UNIVERSITY OF VIRGINIA
BOARD OF VISITORS
MEETING OF THE
BUILDINGS AND GROUNDS
COMMITTEE
SEPTEMBER 14, 2010
BUILDINGS AND GROUNDS COMMITTEE
Tuesday, September 14, 2010
2:15 – 3:15 p.m.
Board Room, The Rotunda
Committee Members:
The Hon. Lewis F. Payne, Chair
Stewart H. Ackerly
Hunter E. Craig
The Hon. Alan A. Diamonstein
Susan Y. Dorsey
Helen E. Dragas
W. Heywood Fralin
Robert D. Hardie
Mark J. Kington
John O. Wynne, Ex-officio
Bradley H. Gunter, Consulting Member
AGENDA
PAGE
I.
II.
CONSENT AGENDA (Ms. Sheehy)
•
Easements
1.
Jefferson Quarry, LLC, Easement Request
2.
Rivanna Water and Sewer Authority, Waterline
Easement
3.
Town of Wise, Waterline Easement
4.
City of Charlottesville-Crispell Drive,
Public Access Easement
ACTION ITEMS (Ms. Sheehy)
A.
Morgan Harrington Memorial Plaque
B.
Schematic Design Approval, Newcomb Dining
Expansion Project (Ms. Sheehy to introduce
David J. Neuman; Mr. Neuman to report)
1
2
2
3
6
8
III. DESIGN REVIEW ITEM (Mr. Neuman)
•
Schematic Design Review, SEAS Student Projects
/Facilities Management Shop Building
12
IV.
REPORT BY THE VICE PRESIDENT FOR MANAGEMENT AND BUDGET
(Ms. Sheehy)
•
Vice President’s Remarks
15
V.
REPORT BY THE ARCHITECT FOR THE UNIVERSITY (Mr. Neuman)
•
Architect for the University Remarks
16
VI.
MISCELLANEOUS BUILDINGS AND GROUNDS REPORTS (Written Reports)
A.
Major Projects Status Report, Future Design
18
Actions and Planning Studies
B.
Architect/Engineer Selection Report for Projects
24
Less Than $5 Million
C.
Professional Services Contracts
25
D.
Pavilion Occupancy Status
26
E.
Post-Occupancy Evaluation (Rouss/Robertson)
27
BOARD OF VISITORS CONSENT AGENDA
1.
EASEMENT, JEFFERSON QUARRY, LLC, FIBER OPTIC CABLE
EASEMENT: Approval to acquire a permanent easement across
property owned by Jefferson Quarry, LLC
The University wishes to acquire a permanent easement
across property owned by Jefferson Quarry, LLC. The property
located at 2410 Old Ivy Road, Charlottesville, is between two
properties owned by the University. This easement will
facilitate the underground installation of a fiber optic line
between the two University properties and provide redundant
fiber optic capability to the ITC data center currently under
construction.
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee and by the Board of Visitors
APPROVAL OF ACQUISITION OF A PERMANENT EASEMENT FOR THE
UNIVERSITY OF VIRGINIA FROM JEFFERSON QUARRY, LLC
RESOLVED, the acquisition of a permanent easement across
property located at 2410 Old Ivy Road, Charlottesville, and
owned by Jefferson Quarry, LLC, to facilitate the installation
of a fiber optic line, is approved; and
RESOLVED FURTHER, the Executive Vice President and Chief
Operating Officer is authorized, on behalf of the University, to
approve and execute a deed of easement and related documents, to
approve a plat showing the location of the permanent easement,
to incur reasonable and customary expenses, and to take such
other actions as deemed necessary and appropriate to acquire
such permanent easement; and
RESOLVED FURTHER, all prior acts performed by the Executive
Vice President and Chief Operating Officer, and other officers
and agents of the University, in connection with the acquisition
of such permanent easement, are in all respects approved,
ratified, and confirmed.
1
2.
EASEMENT, RIVANNA WATER AND SEWER AUTHORITY, WATERLINE
EASEMENT: Approval to convey a waterline easement to the Rivanna
Water and Sewer Authority
The construction of Phase Three, Building Four of The Alderman
Road Replacement Dormitory Project requires the relocation of an
existing sixteen inch waterline operated by the Rivanna Water and
Sewer Authority. In order to relocate the line, a replacement
easement needs to be provided to the Authority.
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee and by the Board of Visitors
APPROVAL TO GRANT A PERMANENT EASEMENT TO RIVANNA WATER AND SEWER
AUTHORITY
RESOLVED, the grant of a permanent easement to the Rivanna Water
and Sewer Authority, in the approximate location shown on that
certain plan entitled “Alderman Road Housing, Phase Three, Buildings
3 and 4,” prepared by Ayers Saint Gross, and dated June 29, 2010 (the
“Plan”), to facilitate the waterline relocation, is approved; and
RESOLVED FURTHER, the Executive Vice President and Chief
Operating Officer is authorized, on behalf of the University, to
approve and execute a deed of easement and related documents, to
approve revisions to the Plan (including, without limitation,
revisions to change the location of the permanent easement), to incur
reasonable and customary expenses, and to take such other actions as
deemed necessary and appropriate to grant such permanent easement;
and
RESOLVED FURTHER, all prior acts performed by the Executive Vice
President and Chief Operating Officer, and other officers and agents
of the University, in connection with the grant of such permanent
easement, are in all respects approved, ratified, and confirmed.
3.
EASEMENT, TOWN OF WISE, VIRGINIA, WATERLINE EASEMENT:
Approval to convey a waterline easement to the Town of Wise
The Town of Wise, Virginia is replacing a waterline that serves
the College at Wise, and the replacement line will not serve this
particular area of the campus. To provide public water to this area
which includes the carpentry building and greenhouse (not on campus
proper), the Town will install and maintain a new two inch service
line.
2
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee and by the Board of Visitors
APPROVAL TO GRANT A PERMANENT EASEMENT TO THE TOWN OF WISE
RESOLVED, the grant of a permanent easement to the Town of Wise,
Virginia, in the approximate location shown on that certain plat
entitled “Town of Wise 2” Waterline Easement, prepared by Space and
Real Estate Management and dated June 29, 2010 (the “Plat”), to
facilitate the installation of a town-owned water line, is approved;
and
RESOLVED FURTHER, the Executive Vice President and Chief
Operating Officer is authorized, on behalf of the University, to
approve and execute a deed of easement and related documents, to
approve revisions to the Plat (including, without limitation,
revisions to change the location of the permanent easement), to incur
reasonable and customary expenses, and to take such other actions as
deemed necessary and appropriate to grant such permanent easement;
and
RESOLVED FURTHER, all prior acts performed by the Executive Vice
President and Chief Operating Officer, and other officers and agents
of the University, in connection with the grant of such permanent
easement, are in all respects approved, ratified, and confirmed.
4.
EASEMENT, CITY OF CHARLOTTESVILLE-CRISPELL DRIVE, PUBLIC
ACCESS EASEMENT: Approval to convey a public access easement to
the City of Charlottesville for the Crispell Drive Extension
The University has constructed an extension to Crispell
Drive between Monroe Lane and Jeannette Lancaster Way, formerly
known as 15th Street (hereinafter “Crispell Drive Extension”) to
provide access to the parking and other facilities of the
University of Virginia Hospital. In connection with the project
and at the University’s request, on May 5, 2003, the
Charlottesville City Council adopted an ordinance closing,
vacating and discontinuing a portion of 15th Street, S.W. As
required by the adopted ordinance, the University must either
dedicate Crispell Drive Extension as public right-of-way, or
grant the City a public access easement across Crispell Drive
Extension. The City Engineer has confirmed that Crispell Drive
Extension has been constructed to City street standards.
Pursuant to the proposed public access easement, Crispell Drive
Extension will be open to public vehicular and pedestrian
3
traffic under the following terms and conditions set forth in
the proposed deed of easement:
1.
All streets, service drives, sidewalks and driveways
and all appurtenant facilities constructed or
installed in Crispell Drive Extension shall be and
remain the property of the University, its successor
and assigns.
2.
The University shall maintain Crispell Drive Extension
and the facilities located therein in accordance with
City street standards, as updated from time to time.
Maintenance shall include, but not be limited to,
street cleaning, removal of snow and ice as soon as
practicable after a snowfall, installation and repair
of street signs and traffic signs, and maintenance of
crosswalk markings.
3.
Without limitation of the University’s obligations
under section 2 above, the drop inlet for storm
drainage shown on the attached plat shall be inspected
by the University periodically and cleaned out, if
necessary, in a timely manner.
4.
The City and the University acknowledge there are no
existing or proposed public utility lines in Crispell
Drive Extension. At a later date, in the event the
University and the City mutually determine that a
public utility line is necessary, the University shall
grant to the City an easement of suitable width at no
cost to the City.
5.
Nothing contained herein shall be deemed a waiver of
the sovereign immunity of the University or the
Commonwealth of Virginia.
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee and by the Board of Visitors
APPROVAL OF PUBLIC ACCESS EASEMENT TO THE CITY OF
CHARLOTTESVILLE ACROSS CRISPELL DRIVE EXTENSION
RESOLVED, the grant of a permanent easement to the City of
Charlottesville, in the location shown on that certain plat
entitled “Plat Showing Crispell Drive A New Variable Width
Access Easement To Benefit The City Of Charlottesville Across
4
Tax Map 11 Parcels 120 And 121 Located Between Monroe Lane And
15th Street Charlottesville”, prepared by Thomas B. Lincoln Land
Surveyor, Inc., and dated October 1, 2004 (the “Plat”), for
public access, is approved; and
RESOLVED FURTHER, the Executive Vice President and Chief
Operating Officer is authorized, on behalf of the University, to
approve and execute a deed of easement and related documents, to
approve revisions to the Plat (including, without limitation,
revisions to change the location of the permanent easement), to
incur reasonable and customary expenses, and to take such other
actions as deemed necessary and appropriate to grant such
permanent easement; and
RESOLVED FURTHER, all prior acts performed by the Executive
Vice President and Chief Operating Officer, and other officers
and agents of the University, in connection with the grant of
such permanent easement, are in all respects approved, ratified,
and confirmed.
5
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
September 14, 2010
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II.A.
Morgan Harrington Memorial Plaque
BACKGROUND: The Board of Visitors must approve all plaques and
commemorative markers proposed for the University Grounds. Such
markers are approved first by the President, then the Buildings
and Grounds Committee, and finally, the full Board.
DISCUSSION: Virginia Tech student Morgan Harrington disappeared
on October 17, 2009. She was last seen on the Copeley Bridge
near the North Grounds of the University of Virginia. Her body
was discovered on January 28, 2010, on Anchorage Farm, in
Albemarle County. We propose a plaque to be located on the
Copeley Bridge at the last site Morgan was seen.
The plaque will be dark grey slate and will measure
approximately 24 inches wide by 18 inches high. The text has
been reviewed with the Harrington Family and reads as follows:
6
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee and by the Board of Visitors
APPROVAL OF THE MORGAN HARRINGTON MEMORIAL PLAQUE
WHEREAS, Morgan Harrington disappeared on October 17th,
2009, and was last seen on the Copeley Bridge near the North
Grounds of the University of Virginia;
RESOLVED, the Board of Visitors approves the placement of a
memorial plaque on the Copeley Bridge.
7
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
September 14, 2010
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II.B. Schematic Design Approval, Newcomb
Hall Dining Project
$ 4.5 - $ 4.5 million Dining Reserves
$11.5 - $13.5 million Debt
$16.0 - $18.0 million
BACKGROUND: The proposed project will renovate and expand the
existing dining venues on the first and second floors of Newcomb
Hall. To accommodate increasing demand, the interiors will be
re-configured and seating areas will be increased on the first
and second floors on the western side of the building facing the
University Bookstore. An earlier addition to the original
building will be removed. The new addition, which will extend
approximately thirty feet into the current outdoor plaza, will
be approximately 16,700 gross square feet. It will provide a
new major entry, while a portion of its roof will function as a
terrace for the Newcomb Hall ballroom.
The Architect Selection and the Concept, Site & Design
Guidelines were approved at the February 2010 meeting. Design
review was completed at the June 2010 meeting.
DISCUSSION: The design architect, Cole and Denny, Inc., of
Alexandria, in conjunction with the Architect for the University
and representatives from Dining Services, Student Affairs, and
Facilities Management, have developed a schematic design which
Mr. Neuman will review with the Committee.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
SCHEMATIC DESIGN APPROVAL, NEWCOMB HALL DINING PROJECT
RESOLVED, the schematic design dated September 14, 2010,
and prepared by Cole and Denny, Inc., in conjunction with the
Architect for the University and others, for the construction of
the Newcomb Hall Dining Expansion Project, is approved for
further development and construction.
8
Dining Expansion on west side of Newcomb Hall
Diagram of Building with Addition
9
View of Existing Façade from Bookstore Entry
View of New West Façade from Bookstore Entry with Landscape
10
View of Existing Façade from Southwest
View of New Façade from Southwest without Landscape
11
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
September 14, 2010
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
III. Schematic Design Review, School of
Engineering and Applied Science (SEAS) Student
Projects/Facilities Management Shop Building
$1.7 - $1.7 million Gifts
$1.8 - $2.5 million Operating Reserves
$3.5 - $4.2 million
ACTION REQUIRED:
None
BACKGROUND: The proposed project will construct a new 20,000
gross square feet workshop and maintenance facility on Edgemont
Road across from Slaughter Recreation Center. The building will
be jointly used by the School of Engineering and Applied Science
(SEAS) for student projects and Facilities Management (FM) for
shop services. SEAS will occupy the upper two levels with
access to Edgemont Road, while FM will occupy the lower two
floors with access to adjacent existing FM shop spaces. The
similar need by both occupants for large open floor spaces will
allow for flexibility in finishes and future use. Given its
location, use and the character of adjacent structures, the
building will utilize prefabricated metal wall components and
roof with masonry accent elements.
DISCUSSION: The Concept, Site and Design Guidelines were
approved at the June 2010 meeting. The design architect, TEC of
Charlottesville, in association with the Architect for the
University and representatives of SEAS and Facilities
Management, have developed an initial schematic design which Mr.
Neuman will review with the Committee.
12
Site Location
Facilities
Shop
SEAS
FM
UVa
Press
Slaughter
Rec Center
Conceptual Site Plan
13
View of Site from Edgemont Road
View of Proposed Building from Edgemont Road
14
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
September 14, 2010
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
IV. Report by the Vice President for
Management and Budget
ACTION REQUIRED:
None
DISCUSSION: The Vice President for Management and Budget will
report on recent developments of interest to the Committee since
the last meeting.
15
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
September 14, 2010
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
V. Report by the Architect for the
University
ACTION REQUIRED:
None
DISCUSSION: The Architect for the University will provide an
update on current planning related to the Academical Village,
including the Rotunda and the status of the evaluation of its
roof and column capitals, as well as a review of other historic
preservation projects currently underway.
16
MISCELLANEOUS REPORTS
Buildings and Grounds Committee
University of Virginia
September 14, 2010
17
UNIVERSITY OF VIRGINIA
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
AUGUST 9, 2010
Major Projects = All new construction + all exterior renovations + interior renovations of $5M or more.
Project
Working Budget
(Approved Budget)
[GF Support]
Scope
18
UVA FOUNDATION (UVa to acquire these projects at completion)
150,000 gsf new
West Main Street Development
up to 200,000 gsf
Architect: Odell & Assoc./Stanley Beaman Sears
Address: Richmond, VA
Contractor: Kjellstrom & Lee
Address: Richmond, VA
ACADEMIC DIVISION / Agency 207
241 bed, 70k gsf
Alderman Rd Res. Area: Phase II
residence hall; 221
Architect: Ayers Saint Gross
bed, 65k gsf
Address: Baltimore, MD
residence hall; 8k
Contract Date: July 15, 2009
gsf commons bldg
Architect of Record: Clarke Nexsen
Contractor: WM Jordan
Address: Richmond, VA
2 residence halls,
Alderman Rd Res. Area: Phase III
378 beds
Architect: Ayers Saint Gross
Address: Baltimore, MD
Contract Date:
Contractor:
Address:
10,000 lf new water
Alderman Rd Res. Area: Phase III Utilities
pipes; 1,000 lf new
Architect: Dewberry & Davis, Inc.
electrical lines
Address: Glen Allen, VA
Contract Date: April 2, 2010
Contractor: Daniel & Co.
Address: Richmond, VA
Bldg 5 only
Alderman Rd Residence Area: Phase IV
Add Bldg 6
Architect: Ayers Saint Gross
Address: Baltimore, MD
Contract Date:
Contractor:
Address:
100,000 gsf
College of Arts and Sciences Research Bldg
Architect: Bohlin Cywinski Jackson
Address: Pittsburgh, PA
Contract Date: April 24, 2008
Contractor: W. M. Jordan
Address: Richmond, VA
25,200 gsf ren
Drama Addition (Thrust Theater)
Architect: William Rawn Associates
Address: Boston, MA
Contract Date:
Contractor: Nielsen Builders, Inc.
Address: Harrisonburg, VA
BOV Review Status (future actions are shaded)
Concept/
Architect/
Project
Site/Design
Engineer
Approval
Guidelines
Selection Schematic Design
Construction
Start Complete
(TBD until
contract awarded)
$137.4M-$141.6M
($137.4M-$141.6M)
[ $
-]
Apr-09
n/a, UVaF
project
n/a, UVaF
project
n/a UVa F
project
TBD
$
$
Apr-09
Oct-08
Oct-08
review: Dec-08
approval: Feb-09
Jun-09
46,500,000
($56.5M - $69.5M)
$
-
Apr-09
Oct-08
Jun-09
review: Jun-09
approval: Jun-09
TBD
$
$
8,500,000
(8,500,000)
Apr-09
n/a, renovation
with no
exterior impact
Feb-10
$
$
$
73,050,000
(73,050,000)
-
Apr-09
#5:Nov-09
#6: Feb-11
#5:Nov-09
#6: TBD
#5: Feb-10
#6: TBD
TBD
$
$
88,900,000
(88,900,000)
[ $
-]
Oct-07
Dec-07
Feb-08
Oct-08
Nov-08
Apr-09
Apr-10
Apr-10
review: Nov-10
approval: Feb-11
TBD
45,577,340
(69,431,000)
$
$
13,500,000
($13M - $15M)
[ $
-]
n/a, renovation with May-10
no exterior impact
TBD
Comments
Schematic and design development drawings are
complete. Underground utility work continues.
May-11 Building 1 construction is 52% complete. Building
2 is 32% complete. Commons is 12% complete.
TBD
Proposal from current DB team under
consideration.
Aug-10 Construction is 70% complete.
TBD
Bldg 5: Bridging documents design completion by
Aug-10. Building #6 TBD.
Aug-11 Construction is 50% complete.
TBD
Schematic design completion by September 2010.
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
AUGUST 9, 2010 (CONTINUED)
Major Projects = All new construction + all exterior renovations + interior renovations of $5M or more.
Project
19
East Chiller Plant
Architect:
Address:
Contract Date:
Contractor:
Address:
Garrett Hall Renovation
Architect: Architectural Resources Group, Inc
Address: San Francisco, CA
Contract Date: June 2009
Contractor: Christman Company
Address: Alexandria, VA
ITC Data Center
Architect: Hypertect, Inc.
Address: Roseville, Minnesota
Contract Date: January 22, 2010
Contractor: Holder Construction
Address: Herndon, VA
Jordan Hall HVAC
Engineer: RMF Engineering, Inc.
Address: Charlottesville, VA
Contract Date: March 27, 2008
Contractor: DPR Construction
Address: Falls Church, VA
McLeod Hall Renovation
Architect: Bowie Gridley Architects
Address: Washington, DC
Contract Date: October 23, 2008
Contractor: UVa Special Projects
Address: Charlottesville, VA
New Cabell Hall Renovation
Architect: Goody Clancy
Address: Boston, MA
Contract Date: October 6, 2008
Contractor: Barton Malow
Address: Charlottesville, VA
Newcomb Hall Dining Expansion
Architect: Cole & Denny Incorporated
Address: Alexandria, VA
Contract Date: June 15, 2010
Contractor: R. E. Lee & Son,Inc.
Address: Charlottesville, VA
Working Budget
(Approved Budget)
[GF Support]
$25.8M - $29.0M
($25.8M - $29.0M)
[ $
-]
Scope
12,000 ton plant, w/
6,000 tons
BOV Review Status (future actions are shaded)
Concept/
Architect/
Project
Site/Design
Engineer
Approval
Guidelines
Selection Schematic Design
Nov-10
review: Feb-11
Jun-10
Nov-10
approval: Jun-11
25,200 gsf ren
$
$
12,239,208
14,000,000
[ $
-]
Feb-08
Apr-08
Jun-08
12,500 gsf
$
$
13,426,400
(14,800,000)
[ $
-]
Feb-07
Oct-07
Jun-08
replace HVAC
system
$
$
28,884,500
(28,884,500)
[ $
-]
Yes
n/a, renovation
with no
exterior impact
$
30,000 gsf ren
proposed increase to $
$50,000 gsf
14,810,000
(14,810,000)
[ $
-]
Feb-07
159,000 gsf ren, $
$
incl. replacing the
south entrance
connecting to the
South Lawn
pedestrian crossing
$
16,000 gsf new
32,000 gsf ren
80,000,000
(80,000,000)
[$2.5M VCBA;
$0.79M GF]
18,000,000
($16M - $18M)
[ $
-]
Construction
Start Complete
(TBD until
contract awarded)
TBD
TBD
n/a, renovation with Oct-09
no exterior impact
Comments
Jun-11
Construction is 20% complete.
Feb-10
Jun-11
Construction is 25% complete.
Oct-07
n/a, renovation with Aug-10
no exterior impact
Jun-13
n/a, renovation
with no
exterior impact
Jul-08
n/a, renovation with Aug-09
no exterior impact
Apr-12 Construction is 30% complete.
Feb-07
Jun-08
Jul-08
Feb-10
Feb-10
Feb-10
review: Jun-09
approval: Jun-09
Oct-08
TBD
Feb-11
review: Jun-10
approval: Sep-10
TBD
Design complete. Construction is on hold pending
state debt issuance. See South Lawn status for
New Cabell Hall South Entry Stair updates.
Nov-12 Design completion by March 2011.
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
AUGUST 9, 2010 (CONTINUED)
Major Projects = All new construction + all exterior renovations + interior renovations of $5M or more.
Project
20
Newcomb Hall Renovations
Architect: Cole & Denny Incorporated
Address: Alexandria, VA
Contract Date: December 2, 2009
Contractor: R.E. Lee & Son, Inc.
Address: Charlottesville
Rehearsal Hall
Architect: William Rawn Associates (WRA)
Address: Boston, MA
Contract Date: March 27, 2009
Contractor: DPR, Inc.
Address: Falls Church, VA
Rice Hall/Info. Tech. Eng. Bldg
Architect: Bohlin Cywinski Jackson
Address: Pittsburgh, PA
Contract Date: April 24, 2008
Contractor: W. M. Jordan
Address: Richmond, VA
Ruffner Renovation
Engineer: McKinney & Company
Address: Ashland, VA
Contract Date:
Contractor:
Address:
SEAS Student Projects Facility/FM Shop
Architect:
Address:
Contract Date:
Contractor:
Address:
South Chiller Plant Addition
Architect: Affiliated Engineers East, PC
Address: Chapel Hill, NC
Contract Date:
Contractor:
Address:
South Lawn Project
Architect: Moore Ruble Yudell
Address: Santa Monica, CA
Contract Date: Dec 12, 2005
Contractor: Barton Malow
Address: Charlottesville,VA
Scope
55,420 gsf ren
Working Budget
(Approved Budget)
[GF Support]
$
15,200,000
$
(15,200,000)
[ $
-]
17,898 gsf
base building
$
$
100,000 gsf
$
$
70,800,000
Feb-07;
(76,300,000) Rev. Project
[$750K GF plan
Oct-07
$38.5M VCBA
$1.7M GF equip]
86,455 gsf ren
$
$
20,480,000
(20,480,000)
[ $1.6M GF]
20,000 gsf new
Apr-09
Feb-07
$3.5M - $4.2M
Feb-07
($3.5M - $4.2M) Revised Jun[ $
-]
10
Phase I: add 4,000 $
tons of capacity
$
Phase II: add 2,000
add'l tons
114,000 gsf new
200-210 cars
JPA crossing,
including connection
to New Cabell Hall
12,700,000
(12,700,000)
[ $
-]
BOV Review Status (future actions are shaded)
Construction
Concept/
Architect/
Start Complete
Comments
Project
Site/Design
Engineer
(TBD until
Approval
Guidelines
Selection Schematic Design contract awarded)
Apr-09
Jan-00
Sep-09 n/a, renovation with May-10 Nov-12 Construction Documents completion for Phase 2:
no exterior impact
Nov-10; Phase 3: Jul-11. Phase I construction is
10% complete.
$
$
35,200,000 Phase I: Yes
(35,200,000) Phase II: Apr10
[$5.433 GF]
105,000,000
(105,000,000)
[$14.284M GOB/
$2.5M GF]
Yes
Feb-09
Feb-09
review: Jun-09 Dec-09
approval: Sep-09
Aug-11 Construction is 26% complete.
Dec-07
Feb-08
Oct-08
Nov-08
n/a,
renovation
with no
exterior
impact
Sep-09
n/a,
renovation
with no
exterior
impact
TBD
TBD
Schematic design complete. On hold pending
state debt issuance.
Jun-10
< $5M
review: Sep-10
approval: Nov-10
TBD
TBD
Issue RFP for Design / Build in September
pending BOV approval of schematic design.
Nov-05
Nov-05
Jul-06
Jun-02
Sep-05
Apr-06
Aug-11 Construction is 39% complete.
Phase I: Phase I:
Feb-07 Nov-08
Phase II: Phase II:
TBD
TBD
May-07
Nov-10 Construction is 97% complete. New Cabell Hall
South Entry Stair construction is 95% complete.
Gibson Hall and Nau Hall occupied January 2010.
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
AUGUST 9, 2010 (CONTINUED)
Major Projects = All new construction + all exterior renovations + interior renovations of $5M or more.
Project
University Bookstore
Architect: Bowie Gridley Architects
Address: Washington, DC
Contract Date: September 23, 2009
Contractor: WM Jordan
Address: Richmond, VA
21
MEDICAL CENTER/ Agency 209
Emily Couric Clinical Cancer Center
Architect: Zimmer-Gunsul-Frasca Partnership
Address: Washington, D.C.
Contract Date: December 22, 2005
Contractor: Gilbane w/ H.J. Russell
Address: Richmond, VA
Hospital Bed Expansion
Architect: SmithGroup MidAtlantic
Address: Washington, D.C.
Contract Date: December 6, 2006
Contractor: Gilbane w/ H.J. Russell
Address: Richmond, VA
Lee Street Entry and Connective Elements
Architect: Zimmer-Gunsul-Frasca Partnership
Address: Washington, D.C.
Contract Date: March 9, 2009
Contractor: Gilbane w/ H.J. Russell
Address: Richmond, VA
University Hospital - 1st Flr Radiology
Architect: Perkins Eastman
Address: Charlotte, NC
Contract Date: April 14, 2009
Contractor: DPR Construction
Address: Falls Church, VA
University Hospital - 2nd Flr Heart Center
Architect: HKS
Address: Richmond, VA
Contract Date: March 2, 2009
Contractor: DPR Construction
Address: Falls Church, VA
Scope
17,000 gsf new
Working Budget
(Approved Budget)
[GF Support]
$
10,631,000
$
(10,631,000)
[ $
-]
74,000,000
(74,000,000)
[$25M GF]
Cited in 2007 Long
Range Plan
BOV Review Status (future actions are shaded)
Construction
Concept/
Architect/
Start Complete
Comments
Project
Site/Design
Engineer
(TBD until
Approval
Guidelines
Selection Schematic Design contract awarded)
Feb-09
Feb-09
review: Sep-09 May-10 Sep-11 Design complete in Aug-10. Early site package
Jan-07
approval: Nov-09
construction started in late May 2010.
150,000 gsf new
$
$
Yes
Oct-04
Oct-04
Jul-06
Apr-08
Apr-11 Project is 74% complete.
40,000 gsf new
60,000 gsf ren
$
$
Yes
Sep-05
Dec-05
May-07
Jan-09
Dec-11 Project is 58% complete.
Hospital Plaza and
Colonnade
$
$
Jan-06
May-07
May-07
Jun-08
May-10
May-12 Project is 12% complete.
Yes
n/a, renovation
with no
exterior impact
Jul-08
n/a, renovation with Oct-09
no exterior impact
Mar-13 Project is 27% complete.
Feb-08
n/a, renovation
with no
exterior impact
Jul-08
n/a, renovation with Oct-09
no exterior impact
Mar-12 Project is 44% complete.
80,178,000
(80,178,000)
[ $
-]
Cited in 2007 Long
Range Plan
24,190,000
(24,190,000)
[ $
-]
Cited in 2007 Long
Range Plan
improve and upgrade $
$
radiology dept
20,500 gsf ren
$
$
21,212,000
(21,212,000)
[ $
-]
15,583,000
(15,583,000)
[ $
-]
Cited in 2007 Long
Range Plan
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
AUGUST 9, 2010 (CONTINUED)
Major Projects = All new construction + all exterior renovations + interior renovations of $5M or more.
Project
22
University Hospital - 2nd Flr ORs/MRI
Architect: HKS
Address: Richmond, VA
Contract Date: March 2, 2009
Contractor: DPR Construction
Address: Falls Church, VA
University Hospital - 2nd Flr Surgical Path Lab
Architect: HKS
Address: Richmond, VA
Contract Date: June 5, 2009
Contractor: DPR Construction
Address: Falls Church, VA
University Hospital - Elevators
Architect: Smith Groups MidAtlantic
Address: Washington, DC
Contract Date: February 14, 2008
Contractor: Gilbane w/ H.J. Russell
Address: Richmond, VA
University Hospital - Bed Remodeling
Architect: Multiple
Address: Varies
Contract Date: Varies
Contractor: Multiple
Address: Varies
Scope
2 ORs w/
Inter-operative
MRI Room
+ Equipment
8,800 gsf ren
Working Budget
(Approved Budget)
[GF Support]
$
14,294,000
$
(14,294,000)
[ $
-]
Cited in 2007 Long
Range Plan
6,581,250
(6,581,250)
[ $
-]
Cited in 2007 Long
Range Plan
BOV Review Status (future actions are shaded)
Construction
Concept/
Architect/
Start Complete
Comments
Project
Site/Design
Engineer
(TBD until
Approval
Guidelines
Selection Schematic Design contract awarded)
Feb-08
n/a, renovation with Apr-10 Mar-12 Construction is 38% complete.
n/a, renovation Jul-08
no exterior impact
with no
exterior impact
$
$
Feb-08
n/a, renovation
with no
exterior impact
Jul-08
n/a, renovation with Feb-10
no exterior impact
Mar-12 Construction is 50% complete.
Bank of 2 elevators $
$
Feb-08
n/a, renovation
with no
exterior impact
Jun-08
n/a, renovation with Apr-10
no exterior impact
Jan-12
Construction is 42% complete.
PCC Annex
Apr-09;
remainder
is interior
renovation
n/a,
multiple
under
$5M
PCC Annex
Jun-09;
Remainder is
interior
renovation
Jul-07
Jan-12
Construction is 95% complete.
Apr-09
Sep-09
TBD
TBD
TBD
TBD
7,594,000
(7,594,000)
[ $
-]
Cited in 2007 Long
Range Plan
Multiple projects in $
support of Hospital $
Bed Expansion.
Includes PCC Annex
UNIVERSITY OF VIRGINIA / COLLEGE AT WISE / Agency 246
79,000 gsf new
Library
Architect:
Address:
Contract Date:
Contractor:
Address:
79,000 gsf new
Multi-Purpose Center
Architect: VMDO Architects
Address: Charlottesville, VA
Contract Date:
Contractor: Quensenberry's
Address: Big Stone Gap, VA
21,524 gsf ren.
Smiddy Hall Renovation & New IT Building
Architect: Train & Partners
2,187 gsf add 6,000
Address: Charlottesville, VA
gsf new
Contract Date: Nov 4, 2008
Contractor: Rentenbach Contractors
Address: Knoxville, TN
25,730,000 PCC Annex
Apr-09
(25,730,000)
[$
-] Remainder
Feb-08
$44M - $50M
($44.0M - $50.0M)
[$250K GF]
Design on hold, pending issuance of state debt.
$
$
30,000,000
(30,000,000)
[ $30M VCBA]
Feb-08
Jun-08
Oct-08
Feb-09
Jun-09
Sep-11 Construction is 33% complete.
$
$
13,546,000
(13,546,000)
[$12.9M VCBA
$616,686 GF]
Yes
Jan-07
Apr-07
Feb-08
Nov-08
May-11 Construction is 60% complete.
University of Virginia
Current Project Formulation Studies
August 9, 2010
Project
Academic Division / Agency 207
Bayly (UVa Museum) Addition
Drama Building Addition
Housing Services Building
Indoor Practice Air Supported Structure
Ivy Translational Research Building
JAG School Expansion
Klockner Stadium Expansion, Phase II
Miller Center, Phase III
Scott Stadium Garage Expansion
Intramural and Recreational Sports Centers, Phases I-III
McCormick Road Bridge Replacement
Student Residence: "Sustainability House"
Track and Field Improvements
Medical Center / Agency 209
Emergency Department Expansion
Patient Education Building
Health System Rehab & Recreation Building - 11th Street
University of Virginia / College at Wise / Agency 246
College at Wise New Library
College at Wise Proscenium Theatre
BOV Project Approval
BOV Concept, Site, and
Design Guidelines
X
X
X
X
X
X
X
X
X
X
23
X
UNIVERSITY OF VIRGINIA
ARCHITECT/ENGINEER SELECTION FOR CAPITAL PROJECTS $5 MILLION OR LESS
PERIOD ENDED JUNE 30, 2010
Project
Selection Date
A/E Selected
None to Report
24
Description
PROFESSIONAL AND CONSTRUCTION-RELATED NON-PROFESSIONALSERVICES CONTRACTS
UNIVERSITY OF VIRGINIA
FY Ended June 30, 2010
CONTRACTS
Virginia Architects
Virginia Engineers
Virginia Non-Professional
Total Virginia Contracts
Out-of-State Architects
Out-of-State Engineers
Out-of-State NonProfessional
Total Out-of-State
Contracts
211
2008-2009
95
147
7
249
2009-2010
60
178
18
256
% for each
category
17.391%
51.594%
5.217%
74.203%
93
43
79
43
26
56
7.5362%
16.232%
13
7
2.029%
2003-2004
45
59
2004-2005
35
43
2005-2006
30
55
2006-2007
38
40
2007-2008
80
131
104
78
85
78
23
11
11
2
42
14
31
13
34
13
56
44
136
135
89
25.797%
138
91
141
122
347
384
345
100%
FEES
Virginia Architects
Virginia Engineers
Virginia Non-Professional
Total Virginia Fees
2003-2004
$2,066,302
$934,695
2004-2005
$4,062,035
$1,472,970
2005-2006
$3,830,387
$2,938,803
2006-2007
$6,298,801
$1,537,366
2007-2008
$5,380,810
$2,881,163
$3,000,997
$5,535,005
$6,769,190
$7,836,167
$8,261,973
2008-2009
$7,229,197
$3,006,222
$156,045
$10,391,464
2009-2010
$5,620,392
$4,487,183
$421,726
$10,529,301
% for each
category
30.086%
24.020%
2.258%
56.364%
Out-of State Architects
Out-of-State Engineers
Out-of-State NonProfessional
Total Out-of-State Fees
$8,917,768
$1,240,291
$5,256,775
$842,261
$23,898,844
$1,694,436
$7,876,867
$1,132,659
$14,076,542
$4,867,814
$26,452,922
$3,393,392
$4,999,799
$2,778,728
26.764%
14.875%
$10,158,059
$6,099,036
$25,593,280
$9,009,526
$18,944,356
$382,730
$30,229,044
$373,143
$8,151,670
1.997%
43.636%
Total All Firms
$13,159,056
$11,634,041
$32,362,470
$16,845,693
$27,206,329
$40,620,508
$18,680,971
100%
Total All Firms
25
UNIVERSITY OF VIRGINIA
PAVILION OCCUPANCY STATUS
AS OF SEPTEMBER 14, 2010
Pavilion
Occupants
I
Robert Pianta
II
Meredith Woo
III
Harry Harding
IV
Larry J. Sabato
V & Annex
Patricia Lampkin and Wayne Cozart
VI
Robert D. Sweeney
VII
Colonnade Club
VIII Upper
Apartment
VIII Terrace
Apartment
Sarah E. Turner
Pamela Pecchio
IX
VACANT
X
Carl P. Zeithaml
Montebello
James H. Aylor
Sunnyside
Dorrie K. Fontaine
Assigned Available
Comments
Winter
Spring
Occupied Pavilion III from Spring
2010
2013
2008 until Winter 2010
September September
2009
2014
Spring
Spring
2010
2015
October
Spring
2002
2013
Spring
Summer Occupied Pavilion III from Summer
2008
2015
2005 until Spring 2008
Fall
Fall
2007
2012
August
2004
Summer
2009
September
2010
Summer
2014
March 2011
March
2001
April
2007
Weedon House VACANT
26
July
2012
April
2012
March
2011
Summer
2010
Off-line for a year to complete utility
upgrade and renovations
Post Occupancy Evaluation
Executive Summary
Rouss and Robertson Halls
I. Background
At its April 4, 2004 meeting, the Executive Review Committee for Capital Development
stipulated that Post Occupancy Evaluations be completed for capital projects approximately one
year after beneficial occupancy and be reported to the Buildings and Grounds Committee.
II. Purpose
The Post-Occupancy Evaluation (POE) process is a “lessons learned” exercise to improve the
design, construction, operation, and user satisfaction of future buildings by providing an
assessment of completed projects. The process identifies architectural, engineering, and
functional components that work well and those that are problematic. The process supports the
University’s sustainability program by meeting the criteria for the thermal comfort verification
credit of the U.S. Green Building Council (USGBC) LEED certification process.
III. Methodology
Information was gathered through 1) a building tour, 2) a web-based survey distributed to
faculty, staff, graduate students, and undergraduate students, 3) an assessment by the
maintenance staff, and 4) a post-survey meeting with the Associate Dean for Administration.
IV. Project Description
This project created a new home for the McIntire School of Commerce by renovating Rouss Hall
and constructing Robertson Hall, as an addition on the east side of Rouss. Rouss is an historic
building that is part of the ensemble of buildings constructed at the south end of the Lawn to
make good the loss of academic spaces in the Rotunda fire of 1895. It was designed by Stanford
White as the Physical Laboratory, and was completed in 1898. The 151,000 GSF complex
(Rouss Hall at 27,995 GSF and Robertson Hall at 122,746 GSF), includes auditoriums,
classrooms, reading / study rooms, computer labs, conference and meeting rooms, dining,
offices, and support spaces. Construction began in March 2005, and was completed in February
2008.
V. Summary of Evaluation Findings
Rouss and Robertson Halls have been well received with 97% of the respondents having a
positive impression of the building. The positive response rates for the different user groups
were: undergraduates at 100%; faculty at 98%; staff at 94%; and graduate students at 85%.
The Building’s Immediate Surroundings: 88% of the respondents felt the building’s
exterior spaces met their needs, 10% had no opinion, and 2% had negative responses.
Program Spaces: Respondents indicated that the program spaces met their needs. The
positive response rates were 95% for classrooms / seminar rooms / meeting rooms, 86%
27
for offices, 85% for reading rooms / group study rooms, and 82% for trading rooms /
digital labs.
Temperature: Offices had the highest positive response rate of 69%. Trading
Rooms/Digital Labs had the lowest positive response rate of 64%.
Lighting: Classrooms / Seminar Rooms / Meeting Rooms had the highest positive
response rate of 89%. Offices had the lowest positive response rate of 74%.
Acoustics: Classrooms / Seminar Rooms / Meeting Rooms had the highest positive
response rate of 89%. Trading Rooms / Digital Labs had the lowest positive response
rate of 76%.
VI. Thermal Comfort Findings
The thermal comfort verification credit for the U.S. Green Building Council’s LEED
certification program requires that thermal environmental conditions be comfortable for 80% or
more of the building occupants. The survey results indicate that Rouss and Robertson Halls fall
within the acceptable range.
VII. Actions and Recommendations
Temperature: While temperature responses were sufficiently positive to achieve the thermal
comfort verification credit for the LEED certification program, building temperatures received
lower satisfaction responses and higher dissatisfaction responses than the other program
elements. There were also a half dozen air quality complaints.
Action (Corrective): Continue adjusting control systems to improve temperatures and air
quality.
Recommendations (For Future Buildings): Future projects should meet the University’s
design criteria for HVAC systems, as found in the Facilities Design Guidelines. The
University should use enhanced commissioning where appropriate. This will improve
occupant satisfaction, optimize energy use, and minimize operating costs.
Wayfinding and Circulation: Survey data and comments indicate that some building users find
the room numbering system and building layout confusing. To improve wayfinding, the School
installed electronic directories at the two major entrances.
Action (Corrective): If wayfinding continues to be an issue, the School could consider
implementing a respondent suggestion that “ it would be so helpful to have signs by stairs
and elevators, like in hotels, of which number rooms are right, left or straight ahead.”
Recommendations (For Future Buildings): Since wayfinding can also be an issue for
smaller buildings, as was found during the POE for Cocke Hall, future projects should
include directories as a standard building feature. Large and complex buildings may have
to follow the Commerce School’s lead and consider installing electronic directories.
Natural Light: There were seven comments about a lack of natural light in program spaces,
such as classrooms, meeting rooms, group study rooms, and the trading rooms / digital labs.
28
Action (Corrective): Given the location of these program spaces, corrective action is not
possible. During the planning phase, the School decided it was more important to
provide natural light in offices than in other program spaces since offices are typically
occupied 8 hours a day by their users where as the other program spaces are not
continually occupied by the same users. As a result, all but two offices receive natural
light.
Recommendations (For Future Buildings): Natural light should be provided to as many
building spaces as is practical. This will enhance user satisfaction and support LEED
certification.
29