UNIVERSITY OF VIRGINIA
BOARD OF VISITORS
MEETING OF THE
BUILDINGS AND GROUNDS
COMMITTEE
JUNE 13, 2008
BUILDINGS AND GROUNDS COMMITTEE
Friday, June 13, 2008
8:15 – 9:45 a.m.
Board Room, The Rotunda
Committee Members:
Hon. Lewis F. Payne, Chair
Daniel R. Abramson
Hon. Alan A. Diamonstein
Susan Y. Dorsey
Thomas F. Farrell, II
G. Slaughter Fitz-Hugh, Jr.
Vincent J. Mastracco, Jr.
Don R. Pippin
W. Heywood Fralin, Ex Officio
Michael A. Turner, Consulting Member
AGENDA
PAGE
I.
II.
CONSENT AGENDA (Ms. Sheehy)
A.
Architect/Engineer Selections
1. Garrett Hall Renovation
2. Medium Temperature Hot Water Piping Upgrade
3. University Hospital – Add Elevators
4. Primary Care Center Exterior Repairs
B.
Easements and Reciprocal Parking Agreements, Ivy
Road Facilities
ACTION ITEMS (Ms. Sheehy)
A.
Project Approval, Scott Stadium Score/Video Board
Replacement
B.
Concept, Site and Design Guidelines (Ms. Sheehy
to introduce Mr. David J. Neuman; Mr. Neuman to
Report)
1. New Cabell Hall Renovation
2. The University of Virginia’s College at Wise,
Multipurpose Center
C.
Schematic Design, Lee Street Entry to the Hospital
Connective Elements
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1
2
2
3
6
7
13
21
III. REPORT BY THE VICE PRESIDENT FOR MANAGEMENT AND BUDGET
(Ms. Sheehy)
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IV.
REPORT BY THE UNIVERSITY BUILDING OFFICIAL (Ms. Sheehy
to introduce Mr. Richard E. Rice, Jr.; Mr. Rice to
report)
25
V.
REPORT BY THE ARCHITECT FOR THE UNIVERSITY (Mr. Neuman)
y
Long-Term Acute Care Hospital Project
y
Academical Village Historic Preservation Projects
26
VI.
MISCELLANEOUS BUILDINGS AND GROUNDS WRITTEN REPORTS
A.
Architect/Engineer Selection Report for Projects
Less Than $5 Million
B.
Major Projects Status Report and Future Design
Actions
C.
Professional Services Contracts
D.
Pavilion Occupancy Status
VII. APPENDIX
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29
37
38
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BOARD OF VISITORS CONSENT AGENDA
A.1. ARCHITECT/ENGINEER SELECTION, GARRETT HALL RENOVATION:
Approval of architect selection.
This $14 million project preserves and stabilizes the
1907-08 structure – originally The Commons, the principal
University dining hall - renews building systems, addresses
code compliance, and renovates space to meet the core
functional requirements of the Batten School for Leadership
and Public Policy. The concept, site, and design guidelines
for the project were approved on April 11, 2008.
We recommend the selection of Architectural Resources
Group of San Francisco, in association with Frazier Associates
of Staunton, for the contract.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
APPROVAL OF ARCHITECT SELECTION FOR THE GARRETT HALL
RENOVATION:
RESOLVED, Architectural Resources Group of San Francisco,
in association with Frazier Associates of Staunton, is
approved for the performance of architectural and engineering
services for the Garrett Hall Renovation.
A.2. ARCHITECT/ENGINEER SELECTION, MEDIUM TEMPERATURE HOT
WATER PIPING UPGRADE: Approval of engineer selection.
This $10.2 million project replaces 10-inch and 12-inch
diameter medium temperature hot water lines between Garrett
and Thornton Halls with new 18-inch diameter lines. It will
enable the University to continue to replace deteriorated and
undersized lines to serve existing facilities and to
accommodate University growth in the West Grounds. This
project is critical and must be completed before new
facilities such as South Lawn, Phase I; Information Technology
Engineering Building; and Bavaro Hall are completed.
We recommend the selection of Carter Burgess of Cary,
N.C., for the contract.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
1
APPROVAL OF ENGINEER SELECTION FOR THE MEDIUM TEMPERATURE HOT
WATER PIPING UPGRADE
RESOLVED, Carter Burgess of Cary, N.C., is approved for
the performance of architectural and engineering services for
the Medium Temperature Hot Water Piping Upgrade.
A.3. ARCHITECT/ENGINEER SELECTION, UNIVERSITY HOSPITAL – ADD
ELEVATORS: Approval of architect/engineer selection.
The Medical Center has elevator wait times that are
longer than acceptable; a consultant has recommended the
addition of elevators as part of the solution to this issue.
This $7.6 million project will add a bank of two elevators
across the lobby from the existing visitor elevators. This
project will be added to the contract of the architect for the
Hospital Bed Expansion, because of its very direct
relationship to this project.
We recommend the selection of SmithGroup of Washington,
DC for the contract.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
APPROVAL OF ARCHITECT/ENGINEER SELECTION FOR THE UNIVERSITY
HOSPITAL - ELEVATORS:
RESOLVED that SmithGroup of Washington, D.C., is approved
for the performance of architectural and engineering services
for the University Hospital - Elevators.
A.4. ARCHITECT/ENGINEER SELECTION, PRIMARY CARE CENTER
EXTERIOR REPAIRS: Approval of architect/engineer selection.
This $6.6 million project replaces the exterior brick
façade of the Primary Care Center and the roof. The exterior
brick facing of the Primary Care Center (built in 1979) is
experiencing structural issues because of its age and
construction.
We recommend the selection of Whitlock Dalrymple Poston
and Associates of Manassas for the contract.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
2
APPROVAL OF ARCHITECT/ENGINEER SELECTION FOR THE PRIMARY CARE
CENTER EXTERIOR REPAIRS:
RESOLVED, Whitlock Dalrymple Poston & Associates, Inc. of
Manassas, is approved for the performance of architectural and
engineering services for the Primary Care Center Exterior
Repair.
B.
EASEMENTS AND RECIPROCAL PARKING AGREEMENTS, IVY ROAD
FACILITIES
The University is currently planning to construct a Long
Term Acute Care Hospital and an addition to the Moser
Radiation Therapy Center, and to provide for parking at
Northridge Medical Office Building and the Sieg warehouse, all
located on Ivy Road, and known (for these purposes)
collectively as the Ivy Road Facilities. In order to
facilitate these projects, temporary and permanent utility
easements, including storm water management, and reciprocal
parking agreements are required. The proposed resolution
authorizes the University to establish these temporary and
permanent easements and parking agreements for the Ivy Road
Facilities.
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee and by the Board of Visitors
APPROVAL TO GRANT TEMPORARY AND PERMANENT EASEMENTS AND TO
ENTER INTO PERMANENT RECIPROCAL PARKING AGREEMENTS FOR IVY
ROAD FACILITIES
RESOLVED, the Board of Visitors deems proper and approves
the conveyance to public bodies and public service
corporations, and others, as applicable, of temporary and
permanent easements for utilities (including, without
limitation, storm water management easements) on property
owned or leased by the Rector and Visitors of the University
of Virginia, in connection with the development and
redevelopment of certain properties: the Long Term Acute Care
Hospital, Moser Radiation Therapy Center, Northridge Medical
Office Building and the Sieg warehouse (collectively, the “Ivy
Road Facilities”); and
3
RESOLVED FURTHER, the Board of Visitors deems proper and
approves the establishment of reciprocal parking arrangements
necessary and appropriate to facilitate the orderly
development and redevelopment of the Ivy Road Facilities; and
RESOLVED FURTHER, the Executive Vice President and Chief
Operating Officer is authorized, on behalf of the University,
to negotiate, approve and execute agreements and to take such
other actions as deemed necessary and appropriate to
consummate such transactions.
4
5
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 13, 2008
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II.A. Project Approval, Scott Stadium
Score/Video Board Replacement
BACKGROUND: Normally, the Board of Visitors approves major
capital projects every two years with update of the Major
Capital Project program. When the University identifies new
capital projects outside the biennial update of the Major
Capital Project cycle, approval by the Buildings and Grounds and
Finance Committees is required. The Finance Committee will
review the related financial plan and the Buildings and Grounds
Committee will review the proposed project for inclusion in the
University’s Major Capital Projects Plan.
DISCUSSION: The proposed project, with a budget of $2.4 million
will enlarge the current video scoreboard from 21 feet (ft) by
28 ft to 32 ft by 57 ft. Higher resolution video, score and
statistics displays will produce clearer, more vibrant images,
increasing visibility. The expanded scoreboard will increase
revenue opportunities without increasing static signage, light
level or spread. The design, fabrication and installation will
be paid by CBS Collegiate Sports Properties as part of the
marketing agreement negotiated in 2006.
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee, the Finance Committee, and by the Board of Visitors
APPROVAL TO ADD THE SCOTT STADIUM SCORE/VIDEO BOARD REPLACEMENT
TO THE UNIVERSITY’S MAJOR CAPITAL PROJECTS PLAN
WHEREAS, the University proposes that the Scott Stadium
Score/Video Board Replacement, budgeted at $2.4 million, be
added to the University’s Major Capital Projects Program;
RESOLVED, the Board of Visitors approves the addition of
this project to the University’s Major Capital Projects Program.
6
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 13, 2008
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II.B.1. Concept and Design Guidelines - New
Cabell Hall Renovation Project
$80,000,000 – State General Funds
BACKGROUND: This project will improve significantly the
function, usefulness and appearance of New Cabell Hall to align
with and support the teaching and research missions of the
University and the College and Graduate School of Arts and
Sciences, and will allow the building to better complement the
South Lawn Project, which is currently under construction.
The 159,129 gross square foot, five-story building has been
well maintained, but never comprehensively modernized since its
completion in 1952. There have been some classroom renovations,
combinations and divisions of classrooms and offices, office
refurbishments, and routine maintenance, but little of
significance has been done to the building and its
infrastructure.
The renovation will address systems improvements, including
replacing heating equipment and introducing central air
conditioning throughout the building, elevator replacements,
other mechanical, electrical and plumbing upgrades, as well as
building code and ADA compliance. It will include improvements
to the interior finishes throughout the building; creation of a
new building lobby in the central area of the south wing and new
public areas throughout the building; aesthetic and functional
modifications to the existing central interior staircase; and
improvements to the classrooms, offices and instructional
technology. The project will provide a connection between the
central entry to New Cabell Hall and the new South Lawn terrace,
and improved interior and exterior accessible paths. The
landscape in the courtyard between Cabell Hall and New Cabell
Hall will be improved and made more accessible, and the
landscape on the south side of the building will be integrated
with that of the South Lawn Project.
7
DISCUSSION: The Office of the Architect has prepared the
concept and design guidelines. Mr. Neuman will review the
guidelines with the Committee.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
APPROVAL OF CONCEPT AND DESIGN GUIDELINES FOR THE NEW CABELL
HALL RENOVATION PROJECT
RESOLVED, the concept and design guidelines, dated June 13,
2008, and prepared by the Architect for the University for the
New Cabell Hall Renovation Project, are approved; and
RESOLVED FURTHER, the project will be presented for further
review at the schematic design level of development.
8
New Cabell Hall Renovations
Concept and Design Guidelines
A)
Proposed Project Concept
The New Cabell Hall Renovation Project will significantly improve the function, usefulness and
appearance of New Cabell Hall to align with and support the teaching and research missions of
the University and the College and Graduate School of Arts and Sciences, and will allow the
building to better complement the South Lawn Project, which is currently under construction.
New Cabell Hall was designed by Eggers and Higgins and completed in 1952 as the centerpiece
of an effort to refocus the University’s academic and social activity on the Lawn. The five story
plus basement, 159,129 gsf building remains the significant academic building for the College
and Graduate School of Arts and Sciences, with over 50 classrooms, 390 offices for faculty and
staff, and approximately 13,000 assignable square feet (asf) in other departmental spaces such as
conference rooms. The building has been well maintained, but never comprehensively
modernized. There have been some classroom renovations, combinations and divisions of
classrooms and offices, office refurbishments, and routine maintenance, but little of significance
has been done to the building since 1952.
The renovation will address systems improvements, including replacing heating and introducing
central air conditioning throughout the building, elevator replacement, other mechanical,
electrical and plumbing upgrades, as well as building code and ADA compliance. It will include
improvements to the interior finishes throughout the building; creation of a new building lobby
in the central area of the south wing and new public areas throughout the building; modifications
to the existing central interior staircase; and improvements to the classrooms, offices and
instructional technology. The project will provide a connection between the south elevation of
New Cabell Hall and the new South Lawn terrace, and improved interior and exterior accessible
paths. The landscape in the courtyard between Cabell Hall and New Cabell Hall will be
improved and made more accessible, and the landscape on the south side of the building will be
integrated with that of the South Lawn Project.
The project will comply with the University’s sustainability guidelines, including LEED
certification.
B)
Design Guidelines
Site Planning
- Locate service access and trash/recycling area at the western side of the building.
- Integrate the design of the new entrance at the center of the south façade with the
crossing from the South Lawn Project.
Circulation and Parking
- Accommodate handicap and guest parking in the existing parking lot to the west of the
building.
9
-
Review existing sidewalks adjacent to the property and modify as needed to facilitate
movement through the site.
Provide better access to the interior courtyard from both the central lobby / stairs and the
linking terrace adjacent to Cabell Hall.
Design barrier-free access, which will include newly accessible entrances at the
southwest and southeast corners of the building, and improved access at the northern
entrances.
Architecture
- Introduce new central heating and air conditioning throughout the building with minimal
effect on the interior or exterior.
- Replace the existing elevator cabs and machinery.
- Establish central staircase as a monumental stair with views to courtyard.
- Develop new entrance to the building and entrance hall on the second floor at the south
elevation.
- Modify hallways throughout the building to introduce natural light and provide gathering
spaces.
- Renovate classrooms, hallways, and offices to provide new finishes and enhanced
technology.
- Consider all alterations to the building in the context of the Secretary of the Interior’s
Standards for Rehabilitation.
- Evaluate and integrate the basic tenets of sustainable design for existing buildings to
obtain base LEED certification at a minimum.
Landscape
- Comply with UVa Landscape Master Plan in overall design intent.
- Integrate the landscape adjacent to the south side of the building with that of the South
Lawn Project.
- Develop courtyard between Cabell Hall and New Cabell Hall for easy access and passive
recreation, while maintaining existing mature plantings.
- Improve pedestrian circulation through and appearance of the landscape on the east side
of the building.
- Carefully screen services.
- All site furnishings will comply with the UVa Facilities Design Guidelines; graphics will
comply with University sign standards.
- Landscape design must meet stormwater quality and quantity standards of the existing
BMP.
Review and Compliance
The Office of the Architect for the University is responsible for the review and approval of
project compliance with these guidelines.
10
11
Courtyard
Central Entry
South Lawn Site
12
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 13, 2008
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II.B.2. Concept, Site, and Design Guidelines,
The University of Virginia’s College at Wise
Multipurpose Center
$30 million – State General Funds
BACKGROUND: Built in the 1960s, the existing Greear Gymnasium is
in decline. Seating capacity, playing courts, building systems
and support areas no longer meet the standards of college level
competition and increasing game attendance. In addition, the
building does not have the flexibility to accommodate activities
such as concerts, performances, conferences and camps that would
benefit the College and the region.
Future renovations will improve the playing floors, the
building systems and the appearance of the support facilities.
However, even when renovated, the Greear facility will only be
suitable for modest recreational activities.
The new Multipurpose Center is intended to meet the
anticipated growth in enrollment and the community during the
coming years. Available to local schools and organizations, the
improved facilities will strengthen local athletic programs and
build community support. It will be designed as a flexible
venue to accommodate a great variety of programs and functions.
In addition to athletic events, the venue will support the
activities of summer camps, campus gatherings, graduations and
other special events. The project will serve as a multipurpose, regional amenity that will benefit both the local
economy and the College.
DISCUSSION: The Office of the Architect has prepared the
concept, site and design guidelines. Mr. Neuman will review the
guidelines with the Committee.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
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APPROVAL OF CONCEPT, SITE, AND DESIGN GUIDELINES FOR THE
UNIVERSITY OF VIRGINIA’S COLLEGE AT WISE MULTIPURPOSE CENTER
RESOLVED, the concept, site, and design guidelines, dated
June 13, 2008, and prepared by the Architect for the University,
for The University of Virginia’s College at Wise Multipurpose
Center are approved; and
RESOLVED FURTHER, the project will be presented for further
review at the schematic design level of development.
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The University of Virginia’s College at Wise Multipurpose Center
Concept, Site and Design Guidelines
A)
Proposed Project Concept
The University of Virginia’s College at Wise (College) serves a diverse population that includes
traditional residential students, students who commute from within the region and non-traditional
students. The athletic and recreation programs are essential components of the College's mission
to prepare students for graduate study, professional careers and a lifetime love of learning. The
College and its facilities are also a vital resource and economic engine for the redevelopment of
the local community.
The College continues to build a diverse, talented, well-qualified coaching staff with a
commitment to building an excellent athletic program, exceptional scholars and good citizens.
Student athletes are accomplished on the fields/courts, in the classroom, and in the community.
In addition to maintaining high academic standards, College at Wise teams earned 22
championship or regional/national qualification banners since 2001.
When completed in the fall of 2011, the venue will be home to the Highland Cavaliers Men’s
and Women’s basketball and volleyball teams. The new facility will allow UVA Wise to host
post-season basketball and volleyball games for district, regional and state playoffs. Modern
locker facilities, coach’s offices, a training room and a team study area will serve the athletes and
staff. A flexibly designed Chancellor’s box with game seating will be used to support
development and recruitment activities and also serve as a team conference facility.
When configured for basketball games, the arena will have an intercollegiate sized court with
appropriate run-off areas. For practice sessions, three adjacent courts will allow concurrent
volleyball games or basketball practice. Men’s and women’s locker rooms will be provided for
home and visitor teams.
For arena events the facility will seat 3,000, with more accommodated in auditorium style (onfloor) seating. Permanent concessions will offer refreshments and memorabilia. The lobby will
feature a “hall of fame” and will accommodate quays for ticketing or pre-assembly for events.
Service access, parking, utilities and amenities are already on site, serving Carl Smith Stadium.
These will be extended to support a variety of configurations and programs.
15
B)
Siting Criteria
The University of Virginia general siting criteria for all new facilities include the following
components. Those highlighted are the most pertinent in determining the siting recommendation
for the new College Multipurpose Center.
•
Conforms with overall land use plan and district/area plans.
•
Reinforces functional relationships with other components of the same
department or program, and is compatible with other neighboring uses.
•
Satisfies access requirements- pedestrian, bicycle, vehicular and service.
•
Maximizes infill opportunities to utilize land resources and existing infrastructure.
•
Minimizes site development costs, including extension of utilities, access, loss of
parking, mass grading, etc.
•
Minimizes opportunity cost; i.e., value of this use and size versus other alternatives.
•
Provides a size that is adequate, but not excessive, for initial program, future
expansion, and ancillary uses.
•
Allows for incorporating sustainability principles in terms of solar orientation,
reuse of historic structures, storm water management, etc.
•
Avoids unnecessary environmental impacts, including significant tree removal or
filling of existing stream valleys.
•
Allows site visibility and aesthetic character as appropriate for the intended
use and for the neighborhood.
•
Minimizes time for implementation of project.
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C)
Proposed Site
Strategically located between the Wise lower campus and the town of Wise, the facility will be a physical,
programmatic and symbolic link between the two. The new Multipurpose Center will share the entry
drive and parking with Carl Smith Stadium, and will create a strong identity and defined entry to the
upper campus. Located on an elevated plateau, the site provides scenic views of the College, mature
forests, waterways, ponds and the surrounding mountains. It is in conformance with the 2006 University
of Virginia’s College at Wise Campus Plan.
Proposed
Site
Greear
Gym
The University of Virginia’s College at Wise Aerial View 2006
17
Site
The University of Virginia’s College at Wise
Campus Plan 2006
18
3
2
4
1
The University of Virginia’s College at Wise Upper
Campus
Key:
1.
2.
3.
4.
Smith Field and Field House
Practice Fields
Storm Water Ponds
Adjacent Parking Lot
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D)
Design Guidelines
Site Planning
- Building setback will be a minimum of 40’ from the access road edge.
- The building will be sited to create a strong visual presence from the entry road and the
stadium complex.
- The views to the mountains and natural areas from the building will be considered in the
building siting and the arrangement of interior and exterior public spaces.
- Game and event days will be an important feature of College and community life.
Exterior gathering space will accommodate a variety of outdoor activities, including
tailgating, and provide unobstructed views to the lake and wetlands.
- Generous and flexible service access is an important requirement for all types of building
programs. Service access should be screened from view of the entry drive, lobby and
visitor parking.
Circulation and Parking
- New pedestrian walks and landscape elements around the building, between facilities and
parking will provide safe and attractive walkway access and improved circulation around
the site.
- Service access for delivery vehicles, athletes, performers, food service and other “back of
house” functions will be clearly delineated so as not to cause conflict between operations
and spectators.
Architecture
- The design will conform to the spirit and specific requirements of the 2000 Architectural
Guidelines of the College at Wise and will compliment in form, scale and materials, the
existing Carl Smith Stadium and will provide a consistent visual quality and affinity with
other campus buildings.
- The building will be visible from all four sides, as well as areas of higher elevation from
major parking areas, as well as from Carl Smith Stadium. Care will be taken to offer well
designed facades for all elevations and the roof itself.
- Evaluate and integrate the basic tenets of sustainable design to achieve LEED
certification.
Landscape
- Walkways will encompass planting and paving schemes to achieve coordinated
pedestrian scale and welcoming exterior public spaces.
- Plantings will not impede views to lake, natural areas or distant mountains.
- Preserve trees and incorporate into design where possible. A survey will locate and the
UVA Landscape Architect will tag significant trees to be preserved.
- Screen service yard and loading areas.
- Provide adequate pedestrian lighting.
Review and Compliance
The Office of the Architect for the University is responsible for the review and approval of
project compliance with these guidelines
20
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 13, 2008
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II.C. Schematic Design, Lee Street Entry to
the Hospital and Connective Elements
$23,900,000 debt
$
300,000 hospital operating funds
$24,200,000
BACKGROUND: This project includes the renovation and upgrade of
the main entry area, lobby and related areas of the University
Hospital, as well as the development of new above-grade
pedestrian connectors between the University Hospital and the
East Parking Garage and from there to the new 11th Street Parking
Garage on the other side of the CSX railroad tracks. In
addition, a new vertical circulation structure with both stairs
and elevators will be built on the west side of the East Parking
Garage, to allow for more efficient movements at all levels
among the connectors and adjacent facilities.
The design vocabulary of all of these connective elements
and the site landscape are consistent with the 2005-06 Health
System Area Plan, the Emily Couric Clinical Cancer Center, and
the Hospital Bed Expansion Project. The project is expected to
be phased over a 2-3 year period.
The concept, site, and design guidelines were approved by
the Committee on May 8, 2007. The selection of Zimmer Gunsul
Frasca Architects of Washington, DC as the project design
architect was approved on May 8, 2007.
DISCUSSION: The design architects, Zimmer Gunsul Frasca
Architects, in conjunction with the Architect for the University
and representatives from the University of Virginia Health
System and Facilities Management, have developed a schematic
design, which Mr. Neuman will review with the Committee.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
21
APPROVAL OF SCHEMATIC DESIGN, LEE STREET ENTRY TO THE HOSPITAL
AND CONNECTOR ELEMENTS
RESOLVED, the schematic design dated June 13, 2008, and
prepared by Zimmer Gunsul Frasca Architects of Washington, D.C.,
for the Lee Street Entry to the Hospital and Connector Elements,
is approved for further development and construction.
University of Virginia Health System, View of Lee Street
22
23
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 13, 2008
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
III. Report by the Vice President for
Management and Budget
ACTION REQUIRED:
None
DISCUSSION: The Vice President for Management and Budget will
discuss items of interest to the Committee.
24
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 13, 2008
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
IV. Report by the University Building
Official
ACTION REQUIRED:
None
BACKGROUND: The Management Agreement between the Commonwealth
of Virginia and the University of Virginia, pursuant to the
Restructured Higher Education Financial and Administrative
Operations Act of 2005 provides that the University designate a
Building Official responsible for building code compliance.
Effective July 1, 2006, the President designated Richard H.
Rice, Jr., P.E. as the University Building Official. He is
responsible for:
•
Issuing permits for each capital project required by the
Virginia Uniform Statewide Building Code to have a building
permit;
•
Determining the suitability for occupancy of, and issuing
certifications for building occupancy for all capital
projects requiring such certification.
The Management Agreement further states that when serving as the
University Building Official, Mr. Rice will report directly and
exclusively to the Board of Visitors.
DISCUSSION: It is the administration’s intent that the
University Building Official will provide an annual update,
which is included as a written report in the Appendix on page
40.
25
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
June 13, 2008
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
V. Report by the Architect for the
University
ACTION REQUIRED:
None
DISCUSSION: The Architect for the University will review the
following items with the Committee: (a) a report on the LongTerm Acute Care Hospital (“LTACH”) project to be located on Rte.
250 adjacent to the Northridge Clinic and (b) an update on the
status of current Historic Preservation projects in the
Academical Village.
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MISCELLANEOUS REPORTS
Buildings and Grounds Committee
University of Virginia
June 13, 2008
27
UNIVERSITY OF VIRGINIA
ARCHITECT/ENGINEER SELECTION FOR CAPITAL PROJECTS $5 MILLION OR LESS
AND NOT ON TERM CONTRACTS
PERIOD ENDED MARCH 31, 2007
Project
Selection Date
None
28
A/E Selected
Description
UNIVERSITY OF VIRGINIA
MAJOR PROJECTS
MAY 15, 2008
Project
Scope
UVA Foundation (UVa to acquire these projects at completion)
underground
Life Sciences Annex (LiSA)
vivarium
Architect: Perkins + Will
Address: Washington, DC
Contractor: DPR Construction
Address: Arlington, VA
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Academic Division / Agency 207
Alderman Rd Residence Area: Observatory Hill 208 bed, 5 story
Architect: Hanbury Evans Wright Vlattas
residence hall
Address: Norfolk, VA
Contract Date: April 24, 2006
Contractor: Konover Construction Corp.
Address: Columbia, MD
Alderman Rd Res. Area: Utilities Infrastructure
Engineer: Dewberry Davis
Address: Glen Allen, VA
Contract Date: April 26, 2006
Contractor: Waco, Inc.
Address: Sanston, VA
Arts Gateway to the University
50,050 gsf new
Architect: Weiss Manfedi / VMDO
museum
Address: New York, NY
105,888 gsf new
Contract Date:
residential college
Contractor:
Address:
Baseball/Softball Stadium Expansion
add seating,
Architect:
improve facilities
Address:
Contract Date:
Contractor:
Address:
Bavaro Hall (Ed School Building)
65,000 gsf new
Architect: Robert A.M. Stern Architects, P.C.
Address: New York, NY
Contract Date: Jan 25, 2006
Contractor: Donley's
Address: Richmond, VA
Campbell Hall Additions
15,277 gsf new
Architect: SMBW, P.C.
4,877 gsf ren
Address: Richmond, VA
Contract Date: May 19, 2006
Contractor: Donley's
Address: Richmond, VA
Working Budget
(Approved Budget)
[GF Support]
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
Construction
Start
Complete
(TBD until
contract awarded)
Comments
$
$
34,000,000
(35,100,000)
[ $
-]
Jan-07
n/a, UVaF
project
n/a, UVaF
project
n/a, UVaF
project
May-07
Dec-08
Roof concrete formwork underway. Roof
pours to begin in May. On schedule for
fourth quarter 2008 completion.
$
$
18,800,000
(18,800,000)
[ $
-]
Yes
Jun-05
Nov-05
Apr-06
Mar-07
Aug-08
Project is 79% complete.
$
$
5,300,000
(5,300,000)
[ $
-]
Yes
Mar-07
n/a, term
n/a,
n/a,
infrastructure contract infrastructure
May-08
Project is 99% complete.
$
$
118,500,000
(118,500,000)
[ $
-]
Revised
Scope
Jan-07
Revised
Concept
Jan-07
Apr-07
TBD
TBD
TBD
Project under scope revisions / review.
$
$
6,200,000
(6,200,000)
[ $
-]
Feb-07
10/1/2007 Baseball
only;
Softball TBD
TBD
TBD
TBD
TBD
Pre-planning study completed. Athletics
Dept currently fundraising for project.
$
$
37,400,000
(37,400,000)
[ $
-]
Yes
Mar-05
Jun-05
Jan-07
May-08
Sep-10
Contractor mobilization on May 5, 2008.
$
$
15,600,000
(15,600,000)
[ $
-]
Yes
May-02
Jun-01
Jul-02
Jun-06
Jun-08
Project 94% complete.
UNIVERSITY OF VIRGINIA MAJOR PROJECTS –MAY 15, 2008 (CONTINUED)
Working Budget
(Approved Budget)
[GF Support]
30
Project
Scope
Carter-Harrison Research Building (MR-6)
Architect: Henningson, Durham & Richardson
Address: Alexandria, VA
Contract Date: March 15, 2006
Contractor: Barton Malow
Address: Charlottesville, VA
Central Grounds MTHW Upgrade
Architect: Carter Burgess
Address: Cary, NC
Contract Date: TBD
Contractor: TBD
Address: TBD
Claude Moore Medical Education Building
Architect: CO Architects
Address: Los Angeles, CA
Contract Date: Mar 1, 2006
Contractor: Barton Malow
Address: Charlottesville, VA
Claude Moore Nursing Education Building
Architect: Bowie Gridley Architects
Address: Washington, DC
Contract Date: May 23, 2005
Contractor: Martin & Horn, Inc.
Address: Charlottesville,VA
College of Arts and Sciences Research Building
Architect: Bohlin Cywinski Jackson
Address: Pittsburgh, PA
Contract Date: April 24, 2008
Contractor: W. M. Jordan
Address: Richmond, VA
Garrett Hall Renovation
Architect:
Address:
Contract Date:
Contractor:
Address:
Information Technology Engineering Building
Architect: Bohlin Cywinski Jackson
Address: Pittsburgh, PA
Contract Date: April 24, 2008
Contractor: W. M. Jordan
Address: Richmond, VA
200,000 gsf new
$
$
3,400 lf of 18"
pipe upgrades
$
$
$
58,500 gsf new
$
$
30,000 gsf new
84,100,000
(84,100,000)
[$24.3M GOB/
$3.2M GF]
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
Construction
Start
Complete
(TBD until
contract awarded)
Comments
Yes
Jun-00
Jun-00
Feb-01
Mar-06
Mar-09
$ 39,576
n/a,
infrastructure
Jun-08
n/a,
infrastructure
TBD
TBD
40,700,000
(40,700,000)
[ $
-]
Yes
Jun-05
Nov-05
Sep-06
Nov-07
May-10
Project is 7% complete.
$
$
15,550,000
(15,550,000)
[$6M 21st Cent./
$3.6M GF]
Yes
Dec-04
Mar-05
Sep-05
Oct-06
Jul-08
Project is 92% complete.
100,000 gsf
$
$
88,900,000
(88,900,000)
[ $
-]
Oct-07
Dec-07
Feb-08
Sep-08
TBD
TBD
Program verification complete.
Schematic design began May 2008.
25,200 gsf ren
$
$
$
14,000,000
14,000,000
-
Feb-08
Apr-08
Jun-08
n/a,
renovation
with no
exterior
impact
TBD
TBD
Project Formulation under way. Historic
structure report received April 2008. A/E
procurement process has begun. RFPs
from 4 shortlisted firms due May 22.
100,000 gsf
$
$
76,300,000
(76,300,000)
[$750,000]
Feb-07;
Rev.
Project
Oct-07
Dec-07
Feb-08
Sep-08
TBD
TBD
Program verification complete.
Schematic design began May 2008.
10,266,000
-
Project is 74% complete.
UNIVERSITY OF VIRGINIA MAJOR PROJECTS –MAY 15, 2008 (CONTINUED)
Project
31
ITC Data Center
Architect: Osteen Phillips Architects
Address: Charlottesville, VA
Contract Date:
Contractor:
Address:
Ivy Translational Research Building (MR-7)
Architect: Perkins and Will
Address: Washington, DC
Contract Date:
Contractor:
Address:
Jordan Hall HVAC
Engineer: RMF Engineering, Inc.
Address: Charlottesville, VA
Contract Date:
Contractor:
Address:
Klockner Stadium Expansion
Architect:
Address:
Contract Date:
Contractor:
Address:
Main Heating Plant Environmental Compliance
Engineer: RMF Engineering, Inc.
Address: Charlottesville, VA
Contract Date: September 2, 2003
Contractor: Frank Lill & Sons
Address: Webster, NY
McLeod Hall Renovation
Architect:
Address:
Contract Date:
Contractor:
Address:
New Cabell Hall Renovation
Architect:
Address:
Contract Date:
Contractor:
Address:
Scope
Working Budget
(Approved Budget)
[GF Support]
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
Construction
Start
Complete
(TBD until
contract awarded)
12,500 gsf
$
$
13,061,000
(13,061,000)
[ $
-]
Feb-07
Oct-07
Oct-07
Sep-08
TBD
TBD
110,000 gsf
$
$
93,300,000
(93,300,000)
[ $
-]
Rev.
Project
Oct-07
Dec-07
Dec-07
Oct-08
TBD
TBD
replace HVAC
system
$
$
28,884,500
(28,884,500)
[ $
-]
Yes
n/a,
renovation
with no
exterior
impact
Oct-07
n/a,
renovation
with no
exterior
impact
TBD
TBD
$
add seating,
improve facilities, $
improve
circulation issues
10,530,000
(10,530,000)
[ $
-]
Feb-07
Oct-07
TBD
TBD
TBD
TBD
Replace/improve $
$
5 boilers
71,700,000
(71,700,000)
[$17.5M 21st
Century/
$19.7M GF]
Yes
n/a
May-03
Apr-04
Apr-05
Sep-08
30,000 gsf
$
$
6,075,000
(6,075,000)
[ $
-]
Feb-07
n/a,
renovation
with no
exterior
impact
TBD
n/a,
renovation
with no
exterior
impact
TBD
TBD
159,000 gsf ren
$
$
80,000,000
(80,000,000)
[$3,880,000
VCBA]
Feb-07
Jun-08
TBD
n/a,
renovation
with no
exterior
impact
TBD
TBD
Comments
RFP responses from data consultants due
May 15, 2008.
Pre-planning study completed. Athletics
Dept currently fundraising for project.
Design Build in progress. Construction
99% complete for original contract.
Construction completion due excludes
work on 5th coal silo and foundation on
6th. This work will be completed by 9/09.
UNIVERSITY OF VIRGINIA MAJOR PROJECTS –MAY 15, 2008 (CONTINUED)
Project
32
Printing and Copying Center Addition
Architect: Osteen Phillips Architects
Address: Charlottesville, VA
Contract Date:
Contractor: Martin & Horn, Inc.
Address: Charlottesville, VA
Ruffin Hall (Studio Art)
Architect: Schwartz/Silver Architects, Inc.
Address: Boston, MA
Contract Date: November 24, 2003
Contractor: Donley's
Address: Richmond, VA
Rugby Administrative Building
Architect: Glave & Holmes Associates
Address: Richmond, VA
Contract Date: April 24, 2008
Contractor:
Address:
Science/Engineering Chiller Plant
Architect: Affiliated Engineers East, PC
Address: Rockville, MD
Contract Date:
Contractor:
Address:
Scott Stadium Score/Video Board
Architect:
Address:
Contract Date:
Contractor:
Address:
South Chiller Plant Addition
Architect: Affiliated Engineers East, PC
Address: Chapel Hill, NC
Contract Date: Jun 7, 2006
Contractor: Martin & Horn, Inc.
Address: Charlottesville, VA
South Lawn - A&S Building (Phase 1a)
Architect: Moore Ruble Yudell
Address: Santa Monica, CA
Contract Date: Dec 12, 2005
Contractor: Barton Malow
Address: Charlottesville,VA
Scope
15,000 gsf
Working Budget
(Approved Budget)
[GF Support]
$
$
3,300,000
(3,300,000)
[ $
-]
43,000 gsf new
$
25,900,000
$
25,900,000
[$9M 21st Cent./
$12.12M GF]
25,000 gsf ren
$
$
17,716,000
(17,716,000)
[ $
-]
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
Construction
Start
Complete
(TBD until
contract awarded)
Sep-06
Oct-07
n/a, term
contract
Jun-07
Dec-07
TBD
TBD
Project will be submitted for final ASBO
yellow-out, followed by application for
site permit.
Yes
Apr-03
May-03
May-04
Nov-06
Jul-08
Project is 76% complete.
Feb-07
n/a,
renovation
with no
exterior
impact
Apr-08
n/a,
renovation
with no
exterior
impact
TBD
TBD
A/E hired to provide pre-design services,
schematic design & cost estimates, which
will be used to establish "design-to" cost.
Contractor interviews held with Martin
Horn selected for design and construction
phase services.
(3) 1200-1500 ton $
$
chillers
$
21,000,000
-
Feb-08
n/a,
infrastructure
Apr-08
n/a,
infrastructure
TBD
TBD
$
$
2,400,000
[ $
-]
Jun-08
TBD
TBD
TBD
TBD
TBD
add 4,000 tons of $
$
capacity
22,500,000
22,500,000
[$5.433 GF]
Yes
Nov-05
Nov-05
Jul-06
Feb-07
Nov-08
Yes
Jun-02
Sep-05
Apr-06
May-07
Nov-10
114,000 gsf new
200-210 cars
JPA plaza
$
105,000,000
$ (105,000,000)
[$14.284M GOB/
$2.5M GF]
Comments
Construction is 65% complete. Work
within existing south chiller plant 95%
complete with systems fully operational.
Startup of Chillers 4 & 5 in new plant
expansion planned for May 30th and June
15th.
Construction is 20% complete.
Procurement is 99% complete.
UNIVERSITY OF VIRGINIA MAJOR PROJECTS –MAY 15, 2008 (CONTINUED)
Project
Scope
33
Medical Center / Agency 209
Clinical Office Building 3d Floor Build-Out
20,000 gsf
Architect: Daggett + Grigg Architects, PC
Address: Charlottesville, VA
Contract Date:
Contractor:
Address:
Emily Couric Clinical Cancer Center
150,000 gsf new
Architect: Zimmer-Gunsul-Frasca Partnership
Address: Washington, D.C.
Contract Date: December 22, 2005
Contractor: Gilbane w/ H.J. Russell
Address: Richmond, VA
Hospital Bed Expansion
40,000 gsf new
Architect: SmithGroup MidAtlantic
60,000 gsf ren
Address: Washington, D.C.
Contract Date: December 6, 2006
Contractor: Gilbane w/ H.J. Russell
Address: Richmond, VA
Hospital Link Project
add offices along
Architect: PSA Dewberry
upper portion of
Address: Fairfax, VA
link between
Contract Date: Oct 24, 2005
University
Contractor: Martin & Horn, Inc.
Hospital and
Address: Charlottesville,VA
West Complex
Lee Street Entry and Connective Elements
Hospital Plaza
Architect: Zimmer-Gunsul-Frasca Partnership and Colonnade
Address: Washington, D.C.
Contract Date:
Contractor:
Address:
Primary Care Ctr - Bricks/Roof Replacement
Exterior brick
Architect:
façade
Address:
Replace roof
Contract Date:
Contractor:
Address:
University Hospital - 1st Flr Radiology
improve and
Architect:
updgrade
Address:
radiology dept
Contract Date:
Contractor:
Address:
Working Budget
(Approved Budget)
[GF Support]
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
Construction
Start
Complete
(TBD until
contract awarded)
$
$
21,325,000
(21,325,000)
[ $
-]
Cited in 2007 Long
Range Plan
Yes
n/a,
renovation
with no
exterior
impact
Dec-07
n/a,
renovation
with no
exterior
impact
TBD
TBD
$
$
74,000,000
(74,000,000)
[$25M GF]
Cited in 2007 Long
Range Plan
Yes
Oct-04
Oct-04
Jul-06
Apr-08
Apr-11
$
$
80,178,000
(80,178,000)
[ $
-]
Cited in 2007 Long
Range Plan
Yes
Sep-05
Dec-05
May-07
Jan-09
Jan-12
$
$
Yes
n/a,
renovation
with no
exterior
impact
n/a, <
$5M
n/a,
renovation
with no
exterior
impact
Dec-06
Jul-06
24,190,000
(24,190,000)
[ $
-]
Cited in 2007 Long
Range Plan
Jan-06
May-07
May-07
Jun-08
TBD
TBD
$
$
6,581,000
(6,581,000)
[ $
-]
Feb-08
n/a,
renovation
with no
exterior
impact
Jun-08
n/a,
renovation
with no
exterior
impact
TBD
TBD
$
$
21,212,000
(21,212,000)
[ $
-]
Yes
n/a,
renovation
with no
exterior
impact
Jun-08
n/a,
renovation
with no
exterior
impact
TBD
TBD
4,000,000
(4,000,000)
$
$
Comments
Project budget is total authorization to
acquire a completed building, including a
finished third floor. Third floor now
being completed.
Project is 1% complete.
UNIVERSITY OF VIRGINIA MAJOR PROJECTS –MAY 15, 2008 (CONTINUED)
Project
34
University Hospital - 2nd Flr Heart Center
Architect:
Address:
Contract Date:
Contractor:
Address:
University Hospital - 2nd Flr ORs/MRI
Architect:
Address:
Contract Date:
Contractor:
Address:
University Hospital - 2nd Flr Surgical Path Lab
Architect:
Address:
Contract Date:
Contractor:
Address:
University Hospital - Elevators
Architect:
Address:
Contract Date:
Contractor:
Address:
Scope
Working Budget
(Approved Budget)
[GF Support]
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
Construction
Start
Complete
(TBD until
contract awarded)
20,500 gsf ren
$
$
15,583,000
(15,583,000)
[ $
-]
Cited in 2007 Long
Range Plan
Feb-08
n/a,
renovation
with no
exterior
impact
Jun-08
n/a,
renovation
with no
exterior
impact
TBD
TBD
2 ORs w/
Inter-operative
MRI Room
+ Equipment
$
$
14,294,000
(14,294,000)
[ $
-]
Cited in 2007 Long
Range Plan
Feb-08
n/a,
renovation
with no
exterior
impact
Jun-08
n/a,
renovation
with no
exterior
impact
TBD
TBD
$
$
6,581,250
(6,581,250)
[ $
-]
Cited in 2007 Long
Range Plan
Feb-08
n/a,
renovation
with no
exterior
impact
Jun-08
n/a,
renovation
with no
exterior
impact
TBD
TBD
$
$
Feb-08
n/a,
renovation
with no
exterior
impact
Jun-08
n/a,
renovation
with no
exterior
impact
TBD
TBD
8,800 gsf ren
Bank of 2
elevators
7,594,000
(7,594,000)
[ $
-]
Cited in 2007 Long
Range Plan
Comments
UNIVERSITY OF VIRGINIA MAJOR PROJECTS –MAY 15, 2008 (CONTINUED)
Project
Scope
35
University of Virginia / College at Wise / Agency 246
Arts Center (formerly Drama Bldg Addition)
30,000 gsf new
Architect: Bushman Dreyfus Architects
10,000 gsf ren
Address: Charlottesville, VA
Contract Date: August 6, 2007
Contractor: Quesenberry's
Address: Big Stone Gap, VA
Crockett Hall Renovation
17,800 gsf ren.
Architect: Mitchell Mathews
Address: Charlottesville, VA
Contract Date: June 28, 2007
Contractor: BurWil Construction
Address: Bristol, TN
Main Entrance
Visitor Access
Architect: David Hill Studio
Revised Entry
Address: Roanoke, VA
Stormwater
Contract Date: February 17, 2006
Mgmt.
Contractor: BurWill
Address: Bristol, TN
Convocation Center
60,000 gsf new
Architect:
(con ctr)
Address:
Contract Date:
Contractor:
Address:
Residence Hall III
116 beds
Architect: Hanbury, Evans, Wright, Vlattas
30,500 gsf new
Address: Wytheville, VA
Contract Date: April 1, 2008
Contractor: Rentenbach Contractors
Address: Knoxville, TN
Science Building Renovation
27,000 gsf ren.
Architect: VMDO Architects
Address: Charlottesville, VA
Contractor: Quesenberry's
Address: Big Stone Gap, VA
Smiddy Hall Renovation & New IT Building
21,524 gsf ren.
Architect: Train & Partners
2,187 gsf add
Address: Charlottesville, VA
6,000 gsf new
Contract Date:
Contractor:
Address:
Working Budget
(Approved Budget)
[GF Support]
$
$
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
14,420,667
(14,420,667)
[$7.475M GOB
$2.95M GF]
Yes
May-03
Sep-04
Revised
Concept May06
$
6,900,000
$
(6,900,000)
[$6.9M 21st Cent.]
Yes
Nov-02
$
$
2,000,000
(2,000,000)
Yes
$
$
30,000,000
(30,000,000)
[ $30,000,000]
$
$
Construction
Start
Complete
(TBD until
contract awarded)
Comments
Jul-06
Aug-07
Aug-09
Construction is 22% complete.
Nov-00
Jan-06
Jul-07
Aug-08
Construction is 72% complete.
n/a, site
project
n/a, <
$5M
Jan-06
Jul-07
Jul-08
Feb-08
Jun-08
Oct-08
TBD
TBD
TBD
Architect selection process underway.
Procurement of site survey and geotech
studies in progress.
9,000,000
(9,000,000)
[ $
-]
Yes
May-06
Sep-06
Oct-07
Mar-08
Jul-09
Early site package in construction. Early
geopier and steel package awarded.
$
$
13,435,000
(13,471,882)
[$11,171,882]
Yes
May-98
Jul-06
Oct-07
Jan-08
Apr-09
Construction is 5% complete.
$
$
13,546,000
(13,546,000)
[$10,546,000]
Yes
Jan-07
Apr-07
Feb-08
TBD
TBD
Preliminary design completed.
UNIVERSITY OF VIRGINIA MAJOR PROJECTS –MAY 15, 2008 (CONTINUED)
Project
Buildings Available for Reuse
Birdwood Mansion
Alden House
Onesty Hall (Partial)
Scope
Working Budget
(Approved Budget)
[GF Support]
BOV Review Status (future actions are shaded)
Concept/ Architect/
Project
Site/Design Engineer Schematic
Approval
Guidelines Selection
Design
Construction
Start
Complete
(TBD until
contract awarded)
Comments
Studying use as public outreach center.
36
PROFESSIONAL SERVICES CONTRACTS
UNIVERSITY OF VIRGINIA
Quarter Ended March 31, 2008
2002-2003
40
25
65
2003-2004
45
59
104
2004-2005
35
43
78
2005-2006
30
55
85
2006-2007
38
40
78
2007-2008
through
3/31/08
47
69
116
Out-of-State Architects
Out-of-State Engineers
Total of Out-of-State Firms
13
7
20
23
11
34
11
2
13
42
14
56
31
13
44
57
25
82
177
72
249
23%
29%
32%
Total All Firms
85
138
91
141
122
198
775
100%
CONTRACTS
Virginia Architects
Virginia Engineers
Total of Virginia Firms
Total
7/1/02 to
3/31/08
235
291
526
Percent
for each
category
30%
38%
68%
37
2002-2003
$2,769,654
$ 511,737
$3,281,391
2003-2004
$ 2,066,302
$ 934,695
$ 3,000,997
2004-2005
$4,062,035
$1,472,970
$5,535,005
2005-2006
$ 3,830,387
$ 2,938,803
$ 6,769,190
2006-2007
$6,298,801
$1,537,366
$7,836,167
2007-2008
through
3/31/08
$4,334,168
$1,464,201
$5,798,369
Out-of-State Architects
Out-of-State Engineers
Total Out-of-State Firms
$3,099,618
$ 297,228
$3,396,846
$ 8,917,768
$ 1,240,291
$10,158,059
$5,256,775
$ 842,261
$6,099,036
$23,898,844
$ 1,694,436
$25,593,280
$7,876,867
$1,132,659
$9,009,526
$6,342,574
$ 844,408
$7,186,982
$55,392,446
$ 6,051,283
$61,443,729
60%
6%
66%
Total All Firms
$6,678,237
$13,159,056
$11,634,041
$32,362,470
$16,845,693
$12,985,351
$93,664.848
100%
FEES
Virginia Architects
Virginia Engineers
Total Virginia Firms
Total
7/1/02 to
3/31/08
$23,361,347
$ 8,859,772
$32,221,119
Percent
for each
category
25%
9%
34%
UNIVERSITY OF VIRGINIA
PAVILION OCCUPANCY STATUS
AS OF MAY 13, 2008
Pavilion
I
Occupants
David W. Breneman & Donna Plasket
Assigned
Available
July 1998
Fall 2009
The Lancasters will move out in
Sept 2008. The Pavilion will
Fall 2009 undergo a thorough renovation and
restoration and will not be available
until Fall 2009.
Summer
2013
II
B. Jeanette & Wade Lancaster
July 1991
III
Robert and Ann Pianta
Mar 2008
IV
Larry J. Sabato
Oct. 2002 Spring 2013
V & Annex Patricia Lampkin and Wayne Cozart
VI
Robert D. and Margaret H. Sweeney
VII
Colonnade Club
VIII Upper
Sarah E. Turner
Apartment
VIII Terrace
Gladys E. Saunders
Apartment
Mar 2008
Summer
2010
Fall 2007
Fall 2012
Aug 2004
September
2010
Aug. 2003
Fall 2008
IX
Karen Van Lengen & James Welty
Aug. 1999
X
Carl P. & Charlotte Zeithaml
Mar 2001
Montebello James H. and Sherry Aylor
Summer
2009
Summer
2011
April 2007 April 2012
38
Comments
APPENDIX
39
40
Overview
The 2007-2008 year experienced a significant increase in number of building permits issued
over the previous year in support of over $500 million of construction in progress. Reviews
of design and construction documents increased similarly over the previous year as did the
number of construction inspections in preparation for final inspections for Certificate of Use
and Occupancy.
Notable achievements included issuing 105 building permits, conducting 320 project reviews
for 124 projects, and issuing Certificates of Use and Occupancy for Varsity Hall, Culbreth
Road Parking Garage, Hedge House (Change of Use), and Rouss-Robertson Hall (before
classes began on January 16, 2008).
In addition to participation in design development workshops, the Review Unit participated
in four Value Management studies which identified potential cost savings without loss of
value or function. As a result of these Value Management studies, cost saving measures
totaling $7.7 million were adopted.
Background
The Management Agreement between the Commonwealth of Virginia and the University of
Virginia pursuant to the Restructured Higher Education Financial and Administrative
Operations Act of 2005 provides that the University designate a Building Official responsible
for building code compliance. Effective July 1, 2006, Richard H. Rice, Jr., P.E. was
designated the University Building Official, and is responsible for:
-
Issuing permits for each capital project required by the Virginia Uniform
Statewide Building Code to have a building permit;
-
Determining the suitability for occupancy of, and issuing certifications for
building occupancy for all capital projects requiring such certification.
Review Unit
Under the terms of the Management Agreement the University is also required to maintain a
Review Unit of qualified professionals to review plans, specifications and documents for
compliance with building codes and standards, and perform required inspection of work in
progress and completed capital projects. The University has maintained a Review Unit since
1991 under delegated State authority, that excluded fire and life safety reviews, for Agencies
207, 209 and 246. When the Medical Center was granted autonomy in 1996, the Review
Unit assumed responsibility for all building code functions for Agency 209 facilities,
including fire and life safety reviews. With the new authority granted through the
Management Agreement in July, 2006, the University Building Official and Review Unit
gained full authority for all three agencies. The Review Unit is staffed by six professionals
licensed by the Commonwealth; four engineers and two architects (one part time), and their
vitae are provided in this report.
41
The University Building Official and the Review Unit work closely with the State Fire
Marshal’s office and the University Fire Marshal to insure compliance with applicable fire
and life safety codes. Further, no Certificates of Use and Occupancy are issued until they
have been inspected and approved by the State Fire Marshal.
The Review Unit is taking full advantage of the authority granted by the Management
Agreement, completing fire and life safety reviews sooner than previously experienced when
such reviews were conducted by staff in Richmond. In addition, as the Review Unit staff
stays in constant communication with the UVA project managers and visit their projects,
when a project has progressed to the point where it is ready for occupancy all issues have
been resolved and Certificates of Use and Occupancy are issued promptly.
The Review Unit also supports the University community on a variety of technical and code
related questions, ranging from helping building trades personnel with code questions for
jobs they may have in progress to working with Facilities Management personnel responsible
for integrating operational fire alarm and fire protection systems into the University Systems
Control.
The Review Unit supports Facilities Management personnel and the University community
on a variety of technical and code related questions, applications, and problem solving. In a
continuing role of inter-community relations between the University, City of Charlottesville,
and County of Albemarle, the Review Unit in 2007-2008 was engaged in a value engineering
study for a transportation center for the City of Charlottesville, and a constructability review
of an elementary school addition and renovation for the County of Albemarle.
Reviews
320 project reviews (18% increase) were completed from July 1, 2007 to April 30, 2008 for a
total of 124 projects. Major capital projects included South Lawn, Claude Moore Medical
Education Building, Emily Couric Clinical Cancer Center, South Chiller Plant
Expansion, Observatory Hill New Residence Hall, Bavaro Hall, College at Wise Science
Building Renovations, College at Wise Smiddy Hall-IT Building, College at Wise Dining
Hall, and College at Wise Student Residence.
Members of the University Building Official Review Unit participate in a variety of
consulting roles for building code related issues such as athletic field lighting replacements,
modification of the Rotunda fire protection system to prevent water damage from original
deluge sprinkler system, the applicable maintenance requirements for cooking exhaust
systems, and structural evaluations of existing buildings due to deterioration and vehicular
damages.
Of the projects reviewed 49 were Academic projects, 51 were Health System (Hospital,
School of Medicine and School of Nursing) projects, 4 were College at Wise projects, 10
were Housing/Business Operations projects, 6 were Athletics projects, and the remainder
were not attributable to these categories. Notable examples, in addition to those mentioned
above, include Monroe Hall Renovations; a series of Culbreth Theater projects; five
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projects in the Central Grounds Historic District; phased Hospital Radiology
Department renovations; addition and renovations of Chancellor’s House at College at
Wise; McCue Center renovations; Telephone Exchange Infrastructure; Law School
Faculty Offices; University Chapel fire alarm system; Central Tower Hospital Bed
Expansion; Old Medical School Portico restoration; Hospital Emergency Power upgrade
for added capacity and emergency notifications; Moser Radiation Center linear accelerator
replacement; numerous Hospital renovations; research related renovations; and upgrades to
accommodate cooling of information technology equipment.
Building Permits and Certificates of Use and Occupancy
105 building permits (90% increase) were processed along with 6 temporary structure
(platforms and bleachers) permits from July 1, 2007 to April 30, 2008; requiring technical
assistance by one or more of the members of the Review Unit in addition to the permit
processing itself.
Final Certificates of Use and Occupancy (CUO) were issued for Varsity Hall, the Hedge
House at the Miller Center (as a change in use from residential to business), the Culbreth
Road (Arts Grounds) Parking Garage, and Rouss-Robertson. The opening of RoussRobertson in time for the Spring semester 2008 was made possible through an outstanding
team effort by Gilbane Construction as the Construction Management firm, the State Fire
Marshal, the Project Management team, the Review Unit Fire Protection Engineer, the
tireless efforts of Facilities Management Fire Safety shop personnel, and the staff of the
McIntire School of Commerce.
Value Management
In conjunction with the Office of the Architect for the University the Review Unit
participated in Value Management studies for four capital projects with a fifth study
scheduled.
• Claude Moore Medical Education Building, at pre-construction phase
• Bavaro Hall (Curry School of Education), at preliminary design phase
• Smiddy Hall – IT Building, at schematic design phase
• Hospital Central Tower Bed Expansion, at preliminary design phase
In lieu of the former (Bureau of Capital Outlay Management) 40-hour preliminary design
Value Engineering process, this evolving joint value management effort with the Architect
for the University for projects of $5 million or greater, begins at the schematic design phase
when there is greater opportunity to implement construction cost savings and add value to the
functional design. Total savings identified and adopted during the four studies completed this
fiscal year is approximately $7.7 Million
The Review Unit participated in a preliminary value engineering study for the City of
Charlottesville for a transportation center which resulted in a projected total accumulative
cost reduction of $2.66M for a Transportation Facility.
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Support for the University Community
• The Review Unit assists organizations in the University community on code and
design issues, performing design services for small projects when the time permits,
participating in professional organizations, and when appropriate assisting
community governmental administrations or other institutions of higher education.
• Members of the Review Unit have also provided advice and assistance to student
projects.
• Rapid response to potential public safety issues such as the evidence of exterior brick
veneer support problems, monitoring pre-stressed reinforcement cables at the Law
School, structural investigations related to vehicular accident, and maintaining
essential fire exit routes from existing buildings affected by nearby construction.
• Serving the community beyond the University. The Review Unit engaged in a value
engineering study for a transportation center for the City of Charlottesville, and a
constructability review of an elementary school addition and renovation for the
County of Albemarle.
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University Building Official and Review Unit Biographical Information
University Building Official: Richard H. Rice, Jr., PE, Certified Building Official
BS United States Military Academy
MS (Civil Engineering) Stanford University
MS (Ocean Engineering) University of Miami
MBA Golden Gate University
Management Program for Executives, University of Pittsburgh
Over 30 years of facilities management, construction, and engineering experience; having
worked at the Smithsonian Institution as the Senior Facilities Services Officer, and numerous
facilities planning, construction and management positions in the Department of Defense.
Chief Review Architect: Sandy H. Lambert III, AIA
BS in Architecture, University of Virginia
Member of American Institute of Architects
Member of National Fire Protection Association
Completed Virginia Code Academy Core and Advanced Modules as prerequisite to
architectural and building official certifications; and advance training for technical, legal and
management building official examination.
Completing 26th year with Facilities Management.
• Virginia registered architect, 42 years professional experience, 17 years code review
experience at University, (including first Chief Review Architect 1991).
• Primary responsibility is Assistant University Building Official, supervision of
Review Unit, document reviews for architectural, ADA accessibility and contract
administration requirements, and building code consultation.
• Primary editor of University Facilities Design Guidelines, contributing editor of
University Higher Education Capital Outlay Manual (HECOM), and contributing
editor of Facilities Management Division 1 Guideline Specifications.
• Building permit supervision and review, temporary event structure permit supervision
and review.
Senior Mechanical Engineer: Ronald Herfurth, PE
BS in Mechanical Engineering, Virginia Tech
Continuing education with NFPA fire protection sprinkler training programs
Member of American Society of Heating Refrigeration and Air-Conditioning Engineers
State and International Code Council certified as mechanical plans examiner, plumbing plans
examiner, commercial mechanical inspector, and commercial plumbing inspector.
Current position since 1991 (completing his 20th year with Facilities Management).
• Virginia registered engineer, 29 years of commercial and institutional practice,
including 16 years code review experience at the University.
• Primary responsibility is review and in-house consultation for plumbing, heating,
ventilation and air conditioning, and energy management and conservation, value
management studies, editing of University Facilities Design Guidelines, Certificates
of Use and Occupancy inspections.
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•
•
Senior administrative assistant to Chief Review Architect and co-editor of University
Facilities Design Guidelines.
Standing member and chairman of interdepartmental Facilities Management HVAC
Committee.
Senior Civil/Structural Engineer: Shashi Kavde, PE
BS in Civil Engineering, National Institute of Engineering, Mysore, India
MS in Structural Engineering: Drexel University, Philadelphia, PA
Registered Professional Engineer in Virginia and New Jersey
Member of American Society of Civil Engineers, American Concrete Institute and American
Institute of Steel Construction
Completed Virginia Code Academy Core Module Training as a prerequisite for examination
leading to State Certification.
Current position since 1996
• 31 years of civil and structural design and construction management for private and
government projects (sports, mass transit, industrial, defense, research, environmental
facilities, and institutional/residential buildings), plus
• 11 years at the University reviewing Construction Documents for Building Code
Compliance and constructability for all projects.
• Additional responsibilities include editing of University Facilities Design Guidelines,
HECOM Manual, Value Management Studies, Certificate of Use and Occupancy
Inspections, and inter discipline/departmental coordination.
• Expedient inspections and in-house consultation for structural and civil engineering
“hot-button” issues for University facilities.
Senior Electrical Engineer: Adrienne Hendrickson, PE
BS in Electrical Engineering, Pennsylvania State University
ME in Electrical Engineering with emphasis in power engineering, University of Idaho
Active member of Institute of Electrical and Electronics Engineers (IEEE) serving as
program evaluator for ABET for engineering technology programs and as a reviewer and
balloter for standards development.
State and NCPCCI certified as electrical plans reviewer and electrical inspector
Continuing education with NFPA on fire alarm systems (2006)
Current position since 1998.
• Registered professional engineer in Virginia and Ohio, 11.5 years of experience in
private consulting firms, federal government, and at another university, 9.5 years
code compliance review experience at the University.
• Primary responsibility is review and in-house consultation for electrical,
telephone/data and fire alarm systems, editing of University Facilities Design
Guidelines, value management studies, Certificates of Use and Occupancy
inspections, and interdepartmental consultation.
• Assistant to Chief Review Architect for workload administration.
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Senior Fire Protection Engineer: Elaine B. Gall, PE
B.S. in Mechanical Engineering from Virginia Tech
M.S. in Fire Protection Engineering from University of Maryland
Certified Building Code Official, Fire Code Official, Fire Protection Inspector, and Fire
Protection Plan Reviewer based on certification tests and attendance of related State and
Department of Fire Programs Training Modules.
Member of the Virginia Fire Prevention Association, National Fire Prevention Association.
Chair of Virginia Fire Services Board Code Committee.
• Virginia registered engineer, 23+ years professional experience, all of which includes
code review and construction inspection experience, including Deputy State Fire
Marshal at regional office in Roanoke, VA involved with University of Virginia
projects and facilities.
• Primary responsibility is review and in-house consultation for fire suppression
systems, fire alarms, construction of fire-resistance rated assemblies, fire safety,
review of shop drawings for fire alarms and fire protection systems, editing of
University of Virginia Facilities Design Guidelines, and interdepartmental
consultation.
• Assistant to Chief Review Architect with lead role in Certificates of Use and
Occupancy inspections.
Architect; Amy Eichenberger, AIA, LEED
BS in Architecture, Virginia Tech
Licensed in Virginia and New Mexico
• 18 years professional service in design and production with experience in
commercial and institutional buildings
• LEED Certified (Leadership in Energy and Environmental Design)
Contributing to reviews for architecture and constructability.
47