Addressing For Automation…
To insure the fastest mail service
at the lowest cost… make sure your
mail is
readable by
high speed
letter sorting equipment !
DO’s
UVA Mail Services
PO Box 400101
924-6124
Address Format Suggestions
DO’s
 Use all CAPS if possible
 Follow the format shown below
with city, state and ZIP on the
bottom line
 Use fonts sizes of 10 pt to 16 pt
 Use spacing that ensures
characters don’t touch
 Replace printer ribbons
frequently
 Align address labels straight
on envelope
 Left justify all lines of The
address – do not center
 Use two letter state
abbrevations
 If using window envelopes be
sure the address can be seen
regardless of how mail shifts in
the envelope
 Omit punctuation
 Use black ink
DON’T’s
 Do not print postal barcodes
without current CASS
certified software
 Do not place blank lines
between address lines
 Do not use ITALICS
 Do not use BOLD
 Do not use FANCY fonts
Example of a #10 Envelope (actual size)
The return address should
appear in this area with any
preprinted postal endorsements
Return Service Requested
POSTAGE
METER AD
ADDRESS READ AREA… BE SURE YOUR MAILING ADDRESS IS TYPED WITHIN SHADED AREA
(Optional)
2 ¾”
Postal clear area
5/8 “ for bar code and
related data
Address Format
Sample Address
Recipient
Department/Organization
Delivery Address
City, State, ZIP
HARRY FELDMAN
UNIVERSITY OF VIRGINIA
PO BOX 400101
CHARLOTTESVILLE VA 22904-4101