June 11, 2015
MEMORANDUM
TO:
The Buildings and Grounds Committee:
Kevin J. Fay, Co-Chair
Barbara J. Fried, Co-Chair
Frank M. Conner III
William H. Goodwin Jr.
John G. Macfarlane III
Edward D. Miller, M.D.
George Keith Martin, Ex Officio
Iñaki N. Alday, Faculty Consulting Member
and
The Remaining Members of the Board:
Frank B. Atkinson
L.D. Britt, M.D.
Allison Cryor DiNardo
Helen E. Dragas
Frank E. Genovese
John A. Griffin
Victoria D. Harker
Bobbie G. Kilberg
Stephen P. Long, M.D.
John L. Nau III
Daniel T. Judge
FROM:
Susan G. Harris
SUBJECT:
Minutes of the Meeting of the Buildings and Grounds
Committee on June 11, 2015
The Buildings and Grounds Committee of the Board of Visitors of
the University of Virginia met, in Open Session, at 2:30 p.m. on
Thursday, June 11, 2015, in the Auditorium of the Albert and Shirley
Small Special Collections Library of the Harrison Institute. Kevin J.
Fay and Barbara J. Fried, Co-Chairs, presided.
Present were Frank M. Conner III, William H. Goodwin Jr., John G.
Macfarlane III, and Iñaki N. Alday. John A. Griffin and Victoria D.
Harker were also present.
Present as well were Susan G Harris, Patrick D. Hogan, David W.
Martel, Marcus L. Martin, M.D., Pamela H. Sellers, and Colette Sheehy.
Buildings and Grounds Committee
June 11, 2015
2.
David J. Neuman was the presenter.
Mr. Fay opened the meeting and gave the floor to Ms. Sheehy.
Reports by the Vice President for Management and Budget
Ms. Sheehy’s first report was on the Garden Club of Virginia’s
concerns regarding the condition of the Pavilion Gardens. The
University has acknowledged that the gardens need greater attention
and has dedicated the resources required for proper maintenance. The
University will work with the Garden Club’s landscape architect on
maintenance issues.
Ms. Sheehy’s second report was in response to questions raised by
committee members at its March 2015 meeting on the proposed electrical
ductbank project that will connect Dominion Virginia Power’s (DVP)
substation with the University’s substations. She said the project
will reduce power surges and outages by installing underground
transmission lines dedicated solely for the University’s use. Having
reliable electric service is critical for the University’s research,
clinical, and hospital facilities. The University’s estimated cost is
$10 to $15 million. DVP’s estimated cost is $8 million.
Action Item:
Naming:
Rugby Road Office Building
Ms. Sheehy said naming the Rugby Road Office Building as O’Neil
Hall honors Robert M. O’Neil who served as the University’s sixth
president from 1985 until 1990.
Committee members discussed the naming process and recommended
that a member of the Buildings and Grounds Committee be appointed to
the Committee on Names.
On motion, the committee approved the following resolution and
recommended it for full Board approval:
NAMING OF THE RUGBY ROAD OFFICE BUILDING
WHEREAS, Robert M. O’Neil was the sixth president of the
University of Virginia, from 1985-1990; and
WHEREAS, Mr. O’Neil set and achieved significant goals during his
presidency, including improving student and faculty representation of
African-Americans and faculty representation of women at the
University; and
WHEREAS, Mr. O’Neil established task forces to study the status
of women and minorities at the University, and under his tenure, the
Holland Scholarships were launched to encourage increased enrollment
of African-American students, and the Women's Center opened; and
Buildings and Grounds Committee
June 11, 2015
3.
WHEREAS, Mr. O’Neil developed four new programs of study at the
University, including biomedical ethics, environmental science,
women's studies, and Tibetan studies, and he also established a new
degree, a masters of teaching in the Curry School of Education; and
WHEREAS, after serving as president of the University, Mr. O’Neil
became the first director of the Thomas Jefferson Center for the
Protection of Free Expression, strengthening his stature as a leading
authority on the First Amendment; and
WHEREAS, during his presidency, Mr. O’Neil made a mark that was
significant and long-lasting, and he remains a Professor of Law
Emeritus and University Professor Emeritus;
RESOLVED, the Board of Visitors names the Rugby Road office
building O’Neil Hall.
Action Item: Schematic Design Approval: University Hospital Emergency
Department/Interventional Program/Bed Tower Expansion
Ms. Sheehy said the Medical Center Operating Board has endorsed
the design. Mr. Neuman reviewed the project’s context, program, and
design. He explained that its scale and architectural details are in
keeping with recently completed projects, conforms to the approved
design guidelines, and have evolved since the previous presentation to
be more fully integrated with the hospital.
Committee members asked the administration to provide information
to the co-chairs about options that fully enclose the mechanical floor
level to maximize the amount of available space. They recommended
that the University plan for the parking needs of employees and
patients.
On motion, the committee approved the following resolution:
SCHEMATIC DESIGN FOR THE UNIVERSITY HOSPITAL EMERGENCY
DEPARTMENT/INTERVENTIONAL PROGRAM/BED TOWER EXPANSION
RESOLVED, the schematic design for the University Hospital
Emergency Department/Interventional Program/Bed Tower Expansion, dated
June 11, 2015 and prepared by Perkins + Will, in conjunction with the
Office of the Architect, is approved for further development and
construction.
Action Item:
Multi-Year Capital Program Update, 2016-2022
Ms. Sheehy’s presentation focused on new projects proposed for
the 2016-2018 biennium for the Academic Division and the Medical
Center and on new projects proposed for the 2016-2022 period for the
Buildings and Grounds Committee
June 11, 2015
4.
College at Wise. She reviewed several potential projects that are
being studied but are not ready for Board approval.
Committee members discussed the need for earlier Board input on
the project approval and prioritization process. A recommendation was
made that capital project planning be a discussion topic at the Board
Retreat.
On motion, the committee approved the following resolution and
recommended it for Finance Committee and full Board approval:
UPDATE TO THE UNIVERSITY’S MULTI-YEAR CAPITAL PROGRAM FOR FISCAL YEARS
2016-2022
WHEREAS, it is important for the University to set forth its
capital needs to the Commonwealth for full consideration; and
WHEREAS, the Board of Visitors supports the raising of private
funds for high priority capital projects; and
WHEREAS, the Executive Vice President and Chief Operating Officer
will confirm that appropriate funding is in place before any project
commences construction;
RESOLVED, the update of the Multi-Year Capital Program for fiscal
years 2016-22 is approved; and
RESOLVED FURTHER, the financial plans for the new capital outlay
projects expected to begin by 2018 in the update of the Multi-Year
Capital Program are complete, and are approved.
Consent Agenda Item: Easement: Ductbank for Dominion Virginia Power-U.Va.
Substation Interconnection
On motion, the committee approved the following resolution and
recommended it for full Board approval:
THE GRANT TO AND ACCEPTANCE FROM DOMINION VIRGINIA POWER, THE CITY OF
CHARLOTTESVILLE, THE UNIVERSITY OF VIRGINIA FOUNDATION, NORFOLK
SOUTHERN RAILWAY, THE VIRGINIA DEPARTMENT OF TRANSPORTATION, AND
OTHERS AS REQUIRED, OF EASEMENTS FOR THE INSTALLATION OF AN ELECTRICAL
DUCTBANK
RESOLVED, the grant to and acceptance from Dominion Virginia
Power, the City of Charlottesville, Norfolk Southern Railway, the
Virginia Department of Transportation, the University of Virginia
Foundation, and others as required, of easements to install an
electrical ductbank is approved; and
RESOLVED FURTHER, the Executive Vice President and Chief
Operating Officer is authorized, on behalf of the University, to
Buildings and Grounds Committee
June 11, 2015
5.
approve and execute deeds of easement, licenses, agreements, permits,
plats, and such other documents as may be necessary to complete this
project, to approve revisions to the Plan (including, without
limitation, revisions to change the location of proposed easements),
to incur reasonable and customary expenses, and to take such other
actions as deemed necessary and appropriate to grant and acquire such
permanent and temporary easements to accomplish the installation of
the duct bank and the installation and housing of electrical
equipment; and
RESOLVED FURTHER, all prior acts performed by the Executive Vice
President and Chief Operating Officer, and other officers and agents
of the University, in connection with the grant and acceptance of such
easements, are in all respects approved, ratified, and confirmed.
Consent Agenda Item:
Easement: Milton Safety Training Facility
On motion, the committee approved the following resolution and
recommended it for full Board approval:
GRANTS TO DOMINION POWER AND OTHERS OF TEMPORARY AND PERMANENT
EASEMENTS, LICENSES, AND PERMITS FOR UTILITIES FOR THE MILTON PUBLIC
SAFETY TRAINING FACILITY
RESOLVED, the Board of Visitors deems proper and approves the
conveyance to Dominion Virginia Power, public bodies, public service
corporations, and others, as applicable, of temporary and permanent
easements for utilities (including, without limitation, storm water
management easements) on property owned by the Rector and Visitors of
the University of Virginia, in connection with the development and
construction of a public safety training facility by the County of
Albemarle and the City of Charlottesville at Milton Field; and
RESOLVED FURTHER, the Executive Vice President and Chief
Operating Officer is authorized, on behalf of the University, to
approve and execute deeds of easement, permits and licenses and
related documents, to incur reasonable and customary expenses, and to
take such other actions as deemed necessary and appropriate; and
RESOLVED FURTHER, all prior acts performed by the Executive Vice
President and Chief Operating Officer, and other officers and agents
of the University, in connection with the acquisition and grant of
such easements, permits and licenses, are in all respects approved,
ratified, and confirmed.
Consent Agenda Item:
Easement: 911 Center, Redundant Fiber Installation
On motion, the committee approved the following resolution and
recommended it for full Board approval:
Buildings and Grounds Committee
June 11, 2015
6.
GRANT OF EASEMENT TO THE FIBER OPTIC PROVIDER FOR THE BENEFIT OF THE
EMERGENCY 911 CENTER
RESOLVED, the Board of Visitors approves a grant of a permanent
easement to the fiber optic provider, on property owned by The Rector
and Visitors of the University of Virginia, to facilitate the
installation of redundant fiber optic cable and associated equipment
to support the 911 Center; and
RESOLVED FURTHER, the Executive Vice President and Chief
Operating Officer is authorized, on behalf of the University, to
approve and execute a deed of easement and related documents, to
approve revisions to the route (including, without limitation,
revisions to change the location of the permanent easement), to incur
reasonable and customary expenses, and to take such other actions as
deemed necessary and appropriate to grant such permanent easement; and
RESOLVED FURTHER, all prior acts performed by the Executive Vice
President and Chief Operating Officer, and other officers and agents
of the University, in connection with the granting of such permanent
easement, are in all respects approved, ratified, and confirmed.
_ _ _ _ _ _ _ _ _ _
On motion, the meeting was adjourned at 3:40 p.m.
SGH:wtl
These minutes have been posted to the University of Virginia’s Board of
Visitors website: http://www.virginia.edu/bov/buildingsgroundsminutes.html
MISCELLANEOUS REPORTS
Buildings and Grounds Committee
University of Virginia
June 11, 2015
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
APRIL 2015
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
APRIL 2015
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
APRIL 2015
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
APRIL 2015
MAJOR PROJECTS STATUS REPORT, FUTURE DESIGN ACTIONS AND PLANNING STUDIES
APRIL 2015
UNIVERSITY OF VIRGINIA
CURRENT CAPITAL PLANNING STUDIES
Project
Comments
Academic Division (Agency 207)
Contemplative Sciences Center
Fundraising
UVA Golf Indoor Driving Facility/Coaches Offices
Fundraising
UVA Tennis Center
Studying Options
Football Operations Center
Fundraising
Darden Program Planning
Reviewing with Darden leadership
McIntire Program Planning
Studying Options
Batten School Program Planning
Studying Options
Center for Politics
Studying Options
Elson Student Health Center
Studying Options
Jeffersonian Grounds Initiative
Medical Center (Agency 209)
No current capital planning studies
College at Wise (Agency 246)
No current capital planning studies
Fundraising/Developing Sequencing
UNIVERSITY OF VIRGINIA
ARCHITECT/ENGINEER SELECTIONS FOR CAPITAL PROJECTS $5 MILLION OR LESS
PERIOD ENDED MAY 29, 2015
There are no architect/engineer selections for capital projects $5M or less for the period
ending May 29, 2015.
Professional Services and Construction-Related Non-Professional Services Contracts
Quarter Ended March 31, 2015
350
324
319
300
# of Contracts
250
282
256
249
255
200
200
150
Total Virginia
Contracts
Total Out-ofState Contracts
135
100
89
82
78
81
61
43
50
0
2008-2009
2009-2010
2010 - 2011
2011 -2012
Fiscal Year
2012 - 2013
2013 - 2014
03/31/15
(FYTD)
Professional Services and Construction-Related Non-Professional Services Contracts
Quarter Ended March 31, 2015
$35.0
$30.2
$30.0
in millions
$25.0
$20.0
Total Virginia
Contracts (M)
$15.0
$13.6
$10.4
$10.0
$10.5
$10.2
$10.1
$8.2
$8.7
$7.2 $7.4
$6.7
$6.7
$7.1
$5.0
$2.4
$0.0
2008-2009
2009-2010
2010 - 2011
2011 -2012
Fiscal Year
2012 - 2013
2013 - 2014
03/31/15
(FYTD)
Total Out-ofState Contracts
(M)
UNIVERSITY OF VIRGINIA
PAVILION OCCUPANCY STATUS
AS OF MAY 31, 2015
Pavilion
Occupants
I
Scott Beardsley
Assigned
Summer
2015
Available
Summer
2020
III
Office of the Board of Visitors
and the Office of the Architect
Vacant
IV
Larry J. Sabato
V & Annex
Patricia Lampkin
VI
Robert D. Sweeney
VII
Colonnade Club
VIII Upper
Apartment
John Colley
April
2011
May
2017
VIII Terrace
Apartment
Gerald Warburg
March
2012
March
2017
IX
Dorrie Fontaine
July
2011
July
2016
X
Ian Baucom
June 2015
June 2020
Montebello
James H. Aylor
Sunnyside
Artificial Pancreas Project
Weedon House
Carl P. Zeithaml
April
2012
April
2013
July
2011
August
2015
December
2015
July
2016
II
Comments
Through the remainder of the
Rotunda renovation
October
2002
Spring
2008
Fall
2007
Extended an additional five years in
November 2010, from Spring 2013 to
May 11, 2018
August 1, Occupied Pavilion III from Summer
2018
2005 until Spring 2008
Fall
2017
Spring
2018