XI.InstitutionalPolicies
AnonymousandObscenePhoneCalls
Anonymous and obscene telephone calls are a violation to the University’s
Code of Honor, the Student Code of Conduct and the state and federal law.
PersonswhomakesuchcallscanexpecttheUniversitytopursueaggressively
their criminal prosecution and disciplinary action through the Student Life
Office.
Persons receiving anonymous and/or obscene telephone calls should report
themtotheCampusSafetyOffice.Aninvestigatorwillarrangetohaveatracer
placed on the phone line so that the caller can be identified. The Campus
SafetyOfficewillassisttherecipientsofanonymousand/orobscenecallsinthe
criminal prosecution of offending callers and in bringing the matter to the
attention of the Vice President for Student Life for appropriate disciplinary
actionbytheschool.
BehavioralExpectationAgreement
Astudentwhoengagesorthreatenstoengageinbehaviorthatmaypresenta
threat to him/her or others may be required to participate in a Behavioral
ExpectationAgreement(BEA)monitoredbytheVicePresidentforStudentLife.
TheBEAwillbeagreeduponbyboththestudentandtheVicePresidentwitha
signed copy given to both parties. If the student does not comply with the
termsoftheagreement,heorshemaybesubjecttodisciplinaryaction.
StudentsmaybetemporarilyremovedfromUniversityHousingforthreatening
behaviororotherreasonsofsafetyandstudentwelfarethatdeemitnecessary
toberemovedortemporarilysuspendedfromtheUniversityorfromhousing.
Ifastudentand/orthestudent’sparentsobjecttoaninvoluntaryremovalfrom
University housing, they may appeal that decision to the Executive Student
ConductCommittee.TheVicePresidentwillarrangeanadministrativehearing
before the Committee where the student and/or the student’s parents may
presentinformationiftheywishtodoso(e.g.,informationfromanappropriate
health-care provider concerning the student’s physical, mental or emotional
condition). Parental participation in the appeals process is only allowed when
thestudentrequestsitinaccordancewithFERPA.
Complaints
The Dean of Students will serve as an ombudsman for students and parents
seekingtoresolvecomplaints.Inmanycases,especiallywhenstudentservices
areinvolved,theStudentLifeOfficewilldealdirectlywiththeissue.Inother
cases,whenthecomplaintisbeyondthepurviewoftheDeanofStudents,the
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Deanwillassiststudentsandparentsindeterminingtheappropriatechannelin
whichtoobtainatimelyresponse.
Ifastudent’scomplaintiswiththeUniversityasanentity,belowisalinktothe
NorthCarolinaDepartmentofJustice,ConsumerAffairsDivision’swebsitewith
directionsonhowaconsumercanreachthemandwithalinktotheonline
complaintform.
StateStudentComplaintProcesslink:
http://ncdoj.gov/Consumer.aspx
ThemailingaddressoftheConsumerAffairsDivisionoftheNorthCarolina
DepartmentofJusticeis:
NorthCarolinaDepartmentofJustice
ConsumerProtectionDivision
9001MailServiceCenter
Raleigh,NC27699-9001
Theirphonenumberis:
1-877-566-7226
Anonlinecomplaintformisavailableat:
www.ncdoj.gov/complaint
CampbellUniversityBehavioralInterventionTeam(CUBIT)
Inrecentyearsviolentactsoncollegecampuseshaveescalatedtoaconcerning
level. While there have been no such acts on our campus, the University is
serious about campus safety and seeks to quickly address student behavior
thatmayindicatedistressinthatstudentorcauseconcerninthecommunity.
TheCampbellUniversityBehavioralInterventionTeamprovidesoneavenuefor
response.
When the troubling behavior of one or more students is reported by the
campus community to the office of Vice President for Student Life, a CUBIT
meeting may be called to review this behavior. Team members who have
interactedwiththestudentpresentinformationtothegroup(aspermittedby
stateandfederallaw)andothermembersofthecampuscommunitymayalso
be called upon to share information. The team may choose one of the
following options: make a recommendation on the student’s continued
enrollment or dismissal; continue to gather information and meet again; or
monitorthesituationfornewdevelopments.
TheCUBITwillusethepoliciesoutlinedintheStudentHandbookasaguidefor
recommendations but is encouraged to also think creatively to find the best
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solutiontowhatareoftencomplexproblems.Alldiscussionsanddeliberations
of the CUBIT,and appeals to the CUBIT or the Executive Student Conduct
Committee shall be in compliancewith the Family Educational Rights and
PrivacyAct(FERPA).
Ifastudentand/orthestudent’sparentsobjecttoaninvoluntaryremovalfrom
campus housing, they may appeal that decision to the Executive Student
ConductCommittee.TheVicePresidentwillarrangeanadministrativehearing
before the Committee during which the student and/or the student’s parents
may present information (e.g., information from an appropriate health-care
provider concerning the student’s physical, mental or emotional condition).
Parentalparticipationintheappealsprocessisonlyallowedwhenthestudent
requestsitinaccordancewithFERPA.
DrugandAlcohol-AbusePrevention
CampbellUniversitypolicyonalcoholandillegaldrugsisexpressedintheCode
of Honor and the Student Code of Conduct. These documents prohibit the
possession, use of, or distribution of alcohol and illegal drugs by students
regardless of age, both on and off campus. The University will use all legally
acceptablemeanstopreventthepossession,use,ordistributionofillegaldrugs
and alcohol on campus, including but not limited to; random drug testing of
varsityathletesandtheemploymentofunder-coveragents.
InclementWeather
The main campus of Campbell University is a residential community.
Classroomsarelocatedwithinwalkingdistanceofresidentialfacilities.Classes
may be conducted in spite of snow and ice. A sufficient number of class
absences are permitted under University policy to cover when commuting
students may miss class due to driving conditions. If classes are canceled
notificationmaybesentbyemail,obtainedfromtheUniversity’swebpage,by
calling 910-814-5700 or 800-760-8980, or by a text message from the
University’s Mass Notification System (students may sign up to receive these
textmessagealertsthroughtheuniversity’swebpage).
InvoluntaryRemovalfromCampusHousing
Any residential student who engages or threatens to engage in behavior that
maypresentathreattohim/herorothersmaybeinvoluntarilyremovedfrom
campus housing by the Dean of Students. Said student may be permitted to
continue attending class, but is no longer allowed to live in or visit campus
housingincludingdorms,suitesandapartments.
Ifastudentand/orthestudent’sparentsobjecttoaninvoluntaryremovalfrom
campus housing, they may appeal that decision to the Executive Student
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Conduct Committee. The Dean of Students will arrange an administrative
hearingbeforetheCommitteewhenthestudentand/orthestudent’sparents
may present information if they wish to do so (e.g., information from an
appropriate health-care provider concerning the student’s physical, mental or
emotional condition). Parental participation in the appeals process is only
allowedwhenthestudentrequestsitinaccordancewithFERPA.
InvoluntaryWithdrawal
AstudentwillbesubjecttoinvoluntarywithdrawalfromtheUniversityifitis
determinedthatthestudentis:
1.
2.
3.
Engaging or threatening to engage in behavior which poses a danger of
causingphysicalharmtohim/herselforothers.
Engaging or threatening to engage in behavior which would cause
significantpropertydamageorimpedethelawfulactivitiesofothers.
Engaging or threatening to engage in behavior that would damage the
reputation of the University or when the reputation of its members is at
stake.
In dealing with instances of this nature, the first option will be for the Vice
President for Student Life to offer the student the opportunity to withdraw
from the University voluntarily. The withdrawal will be handled in the same
mannerasanyotherwithdrawalexceptformedicalreasons.
If the student (and/or the student’s parents) objects to the withdrawal, the
Vice President for Student Life will arrange an administrative hearing before
the Executive Student Conduct Committee. A decision will be reached
concerning enrollment at the University based on the student’s past and
present behavior. If the student and/or the student’s parents wish to
introduceinformationfromanappropriatehealth-careproviderconcerningthe
student’sphysical,mentaloremotionalcondition,theymaydoso.
If it should be determined by the Committee that the student is not fit to
continuetobeenrolled,aninvoluntarywithdrawalwillbeexecutedonbehalf
ofthestudent,andthestudentwillberequiredtoleavethecampusnolater
than5:00p.m.thefollowingday.
Non-Discrimination
InaccordancewithTitleIXoftheEducationAmendmentsof1972,Sections503
and 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities
Act, the university does not permit discrimination or harassment in our
programs and activities on the basis of race, color, sex, sexual orientation,
gender identity, age, ethnicity or nation origin, religion, disability, genetic
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information, protected veteran status and any other characteristic protected
bylaw,exceptwhereappropriateandauthorizedbylaw.
Instances of discrimination and/or harassment involving students should be
reported directly to the Vice President for Student Life for investigation and
resolution.
ReleaseofInformation
It is the policy of Campbell University to release certain directory information
of its students. In compliance with the Family Educational Rights and Privacy
Act(FERPA/PL93-380),theUniversitywillcontinuethispolicyofreleasingthe
directoryinformation,suchinformationbeingdefinedbytheactassomeorall
of the following categories: the student’s name, address, telephone listing,
date and place of birth, major field of study, participation in officially
recognized activities and sports, yearbook pictures, weight and height of
membersofathleticteams,datesofattendance,degrees,awardsreceivedand
most recent or previous educational institution attended, electronic mail
address, student’s photograph, grade level, student’s ID number, and
enrollmentstatus(undergraduateorgraduate;full-timeorpart-time).
Student’s transcripts and permanent records are defined by FERPA as
“education records” and they are secured in the Registrar’s Office in the J.A.
Campbell Administrative Building. The student’s record contains his/her
transcriptfromCampbellUniversity,transcriptsandtranscriptevaluationsfrom
other educational agencies attended by the student, secondary school
transcripts, Scholastic Aptitude and other standardized test scores, the
student’sapplicationforadmission,generalcorrespondencewiththestudent,
andifapplicablelettersconcerningmisconduct.Thetranscriptandcontentsof
the permanent record may be examined by the student upon appointment
withtheRegistrar.
Universityofficialshavingaccesstothestudent’stranscriptare:thePresident,
Provost, Academic Deans, Registrar, Director of Admissions, Director of
Financial Aid, Director of Career Services, Faculty Advisors, Dean of Students,
anddesigneesoftheseUniversityofficials.
CampbellUniversityguaranteeseachstudentcertainrightsincompliancewith
FERPA.
Theserightsinclude:
1.
“Inspectandreviewtheireducationrecords.”
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2.
“Challenge in a hearing the content of their education records, to ensure
that they are not inaccurate, misleading, or in violation of their privacy
rights.”
3. “Begrantedanopportunitytocorrectordeleteanyinaccurate,misleading
orinappropriateinformationcontainedintheireducationrecords.”
4. “Nondisclosurewithoutpriorconsentoftheireducationrecords,orofany
information in those records that could reasonably reveal the eligible
student’s identity.” FERPA does allow nonconsensual disclosures of
educationrecordsunderspecificlimitedcircumstances.
5. “Requestnondisclosureofdirectoryinformationwithoutpriorconsent.”
(Source:TheFERPAAnswerBookforHigherEducation,2014WileyPeriodicals,
Inc.)
CampbellUniversitywillreceiveandconsideranyeligiblestudent’srequestto
exercise these rights. Eligible students requesting hearings concerning
amendmentsmustmaketheserequestsinwriting.
ExceptionstoFERPAregulationsincludebutarenotlimitedtothefollowing:
•
•
Thehealthandsafetyemergencyexceptionstatesthattheinstitutionmay
disclose personally identifiable information from an education record to
appropriate parties including parents in connection with an emergency if
knowledgeoftheinformationisnecessarytoprotectthehealthandsafety
ofthestudentorotherindividuals.
Ifastudentisidentifiedasadependentofhis/herparents,theUniversity
may share information from education records without written consent
from the student. The disclosure of the education records under this
exceptionis“permitted”butnot“required.”
Itisrecommendedthatstudentssignawrittenconsentformwhichgives
specific instructions of what can be disclosed of an education record, to
whomitcanbedisclosedandthetimelimitofdisclosure.
RespectforAuthority
A student must identify himself/herself if asked to do so by an official of the
University, which includes residence hall staff. A student must also comply
with instructions given by a faculty member or an official of the University
when such instructions are in keeping with the University policy. The
University expects a courteous and respectful attitude toward residence hall
staff, faculty and administrators. Failure to display such an attitude or to
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identify one’s self will result in disciplinary action. Students must be in
possessionoftheirstudentIDCardsatalltimesandmustproducethemupon
request.
ParticipationofStudentsinInstitutionalDecision-Making
The Student Government Association functions as a forum through which
studentsmayexpresstheiropinionsandconcernsonuniversitymatterswhich
affect them. Such expressions are reviewed by the Student Life Committee
whenpassedintheformofresolutionsbytheStudentCongress.
The Student Life Committee may approve or disapprove the resolutions or
return them to Student Congress for further consideration. Approved
resolutions, together with the recommendations of the Committee, are
forwardedtotheappropriateoffices.Theseofficesmaychoosetoactornotto
actupontheCommittee’srecommendations.
TheStudentGovernmentAssociationalsoinfluencestheUniversity’sdecisionmakingprocessthroughtheparticipationofitsmembersonalargenumberof
Committees.Theseinclude:
•
•
•
•
•
•
AlumniBoard
AthleticsCommittee
CulturalActivitiesCommittee
LibraryCommittee
Multi-CulturalCommittee
Registry/CalendarCommittee
•
•
•
•
•
•
CampusLifeCommittee
RetentionCommittee
StudentConductCommittee
StudentLifeCommittee
TrafficAppealsCommittee
UniversityPlanningCouncil
Smoking
Thispolicyaddressesalltobaccoproductsincluding,butnotlimitedto
cigarettes,pipes,cigars,e-cigarettes,personalvaporizes,electronicnicotine
deliverysystems,andsmokelesstobacco.
•
•
•
•
Solicitation
CampbellUniversitydoesnotpermitsalesorsolicitationanywhereoncampus.
Telephonenumbersandaddressesofstudentswillnotbegiventosolicitorsor
salespersons.
WithdrawalfromtheUniversity
TowithdrawofficiallyfromtheUniversityduringasemester,astudentshould
discuss options with their academic advisor before obtaining a Withdrawal
nd
Form from the Student Life Office (2 Floor of the Wallace Student Center).
This form, once completed, will be distributed to the following offices:
Registrar, Financial Aid, Business, Accounting, Veteran’s Affairs, International
Admissions,andResidenceLife,sothatastudent’srecordmaybeclosedoutin
all these areas. Failure to withdraw properly even within the grace period
couldresultinasemester’sworthof“F”gradeswhichisdetrimentaltoone’s
gradepointaverage(GPA).
Medical withdrawals may be granted only for those instances where an
incapacitatinginjuryorillnesspreventsthestudentfromcompletingtheterm.
Contemporaneous or other appropriate medical documentation from a
physician(i.e.medicaldoctor)whoadministeredcareatthetimeoftheillness
orinjurythatclearlyestablishesthestudent’sinabilitytocompletethetermas
aresultofthatillnessorinjurymustbesubmittedalongwithawrittenrequest
for medical withdrawal to the Student Life Office. All medical withdrawals
mustbeapprovedbytheVicePresidentforStudentLife.(Therewillnotbean
applicationfeeforthosethatwithdrawalformedicalreasonswhenreapplying
totheuniversityforthenextsemester.)
Students not returning following the completion of a semester should send a
letter stating this addressed to the Vice President for Student Life. The
following should be included in the letter: full name, student identification
number,statementregardingnotreturningandreasonfornotreturning.
TheStudentIDistobeturnedintotheOfficeofStudentLifeuponwithdrawal.
SmokingandtheuseofalltobaccoproductsisprohibitedinallUniversity
ownedbuildings,vehiclesandcarts.
Smokingandtheuseofalltobaccoproductsisnotallowedwithinfiftyfeet
(50’)ofanybuildingincludingsteps,stairways,doors,windowsorair
intakesystems.
TheHealthScienceCampusonhighway421isatobacco-freecampus.
Appropriatesanctionswillbeadministeredtopersonsviolatingthispolicy.
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