Sharing a file in Google Drive 1. Create (or open) your Google file (could be a document, presentation, etc.). 2. Click SHARE in the top right corner of the document. 3. In the PEOPLE box, type in the person’s name you want to share with. Page 1 of 5 Sharing a file in Google Drive 4. If needed, click on the CAN EDIT button to the right of the person’s name and change it to: CAN EDIT, CAN COMMENT, or CAN VIEW. NOTE: If you are working with a partner and you both need to make changes, you want to keep it as CAN EDIT. If you are sharing with a teacher, please keep it as CAN EDIT. 5. You can add a note and send it via the school email or you can uncheck the box if you do not want to send a notification that you’ve shared a document. Page 2 of 5 Sharing a file in Google Drive 6. Press SEND. 7. If you hover over the SHARE button it will tell you how many people you have shared this document with. If you click on the SHARE button, you can see who is sharing the document with you. 8. When you have the document open you will be able to see who is working on the document by looking up in the right hand corner of the open document. It will show you their initial or picture (with an assigned color). Note: If multiple people are editing the document, you can hover over the letter and their name will appear. Note: A colored cursor (it will be the same color as the icon in the top right corner) will appear as each person makes changes to the document. Page 3 of 5 Sharing a file in Google Drive 9. You can also make comments to your partner by using the COMMENT feature. NOTE: COMMENTS should be EDUCATIONAL in nature and refer to the assignment you are working on! Remember, everything you do is being tracked by MCPS. Click the COMMENTS icon in the top right corner (by the comments button). 10. Select COMMENT. 11. A COMMENT box will appear on the right side of the document. Type in what you want to say and press ENTER on your keyboard or select COMMENT. 12. If your partner wants to reply, he/she should click on the comment, type in the reply box, and press ENTER on your keyboard or select REPLY. Page 4 of 5 Sharing a file in Google Drive 13. When you are done conversing in an EDUCATIONAL manner, click RESOLVE and the conversation/comments will be hidden from view. NOTE: All comments can be retrieved and viewed by MCPS staff. Page 5 of 5
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