November 13, 2014
MEMORANDUM
TO:
The Buildings and Grounds Committee:
Kevin J. Fay, Co-Chair
Barbara J. Fried, Co-Chair
Frank M. Conner III
William H. Goodwin Jr.
John G. Macfarlane III
Edward D. Miller, M.D.
George Keith Martin, Ex Officio
Iñaki N. Alday, Faculty Consulting Member
and
The Remaining Members of the Board and Senior Advisor:
Frank B. Atkinson
L.D. Britt, M.D.
Allison Cryor DiNardo
Helen E. Dragas
Frank E. Genovese
John A. Griffin
Victoria D. Harker
Bobbie G. Kilberg
Stephen P. Long, M.D.
John L. Nau III
Margaret N. Gould
Leonard W. Sandridge Jr.
FROM:
Susan G. Harris
SUBJECT:
Minutes of the Meeting of the Buildings and Grounds
Committee on November 13, 2014
The Buildings and Grounds Committee of the Board of Visitors of
the University of Virginia met, in Open Session, at 2:50 p.m., on
Thursday, November 13, 2014, in the Auditorium of the Albert & Shirley
Small Special Collections Library of the Harrison Institute; Kevin J.
Fay and Barbara J. Fried, Co-Chairs, presided.
Present were George Keith Martin, Frank M. Conner III, William H.
Goodwin Jr., John G. Macfarlane III, and Edward D. Miller, M.D.
Other Board members present were John A. Griffin and Victoria D.
Harker.
Buildings and Grounds Committee
November 13, 2014
2.
Present as well were Susan G. Harris, Patrick D. Hogan, David W.
Martel, David J. Neuman, Nancy A. Rivers, Pamela H. Sellers, Colette
Sheehy, and Debra D. Rinker.
Presenters were David J. Neuman and Colette Sheehy.
Mr. Fay opened the meeting and asked Ms. Sheehy to present the
action items.
_ _ _ _ _ _ _ _ _ _
Action Item:
Project Approval:
500 Ray C. Hunt Drive Renovation
Ms. Sheehy explained that the Medical Center would like to
renovate the building for Urology and Cardiology clinics.
This action was recommended by the Medical Center Operating Board
and the Finance Committee.
On motion, the committee approved the following resolution:
REVISION TO THE MAJOR CAPITAL PROJECTS PROGRAM, 500 RAY C. HUNT DRIVE
RENOVATION
WHEREAS, the University proposes the addition of the 500 Ray C.
Hunt Drive Renovation to the Major Capital Projects Program;
RESOLVED, the Board of Visitors approves the addition of the 500
Ray C. Hunt Drive Renovation, estimated between $17.15 million and
$21.0 million, to the University’s Major Capital Projects Program.
_ _ _ _ _ _ _ _ _ _
Action Item:
Renovation
Architect/Engineer Selection: 500 Ray C. Hunt Drive
Ms. Sheehy noted that the recommended firm has done extensive
cardiology programming work and was the unanimous choice of the
selection committee.
On motion, the committee approved the following resolution:
ARCHITECT/ENGINEER SELECTION, 500 RAY C. HUNT DRIVE RENOVATION
RESOLVED, Hammel, Green and Abrahamson, Inc., of Alexandria, VA
is approved for performance of architectural services for the 500 Ray
C. Hunt Drive Renovation project.
_ _ _ _ _ _ _ _ _ _
Action Item:
Renovation
Architect/Engineer Selection: Gooch-Dillard Residence Halls
Ms. Sheehy noted that the recommended firm has extensive
experience in the renovation and construction of residence halls.
Buildings and Grounds Committee
November 13, 2014
3.
On motion, the committee approved the following resolution:
ARCHITECT/ENGINEER SELECTION, GOOCH-DILLARD RESIDENCE HALLS RENOVATION
RESOLVED, VMDO Architects of Charlottesville, VA is approved for
performance of architectural services for the Gooch-Dillard Residence
Halls Renovation project.
_ _ _ _ _ _ _ _ _ _
Report by the Vice President for Management and Budget
Ms. Sheehy reported that the Alderman Road Residence Halls
Project, Phases II, III, and IV, will be recognized with two awards
later this year: (1) an Educational Category Design-Build Honor Award
by the Design Build Institute Mid-Atlantic Region, and (2) a Safety
Award of Merit by the Engineering News Record Mid-Atlantic Region.
Ms. Sheehy also noted that the Lawn was recently recognized by the
American Planning Association as one of the Great Places in America.
_ _ _ _ _ _ _ _ _ _
Discussion with the Committee
Mr. Fay noted that this is a follow-up to the University/Emmet/
Ivy District Planning Study presentation that was made at the
September meeting. At that meeting, it was decided that new committee
members would benefit from an overview of past planning efforts in the
area of the University Avenue/Emmet Street/Ivy Road intersections. At
Mr. Fay’s request, Mr. Neuman presented the overview. It was divided
into three periods, and included acquisitions, new construction
projects, and planning/design studies.
During the period from 1983 to 2000, there were a number of
acquisitions along Emmet Street and Ivy Road. These included the
Massie-Valentine property; 104, 199, and 132 Emmet Street; and the
Cavalier Inn and Italian Villa. Construction projects included the
Central Grounds Garage and the Snyder Tennis Center. There was also a
planning study for a residential college.
From 2001 to 2006, acquisitions
Dynamics Building, University Forum,
on Ivy Road. Planning began for the
the Arena. There was a planning and
Arts Center, the Gateway to the Arts
Grounds to North Grounds plan.
included 100 Emmet Street, the
and adjacent commercial buildings
Ivy-Emmet Garage, the Dell, and
design study for a Performing
Design Competition, and Arts
From 2007 to 2014, the Econo Lodge and Panda Garden were
acquired, and the Arts Gateway was proposed, which included a
residential arts college, a new museum, marching band rehearsal
spaces, and a site for a future concert hall. There was also a study
for a potential building on Nameless Field, and the University of
Virginia Foundation also undertook a concept study for the
Buildings and Grounds Committee
November 13, 2014
4.
redevelopment of the Cavalier Inn site for University-related mixeduse development.
Mr. Neuman followed the overview with a brief presentation of the
current study that reviewed its history, the study area limits, the
proposed entrance corridors, and the concept of approach, arrival, and
entry. The Committee discussion focused on a number of issues.
While there were no objections to the limits of the study area,
it was suggested that West Main Street be considered an entry
corridor. Concern was expressed about the practicality of entrance
gateways given that the Grounds are so broadly distributed and the
location of an entrance gateway would change if additional land is
acquired. It was suggested that the focus instead should be on
developing a central arrival point for prospective students, alumni,
and visitors.
Committee members did not want the study to focus on proposals
for new buildings, believing it would be better if these were
identified at a later date. It was suggested that the Cavalier Inn be
demolished if there was no business reason for keeping it. This would
improve the appearance of the University Avenue/Emmet Street/Ivy Road
intersection and would create a new building site. Several Committee
members felt the Cavalier Inn supported numerous University functions
and activities and a lodging facility near the Central Grounds is
needed.
Concluding comments suggested the adoption of a slow approach to
development proposals in the study area, and initial efforts should
focus on safety, traffic flow, and aesthetics.
For the February meeting, the committee asked for presentations
by the University of Virginia Foundation on its planning study for the
Cavalier Inn site and by the Office of the Architect on safety,
traffic flow, and aesthetic enhancement options for the area centered
on the University Avenue/Emmet Street/Ivy Road intersection.
_ _ _ _ _ _ _ _ _ _
On motion, the meeting was adjourned at 4:00 p.m.
SGH:wtl
These minutes have been posted to the University of Virginia’s Board of
Visitors website: http://www.virginia.edu/bov/buildingsgroundsminutes.html
MISCELLANEOUS REPORTS
Buildings and Grounds Committee
University of Virginia
November 13, 2014
1
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
OCTOBER 2014
2
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
OCTOBER 2014
3
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
OCTOBER 2014
4
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
OCTOBER 2014
5
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
OCTOBER 2014
6
UNIVERSITY OF VIRGINIA
CURRENT CAPITAL PLANNING STUDIES
Project
Comments
Academic Division (Agency 207)
Contemplative Sciences Center
Fundraising
UVA Golf Indoor Driving Facility/Coaches Offices
Studying Options
UVA Tennis Center
Studying Options
Darden Program Planning
Reviewing with Darden Program Planning
McIntire Program Planning
Studying Options
Jeffersonian Grounds Initiative
Fundraising/Developing Sequencing
Medical Center (Agency 209)
No current capital planning studies
College at Wise (Agency 246)
No current capital planning studies
7
UNIVERSITY OF VIRGINIA
ARCHITECT/ENGINEER SELECTIONS FOR CAPITAL PROJECTS $5 MILLION OR LESS
PERIOD ENDED OCTOBER 17, 2014
There are no architect/engineer selections for capital projects $5M or less for the period
ending October 17, 2014.
8
Professional Services and Construction-Related Non-Professional Services Contracts
Quarter Ended September 30, 2014
350
324
319
300
9
# of Contracts
250
282
256
249
255
200
150
Total Virginia
Contracts
Total Out-of-State
Contracts
135
100
89
82
78
81
66
61
50
20
0
2008-2009
2009-2010
2010 - 2011
2011 -2012
Fiscal Year
2012 - 2013
2013 - 2014
07/01/14 09/30/14
(FYTD)
Professional Services and Construction-Related Non-Professional Services Contracts
Quarter Ended June 30, 2014
$35.0
$30.2
$30.0
10
Million $s
$25.0
$20.0
Total Virginia
Contracts (M)
$15.0
Total Out-ofState Contracts
(M)
$10.4
$10.5
$10.1
$10.2
$10.0
$8.2
$8.7
$7.2 $7.4
$6.7
$7.2
$6.7
$5.0
$2.4
$1.5
$0.0
2008-2009
2009-2010
2010 - 2011
2011 -2012
Fiscal Year
2012 - 2013
2013 - 2014
07/01/14 09/30/14
(FYTD)
UNIVERSITY OF VIRGINIA
PAVILION OCCUPANCY STATUS
AS OF OCTOBER 2014
Pavilion
Occupants
Assigned
Winter
2010
Available
November
2018
I
Robert Pianta
II
Office of the Board of Visitors
and the Office of the Architect
III
Harry Harding
Spring
2010
January
2015
IV
Larry J. Sabato
October
2002
V & Annex
Patricia Lampkin
VI
Robert D. Sweeney
Spring
2008
Fall
2012
Extended an additional five years in
November 2010, from Spring 2013 to
May 11, 2018
August 1, Occupied Pavilion III from Summer
2018
2005 until Spring 2008
Fall
2017
VII
Colonnade Club
VIII Upper
Apartment
John Colley
April
2011
April 15,
2016
VIII Terrace
Apartment
Gerald Warburg
March
2012
March
2017
IX
Dorrie Fontaine
July
2011
July
2016
X
Nancy E. Dunlap, M.D.
Montebello
James H. Aylor
Sunnyside
Artificial Pancreas Project
Weedon House
Carl P. Zeithaml
May
2013
April
2012
April
2013
July
2011
January
2015
August
2015
March
2015
July
2016
11
Spring
2018
Comments
Occupied Pavilion III from Spring
2008 until Winter 2010
Through the remainder of the
Rotunda renovation