BOV Meeting
December 19, 2014
1
Ongoing Initiatives to Address Sexual Assault Issues
2010-2014
Policy for Reporting by Employees
of Sexual Misconduct & related
Just Report It process implemented
Nov.-Dec. 2014
August 2014
Launched Respectful
Workforce Initiative
2/1/12
Day of Dialogue
Hired two Title IX investigators
in EO, two counselors in
Women’s Center and two
counselors in CAPS
9/24/10
Multiple small group
meetings related to
Day of Dialogue
Hosted National
Sexual Misconduct
Conference
Feb. 10-11 2014
Improved Safety
Measures (Police
Substation,
Ambassadors,
SafeRide)
Physical
Improvements
(Improved Lighting,
Cameras, Crosswalks)
Nov.-Dec. 2014
Nov.-Dec. 2014
2010-2014
Sept.
2010
Let's Get Grounded
Coalition - Bystander Effect
11/9/10
Revised Student Sexual
Assault Policy
07/08/11
Dec.
2014
Not on Our Grounds
and Hoos Got Your
A Public Conversation about
Back Education
Gender Violence
Awareness Campaigns
2/7/13
Launched
Aug /Sept. 2014
Hired
Expertise/Consultants
(Ind. Counsel, Clery
Act, Title IX,
Communications)
Nov.-Dec. 2014
Revise Student Sexual
Misconduct Policy
Updated BOV on various
initiatives at Sept 14
Board meeting
Nov 2014-Jan 2015;
Implement policy and related
on-line training
by Jan 30, 2015
Green Dot Bystander Program
Training (150 people)
Evaluated Options for
Bystander Intervention
Changes – Green Dot
Sept. –Dec. 2014
Jan 6-9 2015;
Green Dot Implementation
Spring 2015
Implement on-line Title IX
Employee Training
Jan 26 2015
UVa Climate and Culture Framework
President’s Ad
Hoc Group
Ongoing Listening
Investigations
Range of issues, Potential Contributing Factors Related to Sexual Assault
Response
Prevention
Culture
Student Social Life
• Greek Life
• Diversity/integration of
student social life
• Housing policy
• Alcohol and other drug use
Student Self-Governance
Social Norms
• Healthy sexuality and the
hookup culture
• Student group agreements
(FOA, CIO)
Education and Training
• New student orientation
• Bystander training
• Peer Education
• Alcohol/other drug education
• Faculty and staff training
• High school outreach
Safe Environment
• MOUs with UPD/CPD
• Physical infrastructure (substation,
safe ride, surveillance, etc.)
• Resident advisor/resident life staff
oversight
Student & Advocacy Groups
Survivor support
• CAPS, Women’s Center, Office
of Dean of Students
• Support & advocacy groups
Training for faculty/staff to
support sexual assault survivors
Adjudication
• Organizational structure of UJC,
Honor, Sexual Misconduct Board
• UVa Policies
• Legal (Title IX, Clery, VAWA, etc.)
E x p e r t s i n s i d e a n d o u t s i d e U Va
President Sullivan’s Administrative Task Force
(decisions, action, reporting)
3
Draft meeting agendas
Project updates
Identify tasks and leads
Catalogue all input
Track progress and communication
Project Management Team: Pace Lochte
Roles and Responsibilities
President Sullivan
Responsible for overall effort
Report to BOV
Ad Hoc Group on UVa Climate and Culture
Advise President Sullivan & BOV
Define charges for Working Groups
Recommend short- medium- and long-term action items
Culture Working Group
• Student social life
• Student self-governance
• Social norms
Prevention Working
Group
• Education and Training
• Safe environment
• Student organizations
and advocacy groups
Response Working
Group
• Survivor support
• Training for faculty/staff
to support survivors
• Adjudication
COO
• CPD liaison: Chief Gibson
• Safety infrastructure: Marge
Sidebottom
• Investment tracking: Megan Lowe
• Track incoming comments: Denise
Hubbard
• Working Group staff lead: Jerilyn
Teahan
Experts inside and outside UVa will be engaged to support effort
Provost
Student Affairs
•
•
•
•
•
•
• SACS response:
Dave Wolcott
Counseling
New Title IX allegations/past sexual assaults
Support survivors
Greek life (including FOA review)
CIO review
New policy review
General Counsel
• Independent investigation
Communications
• Media Relations
• Advise UVa leadership team on
related actions
• Forward looking communications
• FOIA response
Administrative Task Force
Decisions
Actions
Reporting
4
Resource Teams
Ad Hoc Group on University Climate and Culture
Teresa Sullivan, Chair
Allison DiNardo
Rusty Conner
Alex Arriaga
Rae Blumberg
Ashley Brown
Elisa Holquist
Bonnie Gordon
Margaret Grundy
Brian Head
Jodie Berndt
Eric McDaniel
Paul Hobby
Julia Pedrick
Beth Meyer
Pat Lampkin
Allan Stam
Dave Martel
Denise Hubbard
Debbie Clifford
Megan Lowe
Administrative Task Force
Teresa Sullivan, Chair
John Simon
Pat Hogan
Nancy Rivers
Project Management Team
Pace Lochte, Chair
Jerilyn Teahan
5
Culture
Time-frame
Short-term
Mid-term
Long-term
Ongoing
Action
Status
President Sullivan to meet with
faculty/student groups
Met with IFC, ISC, MGC, NPHC, Faculty Senate, Faculty meetings
in SOA, SEAS, Darden, CLAS, local clergy, etc.
Town Hall meeting on sexual assault
(Dec 4)
150 faculty, students, and staff participated
Review FOAs with an emphasis on
safety
Reviews expected to be complete by Jan 06
College curriculum review
Curriculum review committee to discuss and make
recommendation. CLAS faculty resolution passed.
Revise CIO agreements to include
training requirement
Make revisions spring 2015
Assess effectiveness of new FOA and
CIO agreements and revise as needed
Review in June/July 2015
Convene Culture Working Group and
define goals and timeline
Potential working group members are being identified; initial
meeting in Jan 2015
Examine student social life, selfgovernance, and social norms
This will be one of the Culture Working Group’s charges
Study options for additional on
Grounds housing for 2nd years
This will be one of the Culture Working Group’s charges
Consult with subject matter experts as
appropriate
6
Prevention
Short-Term – Implementation by January 15
Action
Status
Upgrade camera system on Grounds
and work with Corner merchants to
install cameras
Estimate for Grounds-wide camera placement and networking completed. Coordinated with
Corner merchants on camera placement and access.
Enhance lighting and crosswalks on
and adjacent to Grounds
Installing lighting in master plan as planned and budgeted
Install police sub-station on the
Corner
Temporary sub-station in place near the Corner Building in early January with a permanent
replacement expected within six months once location on the Corner is ready.
Hire 10-12 ambassadors to provide
additional security support
Two proposals have been received and are being reviewed. Contract to be awarded and
services started by 1/15/15. Coordinating with “Buddies on Call”.
Support student-led safety programs
Support Buddies on Call and Student Watch with necessary training/supplies; Presentation of
programs to Security and Safety Committee
Intensify UPD patrols
Increased time patrol officers spend in Rugby/Grady/14th St./University Ave. area, in addition
to the officers already assigned to this area from 9 pm to 3 am.
Make safety app available for
personal phones
Completed review of personal apps and issued request for proposal. Contract to be awarded
by 1/15/2015, with implementation February 2015.
Evaluate and recommend
improvements of after-hours student
transportation options
One van added to Safe Ride Program. Consultant will be selected in January 2015 to
evaluate and recommend improvements to after-hours transportation system.
Consult with subject matter experts
as appropriate
Ongoing
7
Prevention
Mid-Term – Implementation by June 30, 2015
Long-Term – Implementation beyond
Timeframe
Action
Status
Mid-term
Improve lighting on additional
primary and secondary
pathways and take additional
safety measures
Lighting on additional primary & secondary pedestrian pathways
Crosswalk lighting upgrades
Pedestrian/bike/vehicle safety improvements at Rugby-Culbreth intersection
Mid-term
Improve safety in off-Grounds
student housing (to include
collaboration with apartment
council)
Emergency phone assessment and maintenance
Implement Crime Prevention Through Environmental Design (CPTED)
guideline recommendations for off-Grounds housing
Improved lighting at railroad bridge overpasses (University Avenue, Emmet
Street, Old Ivy Road)
Fencing beneath Roosevelt Brown railroad bridge
Convene Prevention Working
Group and define goals and
timeline
Potential working group members are being identified; initial meeting in
January 2015
Long-term
Examine education and training
programs
This will be one of the Prevention Working Group’s charges
On-going
Consult with subject matter
experts as appropriate
8
Response
Timeframe
Action
Status
Ask CPD to investigate assault reported in Rolling Stone
Investigation ongoing
Hire two trained investigators in EO to handle Title IX
complaints. Train existing EO staff on Title IX.
Hired two new investigators responsible for training and
investigation of all complaints of discrimination, harassment,
retaliation, and sexual misconduct
Hire 2 additional counselors in CAPS & 2 additional
counselors in Women’s Center
New counselors are being hired and trained
Engage national expert to review internal response
processes
Consultant has been hired and is conducting a review
Protect survivors
UVa Police Department is in close communication with
Student Affairs to ensure safety
Consider a 24-hour call system
In process
Revise Student Sexual Misconduct Policy
Comment period extended to December 20
Convene Response Working Group and define goals and
timeline
Potential working group members are being identified; initial
meeting in January 2015
Longterm
Work with peer institutions on legislation and regulatory
changes
This will be one of the Response Working Group’s charges
Ongoing
Consult with subject matter experts as appropriate
Shortterm
Mid-term
9
Immediate Actions
by January 15
Culture
• President Sullivan meeting with
faculty/student groups
• Town Hall meeting on sexual
assault (Dec 4)
• Review and revise FOAs with an
emphasis on safety
• Review and revise CIO
agreements
Prevention
Response
• Upgrade camera system on
Grounds and work with Corner
merchants to install cameras
• Enhance lighting and crosswalks
on and adjacent to Grounds
• Hire 10-12 ambassadors to
provide additional security
support
• “Buddies on Call” to walk with
students at night
• Intensify UPD patrols
• Make safety app available for
personal phones
• Evaluate and recommend
improvements of after-hours
student transportation options
• Ask CPD to investigate assault
reported in Rolling Stone
• Hire 2 additional counselors in
CAPS & 2 additional counselors
in Women’s Center
• Engage national expert to review
internal response processes
• Protect survivors
• Consider a 24-hour call system
10
One-time
Infrastructure
New Investments (estimated)
Operating Costs
FY14-15
Physical Safety Improvements
$
160,000
$
20,000
$
180,000
$
$
$
70,000 $
120,000 $
190,000 $
140,000
240,000
380,000
Subtotal
$
$
320,000 $
320,000 $
330,000
330,000
Subtotal $
-
$
$
$
$
$
$
10,000
800,000
5,000
20,000
60,000
895,000
Subtotal $
-
Upgrade UVa camera system
Improve lighting/safety on additional primary and secondary pathways (estimated)
Improve crosswalk and intersection safety with new lighting technology
Evaluate and update emergency phones
Improve lighting at RR bridge overpasses (Univ. Ave, Emmet St., Old Ivy Rd.)
Fencing beneath Roosevelt Brown railroad bridge
Subtotal
$
1,035,000
$
$
2,000,000
430,000
$
$
$
40,000
30,000
3,535,000
Ongoing Annual
Increased Counseling and Support (A)
Women's Center Counselors
CAPS Title IX Coordinators
Subtotal $
-
Investigations
Sexual Misconduct Investigators in Equal Opportunity Programs
Increased Safety Measures
Police sub-station on the Corner
Ambassadors to provide additional security support
"Buddies on Call" and "Student Watch" student-led programs
Safety app for personal phones
Study after-hours transportation system
Education and Training
TBD
Total $
(A) This will be informed by our ongoing review of current policy and processes and additional
resources will be added as needed.
$
$
$
$
65,000
1,600,000
10,000
12,000
$
1,687,000
$
TBD
$
TBD
-
3,535,000 $
1,405,000 $
2,577,000
11