ACADEMIC DIVISION
ENTERPRISE RISK
MANAGEMENT (ERM)
GARY NIMAX
A S S I S TA N T V I C E P R E S I D E N T F O R C O M P L I A N C E
AND ENTERPRISE RISK MANAGEMENT
Presentation Schedule of ERM Mitigation Strategies
Detailed Risk
Review with Board of Visitors
Management of human capital
February 2015
Legal compliance risks (federal/state/other)
June 2015
Organizational Excellence
June 2015
Sufficient funding/resources to achieve goals
June 2015
Reputation with key stakeholders
September 2015
Safety/security of students, faculty and staff
September 2015
Changes in higher education
November 2015
Cybersecurity/leveraging IT
November 2015
Geo-political, international, and economic risks
November 2015
2
Safety/Security of Students, Faculty and Staff
The University must support programs that contribute to a safe and healthy
environment for students, faculty and staff.
Executive Vice President and Chief Operating Officer,
Risk Owners
Vice President and Chief Student Affairs Officer
Mitigation Strategies Currently in Place (examples of key strategies)
• UPD is a nationally accredited law enforcement agency, sharing resources with city and county.
• Office of Safety and Emergency Preparedness maintains the critical incident management plan,
continuity of operations plan and hazard vulnerability assessment. Oversees Security and General
Safety Committee. Works with local police, fire, and emergency services. Created the University
Threat Assessment Team and Violence Prevention Committee.
• Opened police sub-station on the Corner. Developed ambassadors program to provide additional
security presence in student neighborhoods.
• Upgraded camera system, enhanced lighting and crosswalks, updated emergency phones, and
expanded after-hours transportation services.
• Introduced safety, awareness, prevention, and education programs (Not on Our Grounds, Hoos
Got Your Back, Green Dot).
• Obtained feedback from the President’s Ad Hoc Group on University Climate and Culture.
• Modified Just Report It on-line system to allow direct and anonymous reporting and distributed an
infographic as a reporting reference sheet.
• Implemented an evaluation panel to regularly review all reports for appropriate action to address
victim and community safety.
• Participated in the sexual assault campus climate survey sponsored by the AAU.
Risk
Description
3
• Updated policies on sexual and gender-based harassment, sexual misconduct reporting,
surveillance cameras, and Clery Act compliance.
• Introduced mandatory on-line educational programs for all students, designed to prevent sexual
violence and alcohol abuse.
• Hired new full-time positions for the Clery Compliance Coordinator and Title IX Coordinator.
Added two full-time Title IX investigators. Increased number of counselors in Women's Center
and CAPS. Added a Dean of Students’ program coordinator to address prevention.
Due Date
Oct 2015
Action Plans
• Issue the Annual Security Report, as required by the
Clery Act.
Oct 2015 • Complete new training program for Campus
Security Authorities (CSAs).
Dec 2015 • Complete implementation of body-worn cameras on
police and security.
Dec 2015 • Complete expansion of Automated External
Defibrillator (AED) Program.
Dec 2015 • Implement travel system for faculty/staff with Duty
of Care component.
Key Performance Indicators
• Clery Act: Annual Security Report crime statistics
• Annual Fire Safety Report
Responsible Person
Assistant VP for Clery
Compliance
Assistant VP for Clery
Compliance
Chief of Police
Director, Safety & Emergency
Preparedness
Director, Procurement Services
Results
• Report published Oct 1
• Report published Oct 1
4
Reputation with Key Stakeholders
Maintain/improve the University's rankings and key accreditations; promote and
Risk
Description strengthen University brand
Risk Owners President, Provost, Chief Communications Officer
Mitigation Strategies Currently in Place (examples of key strategies)
Key rankings
 Cornerstone Plan impacts key measures: undergraduate academic reputation,
retention/graduation, faculty resources.
 Senior leadership reviews ranking methodology, highlighting opportunities for strategic
investment in particular areas that could improve future rankings.
Accreditations
 SACSCOC - a dedicated team, headed by the AVP for Academic Accreditation, is preparing
and compiling information for submission for the university’s reaccreditation in 2017.
 In addition, a significant number of the University’s academic programs and schools undergo
review by accrediting, licensing, or certifying agencies.
Communications
 University Communications elevates the reputation of the University by promoting its
achievements regionally, nationally, and internationally to multiple stakeholders through
efforts that support the institution’s strategic priorities, including:
o Increasing interest in the University amongst prospective students and faculty while
enhancing engagement with alumni and other stakeholders by highlighting academics,
student life, research, athletics, and our rich history and traditions;
o Promoting the continuing relevance of our University, including its founder and values;
o Developing strategic communications and marketing plans that support strategic priorities
including admissions, faculty recruiting, alumni affairs, and advancement.
5
Due Date
Sept 2016
Action Plans
• Compliance Certification submitted to
SACSCOC.
Fall 2016 • Annual communications efforts,
including ongoing earned media
Feb 2017 • Quality Enhancement Plan (QEP) due
to SACSCOC.
Key Performance Indicators
• U.S. News and World Report rankings
• Individual school and program rankings, such as
those for the business schools
• Kiplinger’s “best value” based on academics and
financial aid
• SACSCOC Accreditation
• UVA Today story views & average time on page;
social media annual growth by platform. Metrics
gathered in partnership with admissions,
advancement, and other University offices.
Responsible Person
AVP for Academic Accreditation
VP for Communications
AVP for Academic Accreditation
Results
• 2016: #3 public, #26 overall.
• McIntire: #2 Business Week
Darden: #5 Princeton Rev.; #4 Economist
• 2015: Ranked as #2 public for the past
three years.
• Dec 2017: Decision on reaffirmation of
accreditation.
• 43% growth in story views and 41%
growth in time on page; up to 150%
growth on social platforms. Continued
growth in readership and reach across
all communications platforms.
6