UNIVERSITY OF VIRGINIA
BOARD OF VISITORS
MEETING OF THE
BUILDINGS AND GROUNDS
COMMITTEE
MAY 23, 2003
Revised (May 20, 2003)
BUILDINGS AND GROUNDS COMMITTEE
Friday, May 23, 2003
12:00 noon – 2:00 p.m.
201 North Union Street, Suite 300
Alexandria, Virginia
Committee Members:
Mark J. Kington, Chair
William G. Crutchfield, Jr.
Susan Y. Dorsey
Thomas F. Farrell, II
William H. Goodwin, Jr.
Lewis F. Payne
Terence P. Ross
Thomas A. Saunders, III
Gordon F. Rainey, Jr., Ex Officio
AGENDA
I.
II.
CONSENT AGENDA (Ms. Sheehy)
A.
Architect Selection, Studio Art Building
B.
Engineer Selection, Main Heating Plant
Modifications
C.
Easement, Whitehead Road (City of
Charlottesville)
D.
Easement, NRAO Addition and Renovation
(University of Virginia Real Estate Foundation
and Midmont Lane Land Trust)
E.
Dedication to Public Use, Emmet Street Parking
Garage (City of Charlottesville)
ACTION ITEMS (Ms. Sheehy)
A.
Schematic Design, Rouss Hall Renovation and
Commerce School
• Varsity Hall (Ms. Sheehy)
B.
Schematic Design, Crockett Hall Renovation at
the College at Wise
C.
Architectural Design Guidelines, Performing Arts
Center
D.
Architectural Design Guidelines, Drama Addition
and Renovation at the College at Wise
E.
Architectural Design Guidelines, New Residence
Hall at the College at Wise
F.
Policy Statement for General Fund and Non-General
Fund Capital Projects
III. REPORTS BY THE VICE PRESIDENT FOR MANAGEMENT
AND BUDGET (Ms. Sheehy)
•
Vice President’s Remarks
•
Swing Space Buildings
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IV.
ATTACHMENT
•
Policy Statement Governing Exercise of PostAppropriation Autonomy for General Fund and NonGeneral Fund Capital Projects
BOARD OF VISITORS CONSENT AGENDA
A.
ARCHITECT SELECTION, STUDIO ART BUILDING:
architect selection
Approval of
This project constructs a 35,000 – 40,000 GSF building on Carr’s
Hill for the Studio Art program. It will be a three story
structure, and will provide 1) teaching studios for painting,
sculpting, photography, film, and digital art, 2) shop,
darkroom, and lab space, 3) faculty offices, 4) gallery space,
and 5) studios for visiting faculty. The University has a $12.5
million authorization for this project with $9 million from
state funds and $3.5 million from gifts.
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee and by the Board of Visitors
APPROVAL OF ARCHITECT SELECTION FOR STUDIO ART BUILDING
RESOLVED that Schwartz/Silver Architects Inc., of Boston,
Massachusetts, is approved for the performance of architectural
and engineering services for the Studio Art Building.
B.
ENGINEER SELECTION, MAIN HEATING PLANT MODIFICATIONS:
Approval of engineer selection
This project is for improvements to the Main Heating Plant to
ensure that 1) it remains compliant with federal and state Clean
Air Act regulations and 2) it meets the needs of new and
existing facilities. While the planning phase will set the
final project scope, the scope will most likely include new air
emission control equipment, new or modified boilers, and new or
modified fuel handling equipment. The total project budget is
estimated to be $50.0 million. The University has a $2.0
million non-general fund planning authorization. A $48 million
construction authorization request is included in the 2004-2006
biennium of the 2004-2010 Six-Year Capital Outlay Plan.
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee and by the Board of Visitors
APPROVAL OF ENGINEER SELECTION FOR MAIN HEATING PLANT
MODIFICATIONS PROJECT
RESOLVED that RMF Engineering, Inc., of Baltimore,
Maryland, is approved for the performance of architectural and
engineering services for the Main Heating Plant Modifications
project.
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C.
EASEMENT, WHITEHEAD ROAD (City of Charlottesville):
Approval of easement.
This easement is for a new natural gas line on Whitehead
Road. The line is needed to replace the gas line that will be
disrupted by the Materials Science Engineering and
Nanotechnology (MSENT) building. The line will serve the MSENT
building, Chemistry Addition, Materials Science Building,
Chemical Engineering Building, and future buildings in the
Whitehead Road / Chemistry Drive area. The easement will be
approximately 15 feet wide and 525 feet long.
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee and by the Board of Visitors
APPROVAL OF A PERMANENT EASEMENT FOR THE CITY OF CHARLOTTESVILLE
FOR A NATURAL GAS LINE ON WHITEHEAD ROAD
RESOLVED that the granting of a permanent easement, dated
May 23, 2003, to the City of Charlottesville for a natural gas
line on Whitehead Road on property owned by The Rector and
Visitors of the University of Virginia, is approved; and
RESOLVED FURTHER that appropriate officers of the
University are authorized to execute said dedication and
easement.
D.
EASEMENT, NRAO ADDITION AND RENOVATION (University of
Virginia Real Estate Foundation and Midmont Lane Land Trust):
Approval of easement
This easement is for a storm water drainage swale (ditch) that
is needed for the addition to the National Radio Astronomy
Observatory (NRAO) building. The swale will be approximately
150 feet long and will run across the Midmont Property to an
existing drainage way. The Midmont property is located at 200
Midmont Lane and is jointly owned by The University of Virginia
Real Estate Foundation and the Midmont Lane Land Trust. Several
design options were considered. The swale option minimizes the
impact on the Midmont property.
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee and by the Board of Visitors
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APPROVAL OF A PERMANENT EASEMENT FOR THE UNIVERSITY OF
VIRGINIA ACROSS THE MIDMONT PROPERTY OWNED BY UNIVERSITY OF
VIRGINIA REAL ESTATE FOUNDATION AND THE MIDMONT LANE LAND TRUST
RESOLVED that the request for an easement, dated May 23,
2003, from the University of Virginia Real Estate Foundation and
the Midmont Lane Land Trust for a storm water swale across the
Midmont property located at 200 Midmont Lane is approved; and
RESOLVED FURTHER that appropriate officers of the
University are authorized to execute said dedication and
easement.
E.
DEDICATION TO PUBLIC USE, EMMET STREET PARKING GARAGE (City
of Charlottesville): Approval of dedication
This action dedicates the right turn lanes that will be
constructed at the Ivy Road entrance to the Emmet Street Parking
Garage. The turn lanes were recommended by the recently
completed traffic study. The dedication will allow the City to
maintain the lanes as a part of its street system while the
University maintains ownership of the land.
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee and by the Board of Visitors
APPROVAL OF DEDICATION TO PUBLIC USE OF A STRIP OF UNIVERSITY
LAND FOR RIGHT TURN LANES AT THE IVY ROAD ENTRANCE TO THE EMMET
STREET PARKING GARAGE
RESOLVED that the Dedication to Public Use to the City of
Charlottesville, dated May 23, 2003, for a strip of land on the
north side of Ivy Road at the entrance to the Emmet Street
Parking Garage for the purpose of allowing City maintenance of
the right turn lanes that will be constructed for the garage, is
approved; and
RESOLVED FURTHER that appropriate officers of the
University are authorized to execute said dedication.
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UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
May 23, 2003
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II.A. Schematic Design, Rouss Hall
Renovation and Commerce School
$43,000,000 Bonds and Gifts
BACKGROUND: This project renovates Rouss Hall for shared use by
the College of Arts & Sciences and the McIntire School of
Commerce, and adds a new 115,000 GSF addition on the east side
of Rouss Hall for the McIntire School of Commerce, which has
outgrown Monroe Hall. Once the project has been completed,
Monroe Hall will be assigned to the College of Arts & Sciences.
Rouss Hall was built in 1896 to house classrooms and physics
laboratories. The building is in poor condition and in need of
a major renovation. The project will require the use of the
Varsity Hall site and thus a decision about the future of that
building, which was built between 1857 and 1858 and may be the
first purpose-built university-student infirmary in the nation.
The selection of Hartman-Cox Architects of Washington, DC as the
project architect was approved on September 17, 2002.
The
architectural design guidelines were approved on December 17,
2002.
DISCUSSION: The architects, in conjunction with Facilities
Management and the Architect for the University, have developed
the schematic design, which Mr. Lee Becker of Hartman-Cox
Architects will review with the Committee. Ms. Sheehy will
report on the options for Varsity Hall.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
APPROVAL OF SCHEMATIC DESIGN FOR THE ROUSS HALL RENOVATION AND
COMMERCE SCHOOL PROJECT
RESOLVED that the schematic design, dated May 23, 2003, and
prepared by Hartman-Cox Architects of Washington, DC, for the
Rouss Hall Renovation and Commerce School project, is approved
for further development and construction.
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AGENDA:
May 23, 2003 – Buildings and Grounds Committee
PROJECT: Rouss Hall Addition and Renovation
UVA Project Manager: Anna Towns
„ Design Guidelines
„ Fact Sheet
„ Site Plan
„ Building Plans
„ Elevations
„ West
„ East
„ North
„ South
„ Rendering
‰ Perspective Sketch from the West
‰ Perspective Sketch from the East
„ Varsity Hall History
5
Rouss Hall Addition and Renovation
Architectural Design Guidelines
December 18, 2002
Inherent in these Guidelines is the intent and scope of the
Vision Statement for the Buildings and Grounds of the University
of Virginia, adopted by the Board of Visitors on May 21, 1991.
The Vision Statement shall be the primary reference for the
overall design and planning of the project.
These guidelines are for the complete renovation of McKim
Mead & White’s 22,000 square foot Rouss Hall, circa 1898, and of
a new 115,000 gross square foot addition to the building. The
project renovates Rouss Hall for shared use by the College of
Arts & Sciences and the McIntire School of Commerce, as part of
the South Lawn project, and provides a new facility for the
McIntire School of Commerce, which has outgrown Monroe Hall. It
will provide space for classrooms, computing labs and an
auditorium. The program will also include public gathering and
reception space, a student commons, faculty offices, student
affairs and executive education offices.
Addition, renovation, and preservation design strategies must
be appropriate in scale and character to Rouss Hall, deferring
to Rouss’ significant historic place at the south end of the
Academical Village and the Lawn. Additions and renovations must
respect:
•
The size, character, material and spatial qualities of
McKim, Mead, and White’s 1898 Rouss Hall
•
The architectural scale, character, form and materials
already established by Rouss Hall, Old Cabell Hall, Cocke
Hall, Randall Hall, Cobb Hall, and Jefferson’s Academical
Village
The project will carefully integrate the mass of new additions
to preserve and enhance open space. A new courtyard space and
major entrance into the Rouss addition will be developed at the
East end of the site adjacent to Cobb Hall. The landscape
entrance sequence into the Central Grounds from the Hospital
Drive/Brandon Avenue gateway will be developed to improve both
the pedestrian and vehicular experience, and to reinforce the
connection between Rouss, the Central Grounds, Cabell Hall, and
the South Lawn projects.
6
University of Virginia – Board of Visitors
Rouss Hall Renovation and Commerce School
May 23, 2003
Project Title / Location / Approved Budget:
Rouss Hall Renovation and Commerce School. The site is on the east side of Rouss Hall, which
is located on the southeast end of the Lawn and adjacent to Hospital Drive. The budget is
$43,000,000.
Current Project Status and Schedule:
The Architect/Engineer (A/E), Hartman-Cox Architects of Washington, DC has completed the
schematic design. Construction is anticipated to begin in the spring of 2004.
Project Description:
The 115,000 GSF, four-story addition will be located behind Rouss Hall to the east, adjacent to
Wilson, Randall, and Cobb Halls. It will provide approximately 70,000 GSF of additional
program space for the McIntire School of Commerce, currently housed in Monroe Hall. The site
slopes steeply to the east, and the project includes associated planting and hardscape at four
levels and in the interior courtyard, and significant improvements to Hospital Drive. The project
will also include extensive renovations to the interior of the 22,000 GSF Rouss Hall for use by
both the McIntire School of Commerce and the College of Arts & Sciences.
Program Description:
The addition will house new case method classrooms, technology teaching facilities, and faculty
offices to accommodate the program of the McIntire School of Commerce. The project will
allow the school to continue to develop its heavily demanded undergraduate and graduate
programs.
Relationship to Approved Master Plan:
The addition to Rouss Hall supports the Central Grounds Master Plan and is part of the Master
Plan of the University.
Contextual Issues and Design Intent:
The site is located at the east end of Rouss Hall. The addition will add a major entrance to Rouss
Hall from Hospital Drive. The buildings’ side elevations will provide access from Wilson Hall
and Randall Hall. The addition is designed to attach almost undetectably to Rouss Hall, and to
be very much in keeping with the vision of McKim Mead & White’s original design. The
addition and its associated landscape will result in increased pedestrian activity on the east end of
the lawn, and adjacent to Wilson and Randall Halls and Hospital Drive, in what was formerly a
somewhat neglected landscape. The design respects the massing, and scale of adjacent
buildings, and is broken into discrete pavilions to reduce its large scale. Pedestrian and vehicle
access from Jefferson Park Avenue along Hospital Drive will be significantly improved by the
project.
Previous History with the BOV:
Architect selection approved on September 17, 2002.
Architectural Design Guidelines approved on December 18, 2002.
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Varsity Hall History
“Down the hill to the east of Rouss Hall is Varsity Hall. Built
between 1857 and 1858, Varsity Hall may be the first purposebuilt university-student infirmary. Varsity Hall is a two-story
building with an out-of-grade basement. Varsity Hall is
constructed of exterior brick/masonry bearing walls and interior
wood framed walls and floors with a hipped metal roof. The
siting of the building, angled and free standing in a relatively
open landscape away from the Lawn, was not only a departure from
the orthogonal grid of the Lawn and the Ranges but also from the
connected nature of the buildings. In addition to serving as
the University’s first student infirmary, Varsity Hall has also
housed various tenants over the years including a fraternity, a
dormitory for varsity athletes (hence its name), a residence for
professors, and, currently, classrooms and office space for the
Air Force ROTC program.
Varsity Hall may be the only remaining example of a purposebuilt, mid nineteenth century medical building with a patented
central heating and ventilating system that is completely
intact. Varsity Hall’s significance is from a building
technology standpoint with the systems integrated into the
architectural design. It is also believed to be one of the
first university medical facilities designed to incorporate an
engineered mechanical ventilation system as an integral part of
the construction. With the exception of the basement foundation
walls that have deteriorated due to rising damp, the building as
a whole is in moderately good condition. As the University has
developed over the years the open landscape around Varsity Hall
has been reduced as the adjacent buildings have encroached upon
the site.”
From the Executive Summary of the “Varsity Hall
Options Study” dated April 2003 and prepared by
Hartman-Cox Architects and John G. Waite Associates,
Architects, PLLC
13
UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
May 23, 2003
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II.B. Schematic Design, Crockett Hall
Renovation at the College at Wise
$4,750,000 General Funds
BACKGROUND: This project renovates Crockett Hall at the College
at Wise. The building is the College’s first academic building,
and is one of the original Poor Farm buildings. It was most
recently used as a residence hall, but was closed several years
ago because of its poor condition. The project renovates the
building for use as a welcome center and as a center for student
and administrative services including the Chancellor’s office.
The project budget is $4,750,000 and is funded by the State
through bonds issued by the Virginia College Building Authority.
The selection of Mitchell/Matthews, Architects & Planners of
Charlottesville as project architect was approved on November 9,
2000.
The architectural design guidelines were approved on
September 17, 2002.
DISCUSSION: The architect, in conjunction with Facilities
Management and the Architect for the University, has developed
the schematic design, which Mr. John Matthews of
Mitchell/Matthews will review with the Committee.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
APPROVAL OF SCHEMATIC DESIGN FOR THE CROCKETT HALL RENOVATION AT
THE UNIVERSITY OF VIRGINIA’S COLLEGE AT WISE
RESOLVED that the schematic design, dated May 23, 2003, and
prepared by Mitchell/Matthews, Architects & Planners of
Charlottesville, for the Crockett Hall Renovation at the
University of Virginia’s College at Wise is approved for further
development and construction.
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AGENDA:
May 23, 2003 – Buildings and Grounds Committee
PROJECT: Crockett Hall Renovation
UVA Project Manager: Steve Nelson
„ Design Guidelines
„ Fact Sheet
„ Site Plan
‰ Building Plans
„ Elevations
‰ West
‰ East
„ North
‰ South
‰
‰
‰
Rendering
Perspective Sketch from the West
Perspective Sketch from the East
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Crockett Hall Renovation
Architectural Design Guidelines
September 17, 2002
Inherent in these Guidelines is the intent and scope of the Vision Statement for the Buildings and
Grounds of the University of Virginia, adopted by the Board of Visitors on May 21, 1991. The
Vision Statement shall be the primary reference for the overall design and planning of the
Project.
The proposed project will renovate Crockett Hall, one of the two original structures on the
campus. An historic structure, Crockett Hall was built in the 1920’s and was last renovated in
the 1960’s to serve as a residence hall. The building has since fallen into disrepair and is
currently standing vacant: it is in serious need of rehabilitation. The building is situated at the
entry point of the Student Center Entry Plaza and is an important element to be developed in
accordance with the 1997 Master Plan Update.
The building will function as a welcome center with College administrative and student services.
It will be the first building visited by prospective students and their families and will serve as a
starting point for touring the campus. The prominent location of the building will showcase its
historical importance to the College and the community at large. This important role at the
College will necessitate strong connections in the landscape, with links created to convenient
visitor parking, to the new student center, and to the existing residential precinct.
The two-story building is constructed of native stone and features a low-pitched hip roof of a
style that has been selected as the campus standard for new construction. The building has a
repetitive series of window openings with stone lintels. Another existing feature is a series of
covered porches on both floors of the building, which gives the building a sense of depth and a
distinctive shadow line. The exterior and interior of the building are currently in poor condition
and will need to be extensively repaired and rehabilitated. Exterior renovations will restore the
major features of the original design, insofar as possible.
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University of Virginia - Board of Visitors
Crockett Hall Renovation
May 23, 2003
Project Title / Location / Approved Budget:
Crockett Hall Renovation. The site is located at the main entrance to the College, adjacent to the
residential precinct and the new student center. The budget is $4,750,000.
Current Project Status and Schedule:
The Architect/Engineer (A/E), Mitchell, Matthews & Associates, Architects & Planners of
Charlottesville, has completed the Schematic Design. Reviews are scheduled for June.
Construction Documents to be completed in February, 2004. Construction is planned from
April, 2004 through August, 2005.
Project Description:
Project renovates Crockett Hall which is currently in disrepair and standing vacant. The existing
building is approximately 13,600 GSF. It is expected that the major structural elements of the
building (floors, roofs, interior walls, etc.) will be removed and replaced. Likewise, major
mechanical and electrical services will be removed and replaced. The load-bearing exterior walls
built of native stone will remain and be repaired and repointed. Basic site work will be
accomplished to create handicap accessibility, and pedestrian connections to the adjacent campus
and parking areas.
Program Description:
Crockett Hall is one of two original campus buildings, a unique structure constructed in the
1920’s. The renovated building will serve as a welcome center for visitors as well as a center for
student and administrative services, including the Chancellor’s office. The building’s location
and role as the “front door of the campus” will necessitate a strong presence in the landscape.
Relationship to Approved Master Plan:
The renovation of Crockett Hall and the strengthening of its role as an entry point to the campus
support the vision of the 1997 Master Plan Update.
Conceptual Issues and Design Intent:
This two-story building is constructed of native stone and features a low-pitched hip roof with
deep overhangs. This style has been adopted as a standard for the development of all future
buildings on the campus. This project also intends to provide connectivity and order to the
exterior areas of the structure so as to provide linkage to surrounding buildings and other site
features such as sidewalks and outdoor amenities for seating, studying and relaxation.
Previous History with BOV:
Architect selection approved on November 9, 2000.
Architectural Design Guidelines approved on September 17, 2002.
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UNIVERSITY OF VIRGINIA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
May 23, 2003
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II.C. Architectural Design Guidelines,
Performing Arts Center
$35,000,000 Gifts
$12,000,000 Bonds
BACKGROUND: This project constructs a 110,000 gross square foot
facility at the corner of Massie Road and Emmet Street on the
parking lot located between University Hall and Emmet Street.
The building will house a performance hall, faculty offices,
classrooms, rehearsal rooms and other support spaces needed by
the Music Department for its performance program. The project
budget is $47,000,000.
DISCUSSION: The Office of the Architect has prepared
architectural design guidelines. Ms. Sheehy will review the
guidelines with the Committee.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES FOR THE PERFORMING
ARTS CENTER
RESOLVED that the architectural design guidelines, dated
May 23, 2003, and prepared by the Architect for the University,
for the Performing Arts Center, are approved; and
RESOLVED FURTHER that the project will be presented for
further review at the schematic design level of development.
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UNIVERSITY OF VIRGINA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
May 23, 2003
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II.D. Architectural Design Guidelines,
Drama Addition and Renovation at the College
at Wise
$7,475,000 General Obligation Bonds
BACKGROUND: This project renovates the existing 10,300 gross
square foot Drama building at the College at Wise and constructs
a 19,000 gross square foot addition. The Drama building was
built in 1974. This is its first major renovation. The project
will provide additional and enhanced instruction, practice and
performance spaces for theater, music, and dance instruction.
The renovation will cost $7,475,000 and is funded by the State
through General Obligation Bonds.
DISCUSSION: The Office of the Architect has prepared
architectural design guidelines. Ms. Sheehy will review the
guidelines with the Committee.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES FOR THE DRAMA
BUILDING ADDITION AND RENOVATION AT THE UNIVERSITY OF VIRGINIA’S
COLLEGE AT WISE
RESOLVED
May 23, 2003,
for the Drama
of Virginia’s
that the architectural design guidelines, dated
and prepared by the Architect for the University,
Building Addition and Renovation at The University
College at Wise, are approved; and
RESOLVED FURTHER that the project will be presented for
further review at the schematic design level of development.
34
University of Virginia - Board of Visitors Meeting
Drama Building Addition and Renovation
May 23, 2003
Project Title / Location / Approved Budget:
Drama Building Addition and Renovation. College at Wise. Budget is $7,475,000.
Current Project Status and Schedule:
An RFP selection process is underway for an Architect/Engineer; an advertisement requesting
Letters of Interest was published on May 11, 2003. Interviews will be held in mid-July.
Project Description:
The building, built in 1974, needs extensive renovations to meet current standards and to support
the College’s performing arts programs. The renovation will 1) reconfigure undersized or
dysfunctional spaces, replace the roof, windows, interior finishes, acoustical treatments, and
auditorium seating, 2) upgrade electrical, mechanical, and fire protection systems, 3) add an
energy management system, 4) replace theatrical lighting and sound systems, and 5) upgrade of
utility services.
Program Description:
The project addresses the lack of specialized spaces required for the performing arts program,
such as high ceiling spaces, audio-visual capacity, theatrical lighting, sound reproduction,
recording capabilities, mirrors, bars and other dance equipment, and acoustical treatments. The
addition will provide additional practice, rehearsal, and performance spaces, and will allow for
growth in the instructional programs for music and dance instruction and performance.
Relationship to Approved Master Plan:
The Drama Building Addition and Renovation is consistent with the approved Master Plan.
Conceptual Issues and Design Intent:
Design of the addition will follow the “College at Wise Design Guidelines” to ensure the
integration of the building with its surroundings. The building is out of step architecturally with
the newer developments on the Wise campus, and is in need of updating. The brick and concrete
masonry, and shallow pitched, overhanging roofs, will match the style of other campus
buildings. Walkways will encompass planting and paving schemes to achieve coordinated
pedestrian scale, supporting the theme of a center for human activity.
The building’s proximity to the lake and general attractiveness of the location, and the building’s
identity as a center for performing arts, all suggest that the building is strategically well-situated
for development as a center for campus functions. An outdoor terrace on the west side,
overlooking the lake, will be considered in the design. New pedestrian walks at the north and
east sides of the building, and new landscaping elements, will provide attractive walkway access
and improve circulation around the building, while also providing service access.
Previous History with BOV:
New project
35
UNIVERSITY OF VIRGINA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
May 23, 2003
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II.E. Architectural Design Guidelines, New
Residence Hall at the College at Wise
$5,900,000 Bonds
BACKGROUND: This project constructs a new student residence
hall for 120 students. The project is needed to meet increasing
enrollment. The project budget is $5.9 million and is funded by
bonds. Annual operating costs and debt service will be paid by
cash from operations. Some level of subsidy will be required
from the University. Fine tuning of expected occupancy rates
and future rental rates will help determine that amount.
DISCUSSION: The Office of the Architect has prepared
architectural design guidelines. Ms. Sheehy will review the
guidelines with the Committee.
ACTION REQUIRED:
Committee
Approval by the Buildings and Grounds
APPROVAL OF ARCHITECTURAL DESIGN GUIDELINES FOR NEW RESIDENCE
HALL AT THE UNIVERSITY OF VIRGINIA’S COLLEGE AT WISE
RESOLVED that the architectural design guidelines, dated
May 23, 2003, and prepared by the Architect for the University,
for the New Residence Hall at The University of Virginia’s
College at Wise, are approved; and
RESOLVED FURTHER that the project will be presented for
further review at the schematic design level of development.
36
University of Virginia-Board of Visitors
New Residence Hall
May 23, 2003
Project Title / Location / Approved Budget:
New Residence Hall, located at the College at Wise. The budget is $5,900,000.
Current Project Status and Schedule:
An RFP selection process is underway for an Architect/Engineer, with an advertisement
requesting Letters of Interest published on April 27, 2003. Interviews will be held on June 20,
2003, and a recommendation will be presented to the BOV immediately thereafter. The College
is on an extremely tight schedule, with a need for the new residence facility to be ready for
occupancy by August 2005.
Project Description:
The design will be modeled after Henson Hall, which opened in 2001, with pairs of bedrooms
joined by a bathroom to create suites. It is intended that the building will provide such amenities
as common spaces for lounge, recreation and study; laundry on each floor; and an apartment for
resident advisor.
Program Description:
The New Residence Hall will address the student housing needs created by planned increase in
enrollment. Housing will be provided for approximately 120 students, with 20 single rooms to
attract upper-class students who might otherwise live off-campus.
Relationship to Approved Master Plan:
The site is located in the residential precinct known as Faculty Row, consistent with the Master
Plan concept of a centralized zone for student housing. Accommodation for 510 students already
exists; over time the college expects to add housing for an additional 500.
Conceptual Issues and Design Intent:
Design of the New Residence Hall will follow the “College at Wise Design Guidelines” to
ensure the integration of the building with its surroundings. For example, the building will be
situated so as to complement the contour of the land. The brick and concrete masonry, simple
aluminum windows, and low-pitched hip roof will match other campus buildings, particularly
Henson Hall. The structure will be a three-story building, and will reflect a basic bar 1:3
rectangular form.
Previous History with BOV:
New project
37
UNIVERSITY OF VIRGINA
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
May 23, 2003
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
II.F. Policy Statement for General Fund and
Non-General Fund Capital Projects
BACKGROUND: In 1996 the General Assembly established a pilot
program for the delegation of autonomy in relation to postappropriation review and approval for non-general fund capital
projects at the University. That program has continued through
subsequent legislative actions and has provided for the
efficient and businesslike administration of non-general fund
capital outlay projects. The 2003 General Assembly approved a
pilot program for the delegation of autonomy in relation to
post-appropriation review and approval for certain general fund
projects at selected institutions. The University projects
included in this program are the Cocke Hall Renovation and the
Arts & Sciences Building (South Lawn).
DISCUSSION: As a part of the enabling legislation the Board of
Visitors is required to adopt an appropriate system of policies,
procedures, reviews, approvals and guidelines to serve as a
guide to University officials in their exercise of delegated
authority. Such a policy was also required in 1996 for nongeneral fund projects. In an effort to avoid multiple policies
for the delegation of authority for capital outlay projects, the
scope of the 1996 policy has been expanded to include both
general fund and non-general fund projects. Ms. Sheehy will
review the revised policy with the Committee. A copy of the
policy is attached.
ACTION REQUIRED: Approval by the Buildings and Grounds
Committee and by the Board of Visitors
APPROVAL OF EXPANSION OF THE UNIVERSITY OF VIRGINIA POLICY
STATEMENT GOVERNING EXERCISE OF POST-APPROPRIATION AUTONOMY FOR
CERTAIN NON-GENERAL FUND CAPITAL PROJECTS TO INCLUDE GENERAL FUND
PROJECTS
WHEREAS the General Assembly of Virginia, during the 2003
Session, enacted legislation providing a pilot program for the
delegation of autonomy to the University in relation to postappropriation review and approval for certain general fund
projects at the University of Virginia as provided in Section 45.08f of Chapter 1042-2003 Acts of Assembly; and
38
WHEREAS this delegation provides that the authority delegated
to the University may not be exercised until the Board of Visitors
adopts an appropriate system of policies, procedures, reviews,
approvals and guidelines pursuant to which University officials
will be guided in their exercise of the delegated autonomy; and
WHEREAS the Board of Visitors' policies adopted in relation
to University general fund capital projects are subject to a
requirement in the enabling legislation that those policies be
submitted to the Secretary of Finance and the Secretary of
Administration for their approval by August 1, 2003; and
WHEREAS the Board of Visitors on June 14, 1996 approved a
"Policy Statement Governing Exercise of Post-Appropriation
Autonomy for Certain Non-General Fund Capital Projects," for the
two-year pilot program for post-appropriation review for nongeneral fund projects, as enacted by the General Assembly during
the 1996 Session, and continued by subsequent legislative action;
and
WHEREAS the system of reviews, approvals, policies,
procedures and guidelines included in the "Policy Statement
Governing Exercise of Post-Appropriation Autonomy for Certain NonGeneral Fund Capital Projects" has provided for the efficient and
businesslike administration of non-general fund capital projects
subsequent to completion of the appropriation process; and
WHEREAS, the 1996 "Policy Statement Governing Exercise of
Post-Appropriation Autonomy for Certain Non-General Fund Capital
Projects" has been revised to include general fund projects, and
is now titled "Policy Statement Governing Exercise of PostAppropriation Autonomy for General Fund and Non-General Fund
Capital Projects;"
RESOLVED that the “Policy Statement Governing Exercise of
Post-Appropriation Autonomy for General Fund and Non-General Fund
Capital Projects," attached hereto, is approved;
RESOLVED FURTHER that the President be delegated the
authority (1) to implement the Policy Statement in the manner he
deems most appropriate; (2) to delegate further to his designee
the administrative responsibility to implement and assure
compliance with the Policy Statement; (3) to take such steps as he
may deem necessary and reasonable to secure approval of the
Secretaries of Finance and Administration for those portions of
the Policy Statement relating to general fund capital projects;
and (4) to approve any minor changes in the Policy Statement where
necessary to secure the foregoing approvals, which changes, if
any, shall be reported to the Board of Visitors.
39
University of Virginia
BOARD OF VISITORS AGENDA ITEM SUMMARY
BOARD MEETING:
May 23, 2003
COMMITTEE:
Buildings and Grounds
AGENDA ITEM:
III.
ACTION REQUIRED:
None
Vice President’s Remarks
DISCUSSION: The Vice President for Management and Budget will
present an update on Swing Space Buildings that were approved by
the Committee at its April 3, 2003 meeting.
40
ATTACHMENT
POLICY STATEMENT
GOVERNING EXERCISE OF
POST-APPROPRIATION
AUTONOMY FOR GENERAL
FUND AND NON-GENERAL
FUND CAPITAL PROJECTS
THE RECTOR AND VISITORS OF THE UNIVERSITY OF VIRGINIA
POLICY STATEMENT GOVERNING EXERCISE OF POSTAPPROPRIATION AUTONOMY FOR GENERAL FUND AND NONGENERAL FUND CAPITAL PROJECTS
TABLE OF CONTENTS
PAGE
I.
Preamble ............................................................................................................1
II.
Definitions ..........................................................................................................2
III.
Scope of Policy...................................................................................................3
IV.
Project Management System ..............................................................................4
V.
Project Size and Scope .......................................................................................5
VI.
Project Cost ........................................................................................................6
VII.
Acquisition of Land for Capital Projects............................................................7
VIII. Capital Project Compliance with the Code of Virginia......................................10
IX.
Environmental Impact Reports...........................................................................10
X.
Project Inspections and Certification for Occupancy.........................................11
XI.
Reporting Requirements.....................................................................................12
THE RECTOR AND VISITORS OF THE UNIVERSITY OF VIRGINIA POLICY
STATEMENT GOVERNING EXERCISE OF POST-APPROPRIATION
AUTONOMY FOR GENERAL FUND AND NON-GENERAL FUND CAPITAL
PROJECTS
I.
Preamble
Chapters 995 and 933 of the 1996 Acts of Assembly (House Bill No. 884 and
Senate Bill No. 389, respectively) delegated limited but significant autonomy to the
University of Virginia to establish its own post-appropriation system for undertaking
the implementation of non-general fund capital projects for the University of Virginia
Medical Center. In general, the autonomy is designed to replace the traditional post appropriations system of reviews, approvals, policies and procedures carried out by a
variety of central State agencies identified in the enabling legislation. The University's
system for carrying out the post-appropriation capital outlay process for non-general
fund capital projects of the Medical Center is to be governed by policies adopted by the
Board of Visitors. Similarly, § 4-5.08 of the 1996 Appropriation Act delegated nearly
identical limited autonomy to the University as a whole for non-general fund capital
projects authorized for the 1996-1998 biennium. This authority has since been
continued through 2002-2004 by subsequent legislative action. This latter delegation of
autonomy is subject to certain conditions, the foremost of which is that the Board of
Visitors must adopt a system of reviews and approvals for University non-general fund
capital projects and submit the proposed system for prior approval to the Secretaries of
Finance and Administration prior to September 1, 1996. More recently § 4-5.08 of the
2003 Appropriation Act extended the delegated authority approved in § 4-5.08 of the
1
1996 Appropriation Act by creating a pilot program delegating post-appropriation
review and approval to the University for selected state general fund or state-supported
debt capital projects as defined in Section 4-5.08f of Chapter 1042-2003 Acts of
Assembly. This latest delegation of autonomy is subject to certain conditions, the
foremost of which is that the Board of Visitors must adopt a system of reviews and
approvals for University state general fund and state-supported debt capital projects and
submit the proposed system for approval to the Secretaries of Finance and
Administration prior to August 1, 2003.
The following provisions of this policy statement are based on the 1996 policy
statement for non-general fund projects with modifications added that extend the policy
to include state general fund and state-supported debt projects as provided in Section 45.08f.1. of Chapter 1042 -2003 Acts of Assembly. This statement constitutes the adopted
Board of Visitors policies regarding both Medical Center state general fund, statesupported debt, and non-general fund capital projects and other University state general
fund, state-supported debt, and non-general fund capital projects.
II.
Definitions
The following words and terms, when used in this policy statement, shall have the
following meaning unless the context clearly indicates otherwise:
"Board of Visitors" means the Rector and Visitors of the University of
Virginia.
"Capital project" and "project" mean Medical Center state general fund, statesupported debt, and non-general fund capital projects and University-wide state
2
general fund, state-supported debt, and non-general fund capital projects unless the
text expressly differentiates between Medical Center projects and projects involving
the remainder of the University.
"Enabling legislation" means Chapters 995 and 933 of the 1996 Virginia Acts of
Assembly (House Bill No. 884 and Senate Bill No. 389, respectively), § 4-5.08 of the
1996-1998 Appropriations Act, and § 4-5.08 of the 2003 Appropriations Act.
"University" means the University of Virginia, including the Medical Center
unless otherwise expressly stated.
"University of Virginia Medical Center" or the "Medical Center" means that part
of the University of Virginia Health Sciences Center consisting of the University of
Virginia Hospital, referenced in the 1996-98 Appropriation Act as Agency 209, and
related health care and health maintenance facilities.
III.
Scope of Policy
The current pre-planning process and budget development process for capital
projects has not been altered by the enabling legislation. Consequently, this policy
statement will only apply to post-appropriation implementation of capital projects
which are funded entirely or in part by a state general fund, state supported debt, or
non-general fund appropriation made by the General Assembly. Specifically, this
policy applies to items identified as authorized capital projects for the University of
Virginia or the University of Virginia Medical Center in an Appropriation Act enacted
by the General Assembly and approved by the Governor. For non-Medical Center
3
projects at the University, this policy is applicable only during the 1996-1998 biennium
unless extended or continued by a subsequent act of the General Assembly. In
accordance with the 2003 Appropriations Act new construction projects costing less
than $750,000 and non-general fund renovation projects costing less than $1,000,000
are exempt from this policy, except that the provisions of Section IX shall apply to any
project costing in excess of $100,000. The terms and structure of any financing of any
capital project shall remain subject to other provisions of law including, but not limited
to, § 2.2-2416 of the Code of Virginia.
IV.
Project Management System
The President or his designee is authorized to implement a system for the
management of University capital projects. The system may include the delegation of
management authority to appropriate University officials, including a grant of authority
to such officials to engage in further delegation of authority as the President or his
designee deems appropriate.
The management system for capital projects shall be designed to insure that such
projects comply with the provisions of this policy statement and other Board of Visitors
policies applicable to closely related subjects such as selection of architects or policies
applicable to University buildings and grounds.
The management system may include a reporting system applicable to capital
projects whereby University officials responsible for the management of such
projects provide appropriate and timely reports to the President or his designee on the
status of such projects during construction. The project status reporting system
4
adopted by the President or his designee may include requirements for prior
consultation with and approval by the President or his designee as are deemed
appropriate.
V.
Project Size and Scope
It shall be the policy of the University of Virginia that the implementation of
capital projects shall be carried out so that the project as completed is the project
authorized by the General Assembly. The President or his designee shall insure strict
adherence to this requirement.
Accordingly, no Medical Center capital project shall be materially increased in
size or materially changed in scope beyond the plans and justifications which were the
basis for the project's appropriation, either before or during construction, unless: (i) the
President or his designee determines that such increase in size or change in scope is
necessary due to an emergency and the Governor concurs in such determination, or (ii)
the General Assembly approves such increase or change in a subsequent appropriation.
Similarly, no University capital project other than a Medical Center capital
project shall be materially increased in size or materially changed in scope beyond the
plans and justifications which were the basis for the project's appropriation, either
before or during construction, unless: (i) such increase in size or change in scope is
required because of circumstances determined by the Governor to be an emergency, or
(ii) the General Assembly approves such increase or change in a subsequent
appropriations. Minor increases in square footage shall be permissible if they are
determined by the Director of the Department of General Services to be reasonable
5
based on a written justification submitted by the University stating the necessity for the
increases, with the condition that such increases would not increase the cost of the
project beyond the amount appropriated.
VI.
Project Cost
(a)
It shall be the policy of the University of Virginia that capital projects be
completed for an amount which is less than or equal to the sum appropriated therefore
by the General Assembly. The President or his designee shall ensure strict compliance
with this requirement. The President or his designee shall make appropriate periodic
reports to the Board of Visitors on the status of projects.
(b)
The President or his designee is authorized to include in the project
management system implemented pursuant to Section III of this policy authorization for
designated University officials to approve construction contract change orders and to
approve professional services contract change orders.
(c)
Subject to the limitations set forth elsewhere in this policy regarding
change orders and material increases in size or material changes in scope, the President
may propose and the Board of Visitors may approve a transfer of funds during any
fiscal year in order to supplement funds appropriated for any Medical Center capital
project, provided that:
(i) the transferred funds are transferred from a non-general fund
appropriation for the Medical Center; and
(ii) the project to which the funds are transferred is a Medical
Center non-general fund capital project authorized by the General Assembly; and
6
(iii) the amount transferred does not exceed 15% of the sum appropriated
for the Medical Center project to which the funds are transferred unless the Board of
Visitors determines that special circumstances necessitate the transfer of an amount in
excess of 15% of that sum in which case the amount transferred shall not exceed the
limitations set forth in § 23-77.4(1)(a)(iii) of the Code of Virginia; and
(iv) the Board of Visitors finds that the transfer is necessary to
effectuate the intention of the General Assembly in making the original
appropriation for the Medical Center project or projects in question.
Should it become necessary for the President or his designee to seek a transfer
of funds to supplement amounts appropriated for a University capital project other
than a Medical Center capital project, the procedures set forth in the Appropriation
Act shall be utilized.
VII.
Acquisition of Land for Capital Projects
It is the policy of the University that projects involving land acquisition will be
subjected to thorough inquiry and due diligence prior to closing on the acquisition of
such land. The President or his designee shall insure that the management system
implemented pursuant to Section III provides for a review and analysis of all pertinent
matters relating to the acquisition of land as any prudent purchaser would perform to
the end that any land acquired by the University shall be suitable for its intended
purpose, that the acquisition can be made without discernable risk of liability to the
University and that the cost of the land to be acquired, together with any contemplated
development thereof, will be such that compliance with the provisions of Section VI
7
of this policy statement is achieved. In addition, the President or his designee shall
insure that, where feasible and appropriate to do so, the following specific policies
pertaining to the acquisition of land for capital projects are carried out.
(a)
Environmental and Land Use Considerations. While pre-appropriation
activities relating to planning and budget development of capital projects are not subject
to this policy statement, it is sometimes the case with projects involving land
acquisition that certain environmental and land use planning requirements cannot be
fulfilled until after the appropriation process has been completed. In such cases,
depending on the cost of the land and any contemplated development thereof, the
University may be required, as a matter of law, to file an Environmental Impact Report
("EIR") with the Department of Environmental Quality ("DEQ") in order to perfect its
authority to expend funds for a capital project (see Section IX). If an EIR requirement is
applicable in the post-appropriation phase of a project involving land acquisition, the
project management system implemented by the President or his designee pursuant to
Section IX shall assure that no closing on such land acquisition takes place until after
the EIR requirement has been fulfilled.
It is the policy of the University to cooperate with each locality to whom an EIR
is furnished by DEQ during the post-appropriation phase of a project involving land
acquisition. Such cooperation shall include but not be limited to furnishing any
information which the locality may reasonably request and reviewing any requests by
the locality with regard to any such capital project. The University will assure
examination of the zoning and comprehensive plan designation of the land and
8
surrounding parcels by the locality, as well as any designation of historically or
archeologically significant areas on the land by state or federal agencies.
(b)
Infrastructure and Site Condition. The President or his designee shall
insure that, in the case of projects involving the acquisition of land, the management
system implemented under Section III provides for a review of the following matters
prior to acquisition of the land: that the land can be developed for its intended purpose
without extraordinary cost; that an environmental engineer has been engaged by the
University to provide an assessment of any environmental conditions on the land; that
there is adequate vehicular ingress and egress to serve the contemplated use of the land;
that utilities and other services to the land are adequate; and that the condition and
grade of the soils have been examined to determine if any conditions exist which would
require extraordinary site work or foundation systems.
(c)
Title and Survey. An ALTA survey shall be prepared for the land and an
examination of title to the land shall be conducted by a licensed attorney or, in the
alternative, a commitment for title insurance shall be procured from a title insurance
company authorized to do business in the Commonwealth of Virginia. Based upon the
survey and title examination or report, the President or his designee shall conclude,
prior to acquisition of the land, that title to the land will be conveyed to the University
in fee simple, free and clear of all liens, encumbrances, covenants, restrictions,
easements or other matters which may have a significant adverse effect upon the
University's ability to own, occupy, convey or develop the land.
9
(d)
Appraisal. An appraisal shall be conducted of the land to determine its fair
market value and the consistency of the fair market value with the price agreed upon by
the University.
VIII. Capital Project Compliance With The Code Of Virginia
Among the requirements of the enabling legislation is that, notwithstanding the
delegation of limited, post-appropriation autonomy to the University regarding
University-wide and Medical Center capital projects, all such projects must
nevertheless comply with the provisions of the Code of Virginia regarding capital
projects, excluding only the review, approval, policy and procedure functions of central
State agencies which are referenced in the enabling legislation.
It therefore shall be the policy of the University that capital projects shall be
implemented so as to comply with the requirements of the Code of Virginia and the
Appropriation Act applicable to capital projects, including those enacted in the future,
except to the extent the Code of Virginia or the Appropriation Act exempts such
projects from those requirements. The President or his designee shall take all necessary
and reasonable steps to assure (i) that University officials responsible for the
implementation of capital projects are knowledgeable regarding the requirements of the
Code of Virginia and the Appropriation Act regarding capital projects, and (ii) that
compliance is achieved.
IX.
Environmental Impact Reports
The Board is cognizant that the Department of Environmental Quality is
authorized pursuant to provisions of Title 10.1 of the Code of Virginia to require all
10
state agencies to submit an environmental impact report ("EIR") for any state project
which involves (i) the acquisition of any interest in land for any state facility
construction or (ii) the construction of any facility or the expansion of any facility if
such acquisition or construction costs $100,000 or more. Accordingly, it is the policy
of the University of Virginia that, in all cases in which an EIR is required but has not
been filed with DEQ during budget development, no land acquisition shall take place
and no construction on such land or previously acquired land shall be commenced for
any capital project until the University has complied with the EIR requirements as set
forth in the Code of Virginia and the DEQ guidelines and has done so in a timely manner
so as not to adversely affect the project.
X.
Project Inspections and Certification For Occupancy
(a)
Medical Center Projects. Building Code and fire safety inspections shall be
conducted for all Medical Center capital projects, and the State Fire Marshal or his
designee shall inspect projects prior to certification for occupancy by the University's
Assistant State Building Official ("ASBO"). The ASBO will be responsible to the Board
of Visitors for insuring that necessary plan reviews and inspections are conducted prior to
certification for occupancy. The Chief Facilities Officer will be the University ASBO as
long as the incumbent is a registered professional engineer or architect; the ASBO shall
maintain a staff of registered professionals in the major engineering disciplines and
architecture who will perform the required reviews and inspections.
(b)
Non-Medical Center Capital Projects. For any University capital project
other than a Medical Center capital project, the Department of General Services, acting
11
through the Division of Engineering and Buildings, shall continue to function as the State
Building Official pursuant to § 36-98.1 of the Code of Virginia.
XI.
Reporting Requirements
The President or his designee shall report to the Department of General Services
on the status of any capital project at the initiation of the project, prior to the
commencement of construction, and at the time of acceptance of any such capital project.
In addition, the President or his designee shall promptly comply with any request for a
report on the status of any capital project made by the Governor or the General Assembly
pursuant to § 2.2-1513 of the Code of Virginia, respectively.
12