UNIVERSITY OF VIRGINIA
BOARD OF VISITORS
MEETING OF THE
BUILDINGS AND GROUNDS
COMMITTEE
JUNE 12, 2009
BUILDINGS AND GROUNDS COMMITTEE
Friday, June 12, 2009
9:00 – 10:30 a.m.
Board Room, the Rotunda
Committee Members:
The Hon. Lewis F. Payne, Chair
Daniel R. Abramson
The Hon. Alan A. Diamonstein
Susan Y. Dorsey
Helen E. Dragas
Thomas F. Farrell, II
Vincent J. Mastracco, Jr.
Don R. Pippin
W. Heywood Fralin, Ex Officio
Michael A. Turner, Consulting Member
AGENDA
PAGE
I.
II.
CONSENT AGENDA (Ms. Sheehy)
A.
Easement, North Grounds Power Easement (Dominion
Virginia Power)
B.
Architect Selection, Alderman Road Housing,
Phase III
ACTION ITEMS (Ms. Sheehy)
A.
Project Budget Review, ITC Data Center
B.
Schematic Design Approval (Ms. Sheehy to introduce
Mr. David J. Neuman; Mr. Neuman to report)
Primary Care Center Annex-Medical Office
Building
III. SCHEMATIC DESIGN REVIEW ITEMS (Mr. Neuman)
A.
ITC Data Center
B.
Rehearsal Hall
C.
Alderman Road Housing, Phase III
IV.
REPORT BY THE VICE PRESIDENT FOR MANAGEMENT AND BUDGET
(Ms. Sheehy)
Current Capital Projects
1
2
3
5
11
16
23
29
V.
REPORT BY THE UNIVERSITY BUILDING OFFICIAL (Ms. Sheehy to
introduce Ms. Elaine Gall; Ms. Gall to report)
30
VI.
REPORT BY THE ARCHITECT FOR THE UNIVERSITY (Mr. Neuman)
Health System Area Plan
31
PAGE
VII. PRESENTATION BY THE COMMONWEALTH HOMELAND SECURITY
FOUNDATION (Mr. Payne to introduce Mr. Scott
Lingamfelter; Mr. Lingamfelter to report)
VIII.MISCELLANEOUS BUILDINGS AND GROUNDS REPORTS (Written
Reports)
A.
Major Projects Status Report, Future Design
Actions and Planning Studies
B.
Architect/Engineer Selection Report for Projects
Less Than $5 Million
C.
Professional Services Contracts
D.
Pavilion Occupancy Status
IX.
Appendix
33
35
44
45
46
BOARD OF VISITORS CONSENT AGENDA
A.
EASEMENT, NORTH GROUNDS POWER EASEMENT (Dominion Virginia
Power): The St. Anne’s – Belfield School is constructing new
facilities that require relocation and undergrounding of
electrical lines. Dominion Virginia Power has suggested a
routing that requires a permanent easement on property owned by
the University. The easement language will require that others
be responsible for all costs if the lines need to be relocated
in the future, to include relocation for the benefit of the
University.
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee and by the Board of Visitors
APPROVAL OF PERMANENT EASEMENT FOR DOMINION VIRGINIA POWER
ACROSS UNIVERSITY OF VIRGINIA PROPERTY LOCATED ON THE WEST SIDE
OF THE ROUTE 29/250 BYPASS ADJACENT TO ST. ANNE’S BELFIELD
SCHOOL
RESOLVED, that the grant of a permanent easement in the
approximate location shown on that certain plat entitled “Plat
to Accompany Right-of-Way Agreement” Charlottesville District,
Jack Jouett T.D., Plat Number 80090014, Grid Number F2326, Dated
March 30, 2009 (the “Plat”), to Dominion Virginia Power, for
utilities located on property owned by The Rector and Visitors
of the University of Virginia, is approved; and
RESOLVED FURTHER, that the Executive Vice President and
Chief Operating Officer is authorized, on behalf of the
University, to approve and execute a deed of easement and
related documents, to approve revisions to the Plat (including,
without limitation, revisions to change the location of the
permanent easement), to incur reasonable and customary expenses,
and to take such other actions as deemed necessary and
appropriate to grant such permanent easement; and
RESOLVED FURTHER, that all prior acts performed by the
Executive Vice President and Chief Operating Officer, and other
officers and agents of the University, in connection with the
grant of such permanent easement, are in all respects approved,
ratified and confirmed.
1
B.
ARCHITECT SELECTION, ALDERMAN ROAD HOUSING,
PHASE III: Approval of architect selection:
The Phase III residence halls, with a budget range of $65
million to $78 million, was approved by the Board of Visitors in
April 2009 as an addition to the Major Capital Projects Program.
This combined project of two residence halls of approximately
378 beds supports the University's objective of housing all
first year students on-grounds. The University has the
opportunity to accelerate the construction of the next two
buildings in the overall replacement project. The schematic
design for Phase III will also be presented for review at this
meeting.
We recommend the selection of Ayers Saint Gross of
Baltimore for the design/build services contract. They are
currently the architects for Phase II of Alderman Road Housing;
have been working successfully on this project; and were
selected in 2008 with the option to continue their work into
Phase III.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
APPROVAL OF ARCHITECT/ENGINEER SELECTION FOR THE ALDERMAN ROAD
HOUSING, PHASE III
RESOLVED, Ayers Saint Gross of Baltimore, Maryland is
approved for the performance of design/build architectural and
engineering services for the Alderman Road Housing, Phase III.
2
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 12, 2009
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II.A.
Project Budget Review, ITC Data Center
BACKGROUND: In accordance with the policy adopted by the Board
of Visitors in October 2004, all capital project budget
increases in excess of ten percent require the approval of the
Finance and Buildings and Grounds Committees.
DISCUSSION: The University administration has one capital
project budget for review at this meeting. The ITC Data Center
was approved February 2007, at a project budget of $13,061,000.
The project constructs a 12,500 gross square foot facility,
including a 5,500 gross square foot computer room space to
deliver expansion capacity and provide a significant enhancement
to disaster recovery and business continuity capabilities. The
project budget also included a $1.9 million contribution to an
electrical duct bank.
Current cost estimates – after schematic design and value
engineering – demonstrate that the original budget is
insufficient. Given that the University has no previous
experience in programming or designing a data center, the
original budget did not fully incorporate critical needs, such
as cabling to servers, server racks, and mechanical and
electrical equipment. During the project review, the electrical
duct bank was dropped from the project scope and half the data
center equipment deferred until needed in order to manage the
budget. However, in order to construct a facility that will
provide the necessary data support, a $1,739,000 increase in the
budget is still required, bringing the total budget to
$14,800,000. The budget increase will be funded from
communication services operating revenues.
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee, by the Finance Committee, and by the Board of
Visitors
3
APPROVAL OF PROJECT BUDGET REVIEW, ITC DATA CENTER
RESOLVED, that after further study, an increase to the ITC
Data Center project of $1,739,000, bringing the total project
budget to $14,800,000, is approved.
4
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 12, 2009
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II.B. Schematic Design Approval, Primary Care
Center Annex - Medical Office Building
$ 4.9 million Debt
BACKGROUND: The Primary Care Center Annex, approved by the
Buildings and Grounds Committee as an additional scope to the
Hospital Bed Remodeling project in April 2009, will be a twostory modular building between 12,000 and 13,000 gross square
feet with site built connectors and stairs. The cost of the
annex is expected to be $4.9 million of the $25.73 million
Hospital Bed Remodeling project. The annex will serve as office
space for clinical and support staff temporarily displaced by
the Hospital Bed Expansion project.
The Medical Center has identified support functions that
can be located outside the main hospital building, but there are
key patient services which must be close to the Hospital and,
therefore, will be located in this facility. The new annex will
be connected to other Medical Center structures, including the
Primary Care Center and the Hospital. The site, adjacent to the
main service area for the hospital and clinics, has been used
previously for temporary modular surgery and gamma knife
facilities.
DISCUSSION: Train and Partners have prepared the schematic
design in association with the Architect for the University,
Facilities Management, and Health System personnel. Mr. Neuman
will review the design with the Committee.
ACTION REQUIRED: Approval by the Buildings and Grounds Committee
and by the Board of Visitors
5
APPROVAL OF SCHEMATIC DESIGN, PRIMARY CARE CENTER ANNEX-MEDICAL
OFFICE BUILDING
RESOLVED, the schematic design, dated June 12, 2009, and
prepared by Train and Partners, Charlottesville, in conjunction
with the Architect for the University and others, for the
Primary Care Center Annex-Medical Office Building, is approved
for further development and construction.
6
Site Location
Proposed Site Plan
7
B - Site Area with Primary Care Center, South Link,
and Jordan Hall. Existing gamma knife modular to
be removed.
8
Photomontage of modular structure and site-built stairs
9
Sustainability Features
10
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 12, 2009
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
III.A Schematic Design Review,
ITC Data Center
$ 12.9 million - debt
1.9 million – operating revenues
$ 14.8 million
ACTION REQUIRED:
None
BACKGROUND: Information Technology and Communication (ITC) will
construct an approximately 12,500 gross square feet high
performance data center behind the Printing and Copying Services
building on Old Ivy Road.
The Data Center will house a 5,500 square foot computer
room and its requisite interior and exterior mechanical and
electrical support, as well as a telecommunications room, work
room and shipping/receiving area. ITC’s current data center at
Carruthers Hall is at capacity with no feasible means to expand.
Significant new data center capacity is required to meet
increasing demand for computer and storage infrastructure, for
expansion of research and scientific computing, and for
administrative applications such as financial and student
systems. The proposed data center will incorporate innovative
energy-saving techniques, such as water side economizers,
chilled water supply temperature reset, server inlet temperature
monitoring and hot air containment strategies. The data center
aesthetic is designed to be compatible with the neighboring
Printing and Copying Services building and addition, as well as
the Fontana Warehouse building.
This project was approved by the Buildings and Grounds
Committee in February 2007. Concept, Site and Design Guidelines
for this project were approved in October of 2007.
DISCUSSION: In conjunction with the Architect for the
University and representatives from ITC and Facilities
Management, the design has been developed with consultants,
Hypertech, Inc. (data center specialist engineers), and TEC,
Inc. (architects).
11
Aerial View of Site
12
Proposed Site Plan
13
Existing Site with new Print Shop Addition
14
Photomontage of proposed Data Center
next to new Print Shop Addition
15
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 12, 2009
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
III.B.
Hall
Schematic Design Review, Rehearsal
$ 10.7 – 12.7 million gifts
ACTION REQUIRED:
None
BACKGROUND: The rehearsal hall will provide rehearsal and
support spaces for the University Band Program and for the
McIntire Department of Music. This 16,400 gross square foot
facility will be a two story structure set into the hillside
north of Ruffin Hall between Culbreth Road and the CSX railroad
right-of-way. The building will include a large rehearsal room
sized to accommodate the University Band (250 musicians),
individual and small ensemble rehearsal rooms, band offices, and
support spaces. The building and its associated site
improvements represent another major step towards the completion
of the Arts Grounds of the University.
The project was approved in April 2009 as an addition to
the Major Capital Projects Program. The Concept, Site, and
Design Guidelines and the design architect, William Rawn
Associates, were approved in February 2009.
DISCUSSION: In conjunction with the Architect for the
University and representatives from the College and Graduate
School of Arts & Sciences and Facilities Management, the design
architects, William Rawn Associates, have developed an initial
schematic design, which Mr. Neuman will review with the
Committee.
16
Arts Grounds Master Site Plan
17
View of the Site from the Culbreth Road Garage with Ruffin Hall
to the south.
18
Ruffin Hall (2008)
19
Proposed Rehearsal Hall Site Plan
20
Rehearsal Hall study model images
21
Photomontage of Rehearsal Hall from the Arts Commons
22
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 12, 2009
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
III.C
Schematic Design Review, Alderman
Road Housing, Phase III
$65-$78 mill. - debt and operating revenues
ACTION REQUIRED:
None
BACKGROUND: On April 1, 2005, the Board of Visitors endorsed a
plan to replace the existing Alderman Road residences with new
housing for first-year students. Phase III was approved in
April 2009 as an addition to the Major Capital Projects Program
with a budget range of $65 million to $78 million.
The Alderman Road Residence Area currently houses over 1700
first year students. While three new residence halls have been
added in recent years, five-year growth projections indicate the
need for more beds, community gathering, and program spaces.
Many of the older facilities are inefficient and outdated; have
high maintenance and operating costs; and do not offer the
amenities that incoming students find at peer institutions.
When the complete replacement project is finished, there will be
378 beds at Alderman. Phase III will include the demolition of
two residence halls - Maupin House and Webb House, and the
construction of two new larger residence halls with 1,272 beds
in total.
DISCUSSION: The design architects, Ayers Saint Gross in
conjunction with the Architect for the University, and
representatives from Housing, Student Affairs, and Facilities
Management, have developed an initial schematic design, which
Mr. Neuman will review with the Committee.
23
Demolition:
Phase II, 2009 - Dobie; Balz; Watson
Phase III, 2011 – Webb; Maupin
24
Phase III
Dining Hall
Alderman Road Housing Master Site Plan
25
Cauthen House (4 stories)
Phase I - Kellogg House (5 stories)
26
Phase II – Approved Design 2009-2011 (six stories)
View of existing site with Webb House (to be demolished) behind
the Observatory Hill Dining Hall to the right
27
Phase III – Proposed Design with Observatory Hill Dining Hall to
right (five stories)
28
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 12, 2009
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
IV. Report by the Vice President for
Management and Budget
ACTION REQUIRED:
None
DISCUSSION: The Vice President for Management and Budget will
report on the status of certain current projects.
29
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 12, 2009
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
ACTION REQUIRED:
V.
Report by the University Building
Official
None
BACKGROUND: The Management Agreement between the Commonwealth
of Virginia and the University of Virginia, pursuant to the
Restructured Higher Education Financial and Administrative
Operations Act of 2005 provides that the University designate a
Building Official responsible for building code compliance.
Effective February 4, 2009, the President designated Elaine B.
Gall, P.E. as the University Building Official. She is
responsible for:
Issuing permits for each capital project required by the
Virginia Uniform Statewide Building Code to have a building
permit;
Determining the suitability for occupancy of, and issuing
certifications for building occupancy for all capital
projects requiring such certification.
The Management Agreement further states that Ms. Gall will
report directly and exclusively to the Board of Visitors.
DISCUSSION: The University Building Official will provide an
annual update, which is included as a written report in the
Appendix. Ms. Gall will review the highlights from the year’s
work and be available for any questions Committee members may
have.
30
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 12, 2009
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
VI. Report by the Architect for the
University
ACTION REQUIRED:
None
DISCUSSION: The Architect for the University will report on the
2009 Health System Area Plan. This land use plan is an update
of the 2004 version which has guided recent development in the
area including the Core Lab Building and Patton Mansion
renovation, the Claude Moore Nursing Education Building, the
Claude Moore Medical Education Building, the Emily Couric
Clinical Cancer Center, the Hospital Bed Expansion, the Lee
Street Improvements and the new Battle Building / Children’s
Medical Center. The plan follows the principles of the 2008
Grounds Plan and will include design guidelines associated
specifically with this precinct.
31
2009 Health System Area Plan Update with prospective
redevelopment sites highlighted
32
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 12, 2009
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
VII. Presentation by the Commonwealth
Homeland Security Foundation
ACTION REQUIRED:
None
BACKGROUND: The Commonwealth Homeland Security Foundation
(CHSF), a 501(c)(3)organization, is focused on improving
security and preparedness in the Commonwealth and nation. The
CHSF aggregates private and public funding for activities and
projects, including directed research and development grants to
universities, to produce solutions to all-hazard threats.
The CHSF is a project of George Mason University and Abrams
Learning and Information Systems Inc. (ALIS) designed to provide
private sector funding to make Virginia more secure. Overall
policy and strategic direction comes from the Foundation’s Board
of Directors, chaired by Tom Hennessey at George Mason
University. ALIS provides day-to-day management services and
fundraising.
The CHSF University Consortium includes George Mason,
William and Mary, Old Dominion, Virginia Commonwealth, Virginia
Tech, and the University of Virginia. The Advisory Committee is
comprised of representatives from each of the schools. The
Foundation also has the support of Governor Kaine and his
Director of Commonwealth Preparedness, Bob Crouch, who serves on
the CHSF Board of Directors.
DISCUSSION: Scott Lingamfelter, President of CHSF, and his
associate will describe the work of the Foundation and make a
presentation about its community of practice program, the
objective of which is to share best practices for campus
security, not only at higher education institutions but at K-12
schools as well.
33
MISCELLANEOUS REPORTS
Buildings and Grounds Committee
University of Virginia
June 12, 2009
34
UNIVERSITY OF VIRGINIA
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
APRIL 17, 2009
Project
Scope
35
UVA Foundation (UVa to acquire these projects at completion)
West Main Street Development
150,000 gsf new
Architect: Odell & Assoc./Stanley Beaman Sears up to 200,000 gsf
Address: Richmond, VA
Contractor: Kjellstrom & Lee
Address: Richmond, VA
Academic Division / Agency 207
Alderman Rd Residence Area: Phase II
241 bed, 70k gsf
Architect: Ayers Saint Gross
residence hall;
Contract Date:
221 bed, 65k gsf
Contractor:
residence hall; 8k
Address:
gsf commons
Baseball/Softball Stadium Expansion
add seating,
Architect:
improve facilities
Address:
Contract Date:
Contractor:
Address:
Bavaro Hall (Ed School Building)
65,000 gsf new
Architect: Robert A.M. Stern Architects, P.C.
Address: New York, NY
Contract Date: Jan 25, 2006
Contractor: Donley's
Address: Richmond, VA
Bayly Museum Renovations
renovation
Architect: Arch Et Al
Address: Chevy Chase, MD
Contract Date: October 10, 2008
Contractor: FM Project Svcs/Contract Mgmt.
Central Grounds Chiller
Chilled Water
Architect: Affiliated Engineers East, PC
Loop Upgrade
Address: Rockville, MD
Contract Date: January 9, 2009
Contractor: Waco, Inc.
Address: Sandston, VA
Central Grounds MTHW Upgrade
3,400 lf of 18"
Architect: Carter Burgess
pipe upgrades
Address: Cary, NC
Contract Date: January 9, 2009
Contractor: Waco, Inc.
Address: Sandston, VA
Working Budget
(Approved Budget)
[GF Support]
Construction
BOV Review Status (future actions are shaded)
Start Complete
Concept/
Architect/
Project
Site/Design Engineer
(TBD until
Approval
Guidelines Selection Schematic Design contract awarded)
$
$
141,620,000
(141,620,000)
[ $
-]
Apr-09
n/a, UVaF
$
$
69,431,000
(69,431,000)
Apr-09
Oct-08
Oct-08
$
$
3,500,000
(4,700,000)
[ $
-]
Feb-07
10/1/2007 Baseball
only;
Softball TBD
$
$
37,400,000
(37,400,000)
[ $
-]
Yes
Mar-05
$
$
2,000,000
(2,000,000)
[ $
-]
Oct-08
$
$
4,975,000
(5,700,000)
[ $
-]
Apr-07
$
10,200,000
$
(10,200,000)
[ $10.2M VCBA]
Feb-07
TBD
TBD
Project is in early schematics
review: Dec-08
approval: Feb-09
TBD
TBD
DB proposals due 4/15, interviews 4/22.
Abatement contract awarded for Dobie
and Balz Houses 5/19-6/22.
Feb-09
review: Jun-09
approval: Jun-09
TBD
TBD
Pre-planning study complete. The Athletic
Department is fundraising for construction
costs. Project separated into two phases.
Phase I includes lower level fit out and box
seats. Schematic documents to be
completed by May 2009.
Jun-05
Jan-07
May-09
n/a, UVaF n/a, UVaF project
n/a,
< $5M
n/a, renovation May-09
renovation
with no exterior
with no
impact
exterior
impact
n/a,
n/a, under n/a, infrastructure Feb-09
infrastructure
$5M
n/a,
infrastructure
Comments
Jun-08
n/a, infrastructure Mar-09
Sep-10 Construction is 32% complete. 4/24/09
steel topping out celebration.
Jan-10
Approval to proceed granted 4/3/2009
by VPMB. Design documents out to
bid.
Oct-09
Project is 15% complete.
Oct-09
Contractor procuring long lead materials
continuing. Construction is 8%
complete. Temporary systems being
prepared for start-up.
UNIVERSITY OF VIRGINIA MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
APRIL 17, 2009 (CONTINUED)
Project
36
Claude Moore Medical Education Building
Architect: CO Architects
Address: Los Angeles, CA
Contract Date: Mar 1, 2006
Contractor: Barton Malow
Address: Charlottesville, VA
College of Arts and Sciences Research Building
Architect: Bohlin Cywinski Jackson
Address: Pittsburgh, PA
Contract Date: April 24, 2008
Contractor: W. M. Jordan
Address: Richmond, VA
Garrett Hall Renovation
Architect: Architectural Resources Group, Inc
Address: San Francisco, CA
Contract Date: October 2008
Contractor:
Address:
Information Technology Engineering Building
Architect: Bohlin Cywinski Jackson
Address: Pittsburgh, PA
Contract Date: April 24, 2008
Contractor: W. M. Jordan
Address: Richmond, VA
ITC Data Center
Architect: Hypertect, Inc.
Address: Roseville, Minnesota
Contract Date:
Contractor:
Address:
Ivy Translational Research Building (MR-7)
Architect: Perkins and Will
Address: Washington, DC
Contract Date: May 20, 2008
Contractor: DPR Construction
Address: Arlington, VA
Scope
Working Budget
(Approved Budget)
[GF Support]
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
Construction
Start
Complete
(TBD until
contract awarded)
Comments
58,500 gsf new
$
$
40,700,000
(40,700,000)
[ $
-]
Yes
Jun-05
Nov-05
Sep-06
Nov-07
May-10 Project is 37% complete.
100,000 gsf
$
$
88,900,000
(88,900,000)
[ $
-]
Oct-07
Dec-07
Feb-08
Oct-08
Nov-08
May-11 Site work and building shoring and
excavation on-going. Construction is
5% complete. Currently awarding
foundation package.
25,200 gsf ren
$
$
14,000,000
14,000,000
[ $
-]
Feb-08
Apr-08
Jun-08
n/a, renovation
with no exterior
impact
TBD
100,000 gsf
$
$
Dec-07
Feb-08
Oct-08
Nov-08
12,500 gsf
$
$
Oct-07
Jun-08
review: Jun-09
approval: Sep-09
TBD
TBD
110,000 gsf
$
$
Dec-07
Dec-07
review: TBD
approval: TBD
TBD
TBD
76,300,000
Feb-07;
(76,300,000) Rev. Project
[$750K GF plan
Oct-07
$38.5M VCBA
$1.7M GF equip]
14,800,000
(13,061,000)
[ $
-]
Feb-07
120,000,000 Rev. Project
(120,000,000)
Oct-07
[ $
-]
(pending state
request of $78M)
TBD
Schematic design submittal received Jan09. VM, cost estimates, and University
reviews completed. Preliminary design
scheduled for end of Apr-09.
May-11 Site work and building shoring and
excavation on-going. Construction is
5% complete. Anticipate awarding
foundation package on/about 4/15/09.
Design development is currently on
hold awaiting further information
concerning availability of funding.
UNIVERSITY OF VIRGINIA MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
APRIL 17, 2009 (CONTINUED)
Project
37
Jordan Hall HVAC
Engineer: RMF Engineering, Inc.
Address: Charlottesville, VA
Contract Date: March 27, 2008
Contractor:
Address:
Klockner Stadium Expansion
Architect:
Address:
Contract Date:
Contractor:
Address:
Main Heating Plant Environmental Compliance
Engineer: RMF Engineering, Inc.
Address: Charlottesville, VA
Contract Date: September 2, 2003
Contractor: Frank Lill & Sons
Address: Webster, NY
McLeod Hall Renovation
Architect: Bowie Gridley Architects
Address: Washington, DC
Contract Date: October 23, 2008
Contractor:
Address:
Miller Center Addition
Architect:
Address:
Contract Date:
Contractor:
Address:
New Cabell Hall Renovation
Architect: Goody Clancy
Address: Boston, MA
Contract Date:
Contractor:
Address:
Newcomb Hall Renovations
Architect:
Address:
Contract Date:
Contractor:
Address:
Scope
Working Budget
(Approved Budget)
[GF Support]
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
Construction
Start
Complete
(TBD until
contract awarded)
Comments
$
$
28,884,500
(28,884,500)
[ $
-]
Yes
n/a,
renovation
with no
exterior
impact
Oct-07
n/a, renovation
with no exterior
impact
TBD
TBD
CM providing design phase services.
$
add seating,
improve facilities, $
improve
circulation issues
10,530,000
(10,530,000)
[ $
-]
Feb-07
Oct-07
TBD
review: TBD
approval: TBD
TBD
TBD
Athletics Dept currently fundraising for
project.
Replace/improve $
$
5 boilers
71,700,000
(71,700,000)
[$17.5M 21st
Century/
$19.7M GF]
Yes
n/a
May-03
Apr-04
Apr-05
The decision has been made not to
proceed with the silo work. An
assessment of the plant will be
conducted to determine what, if any,
additional work needs to be done as a
part of the project.
30,000 gsf ren
$
$
6,075,000
(6,075,000)
[ $
-]
Feb-07
n/a,
renovation
with no
exterior
impact
Jul-08
n/a, renovation
with no exterior
impact
TBD
9/08 original
9/09 - 5th
coal silo +
6th
foundatio
n
TBD
24,400 gsf new
$
$
Apr-09
Jun-09
Jun-09
review: Sep-09
approval: Nov-09
TBD
TBD
Pre-design study by Cooper Robertson
completed December 2008.
replace HVAC
system
[ $
-]
159,000 gsf ren
$
80,000,000
$
(80,000,000)
[$3,880,000 VCBA]
Feb-07
Jun-08
Jul-08
Oct-08
TBD
TBD
Construction funding deferred until
FY10 in Governor's proposed budget.
PD documents and VM session
complete. Completion of CDs
scheduled for July 2009.
59,838 gsf ren.
3,959 gsf new
$
$
Apr-09
Jun-09
Jun-09
TBD
TBD
TBD
Building and infrastructure renovations.
15,200,000
(15,200,000)
[ $
-]
UNIVERSITY OF VIRGINIA MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
APRIL 17, 2009 (CONTINUED)
Project
38
Pavilion X Exterior Restoration
Architect: Mewick, Cohen, Wilson, Baker
Address: Albany, New York
Contract Date: October 31, 2008
Contractor: UVA Renovations
Address: Charlottesville,VA
Printing and Copying Center Addition
Architect: TEC (Michael Osteen)
Address: Charlottesville, VA
Contract Date: May 28, 2008
Contractor: Martin & Horn, Inc.
Address: Charlottesville, VA
Rehearsal Hall
Architect: William Rawn Associates (WRA)
Address: Boston, MA
Contract Date:
Contractor:
Address:
Ruffner Renovation
Architect:
Address:
Contract Date:
Contractor:
Address:
Rugby Administrative Building
Architect: Glave & Holmes Associates
Address: Richmond, VA
Contract Date: April 24, 2008
Contractor:
Address:
Science/Engineering Chiller Plant Expansion
Architect: Affiliated Engineers East, PC
Address: Rockville, MD
Contract Date: June 13, 2008
Contractor: Martin & Horn, Inc.
Address: Charlottesville, VA
School of Medicine Focused Ultrasound
Architect: Nalls Architect
Address: Philadelphia, PA
Contract Date:
Contractor:
Address:
Scope
Working Budget
(Approved Budget)
[GF Support]
$1.7M - $2.1M
($1.7M - $2.1M)
[ $
-]
renovation
15,000 gsf
$
$
3,300,000
(3,300,000)
[ $
-]
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
Construction
Start
Complete
(TBD until
contract awarded)
Comments
Jun-08
n/a
n/a
Oct-08
Jan-08
Aug-09 Restoration of Jeffersonian parapet on
roof, restoration of Chinese railings,
restoration of columns. Major on-site
construction will begin after graduation
2009.
Sep-06
Oct-07
n/a, term
contract
Jun-07
Dec-07
Jul-08
May-09 Construction is 75% complete.
12,900 gsf
base building
3,500 gsf
addition
$10.7M - $12.7M
($10.7M - $12.7M)
[ $
-]
Apr-09
Feb-09
Feb-09
review: Jun-09
approval: Jul-09
TBD
TBD
MOU with WRA routing for signature.
CM proposals due 4/21; interviews
4/28.
86,455 gsf ren
$
20,480,000
$
(20,480,000)
[$250,000 GF for
pre-planning study]
Feb-07
n/a,
renovation
with no
exterior
impact
Jun-09
n/a,
renovation
with no
exterior
impact
TBD
TBD
Funding has been approved for detailed
planning. Construction funding
deferred until FY10 in Governor's
proposed budget.
25,000 gsf ren
$
$
17,716,000
(17,716,000)
[ $
-]
Feb-07
n/a,
renovation
with no
exterior
impact
Apr-08
n/a,
renovation
with no
exterior
impact
TBD
TBD
Preliminary design submitted October
2008. VM, University reviews, and cost
estimates completed. 95% contract
documents due the end of June 2009.
(3) 1500 ton
chillers
$
$
21,000,000
(21,000,000)
[ $
-]
Feb-08
n/a,
infrastructure
Apr-08
n/a, infrastructure Dec-08
blg to house
focused
ultrasound
$
$
1,750,000
(1,300,000)
[$1M HEETF]
Jun-08
Feb-09
< $5M
review: Apr-09
approval: Apr-09
TBD
Apr-10 All construction contracts have been
fully executed. Interior piping and
electrical work is on-going. Exterior
work expected to begin late summer
2009. Construction is 29% complete.
TBD
UNIVERSITY OF VIRGINIA MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
APRIL 17, 2009 (CONTINUED)
Project
39
Scott Stadium Score/Video Board
Architect: 2rw & Dunbar Milby
Address: Charlottesville, VA
Contract Date:
Contractor: Buckner Companies
Address: Graham, NC
South Lawn - A&S Building (Phase 1a)
Architect: Moore Ruble Yudell
Address: Santa Monica, CA
Contract Date: Dec 12, 2005
Contractor: Barton Malow
Address: Charlottesville,VA
University Bookstore
Architect: Bowie Gridley Architects
Address: Washington, DC
Contract Date:
Contractor:
Address:
Scope
replacement
Working Budget
(Approved Budget)
[GF Support]
$
$
2,400,000
(2,400,000)
[ $
-]
114,000 gsf new
200-210 cars
JPA plaza
$
105,000,000
$
(105,000,000)
[$14.284M GOB/
$2.5M GF]
19,300 gsf new
$
$
10,500,000
(10,500,000)
[ $
-]
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
Jun-08
n/a,
n/a,
equipment equipment
installation installation
Construction
Start
Complete
(TBD until
contract awarded)
Comments
Oct-08
Apr-09
Jul-09
Nov-10 Construction is 60% complete.
Yes
Jun-02
Sep-05
Apr-06
May-07
Jan-07
Feb-09
Feb-09
review: Sep-09
approval: Nov-09
TBD
TBD
Demolition scheduled 4/6/09.
A/E negotiations underway. To initiate
procurement for CM design phase
services in May.
UNIVERSITY OF VIRGINIA MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
APRIL 17, 2009 (CONTINUED)
Project
40
Medical Center / Agency 209
Clinical Office Building 3d Floor Build-Out
Architect: Daggett + Grigg Architects, PC
Address: Charlottesville, VA
Contract Date: April 18, 2008
Contractor: DPR Construction
Address: Arlington, VA
Emily Couric Clinical Cancer Center
Architect: Zimmer-Gunsul-Frasca Partnership
Address: Washington, D.C.
Contract Date: December 22, 2005
Contractor: Gilbane w/ H.J. Russell
Address: Richmond, VA
Hospital Bed Expansion
Architect: SmithGroup MidAtlantic
Address: Washington, D.C.
Contract Date: December 6, 2006
Contractor: Gilbane w/ H.J. Russell
Address: Richmond, VA
Lee Street Entry and Connective Elements
Architect: Zimmer-Gunsul-Frasca Partnership
Address: Washington, D.C.
Contract Date:
Contractor: Gilbane w/ H.J. Russell
Address: Richmond, VA
Moser Radiation Therapy Addition
Architect: HKS
Address: Richmond, VA
Contract Date: July 23, 2008
Contractor:
Address:
Primary Care Ctr - Bricks/Roof Replacement
Architect: Whitlock Dalrymple Poston
Address: Manassas, VA
Contract Date: May 9, 2008
Contractor: R.E. Lee & Son, Inc.
Address: Charlottesville, VA
University Hospital - 1st Flr Radiology
Architect: Perkins Eastman
Address: Charlotte, NC
Contract Date:
Contractor: DPR Construction
Address: Arlington, VA
Scope
Working Budget
(Approved Budget)
[GF Support]
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
Construction
Start
Complete
(TBD until
contract awarded)
Comments
20,000 gsf
$
$
21,325,000
(21,325,000)
[ $
-]
Cited in 2007 Long
Range Plan
Yes
n/a,
renovation
with no
exterior
impact
Dec-07
n/a, renovation
with no exterior
impact
Apr-09
Apr-10 CM providing design phase services.
Project budget is total authorization to
acquire a completed building, including
a finished third floor. Third floor now
being completed.
150,000 gsf new
$
$
74,000,000
(74,000,000)
[$25M GF]
Cited in 2007 Long
Range Plan
Yes
Oct-04
Oct-04
Jul-06
Apr-08
Apr-11 Project is 21% complete.
40,000 gsf new
60,000 gsf ren
$
$
Yes
Sep-05
Dec-05
May-07
Jan-09
Jan-12
Hospital Plaza
and Colonnade
$
$
24,190,000
(24,190,000)
[ $
-]
Cited in 2007 Long
Range Plan
Jan-06
May-07
May-07
Jun-08
TBD
TBD
3,625 gsf
$
$
3,007,000
(3,007,000)
[ $
-]
Feb-08
n/a, under
$5M
n/a, under
$5M
Oct-08
TBD
TBD
Exterior brick
façade
Replace roof
$
$
6,581,000
(6,581,000)
[ $
-]
Feb-08
n/a,
renovation
with no
exterior
impact
Jun-08
n/a, renovation
with no exterior
impact
Aug-08
$
improve and
upgrade radiology $
dept
21,212,000
(21,212,000)
[ $
-]
Yes
n/a,
renovation
with no
exterior
impact
Jul-08
n/a, renovation
with no exterior
impact
TBD
80,178,000
(80,178,000)
[ $
-]
Cited in 2007 Long
Range Plan
Project is 8% complete.
CM providing design phase services.
Feb-10 Project is 24% complete.
TBD
CM providing design phase services.
UNIVERSITY OF VIRGINIA MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
APRIL 17, 2009 (CONTINUED)
Project
41
University Hospital - 2nd Flr Heart Center
Architect: HKS
Address: Richmond, VA
Contract Date:
Contractor: DPR Construction
Address: Arlington, VA
University Hospital - 2nd Flr ORs/MRI
Architect: HKS
Address: Richmond, VA
Contract Date:
Contractor: DPR Construction
Address: Arlington, VA
University Hospital - 2nd Flr Surgical Path Lab
Architect: HKS
Address: Richmond, VA
Contract Date:
Contractor: DPR Construction
Address: Arlington, VA
University Hospital - Elevators
Architect: Smith Groups MidAtlantic
Address: Washington, DC
Contract Date:
Contractor: Gilbane w/ H.J. Russell
Address: Richmond, VA
University Hospital - Bed Remodeling
Architect: Multiple
Address: Varies
Contract Date: Varies
Contractor: Multiple
Address: Varies
Scope
Working Budget
(Approved Budget)
[GF Support]
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
Construction
Start
Complete
(TBD until
contract awarded)
Comments
20,500 gsf ren
$
$
15,583,000
(15,583,000)
[ $
-]
Cited in 2007 Long
Range Plan
Feb-08
n/a,
renovation
with no
exterior
impact
Jul-08
n/a, renovation
with no exterior
impact
TBD
TBD
CM providing design phase services.
2 ORs w/
Inter-operative
MRI Room
+ Equipment
$
$
14,294,000
(14,294,000)
[ $
-]
Cited in 2007 Long
Range Plan
Feb-08
n/a,
renovation
with no
exterior
impact
Jul-08
n/a, renovation
with no exterior
impact
TBD
TBD
CM providing design phase services.
8,800 gsf ren
$
$
6,581,250
(6,581,250)
[ $
-]
Cited in 2007 Long
Range Plan
Feb-08
n/a,
renovation
with no
exterior
impact
Jul-08
n/a, renovation
with no exterior
impact
TBD
TBD
CM providing design phase services.
Bank of 2
elevators
$
$
Feb-08
n/a,
renovation
with no
exterior
impact
Jun-08
n/a, renovation
with no exterior
impact
TBD
TBD
CM providing design phase services.
n/a,
multiple
under
$5M
PCC Annex
Jun-09;
Remainder is
interior
renovation
Jul-07
Jan-12
7,594,000
(7,594,000)
[ $
-]
Cited in 2007 Long
Range Plan
Multiple projects $
$
in support of
Hospital Bed
Expansion.
Includes PCC
Annex
25,730,000 PCC Annex PCC Annex
(25,730,000)
Apr-09;
Apr-09
[$
-] Remainder
remainder
is interior
Feb-08
renovation
UNIVERSITY OF VIRGINIA MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
APRIL 17, 2009 (CONTINUED)
Project
Scope
42
University of Virginia / College at Wise / Agency 246
Arts Center (formerly Drama Bldg Addition)
30,000 gsf new
Architect: Bushman Dreyfus Architects
10,000 gsf ren
Address: Charlottesville, VA
Contract Date: August 6, 2007
Contractor: Quesenberry's
Address: Big Stone Gap, VA
Dining Hall
20,500 gsf new
Architect: Hanbury, Evans, Wright, Vlattas
Address: Wytheville, VA
Contract Date: April 1, 2008
Contractor: Rentenbach Contractors
Address: Knoxville, TN
Multi-Purpose Center
79,000 gsf new
Architect: VMDO Architects
Address: Charlottesville, VA
Contract Date:
Contractor: Quensenberry's
Address: Big Stone Gap, VA
Residence Hall III
116 beds
Architect: Hanbury, Evans, Wright, Vlattas
30,500 gsf new
Address: Wytheville, VA
Contract Date: April 1, 2008
Contractor: Rentenbach Contractors
Address: Knoxville, TN
Science Building Renovation
27,000 gsf ren.
Architect: VMDO Architects
Address: Charlottesville, VA
Contract Date: January 31, 2008
Contractor: Quesenberry's
Address: Big Stone Gap, VA
Smiddy Hall Renovation & New IT Building
21,524 gsf ren.
Architect: Train & Partners
2,187 gsf add
Address: Charlottesville, VA
6,000 gsf new
Contract Date: Nov 4, 2008
Contractor: Rentenbach Contractors
Address: Knoxville, TN
Working Budget
(Approved Budget)
[GF Support]
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
Construction
Start
Complete
(TBD until
contract awarded)
Comments
$
$
14,420,667
(14,420,667)
[$7.475M GOB
$2.95M GF]
Yes
May-03
Revised
Concept May06
Sep-04
Jul-06
Aug-07
Aug-09 Construction is 68% complete.
$
$
9,600,000
(9,600,000)
[ $
-]
Yes
May-06
Sep-06
Oct-07
Mar-08
Jun-09
$
$
30,000,000
(30,000,000)
[ $30M VCBA]
Feb-08
Jun-08
Oct-08
Feb-09
TBD
TBD
AARB resubmitted and approved April
2009. PD VM workshop scheduled for
mid-April. Early release construction
package to start in June 2009.
$
$
9,000,000
(9,000,000)
[ $
-]
Yes
May-06
Sep-06
Oct-07
Mar-08
Jul-09
Construction is 68% complete.
$
$
13,435,000
(13,471,882)
[$11,171,882]
Yes
May-98
Jul-06
Oct-07
Jan-08
Jul-09
Renovation component is 68%
complete. Additional supplemental
components will be completed
subsequent to renovation completion.
Overall project is 45% complete.
$
$
13,546,000
(13,546,000)
[$10,546,000]
Yes
Jan-07
Apr-07
Feb-08
Nov-08
Construction is 44% complete.
May-11 Foundation work in progress.
Construction is 12% complete.
Completion date for IT Wing is March
2010.
University of Virginia
Major Projects Status Report, Future Design Actions
and Planning Studies
Project
Academic Division / Agency 207
AFC Diving Platform
Bayly Renovation and Addition
Drama Building Additions, Thrust Theater and New South Wing
Health System East Chiller Plant Expansion
Housing Services Building
Indoor Practice Air Supported Structure
Ivy Translational Research Building
JAG School Expansion
Klockner Stadium Expansion
Miller Center, Phase III
Scott Stadium Garage Expansion
SEAS Student Projects Building
West Range/McCormick Road Retaining Walls and Landscape
Intramural and Recreational Sports Center
McCormick Road Bridge Replacement
Medical Center / Agency 209
Clinical Cancer Education Building
Health System Rehab & Recreation Building - 11th Street
West Main Street Development
University of Virginia / College at Wise / Agency 246
College at Wise New Library
College at Wise Proscenium Theatre
43
BOV Project
Approval
BOV Concept, Site, and
Design Guidelines
X
X
X
X
X
X
X
X
X
X
X
X
X
X
UNIVERSITY OF VIRGINIA
ARCHITECT/ENGINEER SELECTION FOR CAPITAL PROJECTS $5 MILLION OR LESS
AND NOT ON TERM CONTRACTS
PERIOD ENDED MARCH 31, 2009
Project
Selection Date
A/E Selected
None
44
Description
PROFESSIONAL SERVICES CONTRACTS
UNIVERSITY OF VIRGINIA
Quarter Ended March 31, 2009
CONTRACTS
Virginia Architects
Virginia Engineers
Virginia Non-Professional
2003-2004
45
59
2004-2005
35
43
2005-2006
30
55
2006-2007
38
40
2007-2008
80
131
7/1/2008
to
3/31/2009
75
113
7
Total Virginia Contracts
104
78
85
78
211
195
751
66%
23
11
11
2
42
14
31
13
93
43
34
13
56
44
136
66
36
12
114
266
119
12
397
23%
10%
1%
34%
138
91
141
122
347
309
1148
100%
Total
7/1/03 to
3/31/2009
$27,106,038
$11,886,128
$156,045
Percent
for each
category
20%
9%
0%
Out-of-State Architects
Out-of-State Engineers
Out-of-State Non-Professional
Total Out-of-State Contracts
Total All Firms
Total
7/1/03 to
3/31/2009
303
441
7
Percent
for each
category
26%
38%
1%
45
FEES
Virginia Architects
Virginia Engineers
Virginia Non-Professional
2003-2004
$2,066,302
$934,695
2004-2005
$4,062,035
$1,472,970
2005-2006
$3,830,387
$2,938,803
2006-2007
$6,298,801
$1,537,366
2007-2008
$5,380,810
$2,881,163
7/1/2008
to
3/31/2009
$5,467,703
$2,121,131
$156,045
Total Virginia Fees
$3,000,997
$5,535,005
$6,769,190
$7,836,167
$8,261,973
$7,744,879
$39,148,211
29%
Out-of State Architects
Out-of-State Engineers
Out-of-State Non-Professional
Total Out-of-State Fees
$8,917,768
$1,240,291
$5,256,775
$842,261
$23,898,844
$1,694,436
$7,876,867
$1,132,659
$14,076,542
$4,867,814
$10,158,059
$6,099,036
$25,593,280
$9,009,526
$18,944,356
$24,120,082
$2,423,502
$372,930
$26,916,514
$84,146,878
$12,200,963
$372,930
$96,720,771
62%
9%
0%
71%
Total All Firms
$13,159,056
$11,634,041
$32,362,470
$16,845,693
$27,206,329
$34,661,393
$135,868,982
100%
UNIVERSITY OF VIRGINIA
PAVILION OCCUPANCY STATUS
AS OF APRIL 24, 2009
Pavilion
Occupants
Assigned
Available
Comments
Assigned to Robert and Ann Pianta
Fall 2009
effective Fall 2009
Pavilion has been assigned to
Meredith Woo and Bruce Cumings
Fall 2009
upon completion of renovations in
Fall 2009.
I
David W. Breneman & Donna Plasket
July 1998
II
Vacant
July 1991
III
Robert and Ann Pianta
Mar 2008
IV
Larry J. Sabato
Oct. 2002 Spring 2013
V & Annex Patricia Lampkin and Wayne Cozart
VI
Robert D. and Margaret H. Sweeney
VII
Colonnade Club
VIII Upper
Sarah E. Turner
Apartment
VIII Terrace
Pamela Pecchio
Apartment
Fall 2009
Mar 2008
Summer
2010
Fall 2007
Fall 2012
Aug 2004
Summer
2009
September
2010
Summer
2014
IX
Karen Van Lengen & James Welty
Aug. 1999 March 2010
X
Carl P. & Charlotte Zeithaml
Mar 2001
Montebello James H. and Sherry Aylor
Summer
2011
April 2007 April 2012
46
APPENDIX – Report of the
University Building Official
UVA Office of University
Building Official
Annual Report 2008-2009
Overview
The 2008-2009 fiscal year saw a second year of significant increases in the number of building
permits issued over the previous year. Reviews of design and construction documents increased
similarly over the previous year as did the number of construction inspections in preparation for
final inspections for Certificate of Use and Occupancy.
Notable achievements included issuing 146 building permits and conducting 324 project reviews
for 153 projects. The Office of University Building Official also provided inspections and issued
12 Certificates of Use and Occupancy including:
Ruffin Hall Studio Arts
Claude Moore Nursing Education Building
Kellogg Residence Hall
Carter-Harrison Research Building Tower
South Chiller Plant Expansion
Campbell Hall School of Architecture Additions
Clinical Pedestrian Bridge (from 11th Street parking garage)
Printing and Copy Services Addition
Crockett Hall Administration Building - UVA College at Wise
In addition to participation in design development workshops, the staff participated in 15 Value
Management studies which identified potential cost savings without loss of function.
1
Ruffin Hall – Occupied Fall 2008
Background
The Management Agreement between the Commonwealth of Virginia and the University of
Virginia pursuant to the Restructured Higher Education Financial and Administrative Operations
Act of 2005 provides that the University designate a Building Official responsible for building
code compliance. Richard H. Rice, P.E. continued his service as University Building Official
through February 2009. Effective February 4, 2009, the Office of University Building Official
and its Review Unit were restructured to ensure the office reports directly and solely to the Board
of Visitors as is described in the management agreement. Elaine B. Gall, P.E. was designated
the University Building Official, and is responsible for:
Issuing permits for each capital project required by the Virginia Uniform
Statewide Building Code to have a building permit;
Determining the suitability for occupancy of, and issuing certifications for
building occupancy for all capital projects requiring such certification.
Review Unit
Under the terms of the Management Agreement the University is required to maintain a Review
Unit of qualified professionals to review plans, specifications and documents for compliance
with building codes and standards, and to perform required inspections of new construction. The
2
University has maintained a Review Unit since 1991 under delegated State authority, that
excluded fire and life safety reviews, for Agencies 207, 209 and 246. When the Medical Center
was granted autonomy in 1996, the Review Unit assumed responsibility for all building code
functions for Agency 209 facilities, including fire and life safety reviews. With the new authority
granted through the Management Agreement in July, 2006, the University Building Official and
Review Unit gained full authority for all three agencies. The Office of University Building
Official Review Unit is staffed by six professionals licensed by the Commonwealth consisting of
four engineers and two architects whose professional qualifications are provided at the end of
this report.
The Office of University Building Official also works closely with the State Fire Marshal’s
office and University Fire Marshals to insure compliance with applicable fire and life safety
codes. The office hired a contract employee, retired from the State Fire Marshal’s Office, to
provide fire safety pre-inspections and coordinate inspections with the State Fire Marshal’s
Office. No Certificates of Use and Occupancy are issued for capital projects until they have
been inspected and approved by the State Fire Marshal.
The Office of University Building Official also stays in constant communication with the UVA
project managers and construction administration manager. University Building Official staff
visit projects and communicate with contractors, design professionals, and Facilities
Management staff throughout the construction process to minimize potential issues that can
delay issuance of Certificates of Use and Occupancy.
Members of the University Building Official Review Unit participate in a variety of consulting
roles when problems occur needing building construction or engineering expertise. This year,
staff provided a study and recommendations after numerous water pipes froze and burst on
campus. Recommendations will be implemented by Facilities Management to ensure pipes and
other mechanical devices are protected from freezing. Cooking exhaust issues were investigated
at JPJ Arena and structural evaluations of existing buildings were performed where deterioration
or vehicular damages had occurred to ensure structures were safe or to make recommendations
for rectification.
The Office of University Building Official also supports the University community with
assistance to building trades personnel with code questions, working with Facilities Management
personnel to resolve problems, and providing technical expertise and assistance to University
Fire Marshals. In a continuing role of inter-community relations between the University, City of
Charlottesville, and County of Albemarle, the Office of University Building Official continues to
work closely with local government. In particular, frequent communications occur between staff
and local emergency responders to ensure building planning includes first responder access to
University buildings.
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Carter-Harrison Research Building
Nearing Completion
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Reviews
324 project reviews were completed from May 1, 2008 to April 30, 2009 for a total of 153
projects, up 23% from last year. Major capital projects included:
Hospital Tower Expansion
College of Arts and Sciences Physical and Life Sciences Building
Printing and Copy Services Addition
IT Engineering Building
Clinical Pedestrian Bridge
ITC Data Center
New Cabell Hall Renovations
Rugby Administration Building
Moser LINAC Expansion
Alderman Road Residence Halls and Student Commons Building
Smiddy Hall IT Building – UVA College at Wise
Multipurpose Center – UVA College at Wise
Of the projects reviewed 55 were Academic projects, 55 were Health System projects, 2 were
College at Wise projects, 13 were Housing/Business Operations projects, 11 were Athletics
projects, and the remainder were not attributable to these categories. Examples of minor capital
outlay projects include seven projects in the Central Grounds Historic District, Hospital
Radiology Department renovations, Hospital Level 0 projects for Resident Sleeping areas and
Clinical Engineering, and Law School Caplin Auditorium and Elevators.
Future Site for the Emily Couric Clinical Cancer Center and Hospital Bed Expansion
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Building Permits and Certificates of Use and Occupancy
148 building permits, up 41% from last year, were processed along with 8 temporary structure
(platforms and bleachers) permits from May 1, 2008 to April 30, 2009. All building permits
require technical assistance by one or more of the members of the University Building Official’s
Office in addition to the permit processing itself. Building permits have increased 269% over the
55 permits issued two years ago.
Final Certificates of Use and Occupancy (CUO) were issued for Kellogg Residence Hall, Ruffin
Hall, Claude Moore Nursing Education Building, South Chiller Plant Expansion, and Clinical
Pedestrian Bridge. In addition Certificates of Use and Occupancy were issued for the Student
Center at Wise and Wilsdorf Hall resolving outstanding Temporary Certificates of Use and
Occupancy initiated by the Bureau of Capital Outlay Management prior to July 1, 2006. Dell
Building 1 was issued a CUO for its change in use from an F-1 Manufacturing and Arts building
to a B Business use.
Temporary Certificates of Use and Occupancy were issued for six buildings including Crockett
Hall at Wise, Medical Research Building MR-6 (partial occupancy), Addition to Campbell Hall
Architecture School, and Printing & Copying Services Addition.
Buildings under construction at this time include South Lawn, Medical Education Building,
Emily Couric Clinical Cancer Center, Smiddy Hall/IT Wing at Wise, Art and Drama Center at
Wise, Dining Hall at Wise, and Residence Hall at Wise. The Hospital Bed Expansion
construction is under way, requiring expedient renovations of the Hospital 0 Level and an
addition to Primary Care Center to accommodate relocations of Hospital personnel during the
bed expansion project; while at the same time Hospital Level 2 Heart Center and 2M Level
mechanical infrastructure will soon be under construction to support the needs of the Hospital
both for the expansion and renovations. Inspections for all current construction projects are
frequent and ongoing at this time.
Claude Moore Nursing
Education Building
Occupied Summer 2008
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Value Management
In conjunction with the Office of the Architect for the University, the Review Unit participated
in fifteen Value Management studies for eleven capital projects, seven more than during the
same period last year. Projects included:
College of Arts and Sciences Physical and Life Sciences Building
IT Engineering Building
AFC Chiller Expansion
New Cabell Hall Renovations
Alderman Road Residence Halls and Student Commons Building
Rugby Administration Building
Garrett Hall Renovations
ITC Data Center
UVA College at Wise Multi-Purpose Center
Future College of Arts and Sciences
Schematic Design Value Management Study
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Support for the University Community
The Office of University Building Official assists organizations in the University community on
code and design issues, performing design services for small projects, and participating in
professional organizations. As an example, the University Building Official has recently been
working with numerous other University departments in planning for the upcoming U2 concert
to be held October 1, 2009. Issues considered and resolved included setting maximum
occupancy loads for field seating, provisions for additional means of egress, ensuring existing
emergency lighting is adequate for persons seated on the field and locations of accessible
seating,
Staff has also shared technical expertise and administrative procedures with the College of
William and Mary’s Review Unit. The University Building Official recently visited a
representative from Virginia Tech to provide information related to instituting an Office of
University Building Official.
Site of October 1, 2009 U2 Concert
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University Building Official and Review Unit Biographical Information
University Building Official: Elaine B. Gall, PE, Certified Building Official
B.S. in Mechanical Engineering from Virginia Tech
M.S. in Fire Protection Engineering from University of Maryland
Certified Building Code Official, Fire Code Official, Fire Protection Inspector, and Fire
Protection Plan Reviewer based on certification tests and attendance of related DHCD Code
Academy and Department of Fire Programs Training Modules.
Member of the Virginia Building and Code Officials Association, National Fire Prevention
Association, and Virginia Fire Services Board Code Committee. Second Vice-President of the
Virginia Fire Prevention Association.
Virginia registered engineer, 23+ years professional experience, all of which includes
code and plan review and construction inspection experience. Experience includes
serving as Deputy State Fire Marshal and Regional Engineer in Roanoke involved with
University of Virginia projects and facilities.
Primary responsibility is supervision of the Office of University Building Official.
As Senior Fire Protection Engineer, also responsible for plan review and in-house
consultation for fire suppression systems, fire alarms, construction of fire-resistance rated
assemblies, fire safety, review of shop drawings for fire alarms and fire protection
systems, and construction inspections.
Review Unit Managing Architect: Sandy H. Lambert III, AIA
BS in Architecture, University of Virginia
Member of American Institute of Architects
Completed Virginia Code Academy Core and Advanced Modules
Completing 27th year with The University of Virginia.
Virginia registered architect, 43 years professional experience, 18 years code review
experience at University, (including first Chief Review Architect 1991).
Primary responsibility is Assistant to the University Building Official, management and
supervision of Review Unit, administrator of scheduling for project reviews and value
management participation, document reviews for contract administration/construction
procurement, architectural and ADA accessibility and contract administration
requirements as needed, and building code consultation.
Primary editor of University Facilities Design Guidelines, contributing editor of
University Higher Education Capital Outlay Manual (HECOM), and contributing editor
of Facilities Management Division 1 Guideline Specifications; and related training of
Facilities Planning and Construction project managers and construction administration
managers.
Building permit supervision and review, temporary event structure permit supervision
and review.
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Senior Mechanical Engineer: Ronald Herfurth, PE
BS in Mechanical Engineering, Virginia Tech
Continuing education with NFPA fire protection sprinkler training programs
Member of American Society of Heating Refrigeration and Air-Conditioning Engineers
State and International Code Council certified as mechanical plans examiner, plumbing plans
examiner, commercial mechanical inspector, and commercial plumbing inspector.
Current position since 1991 (completing his 21th year with The University of Virginia).
Virginia registered engineer, 30 years of commercial and institutional practice, including
17 years code review experience at the University.
Primary responsibility is review and in-house consultation for plumbing, heating,
ventilation and air conditioning, and energy management and conservation, value
management studies, editing of University Facilities Design Guidelines, Certificates of
Use and Occupancy inspections.
Senior administrative assistant to Review Unit Managing Architect and co-editor of
University Facilities Design Guidelines.
Standing member and chairman of interdepartmental Facilities Management HVAC
Committee.
Senior Civil/Structural Engineer: Shashi Kavde, PE
BS in Civil Engineering, National Institute of Engineering, Mysore, India
MS in Structural Engineering: Drexel University, Philadelphia, PA
Registered Professional Engineer in Virginia, North Carolina, and New Jersey
Member of American Society of Civil Engineers, American Concrete Institute and American
Institute of Steel Construction
Completed Virginia Code Academy Core Module Training as a prerequisite for examination
leading to State Certification.
Current position since 1996
Over 40 years of civil and structural design and construction management for private and
government projects (sports, mass transit, industrial, defense, research, environmental
facilities, and institutional/residential buildings), plus
12 years at the University reviewing Construction Documents for Building Code
Compliance and constructability for all projects.
Additional responsibilities include editing of University Facilities Design Guidelines,
HECOM Manual, Value Management Studies, Certificate of Use and Occupancy
Inspections, and inter discipline/departmental coordination.
Expedient inspections and in-house consultation for structural and civil engineering “hotbutton” issues for University facilities.
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Senior Review Architect: Robert A. Waite, Jr.
BS in Architecture, University of Virginia
Registered Architect in Virginia
Member of the International Code Council
ICC qualified Residential Building and Plumbing Official
Senior Project Manager, University of Virginia and James Madison University 1987-2000
Has also operated private home inspection business since 2000
Hired in December 2008 to perform document reviews for architectural, ADA
accessibility and contract administration requirements.
Provides building code and accessibility consultation to University employees, design
professionals, and contractors.
Performs inspections for accessibility compliance.
Senior Electrical Engineer: Position vacant at this time
Interviews were held on May 7 and May 12. A July 10 start date is expected.
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