Rutgers Biomedical and Health Sciences--Office of Faculty Affairs
Requirements for Faculty Actions
Attachments to FTF (School)
Type of Action
Signed
Offer Review Dean's Chair's A&P Comm
Letter Sheet2 Letter Letter Materials3
CV
Reviews/Approvals (Fac. Aff.)
Other
Kathy
Supporting
4
Documents Bramwell 12
RBHS
Faculty
Affairs
Provosts
Dr. Strom
Deans'
Comm.
BOG
Approval
X
X
X
X
X
X
X
X
Tenure/Tenure-track Actions
Appointments with Tenure *
Award of Tenure (Current Faculty)
Promotions with Award Tenure
Promotions w/in Tenured Rank
X1
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
FYI
FYI
FYI
X
X
X
X
X
X
X
X
Tenure track Appointments *
Tenure track Promotions
Tenure track Reappointments5
X1
X
X
X
X
X
X
X
X
X
FYI
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
FYI
X
X
X
X
Change to Tenure Track w/ or w/o Promotion
Administrative Appointments-New & Changes
Chairs
Vice Deans, Sr Associate Deans, Assoc/Asst Deans
Sect/Div Chief/Head, Vice Chair
Director, Assoc/Asst Director, Program Director
X
X
X
X
X
X
X
X
Emeriti Appointments
Distinguished Professor Appointments
X
X
Leaves
Faculty Renewal Leaves6
X
Professional Leaves7
All Other Leaves (Medical/Personal/Admin/Military/Family)**
**Not required for paid medical/family leave.
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
FYI
X
X
X
* A change in status to paid should be treated like a new appointment.
Revised: 05/05/15
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Attachments to FTF (School)
Type of Action
Signed
Offer Review Dean's Chair's A&P Comm
Letter Sheet2 Letter Letter Materials3
CV
Reviews/Approvals (Fac. Aff.)
Other
Kathy
Supporting
Documents4 Bramwell 12
RBHS
Faculty
Affairs
Provosts
Dr. Strom
X
X
X
X
X
X
Deans'
Comm.
BOG
Approval
Paid Non-Tenure Track Actions
Full Title Appointments (100% FTE Exceptions) *
Qualified Title Appointments (50% or greater FTE) *
Qualified Title Appointments (< 50% FTE) *
Promotions (50% or greater FTE)
Promotions (< 50% FTE)
Continuing Appointments5
X1
Per Diem Appointments
Unpaid Actions (including Joint and 100% Coterminous)
Appointments8 & Promotions
X
X
X
X
X
X
X
X
X
X
X
X
X
FYI
FYI
X
X
X
X
X
X
X
X
X
X9
X
X
X
X
Continuing Appointments5
Miscellaneous
Awaiting Faculty Appointments1
X
X
X
X
10
Changes in Patient Services Salary Component10
Change in Tenure Status
Changes in Title
Compensation for Additional Services
Increase to Minimum of Range
Joint Appointments (Current Faculty)
X
Matching Outside Offer
X
Out-of-Cycle Increase
Retention of Full Title/Tenure Status for Part-time Faculty11
Return from Unpaid/Paid Leaves
Return to Regular Faculty (from Admin. Appt)
Separations
X
X
X
X
X13
X14
X14
13
14
X14
X
X13
X14
X14
13
14
X14
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X13
X14
X14
13
14
X14
X
X13
X14
X14
X
X
X13
X14
X14
13
14
X14
X
X
X
X
X
X
FYI
X
X
X
X
X
X
X
X
X
X
FYI
X
X
X
X
X
X
X
X
X
X
X
X
X
X or
X
X
X
Changes in Contract (10 to 12 or 12 to 10)
Changes in Department or Program
Changes in Faculty Practice Salary Component10
Changes in FTE
X
X
X
X
X
X
X
X
X
X
FYI
X
X
X
X
X
X
X
X
X
X
X
* A change in status to paid should be treated like a new appointment.
Revised: 05/05/15
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KEY CODE:
1. ALL Appointment offer letters must be approved by your campus Provost prior to an offer being made. All letters must be in template format, unless pre-approved by RBHS Faculty Affairs.
2. Review sheets for Faculty Actions should be on white paper/stock. Review sheets for Faculty Renewal Leaves must be on green paper/stock.
3. Supply all materials as submitted to the School's Appointments & Promotions Committee. I.E., letters of recommendation, teaching portfolio, dept/school votes, etc.
4. Other supporting documents can include: Explanation letter to faculty member; letter to union, outside offer letter, faculty member's request for change or separation, etc.
5. May be reported annually via lists during the month of June.
6. When submitting Faculty Renewal Leaves the following are also required and must be submitted three (3) months prior to the effective date:
a.
b.
c.
Detailed description of the plan for the renewal leave.
Letter from host university or organization confirming invitation.
Approval of the School's committee.
7. Professional Leaves is a leave without salary for acceptance of assignments of limited duration with other universities and colleges, public service agencies, or as a delegate, expert, consultant or similar
function for other appropriate purposes consistent with the needs and interests of the University. Professional Leaves must be submitted at least one (1) month prior to effective date.
8. Completed and signed HR background check forms OR HR background clearance memo must be attached to FTF.
9.
10.
11.
12.
13.
14.
Only 100% "Coterminous Full-title (Unpaid)" actions need an offer letter.
All changes in salary components require a letter to the faculty member advising them of the change, with a copy to the union (if applicable). This is a required attachment.
For Retention of Full Title or Tenure Status, see School Bylaws for all requirements.
Kathy Bramwell must approval all appointments and faculty changes. Please include her email approval with supporting documentation. Please note that School Budget must sign/approval all FTFs.
All faculty w/ less than 50% FTE will be approved by RBHS Faculty Affairs.
All faculty w/ 50% or greater FTE will be reviewed/approved by the Provosts and Chancellor.
Requirements for Awaiting Faculty Appointments
When individuals are needed immediately to provide VITAL services (usually in educational or clinical areas), the awaiting faculty appointment status can be used as a mechanism to pay an individual until the
faculty appointment ca be processed. NO ONE MAY PERFORM WORK AT THE UNIVERSITY FOR WHICH SHE OR HE WILL BE COMPENSATED UNLESS GIVE AN AWAITING FACULTY OR OTHER OFFICIAL
APOINTMENT. Faculty in awaiting faculty appointments serve at the will and pleasure of the University and their employment at the University may be terminated at any time.
The maximum length of time for faculty members to be in awaiting status is 90 days. Exceptions can be made by submitting a letter of justification from the Dean addressed to the RBHS Chancellor
requesting an exception to the 90-day limit, the reason for extension beyond the 90 days, and the date the faculty member is expected to be given his/her full appointment. Please forward exception letters
when reviewing your monthly Awaiting Faculty Appointment Reports before the expiration of 90 days.
Revised: 05/05/15
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