principles of Financial Accounting
Management Information Systems
Money and Banking
Organizational Behavior
Personal Finance
Human Resource Management
Principles of Supervision
BADM-2ELE
BADM-222
ITS-150 or BADM-125
BADM-314
ACCT-213
ITS-2ELE
ECON-453
BADM-3ELE UL Elective Credit
BADM-3ELE UL Elective Credit
BADM-332
BADM-3ELE UL Elective Credit
Humanities
Art of the Western World
An Introduction to the Modern Middle East
Introduction to World Religions
Ethics in America
ART-131
HIST-357 UL Elective Credit
RELG-251
PHIL-2ELE
3
3
3
3
Mathematics
Business Mathematics
Fundamentals of College Algebra
Principles of Statistics
MATH-1ELE
MATH-111
MATH-160
3
3
3
PHYS-231
3
ENVS-111
GEOL-111
SIED-1ELE
3
3
3
SOCI-3ELE UL Elective
HIST-363
HIST-441 UL Elective
PSYC-1ELE
SOCI-3ELE UL Elective
GEOG-113
PE-185; PE-111
HIST-3ELE UL Elective
PSYC-260
THEA-115
ENGL-1ELE
3
3
3
3
3
3
3
3
3
3
3
Sciences
Astronomy
Environment & Humanity: The Race to Save
The Planet Earth
Principles of Physical Geology
Principles of Physical Science I
Social Sciences
General Anthropology
Civil War and Reconstruction
Contemporary Western Europe 1945-1990
Fundamentals of Counseling
Drug and Alcohol Abuse
Human/Cultural Geography
Here’s to Your Health
A History of the Vietnam War
Lifespan Developmental Psychology
Principles of Public Speaking
Technical Writing
23
Rise & Fall of the Soviet Union
Criminal Justice
Introduction to Law Enforcement
HIST-3ELE UL Elective
CRIM-231
CRIM-280
3
3
3
Education
Foundations of Education
EDUC-221
3
DSST Fact Sheets: For descriptions of each DSST examination, visit
http://222.getcollegecredit.com/04learners_a.htm#FACTSHEET
EXCELSIOR COLLEGE EXAMINATIONS
7 Columbia Circle, Albany, NY 12203-5159
Ph: 518-464-8501
Arts & Sciences
Examinations
Dept. & No.
PSYX-310
HSSX-420
BIOX-210
BIOX-413
ENGX-101
SOCX-305
ENGX-111
GEOX-101
PHIX-301
SOCX 305
SOCX-310
SOCX-320
PSYX-210
BIOX-220
BIOX-410
PSYX-315
RELX-310
PSYX-365
PSYX-325
MUSX-101
MATX-210
HISX-340
Course Title
Abnormal Psychology (459)
American Dream (460)
Anatomy & Physiology (506)
Bioethics: Philosophical Issues (413)
College Writing (410)
Cultural Diversity (545)
English Composition (434)
Earth Science
Ethics: Theory & Practice (484)
Cultural Diversity
Foundations of Gerontology (407)
Juvenile Delinquency (411)
Life Span Develpmntl Psyc. (583)
Microbiology (558)
Pathophysiology (584)
Psyc of Adlthood & Aging (485)
Religions Of The World (509)
Resrch Meth in Psyc (436)
Social Psychology (412)
Introduction To Music
Statistics (408)
World Conflicts (512)
Credits/
Level
3/U
6/U
6/L
3/U
3/U
3/U
6/L
3/L
3/U
3/U
3/U
3/U
3/L
3/L
3/U
3/U
3/U
3/U
3/U
3/L
3/L
3/U
Campbell
Equivalent
PSYC-461
SOCI-3ELE
BIOL-221
BIOL-3ELE
ENGL-100
SOCI-345
ENGL-101, 102
GEOG-1ELE
PHIL-3ELE
SOCI-345
SOCI-360
CRIM-362
PSYC-260
BIOL-2ELE
BIOL-3ELE
PSYC-3ELE
RELG-251
PSYC-330
PSYC-232
MUSC-131
MATH-160
HIST-3ELE
24
SOCX-330
World Population (487)
3/U
SOCI-3ELE
Organizational Behavior (435)
Labor Relations (538)
Human Resource Management (486)
3/U
3/U
3/U
BADM-3ELE
ECON-454
BADM-332
Literacy Instruct. In Elem. Schl. (565)
6/U
EDUC-3ELE
Business
Examinations
BUSX-315
BUSX-360
BUSX-410
Education
EDUX-310
INTERNATIONAL BACCALAUREATE PROGRAM (IBP)
A minimum passing score of ‘4’ is required for all credits.
Please note that only High levels are eligible for College Credit
IB Test
Language A1
Language B
Language A2
Individuals &
Societies
Business &
Management
Economics
Geography
History
Philosophy
Psychology
H
Level
X
Credit
6
Campbell
Equivalents
ENGL-101, 102
Language B courses are intended for
students who have had some previous
experience of learning the language.
They may be studied at either higher
level or standard level.
X
6
FLAN 201, 202
Language A2 courses are designed for
students who have a high level of
competence in the language they have
chosen. They include the study of both
language and literature, and are available at
higher level and standard level.
All of these subjects may be studied at
higher level or standard level. Studying any
one of these subjects provides for the
development of a critical appreciation of
X
6
FLAN 201, 202
X
3
BADM-331
X
X
X
X
X
3
3
6
3
3
ECON-201
GEOG-113
HIST 111, 112
PHIL-121
PSYC-222
Test Description
Language A1 is the study of literature in a
student’s first language, including the study
of selections of world literature.
25
Social and
Cultural
Anthropology
Experimental
Sciences
X
3
SOCI-225
X
X
4
4
4
BIOL-111
CHEM-111
ENVS-111
X
4
PHYS-221
X
X
7
3
MATH-112, 122
CSC-101
X
X
X
3
3
3
MUSC-131
THEA-131
ART-131
N/A
N/A
0
0
N/A
N/A
N/A
N/A
N/A
0
0
0
N/A
N/A
N/A
0
N/A
All of these subjects may be studied at
higher level or standard level, except
environmental systems which are available
at standard level only. Each subject contains
a body of knowledge together with
scientific methods and techniques which
students are required to learn and apply. In
their application of scientific methods,
students develop an ability to: analyze,
evaluate, and synthesize scientific
information
Biology
Chemistry
Environmental
Science (standard
level only)
Physics
Mathematics &
Computer
Science
Mathematics
Computer
Science
The Arts
Music
Theater Arts
Visual Arts
Additional
Subjects (standard
These courses serve to accommodate the
range of needs, interests and abilities of
students, and to fulfill the requirements of
various university and career aspirations.
level only)
Human Rights
Peace &
Conflict Studies
World Politics
World Religions
Turkish Social
Studies
Chile & the
Pacific Basin
26
Theory of
Knowledge
Research Paper
0
N/A
International Baccalaureate—Frequently Asked Questions
Is the International Baccalaureate an organization?
The International Baccalaureate Program is governed by the International
Baccalaureate Organization in Geneva, Switzerland and administered by the
International Baccalaureate Curriculum and Assessment Center in Cardiff, Wales.
The organization originated over thirty years ago in Europe as an effort by
international schools to assure quality educational standards for students,
regardless of where they live. Today the organization uses the talents of
educators around the world to continuously update curriculum, train teachers,
assess student work, and evaluate the program.
What IB courses are required for the IB diploma?
IB diploma students take six academic courses during their junior and senior
years. The six required areas are: [a] Language A (English or the student's native
language). [b] Language B (a modern second language which is spoken today),
[c] Individuals and Societies (History, Geography, Economics, Philosophy,
Psychology, Social Anthropology, or Organization and Management Studies), [d]
Experimental Science (Biology, Chemistry, Physics, Environmental Systems, or
Design Technology, [e] Mathematics, and[f] A sixth area subject, which may
include Art, Music, Theater, Computer Studies, a second experimental science, a
second social studies, Classical Language, or History and Culture of the Islamic
World. IB diploma students also take a Theory of Knowledge, a course that
encourages students to make connections among the academic disciplines and to
examine knowledge, perception, and language as they relate to those disciplines.
An extended essay based on independent research is also required.
How and when do IB students test in their subjects?
IB diploma candidates test in three of their subjects at the higher level and three
of their subjects at the subsidiary level. Two subsidiary level tests may be taken
in May of the junior year. All other tests are taken in May of the senior year.
Higher level tests are longer and more challenging than subsidiary level tests;
these are the tests which may qualify for college credit. All examinations are
administered by the high school, which is responsible for ensuring that IB
standards for testing conditions are met.
27
What scores must a student earn in order to gain the diploma?
Diploma candidates must earn a total of 24 points on their six IB examinations.
Bonus points may be awarded for excellent extended essays, and for excellent
Theory of Knowledge work. A score of 4 is considered to be a passing score on
an IB examination. Though every university has its own criteria, most
universities which award credit for IB courses require a score of 4 or better on
higher level exams.
How much will IB examinations cost?
Currently, IB fees are a one-time registration fee of $92 per exam. The per
capita fee of $135 is frequently paid by the school rather than by the student.
Please check with your school unit or the IB Handbook of Procedures for an
itemization of fees.
Does the student have to take an IB course in order to take an IB exam?
Yes! The IB is a curriculum that provides for ongoing assessment throughout the
two-year program. Because a percentage of the exam score is based on those
assessments, the student cannot just sit for an exam without having taken the
course.
SAT/ACT
SAT & ACT Score Comparison from The Princeton Review [2009]
Many students wonder what their ACT score would be equivalent to on the Current or New
SAT. The chart below contains comparative scores for all three tests.
It is important to note that a student that scores well on the ACT is not guaranteed to have similar
success on the SAT and vice versa. For example, say a student earns an ACT composite score of
31; colleges will view this score as being in the same range of a 1360 – 1400 on the SAT, but it
does not mean the student will actually earn that score if he took the SAT. This relationship is
merely a way of looking at the competitive equivalent of the two tests, and is not meant to be a
predictor of student performance.
ACT
CURRENT SAT
If you scored...
or a...
NEW SAT
It's about the
same as a...
36
1600
2400
35
1560-1590
2340
34
1510-1550
2260
33
1460-1500
2190
28
32
1410-1450
2130
31
1360-1400
2040
30
1320-1350
1980
29
1280-1310
1920
28
1240-1270
1860
27
1210-1230
1820
26
1170-1200
1760
25
1130-1160
1700
24
1090-1120
1650
23
1060-1080
1590
22
1020-1050
1530
21
980-1010
1500
20
940-970
1410
19
900-930
1350
18
860-890
1290
17
810-850
1210
16
760-800
1140
15
710-750
1060
14
660-700
1000
13
590-650
900
12
520-580
780
11
500-510
750
SAT to ACT
ACT to SAT
SAT Score Verbal + Math ACT Composite Score ACT Composite Score SAT Score Verbal + Math
1600
36
36
1600
1560-1590
35
35
1580
1510-1550
34
34
1520
1460-1500
33
33
1470
1410-1450
32
32
1420
1360-1400
31
31
1380
1320-1350
30
30
1340
1280-1310
29
29
1300
1240-1270
28
28
1260
1210-1230
27
27
1220
1170-1200
26
26
1180
1130-1160
25
25
1140
29
1090-1120
1060-1080
1020-1050
980-1010
940-970
900-930
860-890
810-850
760-750
660-700
590-650
520-580
500-510
24
23
22
21
20
19
18
17
15
14
13
12
11
24
23
22
21
20
19
18
17
15
14
13
12
11
1110
1070
1030
990
950
910
870
830
740
680
620
560
500
REGISTRATION:
No student may attend Campbell University or receive credit without
being officially registered.
All students attending Campbell University must: 1) clear the Admissions Office prior to the
initial registration or upon returning after an absence or withdrawal from school; 2) obtain a
business office approval to register [BOAP], and 3) receive a notification from the Registrar’s
Office, either by electronic mail or via surface mail, informing the student how to initiate
registration or confirm his/her pre-registration.
A.
Continuing students (students who were enrolled for the preceding term) may register
unless they have been declared “academically ineligible” by the Retention Committee or
“socially ineligible” by the Student Government Association, Vice-President for Student Life,
the Executive Administration of the University, or if they are unable to make satisfactory
financial arrangements with the Business Office.
1.
Students who are “academically ineligible” are notified in writing by the
Registrar or the Dean of Admissions in May of each year. Occasionally,
students who are asked to meet certain minimum standards as conditions
for their continued enrollment are suspended in December when they fail
to meet the conditions set for them by the Admissions/Retention
Committees.
2.
Students who are “socially ineligible” are notified in writing by the VicePresident for Student Life or a representative of the Executive Committee
of the University. Students may be declared “socially ineligible” at any
time that the Vice-President for Student Life or the Executive Committee
determines that the student has committed an offense to the community
serious enough to warrant suspension.
B.
A “hold” may be placed upon a student’s registration by the Business Office if the
student’s account is not in good standing, by the Admissions Office if essential
30
elements are missing from the Application for Admission package, by the VicePresident for Student Life, or by the Executive Committee. No student with a hold flag
will be permitted to register until the person who placed the hold flag on the student
record removes it.
C.
A student is officially registered for classes when:
1.
He or she has confirmed his or her registration or pre-registration
either on-line or during a regular registration so that their names
appear on official class rosters.
2.
He or she has either paid his or her educational expenses or made
satisfactory arrangements with the Business Office to do so.
Having a professor pencil in a name on a class roster does not constitute an official registration.
Permitting students who have not officially registered to attend classes causes a multitude of
problems and possible liabilities for both the student and the University and cannot be tolerated.
D.
It is the individual responsibility of every student to know the requirements for the
particular degree that he or she is seeking and to see that these requirements are met.
To assist students in achieving this objective, the university makes University
Bulletins available in the Admissions Office, Registrar’s Office, deans’ offices, the
library, on the Campbell University Website (www.campbell.edu), and at other various
locations on campus. Each department prepares curriculum guide sheets that offer a
semester-by-semester, course-by-course “master” plan. Finally, the university
provides a sophisticated Degree Audit system which is available to students on-line
through their WebAccess accounts. The degree audit shows the student the requirements
that have been satisfied juxtaposed with those that remain to be satisfied to complete a
particular degree. Students can even run “what if” scenarios through Degree Audit.
Faculty advisers are available to all students on the main campus to advise and to
mentor, not to assume responsibility or blame.
The Campbell University Bulletin is the authority of curriculum matters. However,
requirements may change between the publications of bulletins based upon the approval
of the University Curriculum Committee. Students should always verify their current
curriculum/bulletin for accuracy by conferring with their faculty adviser, registrar, or
appropriate dean.
REGISTRATION TERMINOLOGY:
There are two methods of registering at Campbell University: (1) Regular Registration at the
beginning of each regular term and both summer sessions. This form of registration is generally
reserved for “new” students entering Campbell University for the first time, or students who are
“returning” after an absence of one semester or more, and (2) Pre-registration during a current
term for the subsequent term. This form of registration is generally reserved for current and
continuously enrolled students. Important: A Registered Student is one who has complied with
all regulations required for registration, who has completed all registration details, and who has
31
confirmed his/her registration by (a) going on-line to WebAccess and following the simple
confirmation procedures, or (b) by picking up an official class schedule from the Fine Arts
Building or any other site where regular registrations may be scheduled. Please note that a
student can not confirm via WebAccess unless he/she has pre-registered for classes. A Preregistered Student is one who has been advised by his/her Academic Adviser and who has had a
class schedule entered into the university’s academic computer. Under no circumstances is a
pre-registered student considered officially registered until such time as he/she has
confirmed his/her pre-registration either through WebAccess or during a regular
registration in the Fine Arts Building or other site designated for registration.
REGISTRATION PROCEDURES:
Regular Registration: Regular registrations are currently being held in the John W. Pope,
Jr. Convocation Center. Changes in registration venues are announced as appropriate.
1.
A student must be fully or provisionally accepted by the Office of
Admissions to register for classes at Campbell University. Acceptance by
the Admissions Office means that:
a.
The candidate has completed the admissions process which
includes filing an Application for Admission, submitting all
applicable supporting transcripts, standardized test scores, medical
records with proof of immunizations, and has been entered into the
academic computer system by admissions personnel.
b.
The candidate has a letter of acceptance or letter of provisional
admission.
c.
Visiting students (those who are officially enrolled at other
colleges and universities and who have been granted approval to sit
for courses at Campbell University by Campbell University
admissions personnel and the appropriate officials on their home
campus) should have a letter of approval to transfer specific
courses from Campbell to their home campus. These letters of
approval are normally issued by the registrar at the college or
university where the student is regularly enrolled.
2.
All new and/or “first-time” Campbell University students must attend an
orientation to the university during the summer before their initial fall registration
or at the beginning of the first term of enrollment. The site of the orientation for
new students is announced in advance by the Admissions Office.
a.
Students who attend one of the New Student Orientations in the summer
prior to their fall semester enrollment do not have to confirm their class schedules.
They merely purchase their books and attend their classes as scheduled. We do
request that students who no longer plan to attend notify our Admissions Office
so that the classes which are being held may be released for other students.
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b.
Students who attend the abbreviated orientation on the first day of
registration will hear presentations from the Director of
Admissions, the Vice-President for Student Life, and the Dean of
the College of Arts and Sciences. At the conclusions of the
orientation, the students obtain a card from the Dean of the College
of Arts and Sciences which they must present to the attendant at
the entrance to the registration area in the Convocation Center..
Following the abbreviated orientation, students meet with an
academic adviser who assists them with planning their schedule for
the semester. The advisers actually key the students’ schedules into
the academic computer. The students, however, must go to the
Convocation Center to complete the process and to obtain an official
copy of their schedule. When venues change, students will be notified in advance.
c.
New students should obtain a copy of the Campbell University
Bulletin from the Admissions Office (also available on-line at the
Campbell Website www.campbell.edu ) and a copy of their major
department’s curriculum guide during the initial advisement
session. The students should safeguard these important documents
to which they will frequently need to refer during the tenure of
their enrollment.
3.
Subsequent to meeting with his/her adviser, the student registering during regular
registration will report to the Convocation Center with the following form in
hand:
(1) Continuing Students (those who were enrolled on the main campus during the
immediately preceding semester but who failed to pre-register)—should bring the
letter of notification which they obtained via surface mail inviting them to register
and informing them of the day, date, and time they should report to register.
(2) New Students and Returning Students [Students returning to CU after an
absence of one semester or more]—will need a “time card” which they will obtain
during the mini-orientation on the first day of regular registration. The student
should report to the Convocation Center following the meeting with the adviser at
the time and/or date specified on the card.
4.
Once in the Convocation Center, the students will obtain several forms which
they will need to complete in their entirety. Various stations will be spaced about
the concourse to either collect or provide information. These stations will be
appropriately designated so that the student can move freely among stations
without having to wait in long lines.
Students who have pre-registered, pre-paid, and confirmed their class
schedules through their WebAccess accounts on-line can avoid the
registration line altogether. These students simply purchase their books and
attend classes. If you are a main campus, undergraduate student who does not
know how to use WebAccess to confirm your schedule, please notify the
Registrar’s Office for assistance.
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LATE REGISTRATION:
Late registration is any registration occurring after the regular registration in the
Convocation Center. Students registering after the close of regular registration must do
the following after obtaining a Late Registration Form and a sheet explaining the
Procedures for Late Registration. These forms are available in the Registrar’s Office of
the JA Campbell Administration Building.
1.
New students and students returning after an absence of one
semester or more must clear the Admissions Office by filing an
Application for Admission. The Admissions Office activates or (in
the case of returning students) reactivates the student’s
demographic data on the computer.
2.
Report to the major department. The department secretary will
assign an adviser to the new and/or returning student. The adviser
will assist in the selection of courses. The new student should then
have each professor “sign him or her into class” on the Late
Registration Form.
3.
Clear the Business Office in Room 106 of the JA Campbell
Administration Building. All students must make satisfactory
arrangements regarding their accounts after registering for classes.
After an appropriate amount of time, the Business Office will
instruct the Registrar’s Office to cancel the schedules of those
students who failed to settle their accounts.
4.
Obtain a “local” address from the Buies Creek post office or the
community from which the student is commuting.
5.
Report to the Residence Life Office in Office #35 in the Wallace
Student Center to complete a Housing Card.
6.
If operating a vehicle in Buies Creek, the student must report to the
Traffic Office to register the vehicle and obtain a parking permit.
7.
Return to the Registrar’s Office with the following forms having
been completed and signed by the appropriate university officials
or their designees:
a.
b.
C.
Procedures for Late Registration Form
Late Registration Form
Pre-registration: During both the fall and spring terms, the currently
enrolled students are offered the privilege of pre-registering for the
subsequent term without waiting for the regular registration day. Three weeks are
set aside for pre-registration during the fall and spring semesters. During these
three weeks, students schedule appointments with their advisers to initiate the
34
process and to obtain a schedule of classes. Students may also pre-register for
summer school classes during the spring semester pre-registration cycle.
No pre-registered student is officially registered until he/she “confirms” his/her
registration. A main campus, undergraduate student may confirm his/her schedule online by accessing their personal WebAccess account from any personal computer
anywhere in the world. A section of the student’s WebAccess page is dedicated to the
registrar where scheduling information is available and where simple screens guide
students through the confirmation process. Students who pre-register, make satisfactory
financial arrangements with the Business Office, and who confirm their preregistration on-line need only to purchase their text books and to attend classes!
Should a student fail to confirm his/her pre-registration during the period set aside
for on-line confirmation, a student’s schedule will be in jeopardy of being cancelled so
that those classes may be made available to other students. Pre-Registration schedules
and confirmation windows are published on Campbell’s Website and in e-mails and
surface mail distributions to the student body. Reasonable efforts are also made to notify
a student prior to cancelling a student’s class schedule. It is, however, the student’s
responsibility to follow published schedules and to meet established deadlines.
Policies Relating to Students Registering for Credit on Extension Campuses:
Extended campus students requesting permission to enroll for courses on the main
campus in Buies Creek must clear the main campus Admissions Office to get properly
logged into the academic computer and obtain a University Identification Card which will
grant them access to a variety of
campus services.
Main campus students requesting permission to enroll for courses at our Extended
Campus locations must first obtain authorization from their academic adviser, the
chairperson of the department representing the course(s) for which the student wishes to
enroll, and the Registrar. Registration for Extended Campus courses takes place on the
various extended campuses. Students are responsible for all rules and regulations in
affect on the campus on which they enroll. Each campus has policies—some involving
military security issues and local ordinances—not necessarily controlled by Campbell
University.
The maximum number of hours allowed during any semester and combination of
Extended Campus terms must not exceed 18.5 semester hours.
If a student enrolls for six or more hours on main campus, and six or more hours
at any extended campus program or combination of programs during the same semester,
the student is considered a full-time, on-campus student and must pay resident tuition
charges. To qualify for most all financial assistance programs, students must be enrolled
for a minimum of twelve semester hours during a reporting term.
Please refer to the current Campbell University Bulletin for other policies
regulating the enrollment of students on multiple campuses. The bulletin is available online on the Campbell University Website.
35
DROP-ADD:
The first three regular class days of each term are set aside as a “Drop-Add
period” for making adjustments in the schedule. From 1:00 p.m. – 5:00 p.m. on the first
Friday following the last day of regular registration all faculty are requested to be
available to assist students with the drop-add process and in finalizing their class
schedules.
Whenever it becomes necessary for the university to cancel a class, move a large
number of students from one section of a class to another, or to make some other
adjustment in a student’s schedule which is beyond the student’s control, such changes
will be made by the appropriate deans and departments involved and with the Registrar’s
cooperation. No action will be required of the student(s). In rare cases, a student may be
asked to counsel with his/her adviser to find another course and may be asked to
complete a Drop-Add Form with the assurance that the request will receive priority
processing.
Normally changes in hours (changing from one professor to another within the
same department for the same course) will not be permitted. A student may not change
from one section of a course to another section of the same course with a different
professor without the approval of the Chairman of the Department, the appropriate dean,
and the Registrar. However, if the student has the approval of his faculty adviser, he or
she may change from one course to another course.
To drop-add courses:
A.
The student must obtain a two-part Change of Schedule Form from the adviser or
the Registrar’s Office and list the course(s) they wish to drop and those they wish
to add. The form must be filled out completely and bear the signatures of all
professors involved in the change(s). It is very important that the form be filled
out correctly and that the student is careful to identify the correct course(s) by
using the course record number.
B.
The student must turn in the properly completed Change of Schedule Form to the
Registrar’s Office during the Drop-Add period for any change to be made. The
Registrar’s receptionist will stamp the date on the form, retaining the copy
marked “Computer Center” and giving the student the copy marked “File Copy.”
It is important that the student retain his/her copy of the form in the event a
question concerning his/her enrollment in a course should arise at a later time.
The signed and dated File Copy is the student’s proof that he/she has followed the
proper drop-add procedure.
C.
If a student’s name does not appear on the second set of class rosters, the student
must initiate a Change of Schedule Form or present the File Copy of a previously
initiated Change of Schedule Form to the Registrar’s Office so that his/her name
can be officially added to the roster. The student must then take a copy of his/her
corrected class schedule to the appropriate professor(s) to verify that the records
are reconciled.
36
D.
No student should attend a class or continue attending a class for which he/she are
not officially registered.
E.
A student has approximately 20-25 days at the beginning of a regular semester in
which to drop or officially withdraw from a class without a penalty. Students
dropping or withdrawing after the “free” period to midterm will receive either a
WP (Withdraw Passing) or a WF (Withdraw Failing), depending upon their grade
in the course at the time they withdrew. Students withdrawing or dropping after
the first Friday following the mid-term recess receive a WF.
A.
Following the first 25 days of a semester or the period during which a student
may drop a course without a penalty (whichever comes first), each drop must be
accompanied by a grade, and that grade must be submitted directly to the
Registrar’s Office by the appropriate professor. Forms for this purpose are
available in the Registrar’s Office. The student must obtain one form for each
course he/she is dropping, submit the form(s) to the appropriate professor(s), who
will complete them and either hand-deliver or campus-mail them to the
Registrar’s Office for processing. In any case, the student is not to handle the
graded form.
THE RETENTION COMMITTEE:
The Retention Committee functions in May of each academic year following the printing
and distribution of final grades for undergraduate students. The Registrar’s Office
generates a list of all students who have incurred quality point deficits equal to or in
excess of 40 points. These students are declared academically ineligible to re-enroll for
the subsequent fall semester.
Students who have been declared academically ineligible to re-enroll are offered an
opportunity to re-establish their eligibility by attending one of Campbell Universities
summer sessions and earning a minimum of two “Bs” on three-hour courses with no
grade below a ‘C’. For the sake of interpretation, the student who elects to attend two
sessions of summer school and earns one ‘B’ and one ‘C’ in one session and a ‘B’ and a
‘C’ in the other would be eligible to re-enroll for the subsequent fall semester. However,
the student who earns an ‘A’ and a ‘B’ in one session and a ‘B’ and a ‘F’ in the other
would not be eligible to re-enroll.
Students who do not take advantage of the opportunity to attend summer school to reestablish their eligibility forfeit their right to re-enroll. They must remain dis-enrolled for
a minimum of one semester. Ineligible students may re-apply for admission to the
university after an absence of one semester, however, the right to reapply does not
guarantee acceptance. The university Admissions Committee reviews the files of all
students who reapply after an absence. Students who have experienced academic
problems are required to produce evidence that their academic and/or personal
circumstances have changed to the point that it is reasonable for the Committee to expect
them to succeed.
Students who are academically ineligible should understand that work completed through
37
other colleges and universities during the period of ineligibility will not be accepted in
transfer by Campbell University. Because Campbell University does not accept grades in
transfer from other colleges and universities (only semester hours), a student’s quality
point deficit must be made up at Campbell University.
The Registrar’s Office generates a second report which includes the names of all students
who have quality point deficits between 1-39. At the end of each regular semester, these
students with cumulative grade point averages below a 2.000 receive an academic
warning letter. Because no student can graduate who does not have an overall ‘C’
average and a ‘C’ average in the major, we feel that early and frequent warning are
essential elements to good advising.
CANCELLATIONS, WITHDRAWALS, AND SUSPENSIONS:
The following procedure is for the guidance of all concerned in regard to the
administrative handling of cancellations, withdraws, and suspensions from the
University.
A.
For a pre-registered student to cancel his/her registration, he/she should notify the
Registrar in writing of his/her intent. Upon receipt of the written notification, the
Registrar will notify the business office, financial aid office, the Student Life
office, and the student’s adviser.
B.
For a registered student (a student who has confirmed this/her registration and
obtained an official class schedule) to cancel or withdraw from classes, he/she
must notify the Student Life Office and obtain an Official Withdrawal from the
University.
Resident students should be prepared to turn in their residence hall room keys and I.D. cards in
order to receive a return of the $25 room key deposit. To avoid problems with Financial Aid,
the Veteran’s Administration (if applicable), or to receive any tuition refunds or credits, the
student must complete an Official Withdrawal from the University. Once the Registrar’s Office
has received the official withdrawal form, the student will be dropped from all classes and the
instructors notified. If it is after the last date to withdraw without a penalty, the instructors will
provide the Registrar’s Office with a withdrawal grade of WP or WF, depending upon the
student’s progress in their courses at the time they withdrew.
C.
An unofficial withdrawal may be properly executed for registered students who
leave the university without withdrawing officially. When a dean, professor,
resident life assistant, academic adviser, or other university employee or official
learns through the mail or by rumor, etc., that a student has left the University
without executing the necessary withdrawal form, they should:
1.
Advise the student that they should complete a withdrawal form and
officially withdraw from the University.
2.
Notify the Dean of Student Life and inform him of what is known about the
student’s plans to withdraw and their reason(s) for wanting to do so.
38
D.
3.
The Office of Student Life then notifies the student to confirm that he/she is
withdrawing from school. The Dean should encourage the student to
withdraw from school officially since a formal withdrawal is prerequisite to
honorable dismissal or re-entrance to the University. In any case, if the
Dean of Student Life confirms the withdrawal, he notifies the Registrar’s
Office, the Financial Aid Office, and the Business Office and instructs these
offices to withdraw the student as of a specific date. This notification must
be in writing (preferably using the Withdrawal Form).
4.
The Registrar’s Office will notify the faculty that the student has been
withdrawn from school by the Dean of Student Life and request that the
professors provide grades of WP or WF as appropriate.
Suspensions from the University may be made by the Executive Committee, the
Dean of Student Life, or the Student Government Association under the aegis of
the Dean of Student Life.
1.
If a student is suspended by the Executive Committee, the Student
Government Association, or the Dean of Student Life, the Dean of Student
Life notifies the necessary offices (business and financial aid) and the
Registrar of the action taken to dismiss the student. The notification must
be in writing with reference to a specific date of dismissal.
2.
The Registrar’s Office is responsible for notifying the instructors of the
suspension and requesting that the student’s professors provide an
appropriate withdrawal grade.
GRADUATION:
A.
Associate of Arts Degree--Campbell University offers Associate degrees in
General Education, Business Administration, and economics. A candidate for the
AA degree must have demonstrated evidence of good character, completed 64
semester hours with a 2.0 grade point average on all work offered for graduation,
or must have earned a 2.0 average on 80 percent of all work attempted if he has
attempted more than 100 semester hours. This degree requires a minimum of 16
semester hours of study in residence. Please refer to the Campbell University
Bulletin for more specific information.
B.
Bachelor Degrees--Campbell University offers the Bachelor of Arts, Bachelor of
Science, Bachelor of Business Administration, Bachelor of Social Work, Bachelor
of Applied Science, and Bachelor of Health Science degrees. Campbell does not
confer two bachelor degrees to the same person. The specific requirements for
each degree are outlined in the Campbell University Bulletin.
The following general policies apply to all candidates for bachelor’s
degrees:
1.
Each candidate for a bachelor’s degree must complete a minimum of 128
semester hours with: a ‘C’ average in the major and a ‘C’ average on all
39
work attempted at Campbell University.
2.
Each candidate for a bachelor’s degree must complete a minimum of 64
semester hours through a four-year educational agency , a minimum of 32
of those hours must be completed through Campbell University, and a
minimum of 12 of the 32 semester hours must be in the student’s major.
C.
No student may march with a graduating class until they have completed all
requirements for the degree. There are no exceptions to this policy.
D.
Campbell has two graduation ceremonies on campus each academic year–a
December and a May Commencement. Students who qualified for graduation the
previous August are invited to march with the candidates who finish in December.
Graduation, for candidates completing their requirements during one of the two
summer sessions, is certified on August 31. Students who do not meet the
requirements in time to take part in the May ceremony are invited to participate in
graduation the following December, provided they have removed any deficiencies
and have met all qualifications. There are no exceptions to this policy.
1.
All candidates are required to complete an Application for Graduation
during the first few weeks of their final semester of enrollment. The
Application for Graduation is the “key” which initiates several actions:
a.
The Associate Registrar prepares a final graduation audit to
determine if all requirements for the degree have been met and that
all required transcripts, test scores, etc. are official and documented
to support the awarding of the degree.
b.
The Registrar’s Office uses the Application for Graduation to order
the diploma for each candidate. The name on the diploma appears
exactly the way it appears on the Application for Graduation.
c.
(1)
The Registrar’s Office places orders for the diplomas of
December graduates in early October.
(2)
We place diploma orders for candidates completing their
degree requirements during the summer in early September.
(3)
We place two large orders for diplomas for candidates
graduating in May, the first on or about February 1 and the
second no later than March 15 (in order to assure that the
diplomas are available for candidates on the day of
graduation). Although we may place individual orders
after March 15, we do not expect to have the diplomas
available for graduation.
The Application for Graduation is used to determine where
information relative to graduation and the graduation ceremony
should be mailed and where the diploma should be mailed when a
40
candidate graduates in absentia. We use the Campbell University
e-mail to provide information and updates relative to graduation.
Thus, we encourage candidates to check their C.U. e-mail
frequently.
d.
The Application for Graduation (for undergraduates only) is used
to invite candidates to purchase caps and gowns and other
academic regalia from through the University Bookstore. The
Campbell University gown is a unique design with orange piping
running the length of the gown. Candidates wearing gowns worn
by previous candidates are responsible for assuring that the
appearance of the gown conforms to the gowns offered through the
approved vendor for a specific graduation.
e.
The Application for Graduation is used to generate an official list
of graduation candidates that is distributed to the Alumni Office,
Financial Aid Office, Advancement Office, Business Office,
Student Personnel Office, News Bureau, and President’s Office.
These offices all perform a number of specific functions in the
interest of the graduation candidate.
f.
Candidates are requested to return a participation card confirming
their intent to march in a specific graduation exercise. The
Registrar’s Office uses the Participation Card to reserve seats for
the program, provide graduation tickets for guests, and to assure
that a diploma is available for the candidate following the program.
ADDRESS CHANGES:
Students wishing to change their permanent address or the address to which they wish
their grades to be mailed must complete a Change of Address Form in the Registrar’s
Office.
ADVISER CHANGES:
Students wishing to change their major and adviser must do so on a Change of Adviser
Form which they may obtain from the Registrar’s Office. The student must take the
Change of Adviser Form to his current adviser who will sign the form and give the
student his department file which contains copies of his grade reports, drop-add forms,
Adviser Form, etc. The student will take the file to the new adviser who will sign the
Change of Adviser Form and retain the department file. The student and the new adviser
will review the file to make sure that the file is complete and contains a record of all of
the student’s grades to date. The student returns the Change of Adviser Form to the
Registrar’s Office where the change is recorded in the computer. The new adviser will
need to request any information that is missing from the student’s file from the
Registrar’s Office.
41
REQUEST FOR OVERLOADS:
An overload for undergraduate students is any schedule for more than 18.5 semester
hours during any combination of concurrent semesters or regular terms. Consequently, a
student enrolled for twelve (12) hours on the main campus and six (6) hours at any other
campus location(s) during the same term or combination of terms during the regular fall
and spring semesters is enrolled for the maximum credit allowed for a regular semester.
The University will not approve of any student sitting for more than twenty-two (22)
semester hours during a regular semester. The student is charged an overload fee at the
regular hourly rate for any hours over 18.5. Students must have their overloads approved
by their academic adviser, the dean of the school, and the registrar.
REQUEST FOR COURSE SUBSTITUTION:
On rare occasions students may request a course substitution from their Adviser. Course
substitutions must be approved in writing on a Course Substitution Form and signed by
the student’s Adviser, the appropriate dean, and the registrar. Course Substitution Forms
are available in the Registrar’s Office.
REQUEST FOR DEFERMENT FROM JURY DUTY:
Students are often called upon to serve jury duty concurrent with their enrollment in
classes. When this situation occurs during examination or graduation periods, the
Registrar’s Office is often called upon to request a deferment from jury duty on behalf of
the student. As long as a student is not already seated on a jury, we will provide the
following letter:
Today’s Date
TO WHOM IT MAY CONCERN
Subject: JOHN HENRY DOE
Student Identification No.: 055999
The above named, MR. JOHN HENRY DOE, is a regularly enrolled full-time student at Campbell
University for the (insert the specific term/semester).
The dates for the _____ semester are ________ through __________.
The student has asked that we provide this letter in support of a request to defer jury duty for which he has
been called. In providing this information for your consideration, it is our understanding that the student
has neither been examined nor seated for a case currently being heard by the Court.
The University has consistently taken the position that jury duty, military duty, and duties of a similar
nature are the civic responsibility of all members of the University family, including faculty, staff, and
student body, and the University will continue to make provisions for such service. Faculty members
willingly help students make up the classes missed in this service while currently enrolled in classes. It
should be clear to all that the missing of a significant number of class meetings will impose a difficulty
obstacle for the student to overcome.
Generally, in the past, rather than interrupt the student’s present course of study, the Courts have deferred
student jury service to vacation periods. While we have the deepest respect for the laws of our Nation and
the Courts in their execution of the difficult tasks set before them, we continue to believe that, whenever
possible, this deferment is preferable.
We appreciate your consideration of our student’s request.
Respectfully submitted,
J. David McGirt
University Registrar
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INDEPENDENT STUDY COURSES:
Independent study is any type of study which is conducted under the supervision of an
instructor but which is not available as a regularly scheduled course or which is a
regularly scheduled course but is not currently available.
Credit hours will be given for each independent study course as listed in the catalog for
regularly scheduled classes.
The student and faculty member will work out the format of each course and will adhere
to the standards set by the department.
Standards will include the following:
1.
No student may take more than one three or four-semester hour independent study
course per semester. Furthermore, no student shall present more than nine credit
hours in independent study toward a major without the approval of the discipline
department chairman, adviser, and the dean of the college/school.
2.
The student’s schedule should allow for an average of three hours of work per
week per semester hour, including time spent in meeting with the professor.
3.
A clearly written understanding should be established between the student and
professor concerning the objectives of the study, procedures, reading, written
work, travel, and means of evaluation.
Supervision of independent study will be on a volunteer basis for the professor. No
professor will have more than three independent studies at any time. All independent
study contracts shall be approved by the faculty adviser, the supervising professor, the
discipline department chairman, the appropriate dean, and the registrar.
Veterans enrolled in independent study courses must also be enrolled in 12 semester
hours of traditional course work to qualify for veterans’ benefits.
Lexicon of Most Frequently Used Terms:
Academic Forgiveness Policy–Campbell University has a “one time” academic forgiveness
policy for courses completed at Campbell University. To be eligible to benefit from
the policy, a candidate’s record that includes terms which are eight (8) years or older
may be considered for academic forgiveness.
43
Note: All grade resolutions including an application of the “Academic
Forgiveness Policy” must be initiated and completed prior to a student’s graduation
from the University.
Under the terms of the policy, we will award credit hours only for any course on
which the candidate has eared a grade of ‘C’ or better. Students will not be required to
repeat courses on which they have earned a ‘D’; however, no credit hours toward
graduation will be allowed for ‘D’ grades. Failing grades will not be charged against
the student’s grade point average.
Academically Ineligible–Any student who incurs a quality point deficit equal to or in excess of
40 points is in jeopardy of being declared academically ineligible. When a student is
declared academically ineligible, he/she can not return to the university for the
subsequent semester. A Retention Committee meeting is held in May of each year
following the spring semester grade reporting period to determine the academic status
of marginal students. A student who is declared academically ineligible may attend
summer school and earn two “Bs” on three-hour courses with no grade below a “C” to
re-establish eligibility to enroll for the fall semester. Failure to attend summer school
and meet the minimum requirements means that the student must forfeit enrollment for
a minimum of one semester. The student may reapply for admission after a one
semester absence from the university; however, the right to reapply does not guarantee
acceptance. The file is reviewed by the Admissions Committee who must be satisfied
that the student’s circumstances have changed and that there is good reason to believe
that the student can meet the minimum standards required for graduation.
American Indian or Alaskan Native–A person having origins in any of the original peoples of
North American and who maintains cultural identification through tribal affiliation or
community recognition.
Asian or Pacific Islander–A person having origins in any of the original peoples of the Far
East, Southeast Asia, the Indian Subcontinent, or Pacific Islands. This includes people
form China, Japan, Korea, the Philippine Islands, American Samoa, India, and
Vietnam.
Associate’s Degree–An award that normally requires at least 2 but less than 4 years of full-time
equivalent college work.
Black, non-Hispanic–A person having origins in any of the black racial groups of Africa
(except those of Hispanic origin).
Blended course—Any course the instruction of which is delivered in part through a traditional
classroom setting and through the Internet or some other non-traditional delivery
method.
BOAP is a mnemonic in COLLEAGUE that makes reference to a student’s account. If a student
has a “BOAP” (Business Office Approval), they are cleared to pre-register or register
for the current term.
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Certificate– A formal award certifying the satisfactory completion of a postsecondary
education program.
CIP
(Classification of Instructional Programs)–A NCES publication that
provides a numerical classification and standard terminology for
secondary and postsecondary instructional programs.
CIP Code
A six-digit code in the form xx.xxxx that identifies instructional program
specialties within educational institutions.
CLEP
CLEP is an acronym for the College Level Examination Program. A
subsidiary of the College Board, CLEP is a testing service whereby
students may earn college credits on any one or more of 34 CLEP
examinations. Additional and comprehensive information is available online at www.collegeboard.com/clep
“confirming” When used in the context of pre-registration/registration, confirming
refers to the student’s physical action of going on-line to his/her personal
WebAccess Account during an established time window to “confirm”
his/her intent to re-enroll at Campbell University for the subsequent
semester. Only main campus undergraduate students may confirm
registration in this manner. Students receive on-screen prompts that walk
them through the confirmation steps. The final step to the process is
hitting the SUBMIT button at the end of the form.
contact hour--A unit of measure that represents an hour of scheduled instruction given to
students. Also referred to as a clock hour. We normally measure our
laboratory sections in terms of contact hours.
continuing student–A student who remains in continuous enrollment from one regular
semester or term to the next. Students do not need to attend summer
school to be considered continuing students.
core curriculum– At Campbell University, the core curriculum refers to a series of
courses considered to be essential to the foundation of a liberal arts
education. The core curriculum specifically includes English composition
(6 semester hours), English or American literature (6 semester hours),
Western Civilization (6 semester hours), mathematics/logic/computer
science (6 semester hours), religion (6 semester hours), physical education
(3 semester hours), foreign language (6-9 semester hours), fine art (3
semester hours), science (8 semester hours), and cultural enrichment (3
semester hours). In addition to the general core curriculum, each student
must complete a major core composed of courses specified by their
chosen discipline.
45
Credit hour-- A unit of measure representing an hour (50 minutes) of instruction over a
15-week period in a semester or trimester system or a 10-week period in a
quarter system. It is applied toward the total number of hours needed for
completing the requirements for a degree, diploma, certificate, or other
formal award.
Degree--
An award conferred by a college, university, or other postsecondary
education institution as official recognition for the successful completion
of a program of studies.
Degree Audit—Students may run a “degree audit” through their WebAccess (see
definition) accounts. The degree audit shows which courses have been
completed and which need to be completed to satisfy a degree requirement
for a specific major. Students may run “what if” scenarios within the
degree audit module which allows them to see how their courses would fit
other majors and degree programs. Degree Audit is the tool that the
Registrar’s Office uses to run final audits for graduation.
Diploma--
A formal document certifying the successful completion of a prescribed
program of studies.
FTE [Full Time Equivalent]–A method of measuring enrollment. A full-time
equivalent student is one student sitting for 12 semester hours or four parttime students sitting for three semester hours each. Full-time students are
considered FTEs regardless of the number of hours they are carrying so
long as they carry a minimum of 12 semester hours.
First-Professional Certificate (Post-Degree)– An award that requires completion of an
organized program of study designed for persons who have completed the firstprofessional degree. Examples could be refresher courses or additional units of study in a
specialty or subspecialty.
First-Professional Degree–An award that requires completion of a program that meets
all of the following criteria: (1) completion of the academic requirements to
begin practice in the profession; (2) at least 2 years of college work prior to
entering the program; and (3) a total of at least 6 academic years of college
work to complete the degree program, including prior required college work
plus the length of the professional program itself. First-professional degrees
may be awarded in the following fields:
$
Chiropractic (D.C., D.C.M.)
$
Dentistry (D.D.S., D.M.D.)
$
Medicine (M.D.)
$
Optometry (O.D.)
$
Osteopathic Medicine (D.O.)
$
Pharmacy (Pharm.D.)
$
Podiatry (D.P.M., D.P., Pod.D.)
$
Veterinary Medicine (D.V.M.)
46
$
$
Law (L.L.B., J.D.)
Theology (M.Div., M.H.L., B.D., or Ordination)
GPA [Grade Point Average]–A student’s grade point average or gpa is determined by
dividing the total number of quality points earned by the total number of
semester hours attempted. If a student has earned 227 quality points on 61
semester hours attempted, the grade point average would be 227/61 = 3.721.
To meet the minimum standard for graduation, a candidate must have a grade
point average of 2.000 (“C” average) at Campbell University and in the major.
Some majors (education and social work) require a higher minimum grade
point average for graduation. These programs require a minimum gpa of 2.500
for graduation.
Hispanic--A person of Mexican, Puerto Rican, Cuban, Central or South
American, or other Spanish culture or origin, regardless of race.
Internet Course—A course of instruction the delivery of which is through the Internet
(http, World Wide Web, Blackboard, Facebook, etc.). “Blended” courses are
considered Internet courses.
IPEDS-- An acronym for Integrated Postsecondary Education Data System. IPEDS is
an element of the US Department of Commerce and Bureau of Census that
collects data for the National Center for Education Statistics. Each year
Campbell University has a series of IPEDS reports that are mandatory. These
reports are distributed throughout the academic year.
Lower level courses [L]—Lower level courses are generally considered introductory or
entry level courses offered in an associate degree program or the first two years
(freshman and sophomore) of a traditional four-year baccalaureate degree
program. Institutions routinely distinguish lower level from upper level
courses through a numbering system. For instance, 100-299 are lower level
courses while 300 and higher are upper level courses.
master’s degree-- A degree that requires the successful completion of a program of
study of at least the full-time equivalent of 1 but not more than 2 academic
years of work beyond the bachelor’s degree.
NCHED--An acronym for North Carolina Higher Education Department. All
North Carolina postsecondary institutions have an annual series of NCHED
reports to file with the state.
nonresident alien– A person who is not a citizen or national of the United States and
who is in this country on a visa or temporary basis and does not have the right
to remain indefinitely.
nontraditional course—A course of instruction the delivery of which is by some means
or combination of means other than a traditional classroom setting
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quality point–Points assigned to grades in an academic “banking” system. Campbell
University is on the four-point system. Under this system, an “A” is worth
four points per hour, a “B” is worth three points per hour, a “C” is worth two
points per hour, a “D” is worth one point per hour, and there are no points
awarded for “F” or failing grades. A student who earns an “A” in a three hour
course has:
3 hours X 4 points per hour = 12 total points
quality point deficit–Refers to the number of quality points a student needs to attain a
‘C’ average or a grade point average of 2.000. Any student who does not have
a gpa of 2.000 has a quality point deficit. To determine the size of the deficit,
simply double the semester hours attempted and subtract the total quality
points from that sum. Note the following example:
John Doe has 25 semester hours attempted, 15 semester hours passed with 30
quality points and a grade point average of 1.200. What is his deficit? Simply
double the hours attempted, 25, which yields a sum of 50. Subtract the total
number of quality points, 30, from 50, and we see that John Doe has a quality
point deficit of 20 points.
If John’s cloud has a silver lining, it is found in the fact that he may repeat the
10 semester hours that he failed. Hopefully, he will improve his grade. Since
Campbell only uses the last attempt of a course to compute the grade point
average and thus the quality point deficit, John could help himself substantially
by passing the courses he has failed. Were he to make a ‘C’ average on those
same 10 hours, he would remove his deficit in its entirety.
Regional Accreditation—The United States is divided into seven (7) educational
‘regions’ each responsible for attesting to and maintaining the quality and
academic integrity of the educational agencies under their charge. Those regional
accrediting bodies are: (1) Middle States Association of Colleges and Schools, (2)
New England Association of Schools and Colleges, (3) North Central Association
of Colleges and Schools, (4) Northwest Commission on Colleges and Universities,
(5) Southern Association of College and Schools, (6) Western Association of
Schools and Colleges, (7) Western Association of Schools and Colleges (for
Community and Junior Colleges). The requirements for a member institution’s
regional accreditation are essentially the same among these agencies. Thus,
institutions which have regional accreditation can accept credits and transfer
credits across regions.
Returning student–A student who is re-enrolling in the university after an absence of
one semester or more.
Reporting term—The academic year is divided into (1) fall, (2) spring, and (3) summer
48
terms. Any courses or programs offered within the date window for the fall term
is considered to be in the fall reporting term. The fall term may be sub-divided
in to several different elements such as Fall Term I, Fall Term II, Fall Term III,
etc., yet all of these terms fall under the fall reporting term.
Semester--A sixteen-week term of study. Campbell University divides its academic year
into two regular semesters and two summer sessions. The fall semester generally
extends from the third week in August until the end of the second week of
December. The spring semester generally extends from the first Monday
following New Year’s Day until the end of the second week of May.
Semester hour--A semester hour is usually considered to be 700 minutes of academic
instruction. The accepted standard for three-semester hours of credit is 2,100
minutes.
Traditional Course—A course the instruction of which is delivered through a traditional
classroom setting. Normally “traditional” three-semester-hour courses meet for a
minimum of 2100 minutes in 50 or 80 minute increments. Fifty minute classes
generally meet on a Monday-Wednesday-Friday schedule while 80 minute
classes meet on a Monday-Wednesday or Tuesday-Thursday schedule. Some
evening or night classes meet once a week for 150 minutes each meeting.
Upper Level courses [U]—A course which are normally taught in the third and fourth
(junior and/or senior) year of a four or five-year baccalaureate degree program.
Institutions usually distinguish upper level from lower level courses through a
numbering system. For instance 100-299 are lower level (freshman/sophomore or
associate degree level) while 300 and above are upper (junior/senior) level.
Visiting Student—One who is officially enrolled in another college or university and
who is sitting for courses at Campbell with the permission of the home school.
WebAccess—A portal through which students may access the University’s Academic
Computer System. Through their WebAccess accounts, students may view their
registrations, financial aid awards, student accounts, student life transcripts, and a
number of other useful tools such as degree audit.
White, non-Hispanic–A person having origins in any of the original peoples of Europe,
North Africa, or the Middle East (except those of Hispanic origin).
TERM IDENTIFICATIONS
NEW TERMS
TERM NAME
UG
MBA
SPRING/10
10/MC3
10/MB3, 10/MB4
SUMMER/10
FALL/10
10/MC5, 10/MC6, 10/MC7 10/MC1
10/MB5,10/MB6
10/MB1, 10/MB2
49
PH
LW
MED
DIV
DM
MS
MTWM
10/PH3
10/LW3
10/ME3
10/DV3
10/DM3
10/MS3
10/RLT3
UG-CL
MBA-CL
10/CL3,107/CL4 10/CL5
10/CLB3, 10/CLB4 10/CLB5,107/CLB6
10/CL1,10/CL2
10/CLB1,10/CLB2
UG-FB
10/FB3, 10/FB4
10/FB1, 10/FB2
UG-RAL
MB-RAL
MTWM-RAL
10/RL3, 10/RL4
10/RL5
10/RLB3, 10/RLB4 10/RLB5, 10/RLB6
10/PH5
10/LW5
10/ME5, 10/ME6
10/DV5
10/DM5
10/MS5,10/MS7
10/RLT5
10/FB5
107/PH1
10/LW1
10/ME1
10/DV1
10/DM1
10/MS1
10/RLT1
10/RL1, 10/RL2
10/RLB1,10/RLB2
How to Read the Terms:
ACADEMIC LEVEL &
LOCATION
ACADEMIC
YEAR
CAMPUS AND/OR LEVEL TERM/MINI TERM
IDENTIFIER
UG-MAIN CAMPUS/SPRING
10
MC
3
UG-FORT BRAGG/SPRING I
10
FB
3
UG-FORT BRAGG/SPRING II
10
FB
4
TERM IDENTIFIERS:
FALL TERM I
FALL TERM II
SPRING TERM I
SPRING TERM II
SUMMER TERM I
SUMMER TERM II
SUMMER TERM III
1
2
3
4
5
6
7
Note: Any term followed by an "R" [as 10/SP-R] refers to
the "reporting term." The reporting term shows a
student’s total enrollment when the student is enrolled in
multiple programs on multiple campuses Look at the
example below for John Doe:
10/SP-R
10/MC3
10/FB3
18-semester hrs.
12-semester hrs.
3-semester hrs.
50
10/CL4
3-semester hrs.
John Doe is enrolled for a total of 18 semester hours--12 on the main
campus, 3 during Spring Term I at Fort Bragg and 3 during Spring
Term II at Camp LeJeune.