UNIVERSITY OF VIRGINIA
BOARD OF VISITORS
MEETING OF THE
BUILDINGS AND GROUNDS COMMITTEE
NOVEMBER 13, 2014
BUILDINGS AND GROUNDS COMMITTEE
Thursday, November 13, 2014
2:45 - 4:00 p.m.
Auditorium of the Albert and Shirley Small
Special Collections Library, Harrison Institute
Committee Members
Kevin J. Fay, Co-Chair
Barbara J. Fried, Co-Chair
Frank M. Conner III
William H. Goodwin Jr.
John G. Macfarlane III
Edward D. Miller, M.D.
George Keith Martin, Ex-officio
Iñaki N. Alday, Faculty
Consulting Member
AGENDA
PAGE
I.
II.
ACTION ITEMS (Ms. Sheehy)
A.
Project Approval:
•
500 Ray C. Hunt Drive Renovation
B.
Architect/Engineer Selections:
1.
500 Ray C. Hunt Drive Renovation
2.
Gooch-Dillard Residence Halls Renovation
REPORT BY THE VICE PRESIDENT FOR MANAGEMENT AND
BUDGET (Ms. Sheehy)
III. DISCUSSION WITH THE COMMITTEE
•
University/Emmet/Ivy District Planning Study
IV.
MISCELLANEOUS BUILDINGS AND GROUNDS REPORTS
(Written Reports)
A.
Major Projects Status Report, Future Design
Actions and Planning Studies
B.
Architect/Engineer Selection Report for Capital
Projects Less Than $5 Million
C.
Professional Services and Construction-Related
Non-Professional Services Contracts
D.
Pavilion Occupancy Status
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UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
November 13, 2014
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
I.A. Project Approval: 500 Ray C. Hunt
Drive Renovation
BACKGROUND: The Board of Visitors approves major capital
projects every two years with the update of the Major Capital
Projects Program. This plan was last approved in April
2013. When the University identifies new projects outside the
biennial update cycle, approval by the Finance and Buildings and
Grounds Committees is required. The Medical Center Operating
Board and the Finance Committee will review the financial plans
and the Buildings and Grounds Committee will review the proposed
projects for inclusion in the University’s Major Capital
Projects Program.
In keeping with the recently approved Health System
strategic plan to establish Fontaine as a predominately clinical
and research park, the Medical Center proposes to purchase from
the University of Virginia Physicians Group and renovate 500 Ray
C. Hunt Drive, a 59,000 square feet office building, into
medical clinics. We desire to streamline and add efficiencies to
the ownership and management of Health System buildings and
purchasing 500 Ray C. Hunt Drive is a tactical move towards that
goal. Although leasing space for Medicare provider based clinics
is consistent with the Medicare rules, it is more conservative
to own the buildings where the provider based clinics operate.
The purchase price is estimated between $12.0 million and
$14.0 million, with the final purchase price at fair market
value to be based on two appraisals. The renovation cost is
estimated between $17.15 million and $21.0 million.
The specific planned use for the 500 Ray C. Hunt building
is to provide modern clinic space for Urology, which is
presently located in the West Complex in a challenging location
for patient access. This new location should increase clinic
visit volume and patient satisfaction. It would also allow
Cardiology to combine several clinics located in Northridge and
the Hospital into one comprehensive clinical service, which
would free up existing space in the Hospital and Northridge for
other clinical uses. We project that the improved access to the
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clinics will directly contribute to an increase in clinic visits
for Cardiology and Urology consistent with the Long Range
Financial Plan.
Over the long-term it is our plan to purchase the space
occupied by the UVA/HealthSouth Hospital which is immediately
adjacent to the 500 Ray C. Hunt space to provide more space at
Fontaine as we continue to improve access to the UVA Health
System ambulatory clinics.
To facilitate the additional clinic space in 500 Ray C.
Hunt Drive will require the University Physician Group’s revenue
cycle functions to relocate to the UVA Research Park where they
will join most of the Medical Center’s revenue cycle
staff. This will allow the two separate revenue cycle functions
to work closely together as the Health System collaborates with
Ernst & Young to determine accurately the cost of revenue cycle
for both organizations and to design a model of operation
between both organizations to improve patient service, reduce
cost, and improve collections. Our goal is to reduce annual
operating cost by $8 million through this process redesign.
DISCUSSION: The University recommends the revision to the Major
Capital Projects Program as follows:
500 Ray C. Hunt Acquisition and Renovation
Hospital Operating Funds
$29.15 - $35.0 million
ACTION REQUIRED: Approval by the Medical Center Operating
Board, the Buildings and Grounds Committee, the Finance
Committee, and by the Board of Visitors
REVISION TO THE MAJOR CAPITAL PROJECTS PROGRAM, 500 RAY C. HUNT
DRIVE RENOVATION
WHEREAS, the University proposes the addition of the 500
Ray C. Hunt Drive Renovation to the Major Capital Projects
Program;
RESOLVED, the Board of Visitors approves the addition of
the 500 Ray C. Hunt Drive Renovation, estimated between $17.15
million and $21.0 million, to the University’s Major Capital
Projects Program.
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UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
November 13, 2014
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
I.B.1. Architect/Engineer Selection:
500 Ray C. Hunt Drive Renovation
BACKGROUND: The University is purchasing 500 Ray C. Hunt Drive,
and plans to renovate it into a medical clinic building. A
joint Selection Committee from the University Physician’s Group
and the Medical Center interviewed four architectural firms, all
with the required experience and all with previous experience
working at the University, to provide architectural services for
this project. Based on proposals submitted by the four firms
and by interviews, the Selection Committee chose Hammel, Green
and Abrahamson, Inc. as the most qualified for this project.
DISCUSSION: The University recommends the selection of Hammel,
Green and Abrahamson, Inc., of Alexandria, VA for this contract.
This firm has significant prior experience working with complex
projects in the Medical Center, including extensive cardiology
programming experience.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
ARCHITECT/ENGINEER SELECTION, 500 RAY C. HUNT DRIVE RENOVATION
RESOLVED, Hammel, Green and Abrahamson, Inc., of
Alexandria, VA is approved for performance of architectural
services for the 500 Ray C. Hunt Drive Renovation project.
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UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
November 13, 2014
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
I.B.2. Architect/Engineer Selection:
Gooch-Dillard Residence Halls Renovation
BACKGROUND: The Gooch-Dillard Residence Halls, originally
constructed in 1984, comprise 67,500 gross square feet and
currently house 658 first-year residents and resident advisors
in 626 single and 16 double sleeping rooms. The renovation
allows for the replacement of building systems that are past
their useful life; installation and enhancement of fire
detection and suppression life safety systems; repair to the
building’s exterior envelope; and replacement of bathroom
fixtures and finishes. The project also provides conversion of
the single sleeping rooms to doubles by removing a wall and
joining the two rooms together. The Buildings and Grounds
Committee approved the project at its September 2014 meeting.
DISCUSSION: The University recommends the selection of VMDO
Architects of Charlottesville, VA for this contract. This firm
has a significant portfolio of successful student residential
projects directly relevant to this project.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
ARCHITECT/ENGINEER SELECTION, GOOCH-DILLARD RESIDENCE HALLS
RENOVATION
RESOLVED, VMDO Architects of Charlottesville, VA is
approved for performance of architectural services for the
Gooch-Dillard Residence Halls Renovation project.
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UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
November 13, 2014
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II. Report by the Vice President for
Management and Budget
ACTION REQUIRED:
None
BACKGROUND: This fall, the Alderman Road Residence Halls
Project, Phases II, III, and IV, is being recognized with two
regional awards. This project, procured and executed under
design-build contracts by the team of W.M. Jordan Company and
Clark Nexsen, was completed in 2013.
On November 20, the Design Build Institute of the America
Mid-Atlantic Region will present the project with the 2014
Educational Category Design-Build Honor Award for the project’s
teamwork and best practices in project delivery.
In December, the project will receive the Engineering News
Record (ENR) Mid-Atlantic Region 2013 Safety Award of Merit in
recognition of the project team’s exemplary safety record. With
nearly one million man hours recorded, Phases II, III, and IV of
the Alderman Road Residence Halls Project had no fatalities, an
Occupational Safety and Health Administration (OSHA) recordable
incident rate of zero, and a lost time accident rate of zero.
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UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
November 13, 2014
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
III. Discussion with the Committee:
University/Emmet/Ivy District Planning Study
ACTION REQUIRED:
None
DISCUSSION: The University/Emmet/Ivy District (U/E/I) Planning
Study is focused on the main entry corridors and entry points to
the U.Va. Central and North Grounds, as well as on the broader
context of these areas, assessing existing and potential future
conditions. Surrounding the well-traveled intersection of Emmet
Street and Ivy Road/University Avenue are five other important
entry points to be considered: Athletics/North Grounds
(Alderman/Copeley Roads), Arts Grounds (Culbreth Road),
Bookstore/Central Grounds Garage, John Paul Jones Arena/North
Grounds (Massie Road), and the Academical Village/World Heritage
Site (McCormick Road). The study diagram shows the relationship
of these entries/corridors to the Grounds at-large.
At the June 2014 and September 2014 meetings, the Buildings
and Grounds Committee received reports on various aspects of the
Study, including the Suitability Analysis, Circulation Analysis,
and Landscape Design. At the request of the Committee in
September, the Committee will discuss further potential land
uses and landscape design guidelines associated with the U/E/I
corridor and entry points.
The work products related to the U/E/I planning study are as
follows:
1.
Suitability Analysis (Complete: presented at the June 2014
meeting)
Develop GIS analysis of the study area to establish an
opportunities/constraints diagram that illustrates
developable and non-developable zones.
2.
Land Use Analysis (To be presented at the February 2015
meeting)
Review land use patterns for the district and propose
relevant changes to the Redevelopment Zones in the 2008
Grounds Plan.
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3.
Circulation Analysis (Complete: presented at the June 2014
meeting)
Develop an overview of the primary issues related to
circulation in the district and recommend transit,
pedestrian, bicycle, and vehicular improvements.
4.
Landscape Design (Complete: presented at the September 2014
meeting)
Inventory existing landscape conditions, review previous
landscape studies developed for the district, develop
design guidelines for corridor and entry treatment, and
complete a conceptual design for the University/Emmet/Ivy
entry point.
U/E/I District Planning Study: CORRIDORS AND ENTRY POINTS
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MISCELLANEOUS REPORTS
Buildings and Grounds Committee
University of Virginia
November 13, 2014
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MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
OCTOBER 2014
10
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
OCTOBER 2014
11
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
OCTOBER 2014
12
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
OCTOBER 2014
13
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
OCTOBER 2014
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UNIVERSITY OF VIRGINIA
CURRENT CAPITAL PLANNING STUDIES
Project
Comments
Academic Division (Agency 207)
Contemplative Sciences Center
Fundraising
UVA Golf Indoor Driving Facility/Coaches Offices
Studying Options
UVA Tennis Center
Studying Options
Darden Program Planning
Reviewing with Darden Program Planning
McIntire Program Planning
Studying Options
Jeffersonian Grounds Initiative
Fundraising/Developing Sequencing
Medical Center (Agency 209)
No current capital planning studies
College at Wise (Agency 246)
No current capital planning studies
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UNIVERSITY OF VIRGINIA
ARCHITECT/ENGINEER SELECTIONS FOR CAPITAL PROJECTS $5 MILLION OR LESS
PERIOD ENDED OCTOBER 17, 2014
There are no architect/engineer selections for capital projects $5M or less for the period
ending October 17, 2014.
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Professional Services and Construction-Related Non-Professional Services Contracts
Quarter Ended September 30, 2014
350
324
319
300
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# of Contracts
250
282
256
249
255
200
150
Total Virginia
Contracts
Total Out-of-State
Contracts
135
100
89
82
78
81
66
61
50
20
0
2008-2009
2009-2010
2010 - 2011
2011 -2012
Fiscal Year
2012 - 2013
2013 - 2014
07/01/14 09/30/14
(FYTD)
Professional Services and Construction-Related Non-Professional Services Contracts
Quarter Ended June 30, 2014
$35.0
$30.2
$30.0
18
Million $s
$25.0
$20.0
Total Virginia
Contracts (M)
$15.0
Total Out-ofState Contracts
(M)
$10.4
$10.5
$10.1
$10.2
$10.0
$8.2
$8.7
$7.2 $7.4
$6.7
$7.2
$6.7
$5.0
$2.4
$1.5
$0.0
2008-2009
2009-2010
2010 - 2011
2011 -2012
Fiscal Year
2012 - 2013
2013 - 2014
07/01/14 09/30/14
(FYTD)
UNIVERSITY OF VIRGINIA
PAVILION OCCUPANCY STATUS
AS OF OCTOBER 2014
Pavilion
Occupants
Assigned
Winter
2010
Available
November
2018
I
Robert Pianta
II
Office of the Board of Visitors and
the Office of the Architect
III
Harry Harding
Spring
2010
January
2015
IV
Larry J. Sabato
October
2002
V & Annex
Patricia Lampkin
VI
Robert D. Sweeney
VII
Colonnade Club
VIII Upper
Apartment
Comments
Occupied Pavilion III from Spring
2008 until Winter 2010
Through the remainder of the
Rotunda renovation
Spring
2008
Fall
2012
Extended an additional five years in
November 2010, from Spring 2013 to
May 11, 2018
August 1, Occupied Pavilion III from Summer
2018
2005 until Spring 2008
Fall
2017
John Colley
April
2011
April 15,
2016
VIII Terrace
Apartment
Gerald Warburg
March
2012
March
2017
IX
Dorrie Fontaine
July
2011
July
2016
X
Nancy E. Dunlap, M.D.
Montebello
James H. Aylor
Sunnyside
Artificial Pancreas Project
Weedon House
Carl P. Zeithaml
May
2013
April
2012
April
2013
July
2011
January
2015
August
2015
March
2015
July
2016
19
Spring
2018