Sharing a file in Google Drive
1. Create (or open) your Google file (could be a document, presentation,
etc.).
2. Click SHARE in the top right corner of the document.
3. In the PEOPLE box, type in the person’s name you want to share with.
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Sharing a file in Google Drive
4. If needed, click on the CAN EDIT button to the right of the person’s name
and change it to: CAN EDIT, CAN COMMENT, or CAN VIEW.
NOTE: If you are working with a partner and you both need to make changes, you
want to keep it as CAN EDIT. If you are sharing with a teacher, please keep it as CAN
EDIT.
5. You can add a note and send it via the school email or you can uncheck
the box if you do not want to send a notification that you’ve shared a
document.
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Sharing a file in Google Drive
6. Press SEND.
7. If you hover over the SHARE button it will tell you how many people you
have shared this document with. If you click on the SHARE button, you
can see who is sharing the document with you.
8. When you have the document open you will be able to see who is
working on the document by looking up in the right hand corner of the
open document. It will show you their initial or picture (with an assigned
color).
Note: If multiple people are editing the document, you can hover over the letter and
their name will appear.
Note: A colored cursor (it will be the same color as the icon in the top right corner) will
appear as each person makes changes to the document.
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Sharing a file in Google Drive
9. You can also make comments to your partner by using the COMMENT
feature.
NOTE: COMMENTS should be EDUCATIONAL in nature and refer to the assignment you
are working on! Remember, everything you do is being tracked by MCPS.
Click the COMMENTS icon in the top right corner (by the comments
button).
10. Select COMMENT.
11. A COMMENT box will appear on the right side of the document. Type in
what you want to say and press ENTER on your keyboard or select
COMMENT.
12. If your partner wants to reply, he/she should click on the comment, type
in the reply box, and press ENTER on your keyboard or select REPLY.
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Sharing a file in Google Drive
13. When you are done conversing in an EDUCATIONAL manner, click
RESOLVE and the conversation/comments will be hidden from view.
NOTE: All comments can be retrieved and viewed by MCPS staff.
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